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HomeMy WebLinkAbout10/28/1981 Meeting M I NUT E S e Eugene City Council City eouncil ehamber October 28, 1981 11 : 30 a. m . COUNCILORS PRESENT: Gretchen Miller, Brian Obie, Betty Smith, Mark Lindberg, D. W. Hamel, Eric Haws, Cynthia Wooten, and Emily Schue. Adjourned meeting of the City Council of the City of Eugene, Oregon, was called to order by His Honor Mayor Gus Keller. 1. ITEMS FROM MAYOR & COUNeIL, APPOINTMENTS, ANNOUNCEMENTS, AGENDA ADJUSTMENTS A. IIBed and Breakfastll Accommodations Proposals Councilor Obie stated that staff from a City department is encouraging the City Council and the Planning Commission to move on this issue. The council needs staff input regarding zoning change possibilities and other issues before it can act. Mr. Gleason responded that he would follow up on this item. B. Metro Plan e Ms. Miller stated that she and Mayor Keller are pleased to announce that Eugene, Springfield, and Lane County will have one Metropolitan Plan to present to LCDC as a result of a vote of the Elected Officials Coordinating Committee. She thanked staff for their efforts, especially Steve Gordon, Jim Farah, and Gary Chenkin, as well as past and present Planning Commissioners, MAPAC, and the City Counc il . C. Metro Wastewater Funding Ms. Smith stated that the House of Representatives passed a bill, 382-18, providing $53 billion in sewage construction funds for 1982. This is extremely good news. This means the City could get up to $7 million for the local facility. The House version of the bill also retains 75 percent Federal funding and it looks as though the Senate will follow the House lead. The EPA/DEQ focus will be to fund plants already under construction. She will ask staff to prepare copies of an Oregonian article to distribute to the council. Mayor Keller added that Steve Bauer, League of Oregon Cities, stated the Senate passed a similar bill on a voice vote. Ms. Miller agreed that this is good news. D. CPR Training Ms. Miller said that training classes will be provided by the Eugene Fire Department. There are three options for when these classes could occur: 11/18--1:30-4:30 p.m., 11/18--7-10 p.m., and 11/19--7-10 p.m. She requested that the council choose two of these times and invite administrators/board e MINUTES--Eugene City Council October 28, 1981 Page 1 members from Springfield, EWEB, 4-J and Bethel school districts, and Lane County e to participate. eouncil consensus was to work together to choose two times so the instructors can organize the classes. The news media is also invited to attend/participate. E. Visitation From Crest Drive School Mayor Keller stated that the council has special guests joining them from Crest Drive Elementary School. One of the children indicated that they were all from the third and fourth grades and were pleased to be at the council meeting. Mayor Keller thanked those who had filled in for him while he was serving on the Metro Compromise Committee. I F. Mayor's Economic Development Committee--Councilors Lindberg/Wooten Report (memo distributed). Ms. Wooten stated that she and Mr. Lindberg had met with John Porter and Jim Farah, Planning, and they decided the best course of action would be to dissolve the Economic Development Committee while noting appreciation for the efforts of the members of this committee. The council should also appoint three members to work with the Economic Development Task Team to provide reports on at least a quarterly basis. Also, additional councilors could participate as they chose. Mr. Lindberg expressed deep appreciation to the Mayor's Committee for the work they had done. Mr. Obie asked if there could be two councilors and one alternate since the council has limited resources for personnel. Ms. Wooten stated that e she would like to be one of those participating. Ms. Miller moved, seconded by Mr. Obie, to adopt the recommenda- tions in the October 23, 1981, memo to dissolve the Economic Development Commission and to appoint two councilors plus one additional councilor as alternate to serve on the Economic Develop- ment Task Team. Ms. Miller noted that she feels that it is establishing a good precedent to terminate a committee when its work is done. Roll call vote: motion carried unanimously. G. Emerald Canal Feasibility Task Force Mr. Lindberg stated that even though applications had come in slowly at first for this task force, the applications that have come in are from highly qualified individuals. Hence, there will be a very balanced committee, with different viewpoints and