HomeMy WebLinkAboutAMENDED 2 Agenda Packet 3-11-19 MeetingMarch 11, 2019, Meeting
AMENDED AGENDA
EUGENE CITY COUNCIL
March 11, 2019
7:30 p.m. CITY COUNCIL MEETING AND MEETING OF THE
EUGENE URBAN RENEWAL AGENCY Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
Meeting of March 11, 2019;
Her Honor Mayor Lucy Vinis Presiding
Councilors Betty Taylor, President Emily Semple, Vice President Greg Evans Chris Pryor Mike Clark Claire Syrett Jennifer Yeh Alan Zelenka
Note: This amended agenda reflects the addition of Item 5 (Appointment to River Guides
for the Riverfront Urban Renewal Plan)
7:30 p.m. CITY COUNCIL MEETING AND MEETING OF THE
EUGENE URBAN RENEWAL AGENCY
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
1. CEREMONIAL MATTERS: Eugene Police Accreditation
2. PUBLIC FORUM
3. CONSENT CALENDAR
A. Approval of City Council Minutes
• February 11, 2019, Work Session
• February 11, 2019, Meeting
• February 13, 2019, Work Session
B. Approval of Tentative Working Agenda
March 11, 2019, Meeting
C. Approval of a Resolution Annexing Land to the City of Eugene
(Assessor’s Map 17-03-08-31 Tax Lots 2900 and 3000 — located at
3510 Walton Lane (City File: LH Fund 3; A 18-8).
D. Approval of a Resolution Annexing Land to the City of Eugene
(Assessor’s Map 17-04-24-32, Tax Lot 3300 — located at 503 Sunnyside
Drive) and a Portion of the Right-of-Way (Sunnyside Drive Adjacent to
the Property) (City File: Morrow/Thomas; A 18-11).
E. Adoption of an Ordinance Providing for Withdrawal of Annexed
Properties from the Following Special Districts: the Santa Clara Rural
Fire Protection District; Santa Clara Water District; Willakenzie Rural
Fire Protection District; Lane Fire Authority; River Road Parks and
Recreation District; and River Road Water District.
4. PUBLIC HEARING AND ACTION: FY20–25 Capital Improvement Program
5. POTENTIAL ACTION: Appointment to River Guides for the Riverfront Urban
Renewal Plan
The Eugene City Council welcomes your interest in these agenda items. This meeting location is wheelchair-accessible. For the hearing impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours' notice. To arrange for these services, contact the receptionist at 541-682-5010. City Council meetings are telecast live on Metro Television, Comcast channel 21, and rebroadcast later in the week. El consejo de la Ciudad de Eugene agradece su interés en estos asuntos de la agenda. El lugar de la reunión tiene acceso para sillas de ruedas. Se puede proveer a un intérprete para las personas con discapacidad auditiva si avisa con 48 horas de anticipación. También se puede proveer interpretación para español si avisa con 48 horas de anticipación. Para reservar estos servicios llame al 541-682-5010. Las reuniones del consejo de la ciudad se transmiten en vivo por Metro Television, Canal 21 de Comcast y son retransmitidas durante la semana.
For more information, contact the Council Coordinator at 541-682-5010, or visit us online at www.eugene-or.gov.
March 11, 2019, Meeting – Item 1
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Ceremonial Matters Meeting Date: March 11, 2019 Agenda Item Number: 1 Department: Central Services Staff Contact: Beth Forrest
www.eugene-or.gov Contact Telephone Number: 541-682-5882
ISSUE STATEMENT This item is to acknowledge awards and achievements and inform the public of proclamations signed by the Mayor. No action is required by the City Council.
BACKGROUND At its 1997 fall process session, the council agreed to include a monthly agenda item entitled "Ceremonial Matters." From time to time, the Mayor is asked to sign proclamations or acknowledge awards received, which serve to encourage and educate the community about important issues and events.
CITY MANAGER’S RECOMMENDATION This is an information item only.
ATTACHMENTS None.
FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov
March 11, 2019, Meeting – Item 1
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Public Forum Meeting Date: March 11, 2019 Agenda Item Number: 1 Department: Central Services Staff Contact: Beth Forrest
www.eugene-or.gov Contact Telephone Number: 541-682-5882
ISSUE STATEMENT This segment allows citizens the opportunity to express opinions and provide information to the council. Testimony presented during the Public Forum should be on City-related issues and should not address items which have already been heard by a Hearings Official or are on the present agenda as a public hearing item.
SUGGESTED MOTION No action is required; this is an informational item only.
FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov
March 11, 2019, Meeting – Item 3A
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Approval of City Council Minutes Meeting Date: March 11, 2019 Agenda Item Number: 3A Department: Central Services Staff Contact: Beth Forrest
www.eugene-or.gov Contact Telephone Number: 541-682-5882
ISSUE STATEMENT This is a routine item to approve City Council minutes.
SUGGESTED MOTION Move to approve the minutes for the work sessions on February 11 and 13 as well as the meeting on February 11.
ATTACHMENTS A. February 11, 2019, Work Session B. February 11, 2019, Meeting C. February 13, 2019, Work Session
FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov
MINUTES – Eugene City Council February 11, 2019 Page 1
Joint Work Session
M I N U T E S
Joint Work Session of the Eugene City Council
and Eugene Water & Electric Board of Commissioners
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
February 11, 2019
5:30 p.m.
Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, Jennifer Yeh, Mike Clark, Claire Syrett, Chris Pryor, Greg Evans EWEB Commissioners Present: Sonya Carlson, John Brown, Dick Helgeson, Steve Mital, Mindy Schlossberg Mayor Vinis opened the February 11, 2019, Work Session of the Eugene City Council. Board Chair Sonya Carlson opened the February 11, 2019, meeting of the Eugene Water & Electric Board of Commissioners.
1.JOINT WORK SESSION: Climate and Energy DiscussionsSustainability and Intergovernmental Relations Manager Ethan Nelson, EWEB General ManagerFrank Lawson and EWEB Governmental Affairs Coordinator Jason Heuser presented an updateon climate and energy related policies, programs and planning efforts.Discussion
•Councilor Clark – asked about the source for population forecasts used for data analysis; thepotential impacts of the proposed State cap and trade legislation on local climate goals; andwhether the gap is from sector-based or consumption-based emissions.
•Councilor Semple – asked for clarification about cap and trade legislation, carbon pricing,the threshold for emissions, and where the money from a carbon tax is used.
•Commissioner Brown – explained EWEB’s electric vehicle strategy, noting its relationship to5G technology; encouraged consideration of downtown buildings that transitioned tonatural gas when steam plant was decommissioned.
•Councilor Syrett – appreciated EWEB’s focus on climate change, particularly the socialequity considerations of their strategies and decision-making.
•Councilor Evans – asked about anticipated equity benefits derived from cap and trade orcarbon pricing initiatives; exploring the use of carbon tax funds for grant purposes.
•Commissioner Mital – noted that EWEB’s contribution to addressing the City’s climate goalswere distilled down to five strategies; asked for help in understanding what commitmentsthe City is willing to make to achieve its goals.
•Councilor Pryor – asked for clarification about how the cap and trade legislation could worktogether with the City’s climate goals; affirmed commitment of council to continue pursuingthe City’s climate goals.
•Councilor Taylor – asked questions about EWEB’s strategy around natural gas conversionand the safety of 5G installations; supported outreach and partnerships to mitigate impactson lower-income customers.
•Commissioner Schlossberg – encouraged consideration of updates the rental housing codeto incentivize upgrades to higher-efficiency energy systems; urged council to include EWEBI future discussions of transportation issues.
ATTACHMENT A
March 11, 2019, Meeting - Item 3A
MINUTES – Eugene City Council February 11, 2019 Page 2
Joint Work Session
•Councilor Zelenka – supported devoting most time and energy to sectors that have thegreatest carbon emissions and impacts; noted that appliances and vehicles are gettingsmarter with the ability to control the optimum time for use.
•Commissioner Helgesen – asked his colleagues to be mindful of the longer-termconsequences of strategies and decisions and to consider the lifecycle of energy sources;said EWEB’s decisions must have a nexus with utility purposes.
•Councilor Clark – asked questions about the impacts of natural gas conversions, includingwhether a radical limit on natural gas would double the peak draw on electricity, andwhether the generation source for meeting the new demand will have a greater carbonimpact in today’s environment; Inquired about the effect of a cap and trade policy on theemerging electric vehicle industry.
•Commissioner Carlson – outlined each of the tenets of EWEB’s strategic plan and theiralignment with local carbon and climate conversations and initiatives; supported Cityefforts to address impacts of carbon emissions from rental housing.
•Councilor Yeh – asked about how a council decision to limit natural gas usage to its currentcapacity might impact EWEB’s carbon reduction strategies.
•Commissioner Mital – said that if the State establishes a goal and mechanism to reducecarbon emissions, it will be important to know how much of the City’s goals will be met andwhat gaps will still exist; asked about retargeting goals.
•Mayor Vinis – thanked the councilors and commissioners for their participation andencouraged further synchronization of climate and carbon reduction efforts.The meeting adjourned at 7:05 p.m. Respectfully submitted,
Beth Forrest City Recorder Link to the webcast of this City Council meeting: here
March 11, 2019, Meeting - Item 3A
MINUTES – Eugene City Council Meeting February 11, 2019 Page 1
M I N U T E S
Eugene City Council
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
February 11, 2019
7:30 p.m.
Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor, Mayor Vinis opened the February 11, 2019, meeting of the Eugene City Council.
1.PUBLIC FORUM1.Stefan Strek – spoke in support of a local restaurant and property owner.2.Bekki Bruckner – spoke in opposition to the proliferation of 5G technology in the city.3.Sabrina Siegel – spoke in opposition to the proliferation of 5G technology in the city.4.James Manning – expressed concern about the lack of affordable housing in Eugene.5.John Thielking – voice opposition to three proposed ordinances scheduled for public hearing.6.Fred Williams – accused City officials of not enforcing handicapped parking laws.7.Debby McGee – urged council to renegotiate NW Natural franchise agreement to reduce fossil fuels.8.Linda Perrine – supported investment in solar energy technology and incentives.9.Karin Almquist – spoke about the link between climate change and the proliferation of 5G.10.Dave Piccioni – expressed concern about pollution and homelessness.11.Teresa Parker – spoke about the importance of collaboration in implementing the CAP 2.0.12.Jim Ball – explained the energy and emissions impacts of natural gas use in large buildings.13.David Force – urged consideration of Seneca Cogeneration Plan when discussing CO 2 emissions.14.Eliza Kashinsky – supported ADUs, noting there is no livability without affordability/sustainability.15.JoJo Jensen – expressed concern about the impacts of AirBnBs on neighborhoods and safety.16.Sandy Sanders – spoke in opposition to 5G technology, smart meters related to climate change.17.Sue Sierralupé – urged council to oppose the proposed anti-panhandling ordinance.18.Loretta Huston – spoke about the dangers of 5G and its nexus with climate change efforts.19.Linda Heyl – suggested ways to improve progress made on CAP and CRO goals.20.Eric Jackson – offered suggestions for increasing shelter options for the homeless in winter.21.Shelby Shear – spoke about her experience being homeless; supported return of Camp 99.22.Nicholas Engel – demanded immediate action on climate change goals; stop endless debate.23.Robin Bloomgarden – opposed the unregulated proliferation of 5G technology.24.Jean Stacey – encouraged council to facilitate the establishment of more rest stop sites.25.Joel Iboa – supported Oregon sanctuary laws and opposed efforts to erode trust in community.Council Discussion
•Councilor Syrett – supported a council discussion of potential AirBnB regulation; councilaction to prevent evictions related to rent gouging for 2021 visitors; opposed proposed ordinance against unlawful transfer for vehicles; requested rescheduling action on that ordinance; concerned about alleged Lane County practice of assisting ICE in arrests.
•Councilor Semple – expressed opposition to anti-panhandling ordinance but interested inhearing from community; supported efforts to identify more homeless shelter options, including self-governed facilities, dawn-to-dawn camps, less NIMBYism, places for those with dogs; voiced concern about towing practices.
ATTACHMENT B
March 11, 2019, Meeting - Item 3A
MINUTES – Eugene City Council Meeting February 11, 2019 Page 2
2.CONSENT CALENDARA. Approval of City Council Minutes•January 14, 2019, Work Session•January 14, 2019, Meeting•January 16, 2019, Work Session•January 22, 2019, Work SessionB. Approval of Tentative Working Agenda C. Approval of a Resolution Annexing Land to the City of Eugene (301 Dibblee Lane, Eugene, Oregon; Property Identified as Assessor’s Map 17-04-12-20, Tax Lot 02700)(City File: Kempf, Rodney and Gloria; A 18-10)
MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved toapprove the items on the Consent Calendar. PASSED 8:0. The meeting adjourned at 8:55 p.m. Respectfully submitted,
Beth Forrest City Recorder Link to the webcast of this City Council meeting: here.
March 11, 2019, Meeting - Item 3A
MINUTES – Eugene City Council February 13, 2019 Page 1
Work Session
M I N U T E S
Eugene City Council
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
February 13, 2019
12:00 p.m.
Councilors Present: Emily Semple, Jennifer Yeh, Alan Zelenka, Mike Clark. Chris Pryor, Betty Taylor. Greg Evans, Claire Syrett Mayor Vinis opened the February 13, 2019, Work Session of the Eugene City Council.
•Councilor Taylor – reported that she was receiving many questions from constituents aboutthe legality of a billboard on the corner of 18th Avenue and Willamette Street; urged thecouncil to take a stand on House Bill 2001, which would preempt local control over zoningissues.
•Councilor Zelenka – echoed concerns about the billboard at 18th and Willamette but notedthat Eugene’s Sign Code, as written, does not prohibit it; suggested adding this issue to theupcoming work session on digital display technology.
