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HomeMy WebLinkAboutItem 3A: Approval of City Council Minutes ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Approval of City Council Minutes Meeting Date: December 11, 2006 Agenda Item Number: 3A Department: City Manager’s Office Staff Contact: Lynda Rose www.eugene-or.gov Contact Telephone Number: 682-5017 ISSUE STATEMENT This is a routine item to approve City Council meeting minutes. SUGGESTED MOTION Move to approve the minutes of the October 23, 2006, City Council Meeting, October 25, 2006, Work Session, and November 14, 2006, Boards, Commissions, and Committees Interviews. ATTACHMENTS A. October 23, 2006, City Council Meeting B. October 25, 2006, Work Session C. November 14, 2006, Boards, Commission, and Committees Interviews FOR MORE INFORMATION Staff Contact: Lynda Rose Telephone: 682-5017 Staff E-Mail: lynda.l.rose@ci.eugene.or.us L:\CMO\2006 Council Agendas\M061211\S0612113A.doc NAME OF MEETING: Eugene City Council DATE OF MEETING: October 23, 2006—Regular Meeting TO: Vicki Cox RECORDED BY: Ruth Atcherson MINUTES FILE NAME: M:\2006\Central Services Department\City Manager's Office\City Council\cc061023m2.doc = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = R O U T I N G I N F O R M A T I O N 11/13/06rma Draft to Staff (Date & Initials) Reviewed/Returned by Staff 12/1 bf Returned to Minutes Recording 12/5 ky Proofed/Revised by Minutes Recording 12/5 ky Returned to Staff ________ Council Amendments Incorporated = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = ATTACHMENT A M I N U T E S Eugene City Council City Council Meeting Council Chamber—Eugene City Hall October 23, 2006 7:30 p.m. COUNCILORS PRESENT: Jennifer Solomon, Bonny Bettman, David Kelly, Andrea Ortiz, Gary Papé, George Poling, Chris Pryor, Betty Taylor. Her Honor Mayor Kitty Piercy called the meeting of the Eugene City Council to order and welcomed everyone to the meeting. 1. PUBLIC FORUM Mayor Piercy reviewed the rules of the Public Forum. Aaron Bryant , 5140 Northwest Highway 99, Corvallis, related that his son, a disabled social security recipient, had his car towed while the son was “being tended to” with his parents in Corvallis. The cost to retrieve the car was in excess of $600. He said he had talked to the City’s public service officer and determined that towing rates were not regulated. He hoped the City would review its towing practices and the rates charged by towing companies. Alan Zelenka , 1659 Orchard Street, councilor-elect for Ward 3, encouraged the City Council to adopt the Sustainable Business Initiative (SBI) motions. He wished to recognize the efforts of the SBI Task Force and thanked it for its work. He said he had campaigned on this issue, which was supported by the community. He averred that the United States needed a national “go green” policy. Zachary Vishanoff, Patterson Street, requested that staff pass out his packets of information in front of him so that he could be sure this would occur. Council Coordinator Lynda Rose did so. Mr. Vishanoff said on the back of the packet was a picture of a park called Franklin Park. He asserted that the City was going to “get rid of a park” by approving the real estate trade that was on the agenda. He advocated for more public hearings. Mr. Vishanoff alleged that farmers were being threatened with eminent domain by the Parks and Open Space Division. He was worried that private developers could influence the City to take farm land and turn it into nodal development. Kevin Matthews , PO Box 1588, president of Friends of Eugene, asked the council not to approve Agenda Item 4 [he meant Item 3]. He said the implications were “far from transparent.” He asserted that the map MINUTES—Eugene City Council October 23, 2006 Page 1 Regular Meeting attachments and cross-section referred to in the documents were not available in the City’s document imaging system. He opined that the staff analysis itself “did not say anything.” He averred that the related City policy listed as being the basis for the move was sustainable development and there was no analysis of related factors such as what would be developed on either parcel with or without the exchange, the environmental impact, or what the implications of the development of the parcel would be. He felt exchanging the land on the basis of a sustainable development policy and without a “triple bottom line” analysis seemed to be contrary to the essence of the policy. He said the real estate exchange “might be a great thing,” but there was no way for a member of the public to understand this from the staff notes. Mayor Piercy closed the Public Forum and called for council comments. Regarding Mr. Bryant’s issue, Councilor Kelly said anything done “going forward” would not have an effect on his son’s current situation. He requested a memorandum on the potential regulation of towing fees and, in particular, whether other Oregon jurisdictions had such regulation. Councilor Kelly disputed Mr. Vishanoff’s assertion that the parcel under consideration for exchange was “Franklin Park.” He pointed out that the Franklin Park parcel was to the east of the parcel the council was considering. He stressed to Mr. Vishanoff that any material that came to the council went into its Thursday packet and he had never seen anything get lost. He called it “an unreasonable burden on staff” to expect it to pass out materials during the meeting. Councilor Taylor agreed that towing fees could be regulated. She thought it was the City’s obligation to protect its residents. She learned that there was no longer an obligation to notify a person whose vehicle could be towed. She said at the very least notification should be required. She expressed concern that it was the least affluent of Eugene’s citizens whose vehicles would be towed. Councilor Bettman acknowledged that Mr. Vishanoff was a “frequent testifier” at City Council meetings and expressed appreciation for the “great effort and considerable personal expense” he went to in order to provide the council with copies of material and articles that would help the council see his point of view. Councilor Papé asked if the City had a contract with one towing company or if there was some kind of rotation. If it was the latter, he felt that competition would keep costs down unless the companies were practicing “price fixing.” City Manager Taylor said he would get the facts for the council on the issue. Mayor Piercy said while she appreciated Mr. Vishanoff’s effort, she would no longer allow information to be circulated from the podium. She advised him to submit his packets of information ahead of time like all other citizens were required to do. 2. CONSENT CALENDAR A. Approval of City Council Minutes - September 18, 2006, Process Session - September 25, 2006, Work Session - September 27, 2006, Work Session B. Approval of Tentative Working Agenda Councilor Solomon, seconded by Councilor Ortiz, moved to approve the items on the Consent Calendar. MINUTES—Eugene City Council October 23, 2006 Page 2 Regular Meeting Councilor Kelly said he had submitted minutes corrections electronically. Mayor Piercy deemed the corrections, without objection, approved. Councilor Bettman indicated she had submitted a minutes correction electronically. Mayor Piercy deemed the correction, without objection, approved. Councilor Solomon noted that the Tentative Working Agenda still indicated a meeting scheduled for the day before Thanksgiving. City Manager Taylor responded that the meeting had been rescheduled to Monday, November 20 at 5:30 p.m. but the working agenda had not been corrected. Roll call vote; the motion to approve the Consent Calendar passed unanimously, 8:0. 