different areas of expertise. They have consulted with Lane eounty and will recommend expanding the committee by two additional members--one to be appointed by the Eugene City Council and one to be appointed by the County Commissioners. This would require amending Resolution No. 3577, and they would recommend appointing Margie Hendrickson, 5040 Nectar Way, contingent upon amend- ment of that resolution. e MINUTES--Eugene City eouncil October 28, 1981 Page 2 Mr. Lindberg moved, seconded by Ms. Miller, to appoint the following people to the Emerald Canal Feasibility Task Force: Betty Be 1 kn ap, e 671 Taney; James Jagger, 5230 Donald; William Loy, 2683 Elinor; David Lutz, 310 East 17th Avenue; Cherie Oeser, 2525 Portland; Paul Redhead, 2445 Lincoln; Donald Zadoff, 2375 University, and Mark Lindberg, 1750 Olive, as the council representative; all terms are to expire December 31, 1982. This would include direct- ing staff to amend Resolution No. 3577 to include one additional member from the City to be appointed by the council. Roll call vote; motion carried unanimously. II. ROUTINE ITEMS FOR COUNCIL APPROVAL A. Approval of City Council minutes of September 14, 1981; September 16, 1981; October 7, 1981; and October 14,1981 (minutes distributed). Ms. Miller moved, seconded by Mr. Obie, to approve the City Council minutes of September 14, 1981; September 16, 1981; September 30, 1981; October 7, 1981; and October 14, 1981. Ro 11 call vote; motion carried unanimously. B. Finance Resolutions (information distributed) Res. No. 3599--A resolution authorizing the payment of bills and claims for the period October 12, 1981, through e October 21, 1981. Ms. Miller moved, seconded by Mr. Obie, to adopt the resolution. Roll call vote; motion carried unanimously. Res. No. 3600--A resolution authorizing the payment of bills and claims for the period October 21, 1981, through October 28, 1981. Ms. Miller moved, seconded by Mr. Obie, to adopt the resolution. Roll call vote; motion carried unanimously. Res. No. 3601--A resolution authorizing the transfer of non-contin- gency appropriations within a given fund between official budget categories. Ms. Miller moved, seconded by Mr. Obie, to adopt the resolution. Roll call vote; motion carried unanimously. Res. No. 3602--A resolution authorizing the transfer of contingency appropriations within a given fund to official budget categories. Mr. Gleason introduced Susan Smernoff, Planning. e MINUTES--Eugene City Council October 28, 1981 Page 3 Ms. Smernoff stated that she had distributed copies of the budget to the council. ~ There are four basic items in the budget. They are: 1) Contractual Services, ,., including the contract with the Chamber of Commerce for the Four Corners area and the marketing program. This will also include money for a Small Business Venture Capital program and for provision for workshop sessions with economists; 2) Extra Help; 3) Printing and Postage; and 4) Miscellaneous--phones, etc. Ms. Wooten noted that she had received copies of an RFP and asked if that was related to the Small Business Venture Capital Program. Ms. Smernoff responded that the RFP received by the council was for the Small Business Management Program and costs for that program will be picked up by EPIC. The cost of that will be about $15,000, which could be added to the total budget for an accurate reflection of the total program cost. Ms. Wooten asked if the Venture Capital program is one of the two contract services with the Chamber of Commerce. Ms. Smernoff responded that it is not. Mr. Obie asked what the next step will be after approval of the budget. He asked if the subcommittee just formed would aid in implementation or how it would be handled. Ms. Wooten stated the council had considered this earlier and decided they should be involved. Ms. Smernoff said that the first step would be to have the subcommittee review the proposals and report back to the full council. Mr. Obie asked if the council would help draft the RFP. Ms. Smernoff responded that they would. Mr. Gleason added that he would encourage council involvement with EDTT and they would expect recommendations from the subcommittee to the council. Concerning the contract with the Chamber, Mr. Haws asked if this would be paid 4It with General Fund moneys. Mr. Gleason responded that it will. Mr. Haws asked if subcontract items would be put out to bid. Mr. Gleason stated that guidelines will be followed when subcontracts are let. He gave an example. There will be a pool of money available and it will be used to hire someone to do special