•Councilor Semple – expressed appreciation to staff for sending council agenda materialsearlier and for providing more detailed meeting minutes; urged action on creating adowntown center and identifying additional sites for car camps and rest stops.
•Mayor Vinis – informed the council about a request from the Eugene YMCA for support fortheir request for lottery funds and announced her intention to bring a resolution to councilon this issue.
1.WORK SESSION: Community Safety Revenue Team UpdateAssistant City Manager Kristie Hammitt, Police Chief Chris Skinner, Fire Chief Joe Zaludek andProject Consultant Kevin Alltucker provided an update on the progress of the Community SafetyInitiative and the Revenue Team.(Councilor Clark left the meeting at 12:54 p.m.)Council Discussion
•Councilor Semple – expressed appreciation for the presentation and for the opportunity toserve on the Community Safety Revenue Team, noting it successfully reached consensusdespite difference of opinion; said the proposal is the best possible and least regressiveresponse to a critical community needs; it casts the widest net and will continue to adjust asneeds grow; asked for more information about the variability of the three proposed taxpercentages and which would achieve the overall goal.
•Councilor Yeh – appreciated the summary of the committee’s work; result is a proposal thatwill be easy to explain to constituents; encouraged the council to ask the committeemembers questions.
•Councilor Pryor – noted there was a real commitment on the part of the committeemembers to look at many options and take decisive action; acknowledged that there will bepublic pushback on any tax increase, but this proposal responds to an essential core value.
•Councilor Zelenka – encouraged council follow the same process used by the committee anddo its own analysis of all scenarios, potential options, etc., noting the committeerecommendation was just one factor to be considered.
ATTACHMENT C
March 11, 2019, Meeting - Item 3A
MINUTES – Eugene City Council February 13, 2019 Page 2
Work Session
•Councilor Syrett – asked for information about the proposed plan as it relates to cuts made topublic safety services during the last recession, noting that revenues have risen since thenbut not enough to meet current needs; acknowledged that business owners served on thecommittee and were supportive of the proposal; favored a payroll tax over a property tax.
•Councilor Evans – complimented the report and supported the direction and proposedmechanism for revenue generation; asked about the effect on County partners, such asHealth and Human Services, if growth in capacity also increases the need for social services;asked about intended visual and other real, tangible outcomes to change the perceptions ofthose who are now afraid to come downtown.
•Councilor Taylor – asked about and supported plans to increase public safety presence inneighborhoods that are not considered to be in crisis; supported the implementation of callprioritization; inquired about exempting lower-income earners from the proposed payroll tax.
•Councilor Syrett – agreed that there would be value in council discussing the other options;supported strategy that funds detectives dedicated to non-immediate crimes such asprostitution and drug dealing noting that the proposed plan calls out this need.
•Councilor Zelenka – encouraged council to follow a transparent process with definedmetrics for success and a solid accountability mechanism; show benefits of the proposedtax, how it will be shared by the community and how the funds will be allocated.
•Councilor Yeh – noted that the committee did discuss the possibility of exemptions butagree that everyone should contribute at some level because everyone benefits from aneffective public safety system.
•Councilor Semple – said the parks bond and levy is a good example of the value of a smallcommittee doing the analysis and making a recommendation; the condition of Eugene’s publicsafety system is an ongoing crisis needing immediate attention and robust public input.
•Councilor Pryor – agreed that the work of the committee will help expedite the councildecision-making process.
•Mayor Vinis – acknowledged the size and detail of the report, its holistic approach and itsnexus with many other services and programs; the council will have the opportunity todiscuss the issue further in its upcoming workshop; encouraged staying on track to meetthe 18-month timeline for implementation.The meeting adjourned at 1:35 p.m. Respectfully submitted,
Beth Forrest City Recorder
Link to the webcast of this City Council meeting: here.
March 11, 2019, Meeting - Item 3A
March 11, 2019, Meeting – Item 3B
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Approval of Tentative Working Agenda Meeting Date: March 11, 2019 Agenda Item Number: 3B Department: City Manager’s Office Staff Contact: Beth Forrest
www.eugene-or.gov Contact Telephone Number: 541-682-5882
ISSUE STATEMENT This is a routine item to approve City Council Tentative Working Agenda.
BACKGROUND On July 31, 2000, the City Council held a process session and discussed the Operating Agreements. Section 2, notes in part that “The City Manager shall recommend monthly to the council which items should be placed on the council agenda. This recommendation shall be placed on the consent calendar at the regular City Council meetings (regular meetings are those meetings held on the second and fourth Monday of each month in the Council Chamber). If the recommendation contained in the consent calendar is approved, the items shall be brought before the council on a future agenda. If there are concerns about an item, the item may be pulled from the consent calendar at the request of any councilor or the Mayor. A vote shall occur to determine if the item should be included as future council business.” Scheduling of this item is in accordance with the Council Operating Agreements.
RELATED CITY POLICIES There are no policy issues related to this item.
COUNCIL OPTIONS The council may choose to approve, amend or not approve the tentative agenda.
CITY MANAGER’S RECOMMENDATION The City Manager has no recommendation on this item.
SUGGESTED MOTION Move to approve the items on the Tentative Working Agenda.
March 11, 2019, Meeting – Item 3B
ATTACHMENTS A. Tentative Working Agenda
FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov
Work Session Action Public Hearing Public Forum Consent Calendar
Committee Reports/Items of Interest Ceremonial Matters Pledge of Allegiance
Updated March 1, 2019Meeting Location: Harris Hall, 125 East 8th Avenue, unless otherwise noted
March 2019
Date Day Time Title Length Dept. Contact
6‐Mar Wednesday 12 pm House Bill 2001 (Work Session) Community Safety Initiative (Work Session, continued)
45 mins 45 mins
Alissa Hansen, PDD
Kristie Hammitt, CS
Expected absences for 3/6: NOTE: WORK SESSION ADDED
11‐Mar Monday
5:30 pm
Committee Reports and Items of InterestRiverfront Urban Renewal (Work Session) Single‐Use Plastics (Work Session)
45 mins
45 mins
Michael Kinnison, PDD
Michael Wisth, PDD
7:30 pm Ceremonial Matters – Eugene Police Accreditation Public Forum Resolution Annexing Land at 3510 Walton Lane (A‐18‐8) (Consent Calendar) Resolution Annexing Land at 503 Sunnyside Drive (A 18‐11) (Consent Calendar) Ord. on Withdrawal of Annexed Properties from Special Districts (Consent Calendar) Capital Improvement Program (Public Hearing and Action) URA‐Appointment to Riverfront Renewal Guides (Action)
Rodney Bohner, PDD
Rodney Bohner, PDD
Jenessa Dragovich, PDD
Mike Streepey, CS
Allie Camp, PDD
Expected absences for 3/11: Taylor, Evans, Syrett (5:30 work session)
ATTACHMENT A
March 11, 2019, Meeting - Item 3B
2
13‐Mar Wednesday 12 pm Renter Protections (Work Session) Housing Tools & Strategies Follow‐Up (Work Session)
30 mins
60 mins
Stephanie Jennings, PDD Anne Fifield, PDD
Expected absences for 3/13: Taylor, Evans
Council Break: March 14 – April 8
April 2019
Date Day Time Title Length Dept. Contact
8‐Apr Monday 5:30 pm
Committee Reports and Items of InterestCommunity Safety Initiative (Work Session) 90 mins Kristie Hammitt, CS
7:30 pm Public Forum Ord. on Construction Excise Tax (Action) Ord. Revising Nuisance Codes (Action)
Stephanie Jennings, PDD Rachelle Nicholas, PDD
Expected absences for 4/8: none
10‐Apr Wednesday 12 pm Vision Zero Update (Work Session) Riverfront Urban Renewal (Work Session)
45 mins
45 mins
Matt Rodrigues, PW
Michael Kinnison, PDD
Expected absences for 4/10: none
15‐Apr Monday 5:30 pm Highway 99/Bethel Urban Renewal District (Work Session) 90 mins Michael Kinnison, PDD
7:30 pm Ordinance on Presiding Judge (Public Hearing) Ord. on Unlawful Transfer on Vehicular Portion of the Right‐ of‐Way (Action)
Keri Beraldo, CS
Lt. Jen Bills, EPD
Expected absences for 4/15: none
17‐Apr Wednesday 12 pm Presiding Judge (Work Session) Inclusionary Zoning (Work Session)
45 mins 45 mins Keri Beraldo, CS Stephanie Jennings, PDD
Expected absences for 4/17: none
March 11, 2019, Meeting - Item 3B
3
22‐Apr Monday 5:30 pm Boards and Commissions Interviews 90 mins CS 7:30 pm Public Forum
Expected absences for 4/22: 24‐Apr Wednesday 12 pm Riverfront Steam Plant Proposal Boards and Commissions Interviews
45 mins 45 mins
Amanda D’Souza, PDD
Expected absences for 4/24: 24‐Apr Wednesday 5:30 pm Budget Committee City Manager’s Budget Presentation Twylla Miller, CS
Expected absences for 4/24: Location: Bascom/Tykeson Room, Library
May 2019
Date Day Time Title Length Dept. Contact 8‐May Wednesday 12 pm River Road‐Santa Clara Neighborhood Plan (Work Session) Zone of Benefit/Reimbursement District (Work Session)
45 mins 45 mins
Eric Brown, PDD Matt Rodrigues, PW
Expected absences for 5/8: none 8‐May Wednesday 5:30 pm Budget Committee Meeting Twylla Miller, CS
Expected absences for 5/8: Location: Bascom/Tykeson Room, Library 13‐May
Monday
5:30 pm
Committee Reports and Items of Interest Homeless Services Systems Analysis Report Implementation (Work Session)
90 mins
7:30 pm Public Forum MWMC Budget Ratification (Consent Calendar)
John Huberd, PW
Expected absences for 5/13: none 15‐May Wednesday 12 pm Urban 3 Mapping Value (Work Session) Rest Stop Program (Update)
60 mins 30 mins
Chad Cramer, PDD Jason Dedrick, CS
Expected absences for 5/15: none 15‐May Wednesday 5:30 pm Budget Committee Meeting Twylla Miller, CS
Expected absences for 5/15: Location: Bascom/Tykeson Room, Library March 11, 2019, Meeting - Item 3B
4
20‐May
Monday
5:30 pm Clear & Objective Housing Approval Criteria (Work Session)
90 mins
Jenessa Dragovich, PDD 7:30 pm Ordinance Concerning Accessory Dwelling Units (LUBA Remand) (Public Hearing)
Alissa Hansen, PDD
Expected absences for 5/20: none 22‐May Wednesday 12 pm Presentation from Northwest Natural Gas (Work Session) Franklin Boulevard Transformation Project (Work Session)
45 mins 45 mins
Ethan Nelson, CS Larisa Varela, PW
Expected absences for 5/22: Pryor 22‐May Wednesday 5:30 pm Budget Committee Meeting Twylla Miller, CS
Expected absences for 5/22: Pryor Location: Bascom/Tykeson Room, Library 28‐May
Tuesday
5:30 pm
Committee Reports and Items of Interest Town Square Update (Work Session) TBD (Work Session)
45 mins 45 mins
Will Dowdy, PDD
7:30 pm Public Forum
Expected absences for 5/28: Pryor Location: Bascom‐Tykeson Room, Library 29‐May Wednesday 12 pm Executive Session pursuant to ORS 192.660(2)(f) Data Collection Policy/Protection of Individuals and Groups (Work Session)
45 mins 45 mins
Jen Van Der Haeghen, CS
Expected absences for 5/29: Pryor 29‐May Wednesday 5:30 pm Budget Committee Meeting Twylla Miller, CS
Expected absences for 5/29: Pryor Location: Bascom/Tykeson Room, Library
June 2019
Date Day Time Title Length Dept. Contact 10‐Jun
Monday
5:30 pm
Committee Reports and Items of Interest Ordinance Concerning Accessory Dwelling Units (LUBA Remand) (Work Session)
90 mins
Alissa Hansen, PDD
7:30 pm Public Forum
Expected absences for 6/10: none March 11, 2019, Meeting - Item 3B
5
12‐Jun Wednesday 12 pm
Urban Reserves Update/Next Steps (Work Session) TBD (Work Session)
60 mins 30 mins
Rebecca Gershow, PDD
Expected absences for 6/12: none 17‐Jun
Monday
5:30 pm Alley Access Rules (Work Session) Downtown Update (Work Session)
45 mins 45 mins
Robin Hostick, PDD Jeff Perry, CS 7:30 pm TBD (Public Hearing)
Expected absences for 6/17: none 19‐Jun Wednesday 12 pm Bond Measure to Fix Streets/2019 Pavement Management Report (Work Session) Commercial Setbacks (Work Session)
45 mins 45 mins
Matt Rodrigues, PW Denny Braud, PDD
Expected absences for 6/19: none 24‐Jun
Monday
5:30 pm
Committee Reports and Items of Interest Ordinance Concerning Accessory Dwelling Units (LUBA Remand (Work Session & Possible Action) TBD (Work Session)
45 mins 45 mins
Alissa Hansen, PDD
7:30 pm
Public Forum Supplemental Budget 2 (Public Hearing and Action) URA Supplemental Budget 2 (Public Hearing and Action) FY20 Proposed Budget (Public Hearing and Action) URA – FY20 Proposed Budget (Public Hearing and Action)
Jamie Garner, CS Jamie Garner, CS Jamie Garner, CS Jamie Garner, CS
Expected absences for 6/24: none 26‐Jun Wednesday 12 pm TBD (Work Session) TBD (Work Session)
45 mins 45 mins
Expected absences for 6/26: none
March 11, 2019, Meeting - Item 3B
6
July 2019
Date Day Time Title Length Dept. Contact 8‐Jul
Monday
5:30 pm
Committee Reports and Items of Interest TBD (Work Session) TBD (Work Session)
45 mins 45 mins
7:30 pm Public Forum
Expected absences for 7/8: none 10‐Jul Wednesday 12 pm TBD (Work Session) TBD (Work Session)
45 mins 45 mins
Expected absences for 7/10: none 15‐Jul
Monday
5:30 pm TBD (Work Session) TBD (Work Session)
45 mins 45 mins
7:30 pm TBD (Public Hearing)
Expected absences for 7/15: none 17‐Jul Wednesday 12 pm TBD (Work Session) TBD (Work Session)
45 mins 45 mins
Expected absences for 7/17: none 22‐Jul
Monday
5:30 pm
Committee Reports and Items of Interest TBD (Work Session) TBD (Work Session)
45 mins 45 mins
7:30 pm Public Forum
Expected absences for 7/22: none 24‐Jul Wednesday 12 pm TBD (Work Session) TBD (Work Session)
45 mins 45 mins
Expected absences for 7/24: none
Council Break: July 25 – September 9 March 11, 2019, Meeting - Item 3B
7
Work Session Action Public Hearing Public Forum Consent Calendar
Committee Reports/Items of Interest Ceremonial Matters Pledge of Allegiance
Approved Work Session Polls to be Scheduled Councilor Date Approved
Hwy 99/Bethel Urban Renewal District – scheduled 4/15/19 Evans 11/9/17
Data Collection Policy/Protection of Individuals and Groups – scheduled 5/29/19
Single‐Use Plastics Ban – scheduled 3/11/19
Revisit City Code Regarding Alley Access Rules – scheduled 6/17/19
Update Eugene Sign Code to Accommodate Digital Display Technology
Syrett
Semple
Semple
Pryor
7/19/18
10/04/18
10/11/18
02/14/19
Follow‐Up Work Sessions to be Scheduled
TAC Report ($1 Million Shelter) – scheduled 5/13/19
Commercial Setbacks – scheduled 5/8/19
Inclusionary Zoning – scheduled 4/17/19
March 11, 2019, Meeting - Item 3B
March 11, 2019, Meeting – Item 3C
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Approval of a Resolution Annexing Land to the City of Eugene (Assessor’s Map 17-03-08-31 Tax Lots 2900 and 3000 — located at 3510 Walton Lane (City File: LH Fund 3; A 18-8). Meeting Date: March 11, 2019 Agenda Item Number: 3C Department: Planning and Development Staff Contact: Rodney T. Bohner
www.eugene-or.gov Contact Telephone Number: 541-682-5437
ISSUE STATEMENT This item is a request to annex property located at 3510 Walton Lane. The property to be annexed is approximately .45 acres and is developed with single-family residence. No public right-of-way is proposed for annexation as part of this request. A vicinity map is provided as Attachment A. The property is zoned AG Agricultural with /UL Urbanizable Land overlay. The property is designated for low density residential use in the Metro Plan and the applicable refinement plan, the Willakenzie Area Plan. The area of annexation is located within the City’s urban growth boundary and is contiguous to the City limits. Annexation will allow for future development consistent with the property’s land use designation and the Eugene Code. Specific plans for future development of the site are not included as part of this annexation application.