3. ACTION: Exchange of Real Property Interests on Franklin Boulevard City Manager Taylor asked Mark Schoening, City Engineer for the Public Works Department, to discuss the exchange and the additional information that had been requested. Mr. Schoening clarified that the width of the Tedron property was 20 to 40 feet and the length was approximately 725 feet. The acreage was a little over half an acre. He said that the median on Franklin Boulevard prevented access to that parcel from east-bound traffic and the Interstate 5 off-ramp prevented safe or legal access for a motorist traveling on west-bound Franklin Boulevard. He related that the Oregon Department of Transportation (ODOT) viewed the off-ramp as extending to the traffic signal and would not entertain jurisdictional transfer of anything east of the west side of the Walnut Street/Garden Way intersection. He added that to formally apply to ODOT for access to that parcel would cost between $2,000 and $5,000 for an access permit. After discussion with ODOT staff and a review of the Oregon Highway Plan and the Oregon Administrative Rules (OAR) regarding access, City staff concluded that ODOT would not grant access to the property. Mr. Schoening acknowledged that Councilor Papé had been correct in stating that the width standard for bicycle paths was 12 feet. He noted that the TransPlan indicated the bicycle path would be located on the north side of the Millrace between the Millrace and the railroad. This would be on railroad property. He said more recently the possibility of locating the future bicycle path on the river side of the railroad tracks had been explored, but in either location the City would have to negotiate with the railroad. He related that staff was optimistic given the University’s success with in negotiating with the railroad in regard to its Riverfront Research Park land. He pointed out that there was not enough room on the south side of the Millrace to build a bicycle path; additionally, the slope was steep. He added that many properties had developed to the Millrace and even across the Millrace. He thought there was a possibility that there would be connecting trails to the bicycle path and the easement would grant the City the opportunity to construct them. Mr. Schoening stated that the public purpose of the easement was similar to what the City gained when it undertook riparian corridor acquisition; it would protect the resource and enable the City to enhance the resource in the future. He said there was potential, depending on how the Walnut Mixed-Use Node Plan developed, that the Millrace could be an amenity to the plan and it would be beneficial for the City to have control over that area. In closing, Mr. Schoening underscored that this was not just a property exchange; Tedron properties would pay $143,000 for the property. MINUTES—Eugene City Council October 23, 2006 Page 3 Regular Meeting Councilor Papé thought there was a gap of $35,000 between the value Tedron was receiving and the value the City was receiving. Mr. Schoening responded that the initial appraisal had come in at $35,000. The City negotiated this up to $143,000 because of the value the property held for Tedron. Councilor Bettman questioned the reference to the Millrace as a resource and asked what kind of resource it was. Mr. Schoening replied that portions of the Millrace conveyed stormwater; additionally it was a Goal 5 protected resource from the retaining wall across the northern edge of the Tedron properties. He stressed that the City was gaining more than an access easement; the City was gaining control of the property for public purpose. Councilor Bettman was uncertain how the public would access or use the property given its configuration. She asserted that either in Goal 5 or the adopted stormwater ordinance, the council said that if there was a significant stormwater conveyance, there would be a setback for a maintenance easement. She said hearing that it was a stormwater conveyance made her think that the City already had access to maintain it. She questioned why the City should acquire it for that purpose if it already had the ability to access it. Councilor Bettman asked if the neighborhood association or the Walnut Node citizen task force had looked at the proposal and whether they had signed off on it. She asked if anyone knew what Tedron intended to do with the property. Mr. Schoening replied that he did not know Tedron’s plans. In response to a question from Councilor Bettman, Mr. Schoening explained that the property owned by ODOT on the eastern side of the property in question was contiguous with its right-of-way. Councilor Bettman said it seemed to her that the City could ultimately negotiate an access from the existing property to the City property east of the Tedron property so that there was access from one City-owned parcel to another. Councilor Kelly thanked Mr. Schoening for the additional information. He considered the Millrace to be a significant asset, even in places where people could not walk or bicycle along it, as it was still a “habitat asset.” He felt the more the City could acquire direct management control over the Millrace and its banks, the better for city residents, the flora, and the fauna. He said given the differential between the appraised value and the negotiated value and that he was “hard pressed to imagine” what access to the current City parcel would bring to the City in terms of beneficial use, he did not see it as nearly the asset that acquiring control over the Millrace would be. He said he would support the exchange. Councilor Bettman asked if there was any urgency to complete the transaction. Mr. Schoening replied that there was not. Councilor Bettman ascertained from Mr. Schoening that the exchange would not provide enough land for the bicycle path. She said she would oppose the exchange. She recommended that the proposal be submitted to the neighborhood association for review in order to determine what the neighborhood wanted to see there. Councilor Pryor expressed his appreciation for the additional information. He said that to gain control of the Millrace was persuasive. He averred that the land the City was giving up had limited capability in terms of access or use. He felt that getting $143,000 in addition to these things made it a reasonable proposition that should be adopted. Councilor Taylor echoed Councilor Bettman’s recommendation. She wanted to look at what the City would gain, what Tedron would gain, and what the neighborhood would gain or lose. MINUTES—Eugene City Council October 23, 2006 Page 4 Regular Meeting Councilor Solomon, seconded by Councilor Ortiz, moved to authorize the City Man- ager to consummate the exchange of the City-owned .29 acre tax lot for the proposed easement over approximately .56 acre of the Tedron Properties parcel and the addi- tional $143,300 cash payment from Tedron Properties. Councilor Bettman, seconded by Councilor Taylor, moved to table the item. Roll call vote; the motion failed, 6:2; councilors Bettman and Taylor voting in favor. Roll call vote; the main motion passed, 6:2; councilors Bettman and Taylor voting in opposition. 