projects. Procurement rules will be followed. Mr. Hamel asked if the EPIC contribution has been set yet. Ms. Smernoff responded that there were some concerns about the draft RFP, and so it is being redrafted. Ms. Wooten asked if EPIC is going to monitor the work of the Small Business Assistance program. Ms. Smernoff responded that it will be monitored by EPIC and EDTT. Ms. Wooten stated a concern that efforts are being splintered before they get going. Mr. Gleason added that EPIC money is Federal money. Gary Long, Staff Services, is on the EDTT as well as being department head for Staff Services and EPIC, so there should be no problem. Mr. Hawes asked for clarification regarding the payment for Risk Management. Mr. Gleason indicated that he would bring back a report. Mr. Gleason stated that there may be a need to go to contingency funds again with the Economic Diversification program. e MINUTES--Eugene City Council October 28, 1981 Page 4 - ..-- Ms. Miller moved, seconded by Mr. Obie, to adopt the resolution. Roll call vote; motion carried unanimously. e C. Segregation of Assessments for Property Located at 2290 Four Oaks Grange Road (Lowell Moe) (SE 80-10) Ms. Miller moved, seconded by Mr. Obie, to approve the segregation of assessments as noted. Roll call vote; motion carried unanimously. D. Call for Public Hearing--Easement Vacation for Otto Grossman (EV 81-7) (map distributed) CB 2385--An ordinance calling a public hearing for December 9, 1981; re: easement vacation for Otto Grossman vacating a blanket public utility easement over an area designated as non-buildable as shown on the plat of Deer Trail II. Ms. Miller moved, seconded by Mr. Obie, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. Council Bill 2385 was read the second time by council bill number only. Ms. Miller moved, seconded by Mr. Obie, that the bill be approved and given final passage. Roll call vote; all councilors present voting aye, the bill was declared passed and numbered 18887. e I II. CONSIDERATION OF AMENDMENT TO AIRPORT RULES AND REGULATIONS (memo, guide- I 1 ines attached) Res. No. 3598--A resolution amending portions of the Airport Rules and Regul ati ons with respect to picket i ng, demon- strations, solicitations, and handbills. Ms. Miller moved, seconded by Mr. Obie, to adopt the resolution. Roll call vote; motion carried unanimously. IV. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH STATE OF OREGON FOR IRRIGATION AT AMAZON BALLFIELD (memo, resolution distributed) Mr. Gleason stated that this is to irrigate the Amazon Ballfield. The State will contribute $6,600 and the City's portion will be $2,100. Th i s is part of the capital improvement budget. Res. No. 3603--A resolution authorizing execution of agreement with State of Oregon, Department of Transportation, Parks Division, for Amazon Park irrigation rehabili- tat i on proj ect . Ms. Miller moved, seconded by Mr. Obie, to adopt the resolution. Roll call vote; motion carried unanimously. - MINUTES--Eugene City Council October 28, 1981 Page 5 ~ V. CONSIDERATION OF ORDINANCE REVISING THE HOUSE NUMBERING SYSTEM (memo, e ordinance distributed) Mr. Gleason introduced Sergeant Ellwood Cushman, Eugene Police Department. Sergeant Cushman stated that this will not change the numbering system; only the display of house numbers. There are problems with the way houses are numbered now. Some are illegible and some are hidden which makes it difficult in cases of an emergency. Also, it slows response time. There is a wide variety of numbering systems for apartments and locations for number placement would be standardized, as would numbering systems for panhandle lots. Now, panhandle lots would be required to have house numbers visible from the road. They do not desire wholesale enforcement of this ordinance but they could deal with it on a case-by-case basis. Arabic numbers will be required rather than writing out the house number in words. The revision. would amend the code and require: numbers to contrast with background; numbers be displayed in a location easily visible from the street, that in multi-unit complexes, the range of numbers be visible from the main approaching street with each individual number being numbered, and that owners of apartment units and other motel unit dwellings submit a map to the Police Department indicating the location of units--this information will also be given to the Fire Department--it will state requirements and allow , enforcement. This has been reviewed and approved by the City Attorney.s Office. Mr. Hamel asked if those driving by