BACKGROUND To encourage compact urban growth and sequential development within Eugene’s UGB, the Metro Plan provides that ultimately all land within the UGB will be annexed into the City and provided with a minimum level of urban services. Approval of annexation requests are based on the criteria at Eugene Code 9.7825 which require that (1) the land proposed to be annexed is within the City’s UGB and is contiguous to the City limits or separated from City limits only by a right-of-way or water body; (2) the proposed annexation is consistent with the applicable policies in the Metro Plan and in any applicable refinement plans; and (3) the proposed annexation will result in a boundary in which the minimal level of key urban facilities and services can be provided in an orderly, efficient, and timely manner. Findings demonstrating that the annexation request is consistent with these approval criteria are included as Exhibit C to the attached draft resolution (Attachment B). To provide nearby property owners and residents an opportunity to review and comment on this annexation request, public notice was provided to all owners and occupants of property within 500 feet of the subject property and the affected neighborhood association (Northeast Neighbors) consistent with Eugene Code requirements. No testimony has been received to date regarding the proposed annexation of this property.
March 11, 2019, Meeting – Item 3C
Referral comments were provided by affected agencies including City of Eugene Public Works, Eugene Water & Electric Board, and Lane County Public Works. These referral comments confirm that the property can be provided with the minimum level of key urban services consistent with the approval criteria. Given the findings of compliance, ability for the provision of key urban services, and lack of testimony received, a public hearing is not recommended in this instance. Additional background information regarding this request, including relevant application materials, is included for reference as Attachment C. A full copy of all materials in the record is also available at the Permit and Information Center located at 99 West 10th Avenue.
PREVIOUS COUNCIL DIRECTION None.
COUNCIL OPTIONS City Council may consider the following options: 1. Adopt the draft resolution 2. Adopt the draft resolution with specific modifications as determined by the City Council 3. Deny the draft resolution 4. Defer action until after the council holds a public hearing on the proposed annexation
CITY MANAGER’S RECOMMENDATION The City Manager recommends that the City Council adopt the resolution by finding that the request complies with all applicable approval criteria, and that the annexation be approved.
SUGGESTED MOTION Move to adopt a resolution approving the proposed annexation request consistent with the applicable approval criteria.
ATTACHMENTS A. Vicinity Map B. Draft Annexation Resolution with Exhibits A through C Exhibit A: Map of Annexation Request Exhibit B: Legal Description Exhibit C: Planning Director Findings and Recommendation C. Application Materials for Annexation Request
FOR MORE INFORMATION Staff Contact: Rodney T. Bohner Telephone: 541-682-5437 Staff E-Mail: rbohner@eugene-or.gov
Caution:This map is based on imprecisesource data, subject to change,and for general reference only.
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March 11, 2019, Meeting – Item 3C
Resolution - Page 1 of 2
RESOLUTION NO. _____
RESOLUTION ANNEXING LAND TO THE CITY OF EUGENE
(ASSESSOR’S MAP 17-03-08-31, TAX LOTS 2900 AND 3000 LOCATED ON
WALTON LANE).
The City Council of the City of Eugene finds that:
A.An annexation application was submitted on September 27, 2018, by LH Fund 3,
LLC, in accordance with the provisions of Section 9.7810 of the Eugene Code, 1971, (“EC”) to
annex property identified as Assessor’s Map 17-03-08-31, Tax Lots 2900 and 3000, to the City of
Eugene.
B.The property proposed to be annexed is depicted on the map attached as Exhibit A
to this Resolution. The legal description of the entire property proposed to be annexed is attached
to this Resolution as Exhibit B.
C.The City’s Planning Director has submitted a written recommendation that the
application be approved based on the criteria of EC 9.7825. The Planning Director’s Findings and
Recommendation is attached as Exhibit C.
D.On January 25, 2019, a notice containing, the assessor’s map and tax lot number
for the property, a description of the land proposed to be annexed, and the Planning Director’s
preliminary recommendation was mailed to the applicant, owners and occupants of property within
500 feet of the perimeter of the subject property, and the Northeast Neighbors neighborhood
organization. The notice advised that the City Council would consider the Planning Director’s full
recommendation on the proposed annexation on February 25.
E.After considering the Planning Director’s recommendation, the City Council finds
that the application should be approved.
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a
Municipal Corporation of the State of Oregon, as follows:
Section 1. Based on the above findings and the Planning Director’s Findings and
Recommendation which are attached as Exhibit C and are adopted in support of this Resolution, it
is ordered that the land identified as Assessor’s Map 17-03-08-31, Tax Lots 2900 and 3000, which
is depicted on the map attached as Exhibit A, and more particularly described in the attached
Exhibit B, is annexed to the City of Eugene.
March 11, 2019, Meeting – Item 3C
Resolution - Page 2 of 2
Section 2. This Resolution is effective immediately upon its passage by the City Council.
The annexation and the automatic rezoning of the land pursuant to EC 9.7820(3) from AG
Agricultural with /UL Urbanizable Land Overlay to AG Agricultural shall become effective in
accordance with State law.
The foregoing Resolution adopted the ____ day of February, 2019.
______________________________________
City Recorder
March 11, 2019, Meeting – Item 3C
March 11, 2019, Meeting – Item 3C
Beginning at the Re-Entrant angle of the Thomas N. Aubrey Donation Land Claim No.
39, in Section 8, Township 17 South, Range 3 West of the Willamette Meridian, run
thence South along the west line of said Donation Land Claim No. 39 a distance of
2552.40 feet; thence South 89°54’00” East 419.67 feet to the TRUE POINT OF
BEGINNING; thence South 111.50 feet; thence South 89°54’00” East 179.00 feet;
thence North 111.50 feet; North 89°54’00” West 179.00 feet to the TRUE POINT OF
BEGINNING, in Lane County, Oregon.
March 11, 2019, Meeting – Item 3C
LH Fund 3 (A 18‐8) February 2019 Page 1
Exhibit C
Planning Director’s Findings and Recommendation
Annexation Request for LH Fund 3
(City File: A 18‐8)
Application Submitted: September 27, 2018
Applicant: LH Fund 3, LLC
Property Included in Annexation Request: Tax Lots 2900 & 3000 of Assessor’s Map 17‐03‐08‐31
Zoning: AG Agricultural with /UL Urbanizable Land Overlay
Location: 3510 Walton Lane, west side of Walton Lane between Clemson Way and Ashbury Drive
Representative: Sophie McGinley; Metro Planning, Inc.
Lead City Staff: Rodney Bohner, City of Eugene Planning Division, 541‐682‐5437
EVALULATION:
Based on the information provided by the applicant, the City has determined that this request complies
with Eugene Code (EC) Section 9.7805 Annexation ‐ Applicability. As such, it is subject to review and
approval in accordance with the requirements, application criteria and procedures of EC 9.7800 through
9.7835. The applicable approval criteria are presented below in bold typeface with findings and
conclusions following each.
EC 9.7825(1) The land proposed to be annexed is within the city’s urban growth boundary and is:
(a) Contiguous to the city limits; or
(b) Separated from the city only by a public right of way or a stream, bay, lake or other
body of water.
Complies Findings: The annexation area is within the City’s urban growth boundary (UGB), and is
contiguous to the City limits, consistent with subsection (a).
YES
NO
EC 9.7825(2) The proposed annexation is consistent with applicable policies in the Metro Plan and in
any applicable refinement plans.
Complies Findings: Several policies from the Metro Plan provide support for this annexation by
encouraging compact urban growth to achieve efficient use of land and urban service
provisions within the UGB, including the following policies from the Growth
Management section (in italic text):
Policy 8. Land within the UGB may be converted from urbanizable to urban only
through annexation to a city when it is found that:
a. A minimum level of key urban facilities and services can be provided to the
area in an orderly and efficient manner.
b. There will be a logical area and time within which to deliver urban services
and facilities. Conversion of urbanizable land to urban shall also be
consistent with the Metro Plan. (page II‐C‐4)
Policy 10. Annexation to a city through normal processes shall continue to be the
highest priority. (page II‐C‐5).
YES
NO
March 11, 2019, Meeting – Item 3C
LH Fund 3 (A 18‐8) February 2019 Page 2
Policy 15. Ultimately, land within the UGB shall be annexed to a city and provided with
the required minimum level of urban facilities and services. While the time
frame for annexation may vary, annexation should occur as land transitions
from urbanizable to urban. (page II‐C‐5)
The following policy from the Residential Element of the Metro Plan is also applicable:
Policy A.2 Residentially designated land within the UGB should be zoned consistent with
the Metro Plan, and applicable plans and policies; however, existing
agricultural zoning may be continued within the area between the city limits
and UGB until rezoned for urban uses.
The Metro Plan designates the property to be annexed as appropriate for low‐density
residential use. The Willakenzie Area Plan (WAP) is the adopted refinement plan for the
subject properties and also designates the area low density residential development. The
property is currently zoned AG Agricultural and /UL Urbanizable Land Overlay. The /UL
overlay will be automatically removed from the zoning following annexation approval. It
is noted that prior to development consistent with the plan designation, the properties
will need to be rezoned to R‐1 Low‐Density Residential Zone.
With regard to applicable policies of the WAP, the subject property is located within the
North Region, Unincorporated Subarea. None of the listed policies for this subarea
appear to be directly applicable to the subject property. The proposed annexation does
not appear to conflict with any of the Land Use Policies or Residential Policies. The
“Public Facilities and Services Element” policies of the WAP are directed at local
government; however, the premise of these policies (regarding the provision of urban
services) is the assumption that the properties within the UGB will be annexed.
As previously discussed in this subsection, and further detailed under subsection (3)
below, the proposed annexation is consistent with Metro Plan growth management
policies and can be served by the minimum level of key urban services. The annexation
procedures beginning at EC 9.7800 are consistent with State law and therefore, as found
throughout this report, the annexation is consistent with State law.
Therefore, based on the findings above, the proposal is consistent with the applicable
policies of the Metro Plan and refinement plan.
EC 9.7825(3) The proposed annexation will result in a boundary in which the minimum level of key
urban facilities and services, as defined in the Metro Plan, can be provided in an
orderly, efficient, and timely manner.
Complies Findings: Consistent with this criterion, the proposed annexation will result in a
boundary in which the minimum level of key urban facilities and services can be
provided in an orderly, efficient, and timely manner as detailed below:
Wastewater
There is an 8‐inch public wastewater line in Walton Lane on the eastern boundary of the
subject property. The property located adjacent this lot to the south (3470 Walton) and
YES
NO
March 11, 2019, Meeting – Item 3C
LH Fund 3 (A 18‐8) February 2019 Page 3
directly across the street to the east (3487 Walton) are connected to the 8” line. The
related assessments are paid.