4. ACTION: Implementation Strategies for Sustainable Business Initiative Measures City Manager Taylor stated that the materials in the packet contained the recommendations as presented at the work session. Councilor Solomon, seconded by Councilor Ortiz, moved to direct the City Manager to place the proposed resolution as modified by Attachment B publicly committing the City of Eugene to sustainable practices and to businesses that produce sustainable products and services on an upcoming Consent Calendar. Roll call vote; the motion passed unani- mously, 8:0. Councilor Solomon, seconded by Councilor Ortiz, moved to accept the Sustainable Busi- ness Initiative report as presented to the City Council on September 25, 2006. Roll call vote; the motion passed unanimously, 8:0. Councilor Solomon, seconded by Councilor Ortiz, moved to consider the recommendations of the Sustainable Business Initiative report as a new council priority during the January, 2007, council goals session. Councilor Solomon felt this motion circumvented the process that the City Council used in its goals session. She said the discussion should include councilors-elect Alan Zelenka and Mike Clark. Councilor Papé acknowledged Councilor Solomon’s concern. He remarked that the word ‘consider’ made the motion acceptable for him. Councilor Pryor echoed Councilor Papé’s comments. He added that he thought the Sustainable Business Initiative (SBI) report was “great.” Roll call vote; the motion passed, 7:1; Councilor Solomon voting in opposition. Councilor Solomon, seconded by Councilor Ortiz, moved to direct the City Manager to prepare an ordinance to create a sustainability commission as a standing committee advi- sory to the City Council. MINUTES—Eugene City Council October 23, 2006 Page 5 Regular Meeting Councilor Solomon did not feel that the council had fleshed out, as a group, what this commission would do, how it would be created, and how much it would cost. She believed it would be more appropriate to do this in the council priorities session. Councilor Kelly did not think the motion established the sustainability commission, rather it just directed staff to draft the ordinance. He believed, in terms of the SBI recommendations, the sustainability commission and the office of sustainability were the “linchpins” to make anything in the report move forward. Councilor Kelly, seconded by Councilor Bettman, moved to amend the motion to add a second sentence, as follows: “The ordinance will describe a 12-member commission in which each councilor ap- points a single member, and the remaining four members would be chosen by the full council.” Councilor Kelly explained that he felt there were lots of different ways to gather applicants for a board. He said the amendment would put this model for gaining applicants in the draft ordinance, which could ultimately be reworked. Councilor Bettman supported the amendment and the motion. She agreed with Councilor Kelly’s comments. She said this motion would give direction to staff to craft language that would later be vetted through a public hearing. Councilor Pryor expressed some hesitation over the “seeming speed” at which this was setting the mechanisms in place. He said he would support the motion, however. Councilor Poling echoed Councilor Pryor’s hesitation. He believed that specific direction should come out after the goal-setting session. He agreed that this was circumventing the process that was in place and said he would not support the amended motion. Councilor Papé asked if the ordinance would be preceded by a work session. City Manager Taylor replied that an ordinance required a public hearing. He said the motion did not speak to a work session and none was planned at the time. Councilor Papé offered a friendly amendment to require a work session on the ordinance language. Councilor Kelly accepted the friendly amendment, as did the second. Councilor Kelly disagreed that this had been a speedy process, given that it had been well over a year to get the SBI report to this point. He said in terms of being vetted through the normal processes, this had been through the previous year’s Budget Committee process. Councilor Ortiz agreed that this was moving fast, but wished to point out that came from a cross-section of the community. She believed the SBI initiative was the “right thing to do” and she felt the council should move ahead. Councilor Taylor also did not think the council was moving too fast. Councilor Pryor underscored that his principle issue was that once the SBI report had come to the council, it needed to be handled very deliberately in the council’s approach. MINUTES—Eugene City Council October 23, 2006 Page 6 Regular Meeting Roll call vote; the motion to amend passed, 6:2; councilors Solomon and Poling voting in opposition. Roll call vote; the amended motion passed, 6:2; councilors Solomon and Poling voting in opposition. Councilor Solomon, seconded by Councilor Ortiz, moved to direct the City Manager to prepare a budget proposal to implement the recommendations of the Sustainable Business Initiative in the City Manager’s proposed Fiscal Year 08 budget. Councilor Solomon stressed that she was very supportive of the SBI initiative. She noted that the Eugene Area Chamber of Commerce had a parallel effort on sustainable business practices while the task force had been meeting, through which she learned a lot. However, she felt this motion circumvented the budget process. In response to a question from Councilor Kelly, City Manager Taylor stated that if the motion was passed as it was recommended, the result would be a decision package that he would submit for consideration for the Fiscal Year 2008 (FY08) budget. He noted that there were many competing elements in the upcoming budget. Councilor Kelly, seconded by Councilor Bettman, moved to substitute for the motion on the table a motion to direct the City Manager to include funding for the sustainability ini- tiatives in the FY08 Proposed Budget. Councilor Kelly averred that the Budget Committee routinely discussed things that were already in the budget and could change the funding if it was necessary. He declared that the SBI was taking on work that would have the government and community of Eugene “take a small role in increasing the chance that human life will continue on this planet for a reasonable period of time.” He believed that putting funding for 1.5 full time equivalent (FTE) employees into a budget of an organization with 1,200 to 1,300 employees was not “outrageously prioritized.” Councilor Papé could not support the amendment. He wanted to see the council give direction that there would be a decision package for the Budget Committee that would include the sustainability initiatives so that both the committee and the community could determine whether and at what level to support it. Councilor Bettman declared that the council needed to commit financial resources to the SBI efforts. She believed it was important for communities to take a “positive step in the right direction.” She said the amendment would direct the City Manager to consider it a high enough priority to include in the proposed budget. Councilor Pryor observed that it was not “what you do but how you do it.” He wanted to talk about the funding before he made a commitment to it and this was ensconced in the original motion. Councilor Kelly reiterated that including it in the budget made a strong statement in support of sustainabil- ity. Roll call vote; the vote on the amendment was a tie, 4:4; councilors Taylor, Bettman, Kelly, and Ortiz voting in support and councilors Poling, Solomon, Papé, and Pryor voting in opposition. Mayor Piercy voted in favor of the motion and it passed on a final vote of 5:4. MINUTES—Eugene City Council October 23, 2006 Page 7 Regular Meeting Roll call vote; the vote on the main motion, as amended, was a tie, 4:4; councilors Taylor, Bettman, Kelly, and Ortiz voting in support and councilors Poling, Solomon, Papé, and Pryor voting in opposition. Mayor Piercy voted in favor of the motion and it passed on a final vote of 5:4. Councilor Solomon, seconded by Councilor Ortiz, moved to direct the City Manager to as- sign staff to develop a plan for the ideas, concepts, and recommendations in the Sustain- able Business Initiative report. Councilor Kelly, seconded by Councilor Bettman, moved to amend the motion to direct the City Manager to begin standard recruitment of the sustainability initiatives staff as soon as possible, with start-up funding set aside in the FY07 budget for Sustainable Business Ini- tiative implementation. Councilor Kelly averred that this motion was the logical motion to follow