panhandle lots would now be able to see numbers from the street if they are in compliance with the ordinance. Sergeant eushman responded that they would. CB 2386--An ordinance concerning the house numberinq system; amending Section 8.005 of the Eugene Code, 1971; and e declaring an emergency. Ms. Miller moved, seconded by Mr. Obie, that the bill be read the second time by council bill number only, with unanimous consent of the council, and that enactment be considered at this time. Roll call vote; motion carried unanimously. Council Bill 2386 was read the second time by council bill number only. Ms. Miller moved, seconded by Mr. Obie, that the bill be approved and given final passage. Roll call vote, all councilors present voting aye, the bill was declared and numbered 18888. VI. REPORT ON 1981 LEGISLATIVE SESSION--FINAL REPORT ON PRIORITY ISSUES (memo and additional background information distributed). Mr. Gleason introduced Paget Engen, Staff Services. Ms. Engen stated that extra copies of her reports are available from Carol Baker, Community Relations Director. This session was characterized by the large issues of State revenue problems, land use and post acknowledgment, court reform, reapportionment, and e MINUTES--Eugene City Council October 28, 1981 Page 6 '(,,; . , Workers' Compensation. The City's issues were overshadowed by those previously e listed. She has distributed statistics showing the issues range which City staff dealt with. There were 357 Priority 1 and 2 bills which staff felt would have a critical effect. Approximately 40 percent of these attained a favorable outcome, 40 percent attained an acceptable outcome, and 15 percent of the outcomes were unfavorable. Some of the major losses in this session were for the Public Improvement section of Public Contract law. This will cause more justification to construct projects with our own staff and resources but we can comply. There are problems with the housing and subdivision policies and processes but we can also comply with those. Major losses in the financi al category include loss of State funding for the local government Boundary Commis- sion which will cost the City about $18,000 per year. Also, the authority of the City to veto incorporation within three miles for new cities was removed, and the State authorized the Emergency Board to lower property tax relief. Thi s will affect about one seventh of the households receiving benefits, but does not affect middle-cost homes. In the linear miss" category, there were no changes in Systems Development charges and there were some improvements in tort liability and risk notice. There was no change in the effort to remove eminent domain for park acquisition. On the positive side, some strides were made in human rights and a shelter home program was funded. The elections procedure was simplified. Legislators were sympathetic to LOC priorities for financing improvements at the local level. They have removed bond interest limits and authorized marketing small denomination bonds. Upcoming council action will need to deal with passage of the one-cent gas tax in May and the call system. She stressed the need for better communication with the legislative delegation for improvements in .the interim sessions. e Ms. Smith, chairperson of the Legislative Subcommittee commended Ms. Engen on a job well done. The relationships the council has with the Lane County delegation are important and should be ongoing. The council should consider planning a meeting with the delegation and working with them on specifics to establish and maintain an ongoing relationship. Ms. Schue indicated agreement. Ms. Smith asked if there will be enough information prior to January to take a position on issues in a meeting with the delegation. Ms. Engen responded that staff has been discussing talking about council goals and priorities as well as local government finance issues. Any information given them would be a help. Ms. Schue added that she would like for the delegation to achieve a better understanding of the reasons behind the City's land use position. Mr. Gl eason suggested inviting the delegation to. a dinner session. Ms. Smith added that submitting one Metro plan to LCDC will help answer the questions in their minds. Mayor Keller noted that there are very few city delegates serving in Sa'lem; most of them are rural delegates. He thanked Ms. Engen for the work she had done. The meeting was adjourned. Micheal D. Gleason City Manager e (Recorded by Lynda Nelson) MDG:LN:clj/CM8b1 MINUTES--Eugene City Council October 28, 1981 Page 7