Stormwater
There is a public stormwater system to the north within Walton Lane (10‐inch diameter
with inlets #75991 and #75990) where more recent development appears to be located
as well as a 15‐inch line to the South at the Honeywood intersection. All the inlets and
weep holes are on the east side of this portion of Walton; across the street from the
subject lots. The west side of Walton between Ashbury Drive and 3355 Walton Ln
appears to have roadside ditches for conveyance of run off. The soil type for these lots is
mapped as being Type B, indicating high infiltration rates. On‐site management of
stormwater runoff from future development of the site appears to be feasible.
Transportation
Tax lots 2900 & 3000 can be accessed via a private drive. There is no frontage on Walton
Lane. Future development will comply with access and frontage requirements.
Solid Waste
Collection service is provided by private firms. Regional disposal sites and the Short
Mountain Landfill are operated by Lane County.
Water and Electric
EWEB Water staff state no objection to the annexation. EWEB Electric staff also state no
objection to the annexation. Water and electric services can be extended to the subject
property in accordance with EWEB policies and procedures.
Public Safety
Police protection can be extended to this site upon annexation consistent with service
provision through the City. Fire protection will be provided by Eugene Springfield Fire.
Emergency medical services are currently provided on a regional basis by the cities of
Eugene and Springfield and will continue in the same manner upon annexation.
Parks and Recreation
Parks and recreation programs are provided on a City‐wide basis. The inclusion of the
subject property in the City is sufficient evidence to demonstrate the minimum level of
this key urban service is met.
Planning and Development Services
Planning and building permit services are provided for all properties located within the
urban growth boundary by the City of Eugene. The Eugene Code, Chapter 9, will provide
the required land use controls for future development of the subject property upon
annexation.
Communications
A variety of telecommunications providers offer communications services throughout
the Eugene/Springfield area.
March 11, 2019, Meeting – Item 3C
LH Fund 3 (A 18‐8) February 2019 Page 4
Public Schools
The subject property is within Eugene School District 4J and is within the district
boundary of Gilham Elementary School, Cal Young Middle School, and Sheldon High
School. As access to schools is evaluated on a district wide basis, the properties’ location
within the school district is sufficient evidence to demonstrate the minimum level of this
key urban service is met.
CONCLUSION:
Based on the above findings, information submitted to date, and the criteria set forth in EC 9.7825, the
proposed annexation is consistent with the applicable approval criteria. A map and legal description
showing the area subject to annexation are included in the application file for reference. The effective
date is set in accordance with State law.
March 11, 2019, Meeting – Item 3C
LH Fund 3, LLC 1 | Page
ANNEXATION APPLICATION FOR
LH FUND 3, LLC
Submittal No.: 2
Document Date: December 4, 2018
Applicant’s Request: Approval of annexation of property located at 3510 Walton Lane.
Property Owner/ Applicant: LH Fund 3, LLC 2224 Sandy DriveEugene, Oregon 97401
Applicant’s Representative/
Planner/Project Coordinator:
Metro Planning, Inc. c/o Sophie McGinley, Assistant Planner 370 Q StreetSpringfield, OR 97477Tel (541) 302-9830
Subject Property: Map 17-03-08-31; Tax Lot 03000 Map 17-03-08-31; Tax Lot 02900
Location:3510 Walton Lane
Property Size: 0.45 acres
Zoning:AG – Agricultural UL - Urbanizable Land
Future Development Plans Proposed
with this Annexation:
N/A
WRITTEN STATEMENT
March 11, 2019, Meeting – Item 3C
LH Fund 3, LLC 2 | Page
BBackground
This is an annexation application for approximately 0.45 acre site, located at 3510 Walton Lane, in an area zoned Agricultural (AG). The subject property is in the Urbanizable Land Overlay District, (UL), as it is located outside City of Eugene city limits, but within the Urban Growth Boundary (UGB). The tax lots on the subject property are contiguous to city limits on three sides. The proposed annexation is consistent with the City’s Metro Plan designation, showing the land within the UGB and included in these plan diagrams.
To facilitate city staff review of this annexation application, this written statement clearly demonstrates how the development meets the Annexation application criteria of EDC 9.7825 Criteria. The Eugene Development Code (EDC) text sections are in bold and/or italics and the responses are included in plain text.
Annexations
9.7825 Annexation – Approval Criteria.The city council shall approve, modify and approve, or deny a proposed annexation based on the application’s consistency with the following:
1.The land proposed to be annexed is within the city’s urban growth boundary and is: a.Contiguous to the city limits; or b. Separated from the city only by a public right of way or a stream, bay, lake or other body of water.
The subject property Tax Lot 03000 is contiguous to city limits on three sides: the northern, western, and southern property lines adjacent to Tax Lot 03000. The subject property Tax Lot 02900 is contiguous to city limits on three sides: the northern, eastern, and southern property lines adjacent to Tax Lot 02900.
2. The proposed annexation is consistent with applicable policies in the Metro Plan and in any applicable refinement plans.
The subject property is located within the City’s urban growth boundary and in an area zoned Agricultural (AG). The Metro Plan diagram indicates that the property is designated for low density residential development. The area is within the Willakenzie Refinement Plan. Willakenzie Refinement Plan standards are addressed below. Upon approval of this proposed annexation by the City Council the property will be zoned AG and the Urban Land (UL) Overlay will automatically cease to apply.
As further detailed in subsection (3), the proposed annexation is consistent with Metro Plan growth management policies and can be served by the minimum level of key urban services.
Several other policies from the Metro Plan provide support for this annexation by encouraging compact urban growth to achieve efficient use of land and urban service provisions within the UGB, including the following policies from the Growth Management section:
Metro Plan Growth Management Policies:
Policy 1: The UGB and sequential development shall continue to be implemented as an essential means to achieve compact urban growth. The provision of all urban services shall be concentrated inside the UGB. (page 11-C-3)
The proposed annexation includes land within the UGB and outside city limits. Annexing such land would create more opportunity for compact urban growth. The land is within the UGB, therefore ensuring the provision of all urban services will be concentrated inside the UGB.
Policy 8: Land within the UGB may be converted from urbanizable to urban only through annexation to a city when it is found that: (page 11-C-4)
a. A minimum level of key urban facilities and services can be provided to the area in an orderly and efficient manner. b. There will be a logical area and time within which to deliver urban services and facilities. Conversion of urbanizable land to urban shall also be consistent with the Metro Plan.
March 11, 2019, Meeting – Item 3C
LH Fund 3, LLC 3 | Page
The minimum level of key urban facilities and services can be provided to the area in an orderly and efficient manner.
Policy 10: Annexation to a city through normal processes shall continue to be the highest priority. (Pahe 11-C-4)
This annexation application adheres to normal processes and therefore complies to this policy.
Policy 16: Ultimately, land within the UGB shall be annexed to a city and provided with the required minimum level of urban facilities and services. While the time frame for annexation may vary, annexation should occur as land transitions from urbanizable to urban. (page 11-C-5)
This annexation application is for land designated as urbanizable within the UGB. Annexation allows for urbanizable land to transition to urban.
9.9700Willakenzie Area Plan Policies.
1. Land Use Element - General Policies.
(a) The City shall use the Land Use Diagram and accompanying text and policies of the Willakenzie Refinement Plan, as well as other applicable City goals, policies, and plans, to provide policy direction for public decisions affecting the plan area. (Policy 1)
The Willakenzie Land Use Diagram designates 3510 Walton Lane as low density residential. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. The existing structure on parcel 1 is a single family residence that complies with the Lane County agricultural (AG) designation. Based on this fact, the low-density residential character of the area will be maintained.
(b) The City shall ensure that future commercial development and redevelopment in the Willakenzie planning area is sensitive to and compatible with existing and planned development in the surrounding area. (Policy 2)
The site is zoned agricultural. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 1(b) Land Use Element, General Policies criterion is not applicable.
(c) Retain existing significant vegetation whenever possible to provide buffering between residential and nonresidential uses, as well as between low-density and higher density residential areas. (Policy 3)
The site is zoned agricultural. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 1(c) Land Use Element, General Policies criterion is not applicable.
(d) Recognize Coburg Road, the Ferry Street Bridge, Beltline Road, Delta Highway, Interstate 5, and the Eugene-Springfield Highway (I-105) as designated entrance corridors to the city as identified in the adopted City of Eugene Entrance Beautification Study. (Policy 4)
The site is zoned agricultural. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. EC 9.9700 1(d) Land Use Element, General Policies criterion is not applicable.
(e) Site review procedures or special development standards shall be considered for properties which abut or face one another, when the uses permitted on those properties are potentially incompatible. (Policy 5)
The site is zoned agricultural. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900 which abut each other. Any future development such as a potential zone change would comply with this criterion. EC 9.9700 1(e) Land Use Element, General Policies criterion is not applicable.
(f) Minimize land use conflicts by promoting compatibility between low-density and higher-density residential land uses as well as between residential and nonresidential land uses. (Policy 6)
March 11, 2019, Meeting – Item 3C
LH Fund 3, LLC 4 | Page
The site is zoned agricultural. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 1(f) Land Use Element, General Policies criterion is not applicable.
(g) Mixed-use developments that combine living, working, and shopping opportunities shall be encouraged in the study area. (Policy 7)
The site is zoned agricultural. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 1(g) Land Use Element, General Policies criterion is not applicable.
(2) Land Use Element - Residential Policies.
(a) Maintain the existing low-density residential character of existing Willakenzie neighborhoods, while recognizing the need to provide housing for all income groups in the city. (Policy 1)
The site is zoned agricultural. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 2(a) Land Use Element, Residential Policies criterion is not applicable.
(b) Ensure that development plans include street sizes adequate to meet future demands. (Policy 3)
The site is zoned agricultural. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 2(b) Land Use Element, Residential Policies criterion is not applicable.
(c) Encourage a mixture of housing densities and types to address the housing needs of a diverse population. (Policy 4)
The site is zoned agricultural. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 2(c) Land Use Element, Residential Policies criterion is not applicable.
(d) Encourage medium- and high-density residential uses in areas which have good access to commercial services, public open space, schools, parks, transit, and other alternative modes of transportation. (Policy 5)
The site is zoned agricultural. The Willakenzie Land Use Diagram designates the area Low Density Residential. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 2(d) Land Use Element, Residential Policies criterion is not applicable.
(e) Require that all new residential development adjacent to Beltline Road, Interstate 5, Delta Highway, and I-105 provide on-site noise buffering between the noise source and the new development. (Policy 6)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 2(e) Land Use Element, Residential Policies criterion is not applicable.
(f) Berms that are used to fulfill a noise-buffering requirement shall be landscaped and irrigated with a permanent irrigation system. (Policy 7)
March 11, 2019, Meeting – Item 3C
LH Fund 3, LLC 5 | Page
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 2(f) Land Use Element, Residential Policies criterion is not applicable.
(g) Promote compatibility between low-density residential land uses and medium- to high-density residential land uses. (Policy 8)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 2(g) Land Use Element, Residential Policies criterion is not applicable.
(3) Land Use Element - General Commercial and Industrial Policies.
(a) Minimize the impact of future neighborhood commercial development on adjacent residential uses through the application of Willakenzie Commercial Siting and Development Guidelines. (Policy 2)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 3(a) Land Use Element, General Commercial and Industrial Policies criterion is not applicable.
(b) Encourage the consolidation of parking lots, development of joint access, and use of access controls on commercial and industrial developments. (Policy 3)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 3(b) Land Use Element, General Commercial and Industrial Policies criterion is not applicable.
(9) Land Use Element - North Region, Unincorporated Subarea.
(a) The City shall require future developments on parcels abutting the UGB to provide an effective transition between urban and rural land uses. This transition is intended to minimize potential conflicts with adjacent agricultural uses and sand and gravel operations. (Policy 2)
The site for the proposed annexation is located in the North Region, Unincorporated Subarea. The site is zoned agricultural. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 9(a) Land Use Element, North Region, Unincorporated Subarea criterion is not applicable.
(b) The City shall require that access to the future school site on the east side of Coburg Road and the future school building itself be oriented toward the existing residential street systems rather than Coburg Road. (Policy 3)
The site for the proposed annexation is located in the North Region, Unincorporated Subarea. The site is zoned agricultural. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 9(b) Land Use Element, North Region, Unincorporated Subarea criterion is not applicable.
(c) The City shall limit access points along both sides of County Farm Road, north of the present city limits. Encourage construction of a local residential street system to provide access. (Policy 5)
The site for the proposed annexation is located in the North Region, Unincorporated Subarea. The site is zoned agricultural. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 9(c) Land Use Element, North Region, Unincorporated Subarea criterion is not applicable.
(d) The City shall recognize the Northwest Pipeline District Offices (located along the east side of North Game Farm Road) as a nonconforming use. The site shall be exempt from the nonconforming use
March 11, 2019, Meeting – Item 3C
LH Fund 3, LLC 6 | Page
requirements of the Eugene Code so that the use may continue to operate. Future expansion of the use by Northwest Pipeline will be limited to the tax lot on which the offices are currently located (Tax Lot 1503 — Assessor’s Map 17-03-09-00). The site and surrounding area shall be considered appropriate for low-density residential use. (Policy 6)
The site for the proposed annexation is located in the North Region, Unincorporated Subarea. The site is zoned agricultural. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. EC 9.9700 9(d) Land Use Element, North Region, Unincorporated Subarea criterion is not applicable.
(e) The City shall acknowledge the potential for development of residential/ mixed-use neighborhoods in the Unincorporated Subarea. (Policy 11)
The site for the proposed annexation is located in the North Region, Unincorporated Subarea. The site is zoned agricultural. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 9(e) Land Use Element, North Region, Unincorporated Subarea criterion is not applicable.
(f) Residential mixed-use developments shall be a minimum of 30 acres in size and a maximum of 160 acres in size. (Policy 14)
The site for the proposed annexation is located in the North Region, Unincorporated Subarea. The site is zoned agricultural. The existing building on Tax Lot 03000 complies with current agricultural (AG) zoning. There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 9(f) Land Use Element, North Region, Unincorporated Subarea criterion is not applicable.
(13) Transportation Element.