the previous one. He said that getting the office up and running in the present would give the City continuity in that office rather than having temporary staff workers who would later be replaced by permanent workers. Councilor Poling indicated that he was willing to support the substitute motion. Councilor Papé thought the $100,000 was allocated for the SBI initiative and not the staff. City Manager Taylor replied that at the time, it was unknown exactly what the money would fund, given that the task force recommendation was not yet known. Given that the recommendations were likely to be worthy, the Budget Committee had set this money aside. Council, Public, and Government Affairs Manager, Mary Walston, stated that the only drawdown on the money had been for the cost of the report, which was $4,600. In response to a follow-up question from Councilor Papé, City Manager Taylor expressed hope that the existing funding would be adequate to initiate sufficient staff to get the commission up and running and no other resources would be needed other than for mailing and support. He added that if the council chose to adopt the proposed ordinance sooner than the beginning of the next fiscal year, he would propose using the remainder of the $100,000 that had been set aside to get the commission up and running. Councilor Papé was more comfortable with the original motion. Councilor Ortiz called this an investment in the future, not only for sustainability but for the volunteers who would serve on the commission. Roll call vote; the motion to amend passed, 6:2; councilors Solomon and Papé voting in opposition. Roll call vote; the motion passed as amended, 6:2; councilors Solomon and Papé voting in opposition. Mayor Piercy called for a five-minute break at 8:45 p.m. 5. ACTION: MINUTES—Eugene City Council October 23, 2006 Page 8 Regular Meeting Appointments to Boards, Commissions, and Committees Mayor Piercy thanked all of the people who applied. Budget Committee Councilor Solomon, seconded by Councilor Ortiz, moved to reappoint John Demboski to Position 5 on the Budget Committee for a three-year term beginning November 1, 2006, and ending on October 31, 2009. Councilor Papé reiterated that there would be two more positions on the Budget Committee that would be filled and that the deadline for applications was October 31 at 5 p.m. Roll call vote; the motion passed unanimously, 8:0. Human Rights Commission Councilor Solomon, seconded by Councilor Ortiz, moved to reappoint Hugh Massengill to Position 4 on the Human Rights Commission for a three-year term beginning November 1, 2006, and ending on October 31, 2009. Roll call vote; the motion passed unanimously, 8:0. Councilor Solomon, seconded by Councilor Ortiz, moved to reappoint Jeremiah Megowan to Position 10 on the Human Rights Commission for a three-year term beginning Novem- ber 1, 2006, and ending on October 31, 2009. Roll call vote; the motion passed unani- mously, 8:0. Councilor Solomon, seconded by Councilor Ortiz, moved to reappoint Elizabeth Aydelott to Position 12 on the Human Rights Commission for a three-year term beginning Novem- ber 1, 2006, and ending on October 31, 2009. Roll call vote; the motion passed unani- mously, 8:0. Councilor Solomon, seconded by Councilor Ortiz, moved to reappoint Neil Van Steenber- gen to Position 13 on the Human Rights Commission for a three-year term beginning No- vember 1, 2006, and ending on October 31, 2009. Roll call vote; the motion passed unani- mously, 8:0. Councilor Solomon, seconded by Councilor Ortiz, moved to reappoint Carmen Urbina to Position 14 on the Human Rights Commission for a three-year term beginning November 1, 2006, and ending on October 31, 2009. Roll call vote; the motion passed unanimously, 8:0. Planning Commission Councilor Solomon, seconded by Councilor Ortiz, moved to reappoint Richard Duncan to Position 7 on the Planning Commission for a four-year term beginning November 1, 2006, and ending on October 31, 2010. MINUTES—Eugene City Council October 23, 2006 Page 9 Regular Meeting Councilor Kelly commented that he experienced “heartburn” over the issues that he had raised in the interview process. He acknowledged, however, that Mr. Duncan had done “very excellent work” on the Planning Commission. Roll call vote; the motion passed unanimously, 8:0. Councilor Solomon, seconded by Councilor Ortiz, moved to appoint Rich Gaston to Posi- tion 3 on the Planning Commission to complete the unexpired term of Phillip Hudspeth, a term beginning November 1, 2006, and ending on October 31, 2008. Councilor Kelly, seconded by Councilor Bettman, moved to substitute Anthony McCown for Rich Gaston. Councilor Kelly felt Mr. McCown had made a much stronger case in terms of being appointed to the Planning Commission. Councilor Papé had been unable to attend the interviews, but had listened to the tapes. He related that there had not been a representative of Ward 6 on the Planning Commission. He did not think that the Bethel area had ever been represented. He felt Mr. Gaston would fill this gap. Councilor Bettman said there was no geographic component for Planning Commissioners. She believed that the Planning Commission should have a range of points of view. She felt there was a lack of age diversity on most of the boards and commissions as well as “points of view diversity.” Roll call vote; the vote to amend was a tie, 4:4; councilors Taylor, Ortiz, Bettman and Kelly voting in favor and councilors Poling, Papé, Solomon, and Pryor voting in opposi- tion. Mayor Piercy voted in favor of the motion and it passed on a final vote of 5:4. Roll call vote; the amended motion passed, 7:1; Councilor Solomon voting in opposition. Councilor Solomon, seconded by Councilor Ortiz, moved to appoint Paul Wiggins to Posi- tion 6 on the Planning Commission for a four-year term beginning November 1, 2006, and ending on October 31, 2010. Councilor Kelly, seconded by Councilor Taylor, moved to substitute Ann Kneeland for Paul Wiggins. Councilor Kelly said he had been struck by Ms. Kneeland’s initiative in doing all that she had done to learn about the Planning Commission. He believed she would be a significant asset to the commission. Councilor Solomon felt it was unfortunate that Mr. Wiggins had been interviewed by phone. She believed he would bring a different viewpoint to the table and hoped that the council would support him. Councilor Bettman averred that Ms. Kneeland was very qualified and knowledgeable. She ascertained from the City Manager that there were no women on the commission at this time. Councilor Papé could not recall that there had ever been a person of color on the Planning Commission and underscored that Mr. Wiggins was a person of color. MINUTES—Eugene City Council October 23, 2006 Page 10 Regular Meeting Roll call vote; the vote to amend was a tie, 4:4; councilors Taylor, Ortiz, Bettman and Kelly voting in favor and councilors Poling, Papé, Solomon, and Pryor voting in opposi- tion. Mayor Piercy voted in favor and the motion passed. Roll call vote; the amended motion passed, 5:3; councilors Solomon, Papé, and Poling vot- ing in opposition. Toxics Board Councilor Solomon, seconded by Councilor Ortiz, moved to reappoint Steve Johnson to Position 4, an advocacy representative on the Toxics Board for a three-year term beginning November 1, 2006, and ending on October 31, 2009. Roll call vote; the motion passed unanimously, 8:0. Whilamut Natural Area Citizen Planning Committee Councilor Solomon, seconded by Councilor Ortiz, moved to appoint Barbara May to Posi- tion 6 on the Whilamut Natural Area Citizen Planning Committee to complete the unex- pired term of Ed Fredette, a term beginning on November 1, 2006, and ending on October 31, 2008. Roll call vote; the motion passed unanimously, 8:0. Councilor Solomon, seconded by Councilor Ortiz, moved to appoint Sally Nunn