(a) The transportation network within the Willakenzie Area shall be planned and designed to ensure: a) preservation of existing neighborhoods; b) an adequate system of arterials and collectors for the efficient movement of through traffic; and c) the preservation of the use of local streets for local traffic. (Policy 1)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 13(a) Transportation Element criterion is not applicable.
(b) The City shall maintain and encourage the safe and efficient operation of major streets by limiting private, direct access to those streets where necessary. (Policy 2)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 13(b) Transportation Element criterion is not applicable.
(c) The City shall continue to provide direct access from Coburg Road to the Kinney Loop subdivision via Kinney Loop. If in the future access onto Coburg Road from Kinney Loop becomes a hazard, the City shall consider the addition of an access point to the Kinney Loop area via Crescent Avenue. This additional access to Kinney Loop off Crescent Avenue should be to provide access to the Kinney Loop subdivision only and should not connect through to other areas. (Policy 3)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. The parcels are not located within or adjacent to Kinney Loop subdivision. EC 9.9700 13(c) Transportation Element criterion is not applicable.
March 11, 2019, Meeting – Item 3C
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(d) The City shall provide for improvements to designated entrance corridors, including those in County and State jurisdictions, in conjunction with construction or reconstruction projects affecting those streets. (Policy 4)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 13(d) Transportation Element criterion is not applicable.
(e) The City shall work with major developers and employers to ensure that transportation demand management strategies are incorporated into their facilities planning and operations. (Policy 5)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 13(e) Transportation Element criterion is not applicable.
(f) The City shall work with developers to provide and participate in transportation mitigation measures which are necessary to resolve direct traffic impacts resulting from new development. Mitigation measures could include such things as traffic control signs, traffic signals, street widenings, turn lanes, and other access improvements. (Policy 6)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 13(f) Transportation Element criterion is not applicable.
(g) To the greatest extent possible, the City shall encourage regional and intercity traffic to use major rather than minor arterials. (Policy 7)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 13(g) Transportation Element criterion is not applicable.
(h) The City shall work with developers and the State of Oregon to ensure that noise attenuation is provided for existing and proposed residential developments along State highways when improvements are made to those roads. (Policy 8)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. The site is not located adjacent to a State highway. EC 9.9700 13(h) Transportation Element criterion is not applicable.
(i) The City shall require new residential developments occurring along State highways and streets identified as Traffic Noise Control Corridors to use appropriate siting and design techniques to bring the development into compliance with State and Federal noise standards. vegetation, or setbacks. (Policy 9)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. The site is not located adjacent to a State highway. EC 9.9700 13(i) Transportation Element criterion is not applicable.
(j) As street lights are installed on major streets, the City shall consider the impacts of light intrusion on residences adjacent to those streets. (Policy 11)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 13(j) Transportation Element criterion is not applicable.
(k) The city shall continue to require sidewalks to be constructed in all newly developed areas. (Policy 13)
March 11, 2019, Meeting – Item 3C
LH Fund 3, LLC 8 | Page
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 13(k) Transportation Element criterion is not applicable.
(l) Sidewalks shall not be installed on local streets within existing developed residential areas unless a majority of property owners are supportive or unless traffic conditions materially change to create a safety problem. (Policy 14)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 13(l) Transportation Element criterion is not applicable.
(m) The City shall provide for the creation of a network of bicycle and pedestrian amenities to encourage bicycling and walking, reduce reliance on the automobile, and alleviate or delay congestion and other traffic problems. (Policy 19)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 13(m) Transportation Element criterion is not applicable.
(14) Public Facilities and Services Element - Natural Drainage.
(a) Encourage development practices that reduce the need for construction of an extensive subsurface storm sewer system. (Policy 1)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 14(a) Public Facilities and Services Element, Natural Drainage criterion is not applicable.
(b) Encourage growth and development patterns that are compatible with natural features and discourage the alteration of natural features. Relocation of natural drainage features may be considered as an alternative to replacement with a closed pipe system. (Policy 2)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 14(b) Public Facilities and Services Element, Natural Drainage criterion is not applicable.
(c) Encourage measures that will improve the quality of storm-water runoff discharged into local waterways. (Policy 3)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 14(c) Public Facilities and Services Element, Natural Drainage criterion is not applicable.
(15) Public Facilities and Services Element - Water and Electric Services. The City shall work with EWEB to continue support for placing utility lines underground. (Policy 2)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 15. Public Facilities and Services Element, Water and Electric Services criterion is not applicable.
(16) Neighborhood Design Element - Neighborhood Gateways.
(a) Encourage the development of symbolic ‘gateways’ to the Willakenzie area through the effective use of landscape materials in areas indicated on the Neighborhood Gateways map. (Policy 1)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 16(a) Neighborhood Design Element, Neighborhood Gateways criterion is not applicable.
March 11, 2019, Meeting – Item 3C
LH Fund 3, LLC 9 | Page
(b) Encourage the Eugene Water & Electric Board and other utility providers to relocate utility lines underground in areas designated as neighborhood gateways on the Neighborhood Gateways map. (Policy 2)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 16(b) Neighborhood Design Element, Neighborhood Gateways criterion is not applicable.
(17) Neighborhood Design Element - Natural Resource Area Protection. Significant wetland, riparian, waterway, and upland sites in the Willakenzie area shall be protected from encroachment and degradation in order to retain their important functions related to fish and wildlife habitat, flood control, sedimentation and erosion control, water-quality control, and groundwater pollution control. (Policy 1)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 17. Neighborhood Design Element, Natural Resource Area Protection criterion is not applicable.
(18) Neighborhood Design Element - Historic Preservation. The City shall identify and encourage preservation of significant historic and cultural resources including buildings, sites, structures, objects, agricultural landscapes, and other landscape elements in the Willakenzie area. (Policy 1)
There is no development proposed with this application except for the annexation of Tax Lot 03000 and Tax Lot 02900. Any future development would comply with this criterion. EC 9.9700 18. Neighborhood Design Element, Historic Preservation criterion is not applicable.
3. The proposed annexation will result in a boundary in which the minimum level of key urban facilities and services, as defined in the Metro Plan, can be provided in an orderly, efficient, and timely manner.
The proposed boundary results in key urban facilities and services provided in an orderly, efficient and timely manner. Utilities required to serve the property are located within the right-of-way as shown on the Site Plan.
Electric power facilities are currently provided by Eugene Water and Electric Board, natural gas facilities are provided by Northwest Natural, and wastewater and storm sewer lines are existing. Water is currently provided via a well.
As discussed below, public services are in place and readily available to the properties proposed for annexation. Because of the proximity to the surrounding urban facilities, services can be provided in an orderly, efficient, and timely manner.
- Electrical service is provided by EWEB. Underground wires are available for connection along Walton Lane via tax lot 2900. Overhead wires are available for connection along the south portion of the parcel via tax lot 3000.- Water service is provided by an onsite well but will be transferred to EWEB upon annexation. Water mains are accessible from multiple locations. - A 8” wastewater main exists along Walton Lane and is available for connection on the east side of tax lot 3000 and the east side of tax lot 2900. - The city stormwater system consists of an 8” main and curb inlets in Walton Lane. - Willakenzie/Eugene RFPD currently provides fire service to the area. Upon annexation, service will be provided by Eugene Springfield Fire. - Tax lots 03000 and 02900 can be accessed via a private drive. There is no frontage on Walton Lane. There is no development proposed at the time, however future development will comply with access and frontage requirements. - The property is within the Eugene School District 4J and is within the district boundaries of Gilham Elementary School, Cal Young Middle School, and Sheldon High School. - Garbage collection service is provided by private firms. Regional disposal sites and the Short Mountain Landfill are operated by Lane County. - Police protection can be extended to this site upon annexation consistent with service provision throughout the City.
March 11, 2019, Meeting – Item 3C
LH Fund 3, LLC 10 | Page
- Emergency medical services are currently provided on a regional basis by the Cities of Eugene and Springfield to central Lane County and will continue in the same manner upon annexation. - A minimum level of park service can be provided to the proposal area as prescribed in the Metro Plan. - Planning and building permit services are provided for all properties located within the urban growth boundary by the City of Eugene. The Eugene Code, Chapter 9, will provide the required land use controls for future development of the subject property upon annexation. - A variety of telecommunications providers offer communications throughout the Eugene/Springfield area.
If there are any questions or concerns, please do not hesitate to contact me at Metro Planning via email (sophie@metroplanning.com) or phone (541-302-9830).
Regards,
Sophie McGinley Assistant Planner
March 11, 2019, Meeting – Item 3C
CertificationofDescription
PursuanttoEC9.7810(7),AnnexationApplicationRequirements,Iherebycertifythe
metesandboundsdescriptionoftherealpropertyproposedforannexationcloses;and
themapoutliningtheboundaryisatruerepresentationofthedescription.
Signature:
PrintName:
RegisteredLandSurveyor
Date:
Seal:
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ReReReReReRReReReRegistered Land Surveyor
March 11, 2019, Meeting – Item 3C
Beginning at the Re-Entrant angle of the Thomas N. Aubrey Donation Land Claim No.
39, in Section 8, Township 17 South, Range 3 West of the Willamette Meridian, run
thence South along the west line of said Donation Land Claim No. 39 a distance of
2552.40 feet; thence South 89°54’00” East 419.67 feet to the TRUE POINT OF
BEGINNING; thence South 111.50 feet; thence South 89°54’00” East 179.00 feet;
thence North 111.50 feet; North 89°54’00” West 179.00 feet to the TRUE POINT OF
BEGINNING, in Lane County, Oregon.
March 11, 2019, Meeting – Item 3C
March 11, 2019, Meeting – Item 3C
March 11, 2019, Meeting – Item 3C
March 11, 2019, Meeting – Item 3C
ANNEXATION
Planning & Development Updated: December 2016
Planning Division
99 W. 10TH Avenue, Eugene, OR 97401
Phone: 541.682.5377 or E-mail:eugeneplanning@ci.eugene.or.us Page 1 of 4
Please complete the following application checklist. Note that additional information may be required upon further
review in order to adequately address the applicable criteria for approval. If you have any questions about filling out this
application, please contact Planning staff at the Permit and Information Center, phone (541)682-5377, 99 West 10th
Avenue, Eugene.
List all Assessor’s Map and Tax Lot numbers of the property included in the request.
Assessor’s Map Tax Lot Zoning Acreage
Property Address:
Plans for Future Development & Permit Number (if applicable):
Public Service Districts:
Name
Parks:
Electric:
Water:
Sanitary Sewer:
Fire:
Schools: Elementary: Middle: High:
Other:
Filing Fee
A filing fee must accompany all applications. The fee varies depending upon the type of application and is adjusted
periodically by the City Manager. Check with Planning staff at the Permit and Information Center to determine the
required fee or check website at www.eugeneplanning.org
Written Statement (Submit 5 copies)
Submit a detailed written statement describing how this request is consistent with all applicable criteria (Section
9.7825 of the Eugene Code).
17-03-08-31 03000 AG/UL 0.42
3510 Walton Lane, Eugene, OR 97408
Eugene Water and Electric Board
Willakenzie/Eugene RFPD
septic
well
Lane County
Gilham Cal Young
Sheldon
17-03-08-31 02900 AG/UL 0.04
x
x
March 11, 2019, Meeting – Item 3C
Planning & Development Updated: December 2016
Planning Division
99 W. 10TH Avenue, Eugene, OR 97401
Phone: 541.682.5377 or E-mail:eugeneplanning@ci.eugene.or.us Page 2 of 4
Site Plan Requirements
Submit 3 paper copies and 1 digital copy of a site plan, drawn to an engineer’s scale on 8 ½” x 11" sheet of paper. Site plans
shall include the following information:
Show the date & north arrow on site plan.
Show the Assessor’s Map and Tax Lot number(s) on the site plan.
Show a vicinity map on the site plan (vicinity map does not need to be to scale).
Show city limits & UGB (if applicable)
Clearly label the affected territory and any public right of ways to be annexed.
Show all adjacent streets, alleys, and accessways.
Show all dimensions of existing public utility easements and any other areas restricting use of the parcels, such as
conservation areas, slope easements, access easements, etc.
Show the location of all existing structures.
Other Application Requirements (Submit 3 paper copies and 1 digital copy of all)
Petition for Annexation form listing all owners, including partial owners, and electors. This form includes the
Certification of Electors which must be signed by the Lane County Elections/Voter Registration Department and also
includes the Verification (Certification) of Property Owners which must be signed by the Lane County Department of
Assessment and Taxation. This form is required even if the land is vacant.
Notarized Consent to Annexation form.
A legal description of the land proposed for annexation, including any public right of way prepared by a registered
land surveyor. Oregon Revised Statues (ORS) 308.225 requires submittal of a closing metes and bounds description
or subdivision block and lot number description. Please see example of acceptable legal descriptions contained in
the application packet. The legal description must exactly correspond with the map included with the application or
the Assessor’s map.
Summary of Urban Service Provision form.
Census Information Sheet.
Note: This is not a complete list of requirements. Additional information may be required after further review in order
to adequately address the applicable approval criteria.
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March 11, 2019, Meeting – Item 3C
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March 11, 2019, Meeting – Item 3C
March 11, 2019, Meeting – Item 3D
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Approval of a Resolution Annexing Land to the City of Eugene (Assessor’s Map 17-04-24-32, Tax Lot 3300 — Located at 503 Sunnyside Drive) and a Portion of the Right-of-Way (Sunnyside Drive Adjacent to the Property) (City File: Morrow/Thomas; A 18-11). Meeting Date: March 11, 2019 Agenda Item Number: 3D Department: Planning and Development Staff Contact: Rodney T. Bohner
www.eugene-or.gov Contact Telephone Number: 541-682-5437
ISSUE STATEMENT This item is a request to annex a property located at 503 Sunnyside Drive. The property to be annexed is approximately .39 acres (16,471 square feet) and is developed with single-family residence. Additionally, approximately 184 feet of public right-of-way (Sunnyside Drive) is proposed for annexation by the applicant as part of this request. A vicinity map is provided as Attachment A. The property is zoned R-1 Low-Density Residential with /UL Urbanizable Land overlay. The property is designated for low density residential use in the Metro Plan and the applicable refinement plan, the River Road – Santa Clara Urban Facilities Plan. The area of annexation is located within the City’s urban growth boundary and is contiguous to the City limits. Annexation will allow for future development consistent with the property’s land use designation and the Eugene Code. Specific plans for future development of the site are not included as part of this annexation application.