to Posi- tion 10 on the Whilamut Natural Area Citizen Planning Committee to complete the unex- pired term of Greg Ringer, a term beginning on November 1, 2006, and ending on October 31, 2008. Roll call vote; the motion passed unanimously, 8:0. Police Commission Mayor Piercy commented that the candidates for the Police Commission had been “extraordinarily good.” She noted that there would be five more openings in 2007 and expressed hope that the applicants who were not appointed in this round would reapply. Councilor Solomon, seconded by Councilor Ortiz, moved to reappoint John Ahlen to Posi- tion 4 on the Police Commission for a four-year term beginning November 1, 2006, and ending on October 31, 2010. Councilor Ortiz wanted to underscore how well-qualified all of the applicants were. She urged people to reapply and to volunteer for the City. Roll call vote; the motion passed unanimously, 8:0. Councilor Solomon, seconded by Councilor Ortiz, moved to appoint Joseph Alsup to Posi- tion 5 on the Police Commission for a four-year term beginning November 1, 2006, and expiring on October 31, 2010. Roll call vote; the motion passed unanimously, 8:0. Councilor Solomon, seconded by Councilor Ortiz, moved to appoint Tamara Miller to Po- sition 6 on the Police Commission for a four-year term beginning November 1, 2006, and expiring October 31, 2010. Roll call vote; the motion passed unanimously, 8:0. MINUTES—Eugene City Council October 23, 2006 Page 11 Regular Meeting Councilor Solomon, seconded by Councilor Ortiz, moved to appoint Charles Zennache to Position 7 on the Police Commission for a four-year term beginning November 1, 2006, and expiring October 31, 2010. Roll call vote; the motion passed unanimously, 8:0. Metropolitan Wastewater Management Commission Councilor Solomon, seconded by Councilor Ortiz, moved to appoint Terry Gould to Posi- tion 2 on the Metropolitan Wastewater Management Commission to complete the unex- pired term of Walt Meyer, and to serve a three-year term beginning on February 1, 2007, and ending on January 31, 2010. Councilor Poling stated that both candidates had been well-qualified. He noted that he had taken former councilor Gary Rayor’s place on the Metropolitan Wastewater Management Commission (MWMC) when he was seated on the council. He said he did not know Mr. Gould well, but in discussing his background with MWMC commissioners, he learned that Mr. Gould had a similar background to Walt Meyer, a man who had served the MWMC well. He was confident that Mr. Gould’s background as an environmental engineer would be an asset to the commission. He was only sorry that there were not two positions open so that Mr. Rayor could also be appointed. Mayor Piercy concurred. Roll call vote; the motion passed unanimously, 8:0. The meeting was adjourned at 9:10 p.m. Respectfully submitted, Dennis M. Taylor City Manager (Recorded by Ruth Atcherson) MINUTES—Eugene City Council October 23, 2006 Page 12 Regular Meeting NAME OF MEETING: Eugene City Council DATE OF MEETING: October 25, 2006—Work Session TO: Vicki Cox RECORDED BY: Kimberly Young = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = R O U T I N G I N F O R M A T I O N 11/7 ky Draft to Staff (Date & Initials) Reviewed/Returned by Staff 11/30 bf Returned to Minutes Recording 12/5 ky Proofed/Revised by Minutes Recording 12/5 ky Returned to Staff ______ Council Amendments Incorporated = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = ATTACHMENT B M I N U T E S Eugene City Council Work Session McNutt Room—Eugene City Hall October 25, 2006 Noon COUNCILORS PRESENT: Jennifer Solomon, Andrea Ortiz, David Kelly, Betty Taylor, Gary Papé, Bonny Bettman, George Poling, Chris Pryor. Her Honor Mayor Kitty Piercy called the meeting of the Eugene City Council to order. A. WORK SESSION: DOWNTOWN OPEN SPACE UPDATE City Manager Dennis Taylor introduced staff present for the item: Planner Nan Laurence and consultant Doug Macy. Parks Planner Carolyn Weiss and Community Development Manager Mike Sullivan were also present. Ms. Laurence and Mr. Macy provided a PowerPoint presentation on the topic, copies of which were provided to the council. The presentation highlighted current open and green spaces in downtown and identified additional opportunities to create new green spaces, enhance existing spaces, and connect to nearby green spaces. The presentation also provided an overview of the Great Streets concept using slides from other communities. Ms. Laurence anticipated that key next steps would include continued work on green place and open space opportunities and the development of the open space concept design. Mayor Piercy called on the council for comments and questions. th Ms. Taylor determined from Ms. Laurence that the northwest opportunity area was around the 5 Avenue and Charnelton area, and further confirmed that the Lord Leebrick Theater was in the area. Ms. Laurence said that staff anticipated redevelopment would occur in that area and staff would work with a developer to provide publicly accessible open space in the development. Responding to a follow-up question from Ms. Taylor, Ms. Laurence confirmed only the front lawn of Shelton-McMurphy-Johnson House was identified for acquisition through the proposed parks and open space bond. Ms. Taylor asked about other park opportunities in downtown. Ms. Laurence indicated none were identified and staff focused on opportunities to connect to other nearby parks and green spaces. She noted that staff found more lawns downtown than it anticipated. Ms. Taylor said she had occasion to use the lawn at the Hilton Hotel when staying downtown with her dog, but had been concerned about the lack of garbage cans in the vicinity. MINUTES—Eugene City Council October 25, 2006 Page 1 Work Session th Ms. Taylor asked about the treatment proposed for 8 Avenue. Ms. Laurence anticipated a green, inviting path bordered by activity on either side that would travel to the river, as opposed to purchasing additional property that would displace development and result in less activity. th Ms. Taylor asked if staff examined 16 Street in Denver, which traveled through the heart of downtown and which included moveable furniture and trees in the center so that one hardly knew it was a street. The streets were closed to automobile traffic but open to street cars, and it seemed like a park. Mr. Pryor termed the presentation exciting and said many exciting possibilities existed. He liked the idea of offering residents more recreational activities in downtown and the idea of more park space downtown tied to other developments. He noted the council’s discussion of possibly locating a new city hall at the half- block at the Parks Blocks, and said if that did not occur, the half-block could be linked to the Parks Block to create a significant downtown space; one that could accommodate the Farmer’s Market. It would be directly across from the Hult Center, a major cultural space, creating a critical mass in a key area of downtown. He asked that staff consider how to integrate that area into a major parks and recreation open space, consider the balance between hardscapes and softscapes, and how events and activities could be coordinated. Mayor Piercy liked Mr. Pryor’s idea because the other great streets all went east -west, and the concept he described could create a break or center. Mr. Papé endorsed the need for additional garbage cans in the downtown. Mr. Papé asked Mr. Macy to comment on the idea of installing angled parking on one side of the street versus parallel parking on both sides of the street. Mr. Macy thought angled parking a very effective th approach in some circumstances. For example, the City might decide to install a wider sidewalk on 8 Avenue as a Great Street, and that could be done while maintaining a good inventory of parking using diagonal parking on one side of the street. He described how Portland retained parking near the Park Blocks in Portland using diagonal parking while keeping the area visually clean and safer by reducing the sense of isolation created by automobile parking. Another idea was to get rid of the existing couplet system and install two-way streets, which created more parking opportunities and a safer pedestrian environment. Mr. Papé asked what made a great plaza. Mr. Macy said that in the United States, such plazas must be programmed. He said he was a member of the board of directors for Pioneer Courthouse Square. The organization had a $2 million budget for programming and hosted an unbelievable amount of activity using corporation sponsorships. Millions of people use the space because it is programmed and managed. He believed that if the City moved forward with the Parks Blocks, for example, it needed to program that space. The more families the City could attract to downtown, the healthier the mix of users would be, and the more attractive and healthy the area would become. He said ensuring ground floor retail and encouraging residents to live near the public space helped to provide eyes on the plaza on a 24-hour basis. Mr. Papé asked who owned the property in front of the Shelton-McMurphey-Johnson House. Ms. Weiss said the property was owned by Ya-Po-Ah Terrace and its acquisition was included in the proposed bond measure. She said that preliminary discussions with Ya-Po-Ah Terrace management had occurred but she did not know if the owner was amenable to selling the property. Responding to a follow-up question from Mr. Papé regarding public access to the area from downtown, Ms. Weiss said that a better connection between Willamette Street and Skinner Butte Park was envisioned in the City’s open space plans, and that would require going over or under the railroad tracks. MINUTES—Eugene City Council October 25, 2006 Page 2 Work Session Mr. Papé asked if the City was working with PeaceHealth regarding its plans for the Willamette campus property. City Manager Taylor reported that he and the mayor recently met with representatives of PeaceHealth, who were discussing a timeline of 2009 for disposal of the property. Mr. Kelly thanked Mr. Macy for his remarks about the need to program public plazas and recalled that had been a recommendation of the Parks Block Placemaking Committee. He thought a full-time employee to manage the space would be appropriate. Mr. Kelly said he did not see his motion, passed by the council in April 2006, reflected in Ms. Laurence’s presentation. His focus had been on green space and much of what was being presented focused on hardscape. He had discussed a festival lawn concept in April and nothing in the presentation approached that. He had also requested rough costs and timelines and staff was now proposing to return with the cost and time line for developing a plan to develop the space. Ms. Laurence said that when considering new green spaces, staff had nothing to judge in regard to what was the right size and space, and so it turned to the inventory approach. Staff looked at what was happening in the downtown to create a bigger framework. She pointed out that the Cit had many visionary policies but no design plan to guide staff at the design level. A timeline and budget had to be the next phase. Mr. Kelly did not see that next phase in the suggested staff motion. Ms. Laurence said staff was building toward that, but Public Works staff as well as other staff pointed out the need for a design level plan after the Agenda Item Summary (AIS) was drafted. Mr. Kelly wanted to see key next step #2 added to the motion. Mr. Kelly agreed that criteria were needed and had hoped that with professional involvement, the council would see ideas for those criteria during the presentation. He saw nothing concrete in the presentation to comment on. He wanted a more specific timeline and the cost of creating a connection to the river. He agreed with Mr. Pryor that something in the center would be useful. Mayor Piercy endorsed having more garbage containers in downtown. She believed when installed, they were used, and they changed the look of an area. Mayor Piercy encouraged Mr. Kelly to bring up the managed Parks Block concept with the Mayor’s Cultural Policy Review Committee. Ms. Bettman agreed with Mr. Kelly that it would be nice for the council to be able to focus on something do-able and concrete. The City had many high-level planning documents that the City could not afford to implement, and by the time it got through those high-level planning efforts, it had missed opportunities. She thought all the concepts discussed were good and liked the idea of connectivity and using street space as public space. She said that downtown street design was very important to her, as well as corridors with consistent themes and connecting places. Speaking to Mr. Papé’s comments, Ms. Bettman did not like diagonal parking because it made the street look like a parking lot and she thought parallel parking preferable because it protected pedestrians from the traffic lane. Ms. Bettman called for a better connection on Willamette between the Hult Center and the Hilton Hotel. She did not think the space was very navigable space for anybody and thought it should be opened up and better connected. She had hoped to have street car running through the area but acknowledged that idea had failed to gain traction. She thought the area at a minimum should be made a more inviting public space for pedestrians. MINUTES—Eugene City Council October 25, 2006 Page 3 Work Session Ms. Bettman also wanted to maximize any opportunities at the EWEB site given its riverfront location, and not merely preserve a little strip. th Ms. Solomon spoke to the staff recommendation that the City install an at-grade stop light at 8 Avenue and Mill Street, and said that it continued to make no sense to her. She thought it represented a huge danger to drivers and pedestrians alike. She hoped the City could do better than that. Responding to a question from Ms. Solomon regarding the context of the council’s upcoming tour of the EWEB property, City Manager Taylor said that he and Mayor Piercy had been meeting frequently with EWEB leadership and thought more frequent meetings would be useful. The tour would inform the council about the utility’s intentions. Deb Brewer of EWEB confirmed City Manager Taylor’s remarks. Mr. Papé called for a meeting between the council and the EWEB commissioners Ms. Solomon, seconded by Ms. Ortiz, moved to direct staff to develop a downtown open space concept design, including refining the project scope and developing a citizen involve- ment process, and 2) to continue work on green space and open space opportunities in coor- dination with related downtown projects, including City Hall Master Planning, Park Blocks Master Plan, improvements to the Farmers Market, work with public and private redevel- opment opportunities, and other implementation efforts for the Downtown Plan. Mr. Kelly called for the inclusion of specific projects in the concept design plan to help focus the council’s future discussions. Speaking to the issue of Great Streets, he said they were not green spaces but they could th be connectors. He thought Ms. Taylor’s suggestion that staff examine Denver’s 16 Avenue. He also liked the slide showing a European street and said that while it did not contain much green space, he liked the scale and wanted to see associated design concepts fleshed out. Mr. Kelly said that a center planting strip was not a green space. Ms. Bettman said the motion did not mention either EWEB or streetscapes and asked if that meant if they were “in” or “out.” Ms. Laurence said that those elements were a fundamental part of staff’s thinking as well as a part of the Downtown Plan. She did not think