BACKGROUND To encourage compact urban growth and sequential development within Eugene’s UGB, the Metro Plan provides that ultimately all land within the UGB will be annexed into the City and provided with a minimum level of urban services. Approval of annexation requests are based on the criteria at Eugene Code 9.7825 which require that (1) the land proposed to be annexed is within the City’s UGB and is contiguous to the City limits or separated from City limits only by a right-of-way or water body; (2) the proposed annexation is consistent with the applicable policies in the Metro Plan and in any applicable refinement plans; and (3) the proposed annexation will result in a boundary in which the minimal level of key urban facilities and services can be provided in an orderly, efficient and timely manner. Findings demonstrating that the annexation request is consistent with these approval criteria are included as Exhibit C to the attached draft resolution (Attachment B).
March 11, 2019, Meeting – Item 3D
To provide nearby property owners and residents an opportunity to review and comment on this annexation request, public notice was provided to all owners and occupants of property within 500 feet of the subject property and the affected neighborhood association (River Road Community Organization) consistent with Eugene Code requirements. No testimony has been received to date regarding the proposed annexation of this property. Referral comments were provided by affected agencies including City of Eugene Public Works, Eugene Water & Electric Board, and Lane County Public Works. These referral comments confirm that the property and adjacent right-of-way can be provided with the minimum level of key urban services consistent with the approval criteria. Given the findings of compliance, ability for the provision of key urban services, and lack of testimony received, a public hearing is not recommended in this instance. Additional background information regarding this request, including relevant application materials, is included for reference as Attachment C. A full copy of all materials in the record is also available at the Permit and Information Center located at 99 West 10th Avenue.
PREVIOUS COUNCIL DIRECTION None.
COUNCIL OPTIONS City Council may consider the following options: 1. Adopt the draft resolution 2. Adopt the draft resolution with specific modifications as determined by the City Council 3. Deny the draft resolution 4. Defer action until after the council holds a public hearing on the proposed annexation
CITY MANAGER’S RECOMMENDATION The City Manager recommends that the City Council adopt the resolution by finding that the request complies with all applicable approval criteria, and that the annexation be approved.
SUGGESTED MOTION Move to adopt a resolution approving the proposed annexation request consistent with the applicable approval criteria.
ATTACHMENTS A. Vicinity Map B. Draft Annexation Resolution with Exhibits A through C Exhibit A: Map of Annexation Request Exhibit B: Legal Description Exhibit C: Planning Director Findings and Recommendation C. Application Materials for Annexation Request
March 11, 2019, Meeting – Item 3D
FOR MORE INFORMATION Staff Contact: Rodney T. Bohner Telephone: 541-682-5437 Staff E-Mail: rbohner@eugene-or.gov
Caution:
This map is based on imprecise
source data, subject to change,
and for general reference only.
MORROW-THOMAS (A 18-11)
ELKAY DR
SUNNYSIDE DR
´
January 2019
Eugene
Subject
Property
UGB
0 500250
Feet
Legend
Annexation Area Taxlots City Limits
Annexation Area
City Limits
City Limits
March 11, 2019, Meeting – Item 3D
Resolution - Page 1 of 2
RESOLUTION NO. _____
RESOLUTION ANNEXING LAND TO THE CITY OF EUGENE
(ASSESSOR’S MAP 17-04-24-32, TAX LOT 3300 LOCATED AT 503
SUNNYSIDE DRIVE) AND A PORTION OF RIGHT-OF-WAY
(SUNNYSIDE DRIVE ADJACENT TO THE PROPERTY).
The City Council of the City of Eugene finds that:
A. An annexation application was submitted on December 21, 2018, by Randall
McClay Morrow and Denise Thomas in accordance with the provisions of Section 9.7810 of the
Eugene Code, 1971, (“EC”) to annex to the City of Eugene property identified as Assessor’s Map
17-04-24-32, Tax Lot 3300, and the approximately 7,368 square foot portion of the Sunnyside
Drive right-of-way that is adjacent to the subject property.
B. The property proposed to be annexed is depicted on the map attached as Exhibit A
to this Resolution. The legal description of the property proposed to be annexed is attached to this
Resolution as Exhibit B.
C. The City’s Planning Director has submitted a written recommendation that the
application be approved based on the criteria of EC 9.7825. The Planning Director’s Findings and
Recommendation is attached as Exhibit C.
D. On January 25, 2019, a notice containing the street address, the assessor’s map and
tax lot number for the property, a description of the land proposed to be annexed, and the Planning
Director’s preliminary recommendation was mailed to the applicant, owners and occupants of
property within 500 feet of the perimeter of the subject property, and the River Road Community
Organization. The notice advised that the City Council would consider the Planning Director’s
full recommendation on the proposed annexation on February 25, 2019.
E. After considering the Planning Director’s recommendation, the City Council finds
that the application should be approved.
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a
Municipal Corporation of the State of Oregon, as follows:
Section 1. Based on the above findings and the Planning Director’s Findings and
Recommendation which are attached as Exhibit C and are adopted in support of this Resolution, it
is ordered that the land identified as Assessor’s Map 17-04-24-32, Tax Lot 3300, and the
approximately 7,368 square foot portion of the Sunnyside Drive right-of-way that is adjacent to
March 11, 2019, Meeting – Item 3D
Resolution - Page 2 of 2
the subject property, which are depicted on the map attached as Exhibit A, and more particularly
described in the attached Exhibit B, is annexed to the City of Eugene.
Section 2. This Resolution is effective immediately upon its passage by the City Council.
The annexation and the automatic rezoning of the land pursuant to EC 9.7820(3) from R-1 Low-
Density Residential with /UL Urbanizable Land Overlay to R-1 Low-Density Residential shall
become effective in accordance with State law.
The foregoing Resolution adopted the ____day of February, 2019.
______________________________________
City Recorder
March 11, 2019, Meeting – Item 3D
March 11, 2019, Meeting – Item 3D
March 11, 2019, Meeting – Item 3D
Exhibit C
Planning Director’s Findings and Recommendation
Annexation Request for Morrow/Thomas
(City File: A 18-11)
Application Submitted: December 21, 2018
Applicant: Randall Morrow and Denise Thomas
Property Included in Annexation Request: Tax Lot 3300 of Assessor’s Map 17-04-24-32 and portion of
Sunnyside Drive
Zoning: R-1 Low-Density Residential with /UL Urbanizable Land Overlay
Location: 503 Sunnyside Drive, north side of Sunnyside Drive and west of River Road
Representative: Lloyd Tolbert, L.S.; Tolbert Associates
Lead City Staff: Rodney Bohner, City of Eugene Planning Division, 541-682-5437
EVALULATION:
Based on the information provided by the applicant, the City has determined that this request complies
with Eugene Code (EC) Section 9.7805 Annexation - Applicability. As such, it is subject to review and
approval in accordance with the requirements, application criteria and procedures of EC 9.7800 through
9.7835. The applicable approval criteria are presented below in bold typeface with findings and
conclusions following each.
EC 9.7825(1) The land proposed to be annexed is within the city’s urban growth boundary and is:
(a) Contiguous to the city limits; or
(b) Separated from the city only by a public right of way or a stream, bay, lake or other
body of water.
Complies Findings: The annexation area is within the City’s urban growth boundary (UGB), and is
contiguous to the City limits, consistent with subsection (a).
YES
NO
EC 9.7825(2) The proposed annexation is consistent with applicable policies in the Metro Plan and in
any applicable refinement plans.
Complies Findings: Several policies from the Metro Plan provide support for this annexation by
encouraging compact urban growth to achieve efficient use of land and urban service
provisions within the UGB, including the following policies from the Growth
Management section (in italic text):
Policy 8. Land within the UGB may be converted from urbanizable to urban only
through annexation to a city when it is found that:
a. A minimum level of key urban facilities and services can be provided to the
area in an orderly and efficient manner.
b. There will be a logical area and time within which to deliver urban services
and facilities. Conversion of urbanizable land to urban shall also be
consistent with the Metro Plan. (page II-C-4)
Policy 10. Annexation to a city through normal processes shall continue to be the
highest priority. (page II-C-5).
YES
NO
March 11, 2019, Meeting – Item 3D
Policy 15. Ultimately, land within the UGB shall be annexed to a city and provided with
the required minimum level of urban facilities and services. While the time
frame for annexation may vary, annexation should occur as land transitions
from urbanizable to urban. (page II-C-5)
The following policy from the Residential Element of the Metro Plan is also applicable:
Policy A.2 Residentially designated land within the UGB should be zoned consistent with
the Metro Plan, and applicable plans and policies; however, existing
agricultural zoning may be continued within the area between the city limits
and UGB until rezoned for urban uses.
The Metro Plan designates the property to be annexed as appropriate for low density
residential use. The River Road - Santa Clara Urban Facilities Plan (RR/SC UFP) is the
adopted refinement plan for the subject property and also designates the area for
residential uses. Consistent with the land use designations, the property is currently
zoned R-1 Low-Density Residential with /UL Urbanizable Land Overlay. The /UL overlay
will be automatically removed from the zoning following annexation approval.
With regard to applicable policies of the RR/SC UFP, the subject property is not located
within any of the described subareas. Further, none of the general “Residential Land Use
Policies” at Section 2.2 appear to be directly applicable to the subject request. The
“Public Facilities and Services Element” policies of the RR/SC UFP are directed at local
government; however, the premise of these policies (regarding the provision of urban
services) is the assumption that property within the UGB will be annexed.
As previously discussed in this subsection, and further detailed under subsection (3)
below, the proposed annexation is consistent with Metro Plan growth management
policies and can be served by the minimum level of key urban services. The annexation
procedures beginning at EC 9.7800 are consistent with State law and therefore, as found
throughout this report, the annexation is consistent with State law.
Therefore, based on the findings above, the proposal is consistent with the applicable
policies of the Metro Plan and RR/SC UFP refinement plan.
EC 9.7825(3) The proposed annexation will result in a boundary in which the minimum level of key
urban facilities and services, as defined in the Metro Plan, can be provided in an
orderly, efficient, and timely manner.
Complies Findings: Consistent with this criterion, the proposed annexation will result in a
boundary in which the minimum level of key urban facilities and services can be
provided in an orderly, efficient, and timely manner as detailed below:
Wastewater
Public wastewater is available within Sunnyside Drive, via an 8-inch PVC pipe. The
existing residence is currently connected per the City sewer connection records (1-25-
YES
NO
March 11, 2019, Meeting – Item 3D
1993). The lien docket indicates there are no on-hold assessments currently due.
Stormwater
The nearest public system is near the intersection of Sunnyside with River Rd.,
approximately 1,000 feet east of the subject property. Soils appear to be type “C”
indicating poor infiltration rates. Future development proposals must demonstrate
consistency with flood control standards; on-site retention may be an acceptable option,
if on-site infiltration rates and design calculations are provided to demonstrate
feasibility.
Staff note that stormwater runoff from private property must not be directed to the
Lane County road right-of-way or into any Lane County drainage facility, including
roadside ditches. Ditches adjacent to County roads are designed solely to accommodate
stormwater runoff generated by the roadways themselves, per Lane Manual Chapter
15.515.
Transportation
The property abuts Sunnyside Drive, a Lane County Urban Local road; which connects to
River Road (a major arterial). Access management and street standards will be evaluated
at the time of future development.
Comments from Lane County Public Works staff support the inclusion of the adjacent
portion of Sunnyside Drive as part of the annexation request in order to help facilitate
the possibility of transferring Sunnyside Drive to the City of Eugene if and when that
transfer is desired.
Sunnyside Drive’s functional classification as an Urban Local road enables Lane County to
defer to the City of Eugene’s access management requirements and design requirements
for the road (Lane Code 15.137(6), 15.138(2), and 15.704(1)(d)). Lane County Public
Works may provide additional review, if and when the property becomes divided and/or
redeveloped in the future.
Solid Waste
Collection service is provided by private firms. Regional disposal sites and the Short
Mountain Landfill are operated by Lane County.
Water and Electric
EWEB Water staff state no objection to the annexation. EWEB Electric staff also state no
objection to the annexation. Water and electric services can be extended to the subject
property in accordance with EWEB policies and procedures.
Public Safety
Police protection can be extended to this site upon annexation consistent with service
provision through the City. Fire protection will be provided by Eugene Springfield Fire.
Emergency medical services are currently provided on a regional basis by the cities of
Eugene and Springfield and will continue in the same manner upon annexation.
March 11, 2019, Meeting – Item 3D
Parks and Recreation
Parks and recreation programs are provided on a City-wide basis. The inclusion of the
subject property in the City is sufficient evidence to demonstrate the minimum level of
this key urban service is met.
Planning and Development Services
Planning and building permit services are provided for all properties located within the
urban growth boundary by the City of Eugene. The Eugene Code, Chapter 9, will provide
the required land use controls for future development of the subject property upon
annexation.
Communications
A variety of telecommunications providers offer communications services throughout
the Eugene/Springfield area.
Public Schools
The subject property is within Eugene School District 4J and is within the district
boundary of River Road Elementary School, Kelly Middle School, and North Eugene High
School. As access to schools is evaluated on a district wide basis, the property’s location
within the school district is sufficient evidence to demonstrate the minimum level of this
key urban service is met.