that staff would focus on them more if included in the motion. Ms. Bettman asked that Ms. Solomon accept the inclusion of those elements as a friendly amendment. Ms. Solomon agreed. th Ms. Taylor thought an overpass at 8 Avenue and Mill Street much safer than an underpass. Ms. Taylor recalled the placemaking exercise mentioned by Mr. Kelly and regretted that the City never followed up on the resulting recommendations. Ms. Taylor said the Making Cities Livable Conference would be in Portland next year and it would emphasize families. She hoped councilors attended the conference. The motion passed unanimously, 8:0. B. WORK SESSION: PROPOSED MODIFICATION TO THE PARKS SYSTEM DEVELOPMENT CHARGE METHODOLOGY AND RATES City Manager Taylor introduced Engineering Data Services Manager Fred McVey of Public Works. Nancy Burns of Public Works and City Engineer Mark Schoening were also present. Mr. McVey was present to MINUTES—Eugene City Council October 25, 2006 Page 4 Work Session overview the recommendation of the Public Works Rates Advisory Committee (RAC). He acknowledged the complexity of developing an systems development charge (SDC) methodology and recognized the members of the advisory committee: Michael Roberts of the Eugene Area Chamber of Commerce, Paul Nicholson of the Friends of Eugene, Merle Bottge of the League of Women Voters, Paul Harrison of the Citizens for Public Accountability, Barbara Roberts representing professional engineers, Doug Weber of the Lane County Home Builders Association, David Hinkley of the Neighborhood Leaders Council, Scott Clark of the Voter Pool, and John Prior of the Neighborhood Pool. He thanked the RAC members on behalf of the Public Works Department for their commitment and involvement. He also acknowledged staff contributing to the effort and thanked consultant Debbie Galardi, who was present, for her assistance. Mr. McVey said the two issues before the council were the applicability of parks SDCs to non-residential development and the growth allocation method to be used for neighborhood parks. Regarding the first issue, Mr. McVey reminded the council that the examination of the applicability of the parks SDC to nonresiden- tial development was pursued at its direction. He reported that the staff team worked with the RAC and developed what it believed was the basis for a rational and defensible nonresidential charge; but the RAC disagreed, believing the staff recommendation was both difficult to explain, administer, and defend. The RAC instead recommended a hotel/motel charge as an aspect of the residential charge. However, staff prepared an ordinance consistent with the council’s earlier direction to forward to a public hearing. Mr. McVey addressed the second issue, that of methodological choice as it applied to the allocation of capacity to growth attributable to neighborhood parks. He reminded the council that the Lane County Home Builders Association raised issues earlier in the review process related to the use of the system-wide capacity analysis used in the methodology, which lead to further work by the RAC, resulting in the development of a service-based allocation method to be applied uniformly to all development regardless of geographic location. Mr. McVey said staff also provided a summary of the key elements of the parks SDC in Attachment C to the AIS. Table 1 of the AIS provides the relative effect of the various options before the council; the numbers were based on figures that were two years old, and he recommended the application of an inflation factor. Mr. McVey said that throughout their development of the proposed SDC, staff and the RAC considered the issues of legislative compliance, public acceptance, administrative feasibility, revenue adequacy, equity, and technical defensibility. He believed the proposal met those criteria, and hoped to have a final methodology available to the public by mid-November, prior to the public hearing schedule for January 16, 2007. Mayor Piercy called on the council for questions and comments. Ms. Bettman averred that the RAC was heavily weighted in favor of the development sector. As the SDC methodology was a technical matter and the City had engineers that could develop the methodology, Ms. Bettman questioned whether the City needed such an industry-weighted committee to work with staff to bring policy to the council. She did not think it was fair; staff should bring the council a recommendation, which should then be open for public discussion and possible modifications. She also thought the committee process dragged out the timeline for the SDC to be revised. She maintained that, after participating in the development of the SDC rates, the industry members sued the City. She called for the RAC to be sunsetted. Regarding the staff recommendation for the nonresidential parks SDC, Ms. Bettman said the staff recommendation was a justifiable calculation. She thought just charging hotels was arbitrary and not supportable. MINUTES—Eugene City Council October 25, 2006 Page 5 Work Session Regarding the growth allocation attributable to local services for parks versus a system wide approach, Ms. Bettman pointed out that all other City SDCs were based on a system-wide approach. Mr. Papé acknowledged the complexity of the information before the council but questioned why the process had taken so long, given that the council asked that the methodology be revised in April 2003. Mr. McVey attributed the time taken to the adoption timeline required for the Parks, Recreation, and Open Space (PROS) Comprehensive Plan. Mr. Papé suggested that commercial and industrial uses could have been added tentatively. Mr. McVey recalled that the council agreed in 2003 to adjust the rates as opposed to the methodology. Mr. Kelly agreed with Ms. Bettman it was time to sunset the RAC, given it had worked through all four SDC methodologies and because he did not believe it was not needed for every change to the SDC. However, he believed the RAC had served a useful purpose. He had read the minutes of RAC meetings and found them interesting for understanding the tradeoffs had had taken place. He was struck by the fact that RAC members had frequently not taken the political positions he expected. Regarding the nonresidential parks SDC, Mr. Kelly said he could live with either the staff recommendation or the RAC recommendation. Speaking to the issue of the growth allocation attributable to neighborhood parks, Mr. Kelly said he agreed with the input the council received from Roxie Cuellar of the Lane County Home Builders Association. As long as the City had a defensible and equitable plan, it should also have a common sense plan. He said that the City could not argue in the PROS Plan for new neighborhood parks in already developed areas and then attribute that all cost to future growth. He was fine with the revised staff recommendation in the staff- prepared motion. Mr. Pryor indicated he could support either the RAC or staff recommendation as it related to the nonresiden- tial parks SDC. He looked forward to hearing public testimony on the issue. Mr. Pryor thought the RAC had done a good job and members had tried to be balanced. He said it never hurt to have extra eyes on the process. Mr. Pryor agreed with Mr. Kelly’s remarks regarding the growth allocation attributable to neighborhood parks. He said the blanket application of rules tended to fall victim to the blanket application of rules. They do not apply in each situation, and he thought it was good to be as specific as possible, particularly when it came to money. Mr. Pryor endorsed the revised allocation method as being more intuitive and much more responsive to the needs of a particular service area. Speaking to the remarks of Mr. Pryor, Ms. Bettman said that the SDC actually was a blanket rate and the methodology did not change what was