CONCLUSION:
Based on the above findings, information submitted to date, and the criteria set forth in EC 9.7825, the
proposed annexation is consistent with the applicable approval criteria. A map and legal description
showing the area subject to annexation are included in the application file for reference. The effective
date is set in accordance with State law.
March 11, 2019, Meeting – Item 3D
ANNEXATION
OF
THE RANDALL MORROW & DENISE THOMAS PROPERTY
TO THE CITY OF EUGENE
ASSESSOR’S MAP NO. 17-04-24-32, TAX LOT 3300
CRITERIA CONFORMANCE STATEMENT
GENERAL CRITERIA
MAY 16, 2018
This criteria conformance statement was written to accompany the annexation
application for Randall Morrow and Denise Thomas. The subject property contains
16,471 square feet and zoned R-1/UL. The application is also requests the annexation
of the adjacent Sunnyside Drive public right-of-way as depicted on the attached site
plan in order to facilitate the annexation of lands contiguous to the city limits. Said public
right-of-way contains 7,368 square feet. The future goal of the annexation is to create a
two parcel partition of the subject property.
9.7825 Annexation – Approval Criteria.The city council shall approve, modify and
approve, or deny a proposed annexation based on the application’s
consistency with the following:
(1)The land proposed to be annexed is within the city’s urban growth
boundary and is:
(a) Contiguous to the city limits; or
(b) Separated from the city only by a public right of way or a stream,
bay, lake or other body of water.
Response: The subject property and adjacent Sunnyside Drive right-of
way are contiguous to property within the city limits, being Assessor’s
Map 17-04-24-32, Tax Lot 4800.
(2)The proposed annexation is consistent with applicable policies in the
Metro Plan and in any applicable refinement plans.
Response: The Metro Plan Policy 10, page 11-C-4, recognizes
annexations through this normal process to be the highest priority. As
such, the proposal is consistent with this policy.
Metro Plan Policy 8 provides for annexation when a minimum level of key
facilities and services can be provided. Please see (3) below for list of key
urban services.
March 11, 2019, Meeting – Item 3D
Metro Plan Policy 15 provides that land within the UGB shall be annexed
to a city and provided with the minimum level of urban facilities and
services. It further provides that while the timeframe for annexation may
vary, annexation should occur as land transitions from urbanizable to
urban. The property is within the UGB and therefore, based on this policy,
should be annexed. The provision of facilities and services is addressed in
standard (3) below. The property is currently zoned R-1/UL which is
consistent with the assigned to the site in the Metro Plan.
Metro Plan Policy 17 is instructional to the City to dissolve special service
districts after annexation and to consider intergovernmental agreements
with affected special service districts. This policy is solely informational
with respect the applicant proposal & is to be applied at the discretion of
the City staff.
Metro Plan Policy 19 stipulates the criteria that must be met in order to
annex territory to existing service districts within the UGB. This proposal is
consistent with Policy 19 in the fact that the key urban services are directly
available to the property making immediate annexation to the City a
possibility and the affected property owners have provided the signed
consent to annex agreement with the City of Eugene in accordance
Oregon annexation law.
Metro Plan Policy 20 outlines the methodology for extending new urban
service to unincorporated areas within the UGB. This proposal is
consistent with Policy 20 in the fact that the applicant is requesting
annexation to the City of Eugene, which is the highest priority of all the
methods outlined in Policy 20 for providing new urban service to
unincorporated areas within the UGB.
(3)The proposed annexation will result in a boundary in which the minimum
level of key urban facilities and services, as defined in the Metro Plan,
can be provided in an orderly, efficient, and timely manner.
Response: Key urban facilities and services, as defined in the Metro Plan,
can be provided in an orderly, efficient, and timely manner as follows:
Wastewater service: Wastewater service is currently connected to the
existing single family residence on the subject property via the wastewater
8” main which lies in the Sunnyside Drive right-of-way.
Stormwater: There are no public storm facilities on or adjacent to the
property. The property can be developed through the use of infiltration
facilities for both volume and treatment of stormwater.
March 11, 2019, Meeting – Item 3D
Transportation: Sunnyside Drive connects directly to River Road to the
east.
Solid Waste Management: Private firms and individuals collect and
transport solid waste to the Lane County administered landfill. Therefore,
the subject property is currently served with this key urban facility.
Water Service: Water is available from the 4" water main located in
Sunnyside Drive right-of-way.
Fire and emergency medical services: According to RLID, fire protection
is currently provided by the Santa Clara RFPD. Upon annexation, the City
of Eugene will provide services directly to the property. Therefore, the
subject property is already served with this type of"key urban facility."
Police Protection: Police protection will be provided by Eugene, which
currently services other properties inside the city. After annexation this
property will receive police services on an equal basis with all properties
inside the city
City-wide parks and recreation programs: Park services are already
provided to this area, consistent with the Metro Plan. Maurie Jacobs Park
and Emerald Park are in the vicinity of the subject property.
Electric Service: Electric service is available via the overhead line located
within Sunnyside Drive right-of-way.
Land Use Controls: The subject property is subject to the land use
controls of the City of Eugene.
Communication Facilities: Land line phone service, cellular phone and
data service, and cable television are available in the area, and can be
extended to the subject property.
March 11, 2019, Meeting – Item 3D
1 of 4
Summary of Urban Service Provision
This form is intended as a guide to assist applicants in demonstrating that a minimum level of
key urban services can be provided to the area proposed for annexation. Space is provided on
this form for you to provide detailed information on service provision. Please add additional
pages if necessary to provide details of servicing issues related to the area you are annexing. To
assist you in providing this information, some contacts are listed below. For large or difficult to
serve properties, you may wish to contact a private land use planning consultant to prepare
your application.
Property Owner(s) Name:
___________________________________________________________________
Assessor’s Map and Tax Lot Numbers for Properties Proposed for Annexation
(For example: Map 17-03-19-31, Tax Lot 100)
______________________________________________________________________________
______________________________________________________________________________
Wastewater -- All new development must connect to the wastewater (sanitary sewer) system.
Is wastewater service available to serve the area proposed for annexation? (For more
information, contact the Engineering staff at the City of Eugene Permit and Information Center
or call 541-682-8400.)
The property(ies) in this annexation request:
______ will be served from an existing gravity wastewater line.
Location and size of existing wastewater line:
___________________________________________________
______ will be served by an extension of an existing gravity wastewater line.
Where will a wastewater line be extended from? When will it be extended? By whom?
___________________
______________________________________________________________________________
Stormwater -- Site plans for all new development must provide for drainage to an approved
system consistent with the Comprehensive Stormwater Management Plan. City approval for
storm drainage will be required as part of the development process. (For more information,
contact the Engineering staff at the City of Eugene Permit and Information Center or call 541-
682-8400.)
Is the site currently served by an approved stormwater system?
_______________________________________
Randall Morrow & Denise Thomas
17-04-24-32, Tax Lot 3300 and adjacent right-of-way
TL 3300
The existing 8" wastewater main lies within the public right-of-way adjacent to the subject property
TL 3300
An existing line services residence
No March 11, 2019, Meeting – Item 3D
2 of 4
If yes,
location?_______________________________________________________________________
If no, how will stormwater be handled after development? -
__________________________________________
______________________________________________________________________________
Streets – What existing streets provide access to this site. List existing streets that provide
access to this site from River Road, the Northwest Expressway, or Beltline
Highway._____________________________________________________
______________________________________________________________________________
Will dedication for additional street right-of-way be required upon further development of this
site?
______ Yes ______ No ______Unknown
Will existing streets be extended or new streets constructed upon further development of this
site?
______ Yes ______ No ______Unknown
Parks, Recreation, and Cultural Services
Systems Development revenues generated by new development and Ballot Measure 20-30,
which authorized the issuance of $25.3 million in general revenue bonds, will help to fund future
City park acquisition and development in this area and throughout the city. Please list the parks
and recreation facilities that already exist or are planned in the general vicinity of the
property(ies) included in this annexation:
______________________________________________________________________________
______________________________________________________________________________
Key services, defined by the Metropolitan Plan as parks and recreation programs, will be
available to new city residents in this area on an equal basis with residents throughout the city.
Public Safety
Police services - Police protection can be extended to this site upon annexation consistent with
service provision throughout the city.
On-site via the use of infiltration facilities
for both volume and treatment of stormwater.
Sunnyside Drive connects to River Road
x
x
Parks in the vicinity of the subject property are Maurie Jacobs Park and Emerald Park.
March 11, 2019, Meeting – Item 3D
3 of 4
For River Road/Santa Clara area-
Police services - Police protection can be extended to this site upon annexation
consistent with service provision throughout the city. Police currently travel along River
Road to provide service to areas throughout the River Road and Santa Clara area. Infill
annexations and development in this area will increase the efficiency of service delivery
to this area.
Fire and emergency services (Please indicate which fire district serves subject property.)
_______ Santa Clara - Fire protection services are currently provided to the
subject property by the Santa Clara Rural Fire Protection District.
_______ River Road - Fire and emergency services - Fire protection is currently
provided to the subject property by the River Road Water District under contract
with the City of Eugene. Upon annexation, fire protection will be provided directly
by the City of Eugene Fire & EMS Department.
Emergency medical transport (i.e., ambulance) services are currently provided on a regional
basis by Eugene, Springfield, and Lane Rural Fire/Rescue to central Lane County, including the
River Road and Santa Clara areas. After annexation, this service will continue to be provided by
the current provider. All ambulance service providers have mutual aid agreements and provide
back-up service into the other providers’ areas.
Planning and Development Services -- Planning and building permit services are provided to the
area outside the city limits but within the urban growth boundary by the City of Eugene. This
service would continue after annexation.
EWEB (Eugene Water and Electric Board) currently provides water and electric service in the
Eugene area and can provide service to new development in the River Road and Santa Clara
area upon annexation. Some properties in northern Eugene receive electric service from EPUD
(Emerald People’s Utility District). Some properties in south Eugene receive electric services
from the Lane Electric Cooperative; please note if this is the case for your property. For more
information contact EWEB, ph. 484- 2411, EPUD, ph. 746-1583 or Lane Electric Co-op, 484-1151.
Electric Service – Which electric company will serve this site?
___________________________________.
Water Service -- Please provide the size and location of the water main closest to your
property.__________________.
______________________________________________________________________________
__________________.
Solid Waste -- Solid waste collection service is provided by private firms. Regional disposal sites
and the Short Mountain Landfill are operated by Lane County.
X
Eugene Water and Electric Board (EWEB)
EWEB
Water is available from the 4" water main located in Sunnyside Drive right-of-way.
March 11, 2019, Meeting – Item 3D
4 of 4
Natural Gas -- Northwest Natural Gas can extend service to new development in this area.
Communications -- US West Communications and a variety of other telecommunications
providers offer communications services throughout the Eugene/Springfield Area.
March 11, 2019, Meeting – Item 3D
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16,471 Sq FT
March 11, 2019, Meeting – Item 3D
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March 11, 2019, Meeting – Item 3D
March 11, 2019, Meeting – Item 3E
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Adoption of an Ordinance Providing for Withdrawal of Annexed Properties from the Following Special Districts: the Santa Clara Rural Fire Protection District; Santa Clara Water District; Willakenzie Rural Fire Protection District; Lane Fire Authority; River Road Parks and Recreation District; and River Road Water District
Meeting Date: March 11, 2019 Agenda Item Number: 3E Department: Planning and Development Staff Contact: Jenessa Dragovich
www.eugene-or.gov Contact Telephone Number: 541-682-8385
ISSUE STATEMENT The City Council is scheduled to take action on this request for the annual withdraw of previously annexed properties from special districts.
BACKGROUND The purpose of the ordinance is to remove annexed properties from the tax rolls of special service districts, which in this case are Santa Clara Rural Fire Protection District, Santa Clara Water District, Willakenzie Rural Fire Protection District, Lane Fire Authority, River Road Park & Recreation District, and River Road Water District. State law and local code require annexed properties to withdraw from special service districts through a separate process after the annexation of those properties becomes effective. Annexation of these properties was approved by City Council over the previous year, at the request of the property owners. The City is now providing urban services to these properties; however, they remain on the tax rolls of special service districts until withdrawn. Withdrawals come before the City Council on an annual basis. Properties annexed during the previous year are batched together to facilitate this process. The 2019 batch contains seven annexations approved by City Council in 2018—for a total of 10 tax lots Withdrawals are time-sensitive. State law provides that, if a withdrawal is not approved prior to March 31, the withdrawal does not become effective until July 1 of the following year (i.e., 2020 for these properties). This delay would mean that the properties will remain on the tax roll of the special service districts that no longer provide services to the property for more than a year. Approving the withdrawal ordinance prior to Mar. 31, 2019 will result in the withdrawals taking effect on July 1, 2019 and those properties being included on the City tax roll immediately thereafter. The City is already providing urban services to these properties.
March 11, 2019, Meeting – Item 3E
The City Council is scheduled to hold the required public hearing on this item on February 19, 2019. Public notice of the hearing was published and posted as required by state law and local code requirements, including notice to the affected special service districts. The inclusion of these properties on City tax rolls, and withdrawal from special districts taxation, is anticipated by the property owners and by special districts as part of the annexation process. No testimony has been received as of February 12, 2019. Any written testimony received will be provided to council prior to action. The approval criterion for withdrawal from public service districts following annexation is contained in Eugene Code 9.7835, and corresponding statutory provisions at ORS 222.524, which require the City Council to find that approval of the withdrawal is in the best interest of the City. If the council finds that the withdrawals are in the City's best interest, the council is asked to adopt the attached ordinance (Attachment A), which provides for the withdrawal from special service districts of these annexed properties. Maps and legal descriptions of the properties to be withdrawn are provided as exhibits to the ordinance.
PREVIOUS COUNCIL DIRECTION Withdrawals of recently annexed properties from special districts are routinely batch-processed on an annual basis. This is the second step in a two-step process that includes City Council public hearing followed by City Council deliberations and action.