charged or where it was charged, it just changed the calculation for capacity. She likened the service area issue to how the City charged for transportation SDCs. The City did not separate its road investments by geographic area and charge only those living in a certain service area. Ms. Bettman said the City should not base its neighborhood parks SDC on a geographic service area because people move and they use parks all over the city. She did not think the service level approach was justifiable, and the system-wide approach was more defensible given its use in the other SDC methodologies. Responding to a question from Mr. Papé, Mr. McVey said he would provide the council with the rate schedule showing what condominiums would pay when that information was available. MINUTES—Eugene City Council October 25, 2006 Page 6 Work Session Mr. Kelly determined from Mr. McVey that legal staff was consulted in the development of the recommen- dations and found them to be legally defensible as methodology choices. Mr. Kelly said that if the recommendation contemplated different SDCs for different areas of the commu- nity, he would not support it. The recommendation instead computed the overall level of need and split that need out by different area and then allocated it uniformly to new development, which he was comfortable with. Responding to a question from Mr. Poling, Mr. McVey again reviewed the names of the RAC members and confirmed that the members from the Voter Pool and Neighborhood Pool were randomly selected. For the benefit of Mr. Poling, Mr. McVey briefly contrasted the system-wide and service area allocation approaches. Mr. Poling thought there might be some approach other than charging all nonresidential uses or charging only hotel/motels. He did not think it made sense to charge all nonresidential uses because he did not think some would impact the park system. He could not support charging all nonresidential uses the parks SDC. Ms. Solomon noted her support for the service-area based growth allocation method. Ms. Solomon, seconded by Ms. Ortiz, moved to direct the City Manager to proceed with proposed modifications to the parks SDC based on inclusion of a charge for all nonresiden- tial development and a service area-based growth allocation method for neighborhood parks. Ms. Taylor determined from Mr. McVey that all members of the RAC participated in the discussions, with varying degrees of attendance at each meeting, and that there was no minority report. Ms. Taylor observed that she always liked to see a minority report. Ms. Taylor also had problems with the make-up of the RAC. She said that the Citizen Involvement Committee no longer existed to review the membership of such committees. She assumed that it was now up to staff to decide who sat on such committees. Mr. McVey confirmed that the committee was a department advisory committee for which staff selected the members. Ms. Taylor also supported a system-wide approach to the growth allocation for neighborhood parks. Ms. Bettman, seconded by Ms. Ortiz, moved to amend the motion by directing the City Manager to proceed with proposed modifications to the parks SDC based on inclusion of a charge for all nonresidential development and a methodology for neighborhood parks based on a system wide level of service. Ms. Bettman said the Lane County Home Builders Association commissioned surveys that established the connection between nonresidential uses and parks. She thought the 16.4 percent allocation was justifiable. In regard to the level of service, Ms. Bettman said that it was true that SDCs were more complex and she questioned why the council would make it more complex by adding in a geographic factor. No other SDC included a geographic factor. Adoption of the amendment would not make a difference in the rates, but it would make the SDC more simple and consistent with how the City calculated other SDCs. MINUTES—Eugene City Council October 25, 2006 Page 7 Work Session Mr. Kelly agreed there was no dollar difference involved but the council was faced with a choice between two consistencies. The council could be consistent with other SDC methodologies or consistent with the PROS Plan. He would not support the amendment because he favored consistency with the PROS Plan. Speaking to an earlier concern voiced by Mr. Poling, Mr. Kelly referred him to 127-128 of the AIS and noted that nonresidential development was divided into different classes and assessed a different amount to reflect the varying levels of impact. The amendment to the motion failed, 5:3; Ms. Bettman, Ms. Taylor, and Ms. Ortiz voting yes. Mr. Papé confirmed with Mr. McVey that the revenues involved were allocated for capital projects only. Mr. Poling thanked Roxie Cuellar and David Hinkley for their e-mail correspondence regarding the topic. He said that he would vote to support the motion and send the item to a public hearing, but his mind could change following testimony. The motion passed, 6:2; Ms. Taylor and Ms. Bettman voting no. Responding to a question from Mr. Kelly, Mr. McVey confirmed that the RAC was a department advisory committee rather than a council advisory committee. He said the council could direct the City Manager as to how the department collected input. Mr. Kelly requested a memorandum from staff on why it might want to continue the RAC. The meeting adjourned at 1:28 p.m. Respectfully submitted, Dennis M. Taylor City Manager (Recorded by Kimberly Young) MINUTES—Eugene City Council October 25, 2006 Page 8 Work Session NAME OF MEETING: Eugene City Council DATE OF MEETING: November 14, 2006–Council Interviews TO: Vicki Cox RECORDED BY: Lynn Taylor MINUTES FILE NAME: M:\2006\Central Services Department\City Manager's Office\City Council\cc061114interviews.doc = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = R O U T I N G I N F O R M A T I O N 11/14/06 lt Draft to Staff (Date & Initials) _______ Reviewed/Returned by Staff _12/1 bf_ Returned to Minutes Recording 12/5 ky Proofed/Revised by Minutes Recording 12/5 ky Returned to Staff ______ Council Amendments Incorporated = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = ATTACHMENT C M I N U T E S Eugene City Council Interviews for Boards and Commissions McNutt Room—Eugene City Hall November 14, 2006 5:30 p.m. COUNCILORS PRESENT: Jennifer Solomon, Chris Pryor, Andrea Ortiz, Gary Papé, Betty Taylor, Bonny Bettman COUNCILORS ABSENT: David Kelly, George Poling Council President Jennifer Solomon called the meeting of the Eugene City Council to order. A. INTERVIEWS FOR BOARDS AND COMMISSIONS The council interviewed Rich Gaston and Rick Gates for a position on the Budget Committee. Ms. Solomon greeted each candidate and explained the interview process. At the conclusion of each interview, Ms. Solomon informed the candidate that the council would make its appointments at the November 27, 2006, council meeting. All candidates for the Budget Committee position were asked the following questions: 1. Why is it important to have a Budget Committee to review the City of Eugene’s budget? What is the appropriate role for the citizen members of the committee? 2. In your view, what are the key issues facing the City and how would your participation on the Budget Committee aid in addressing them? 3. The Budget Committee frequently receives competing funding requests from various well- intentioned, deserving city programs and outside groups. What factors do you consider prior to making funding decisions? Which factors are most influential? 4. Do you have suggestions for ways to improve citizen understanding of the City’s financial condi- tions, budget priorities and process? The meeting adjourned at 6 p.m. Respectfully submitted, Dennis M. Taylor City Manager (Recorded by Ruth Atcherson) MINUTES—Eugene City Council November 14, 2006 Page 1 Boards and Commissions Interviews