COUNCIL OPTIONS The City Council may consider the following options: 1. Approve the withdrawals by ordinance; 2. Approve the withdrawals by ordinance with specific modifications as determined by the City Council; 3. Deny the withdrawals by ordinance.
CITY MANAGER’S RECOMMENDATION The City Manager recommends adoption of the ordinance as drafted, providing for withdrawal of all listed territories by March 31, 2019.
SUGGESTED MOTION I move to adopt Council Bill No. 5201, an ordinance withdrawing territories from The Santa Clara Rural Fire Protection District; Santa Clara Water District; Willakenzie Rural Fire Protection District; Lane Fire Authority; River Road Parks and Recreation District; And River Road Water District.
ATTACHMENTS A. Ordinance, including Exhibits A-G (maps and legal descriptions of properties).
March 11, 2019, Meeting – Item 3E
FOR MORE INFORMATION Staff Contact: Jenessa Dragovich, Senior Planner Telephone: 541-682-8385 Staff e-mail: JDragovich@eugene-or.gov
ORDINANCE NO. _________
AN ORDINANCE PROVIDING FOR WITHDRAWAL OF ANNEXED PROPERTIES FROM
THE FOLLOWING SPECIAL DISTRICTS: THE SANTA CLARA RURAL FIRE
PROTECTION DISTRICT; SANTA CLARA WATER DISTRICT; WILLAKENZIE RURAL
FIRE PROTECTION DISTRICT; LANE FIRE AUTHORITY; RIVER ROAD PARK &
RECREATION DISTRICT; AND RIVER ROAD WATER DISTRICT.
The City Council of the City of Eugene finds that:
A. Notice of the proposed withdrawal of real property which has been annexed to the City, but
is currently contained within the boundaries of Santa Clara Rural Fire Protection District; Santa Clara Water
District; Willakenzie Rural Fire Protection District; Lane Fire Authority; River Road Park & Recreation
District; and River Road Water District (“the Districts”) was published in the Register-Guard on February 5
and 12, 2019, posted in four public places in the City of Eugene for a period of two successive weeks prior
to the hearing date, and mailed to the affected public service districts.
B. The Notice provided that a public hearing was scheduled for February 19, 2019, at 7:30
p.m., in Harris Hall at the Lane County Public Service Building in Eugene, Oregon, to allow the City Council
to hear objections to the withdrawals and to determine whether the withdrawals are in the best interest of
the City.
C. The City is willing to assume the liabilities and indebtedness previously contracted by the
Districts proportionate to the parts of the Districts that have been annexed to the City upon the effective
date of the withdrawals as provided in ORS 222.520.
D. The withdrawals of the annexed territories from the Districts are consistent with adopted
City policies, and are in the best interest of the City.
NOW, THEREFORE,
THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS:
Section 1. The following territories in Lane County, Oregon, annexed to the City of Eugene by
Resolution of the Eugene City Council, are withdrawn from the Districts indicated effective July 1, 2019:
Santa Clara Rural Fire Protection District
Name File #
Site Address or
Location
Assessor’s
Map
Tax
Lot Resolution
Approval
Date
Effective
Date
Legal
Desc. &
Map
McGinley A18-5 183 Ferndale Dr. 17-04-11-13 1400 5249 11/13/2018 11/28/2018 Ex. A
Santa Clara Water District
Name File #
Site Address or
Location
Assessor’s
Map
Tax
Lot
Resolution
Approval
Date
Effective
Date
Legal
Desc. &
Map
McGinley A18-5 183 Ferndale Dr. 17-04-11-13 1400 5249 11/13/2018 11/28/2018 Ex. A
Steinberg A17-11 Hyacinth St.,
south of Travis
Ave.
17-04-10-14 800 5223 2/26/2018 4/2/2018 Ex. B
ATTACHMENT A
March 11, 2019, Meeting – Item 3E
Lane Fire Authority
Steinberg A17-11 Hyacinth St.,
south of Travis
Ave.
17-04-10-14 800 5223 2/26/2018 4/2/2018 Ex. B
Willakenzie Rural Fire Protection District
Name
File #
Site Address or
Location
Assessor’s
Map
Tax
Lot
Resolution
Approval
Date
Effective
Date
Legal
Desc. &
Map
Wiechert A18-1 65 Nelson Ln. 17-03-08-00 307
portion 5229 5/14/2018 5/24/2018 Ex. C
Chase /
LeCompte
A18-4 1 and 2 Chevy
Chase Ln.
17-03-28-40 1401
1402
5244 9/10/2018 11/07/2018 Ex. D
River Road Park & Recreation District
Name
File #
Site Address or
Location
Assessor’s
Map
Tax
Lot
Resolution
Approval
Date
Effective
Date
Legal
Desc. &
Map
Brabham A18-2 1127 and 1129
Maclay Dr.
17-04-23-13 109 5243 9/10/2018 11/7/2018 Ex. E
Monkey
Hero
A18-3 South side Filbert
Ave., north of NW
Expressway
17-04-23-44 4300
4400
4500
5246 10/8/18 11/7/2018 Ex. F
Day Joint A18-6 South side
Owosso Dr., east
of River Road
17-04-13-32 5200 5250 11/13/18 11/28/18 Ex. G
River Road Water District
Name
File #
Site Address or
Location
Assessor’s
Map
Tax
Lot
Resolution
Approval
Date
Effective
Date
Legal
Desc. &
Map
Brabham A18-2 1127 and 1129
Maclay Dr.
17-04-23-13 109 5243 9/10/2018 11/7/2018 Ex. E
Monkey
Hero
A18-3 South side Filbert
Ave., north of NW
Expressway
17-04-23-44 4300
4400
4500
5246 10/8/18 11/7/2018 Ex. F
Day Joint A18-6 South side
Owosso Dr., east
of River Road
17-04-13-32 5200 5250 11/13/18 11/28/18 Ex. G
Section 2. The City Recorder is requested to forward a copy of this Ordinance to the above
referred Districts.
Passed by the City Council this Approved by the Mayor this
_____ day of February, 2019. ____ day of February, 2019.
__________________________________ __________________________________
City Recorder Mayor
March 11, 2019, Meeting – Item 3E
Caution:This map is based on imprecisesource data, subject to change,and for general reference only.
McGinley (A 18-5)183 Ferndale Dr.
Legend
Area of Withdrawal
0 70 14035Ft
CI
N
D
Y
S
T
FERNDALE DR
CHAPEL DRFO
X
G
L
O
V
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A
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QU
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ME
M
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1/31/19
EUGENE
March 11, 2019, Meeting – Item 3E
Legal Description for the Annexation of the McGinley Property
to the City of Eugene
NE 1/4 of SECTION 11, T17S, R4W, W.M.
Lane County Assessor's Map 17-04-11-13, Tax Lot 1400
Lot 5 Block 2, CHAPEL PLAT, as platted and recorded in Book 26 Page 17, Lane County
Oregon Plat Records, in Lane County, Oregon.
Containing 0.24 acres, more or less.
PROFESSIONAL
LAND SURVEYOR
OREGON
JGl_f 1i,;woo
MICHAEL R. DAHRENS
0652
R NEN/AL DATE: (Z,31-ZoI i
REGISTERED,
March 11, 2019, Meeting – Item 3E
Caution:This map is based on imprecisesource data, subject to change,and for general reference only.
Steinberg, Matt (A 17-11)Hyacinth St. south of Travis Ave.
Legend
Area of Withdrawal
0 150 30075Ft
HY
A
C
I
N
T
H
S
T
TRAVIS AVE
FAYETTE AVE
CINNAMON AVE ´
1/31/19
EUGENE
March 11, 2019, Meeting – Item 3E
BranchE`'N`GINEERING
Since 1977
December 5, 2017
LEGAL DESCRIPTION
TM 17-04-10-14, TM 800, EUGENE, OR
Branch Engineering Inc. Project No. 17-422
BEGINNING at the Southwest corner of the Abraham Peek Donation Land Claim No. 51,
Township 17 South, Range 4 West of the Willamette Meridian; THENCE North 0°04'30"
East 2029.96 feet along the West line of said Claim to a point; THENCE South 89°56' East
30.00 feet to a point which is the TRUE POINT OF BEGINNING; THENCE North 0°04'30"
East 232.68 feet along a line parallel with and 30.00 feet East of West line of said claim;
THENCE South 89°56' East 147.95 feet; THENCE South 0°12' East 232.68 feet; THENCE
North 89°56' West 149.15 feet to the TRUE POINT OF BEGINNING, in Lane County
Oregon; EXCEPT the South 115 feet thereof.
REGISTERED
PROFESSIONAL
AAqp SURVEYOR
OREGON
MAY 12, 2011
DANIEL ADAM NELSON
EXPIRES: 12A120
EUGENE-SPRINGFIELD ALBANY
310 51h Street, Springfield, OR 97477 1 p: 541.746.0637 1 www.branchengineering.comMarch 11, 2019, Meeting – Item 3E
Caution:This map is based on imprecisesource data, subject to change,and for general reference only.
Bruce Wiechert Custom Homes (A 18-1)65 Nelson Ln.
Legend
Area of Withdrawal
0 500 1000250Ft
GI
L
H
A
M
R
D
LATHEN WAY
ME
A
D
O
W
V
I
E
W
D
R
MIRROR POND WAY
CRIMSON AVE
S
T
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TORR AVE
MARC
E
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1/31/19
EUGENE
March 11, 2019, Meeting – Item 3E
Annexation Legal Description for Tax Lot 17-03-08-00-00307
A unit of land being situated in the Northwest 114 of Section 8, Township 17 South, Range 3 West of the
Willamette Meridian, said unit of land being more particularly described as follows:
Commencing at a 2-3/4 inch Lane County Surveyors Office brass cap dated 1962 marking the Northeast
comer of the T.N. Aubrey Donation Land Claim No. 39 in Township 17 South, Range 3 West of the
Willamette Meridian;
Thence along the North line of said Donation Land Claim No. 39, North 89°25'36" West 3119.14 feet;
Thence South 27'30'02" East 610.92 feet to a 5/8 inch iron rebar with yellow plastic cap stamped
ROBERTS SURV. INC.";
Thence South 00°24'24" West 152.55 feet to the POINT OF BEGINNING of this unit of land;
Thence continuing South 00°24'24" West 1018.65 feet to a 5/8 inch iron rebar with yellow plastic cap
stamped "ROBERTS SURV, INC.";
Thence North 89°28'56" West 264.44 feet to a 5/8 inch iron rebar with yellow plastic cap stamped
ROBERTS SURV. INC." marking the Southeast corner of that tract of land conveyed to Alma Payne Barnell
in warranty deed recorded February 5, 1964 on Reel 235d, Reception No. 42626, Lane County Deeds &
Records, in Lane County, Oregon;
Thence along the Easterly boundary of said tract of land, North 00°25'36" East 159.95 feet to a 112 inch iron
pipe marking the Northeast corner thereof;
Thence along the Northerly boundary of said tract of land, North 89°28'02" West 304.47 feet to a 5/8 inch
iron rebar with yellow plastic cap stamped "ROBERTS SURV. INC." set on the Easterly right-of-way line of
Gilham Road;
Thence along the Easterly right-of-way line of Gilham Road, North 00°24'56" East 153.62 feet to a point
referenced by a 5/8 inch iron rebar bearing South 8935'38" East 0.20 feet;
Thence leaving the Easterly right-of-way line of Gilham Road, South 89°35'38" East 160.05 feet to a 5/8 inch
iron rebar;
Thence North 00°24'10" East 124.98 feet to a 5/8 inch iron rebar;
Thence South 89°35'50" East 20.50 feet to a 5/8 inch iron rebar with yellow plastic cap stamped "ROBERTS
SURV. INC.";
Thence North 00'24'10" East 189.63 feet to a 5/8 inch iron rebar with yellow plastic cap stamped "ROBERTS
SURV. INC.";
Thence North 89°35'50" West 20.50 feet to a 5/8 inch iron rebar with yellow plastic cap stamped "ROBERTS
SURV. INC.";
Thence North 00°24'10" East 329.08 feet to a 5/8 inch iron rebar;
Thence North 89°29'13" West 159.91 feet to a point referenced by a 5/8 inch iron rebar bearing South
89"29'13" East 0.10 feet, said point lies on the Easterly right-of-way line of Gilham Road;
Thence along the Easterly right-of-way line of Gilham Road, North 00°24'56" East 59.85 feet to a 518 inch
iron rebar bearing North 34'12'53' West 0.18 feet;
Thence South 89°35'50" East 568.72 feet to the Point of Beginning, all in Lane County, Oregon and
containing 9.72 acres of land, more or less.
March 11, 2019, Meeting – Item 3E
Caution:This map is based on imprecisesource data, subject to change,and for general reference only.
Chase/LeCompte (A 18-4)1 and 2 Chevy Chase Ln.
Legend
Area of Withdrawal
0 160 32080Ft
KINSROW AVE
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1/31/19
EUGENE
March 11, 2019, Meeting – Item 3E
6. Atch 3- Legal Description,
Map and Surveyor Cert (1
Chew Chase Lane)
Legal Description of Affected Territory to be Annexed
Tax Lot #1401)
A unit of land being situated in the Southeast 114 Section 28, Township 17 South,
Range 3 West of the Willamette Meridian, said unit of land being more particularly
described as follows,
Commencing at the Southeast corner of the Mahlon H. Harlow Donation Land Claim
No. 57 in Township 17 South, Range 3 West of the Willamette Meridian; thence North
00°08'30" West 2130.44 feet; thence South 87°52'00" West 2127.35 feet; thence South
02°08'00" East 45.00 feet to a point on the southerly margin of Kinsrow Avenue (County
Road No. 782), said point being the northeast corner of Tax Lot #1401 and the POINT
OF BEGINNING of this unit of land;
Thence leaving the southerly margin of Kinsrow Avenue, South 17°56'00" East 210.80
feet to the southeast corner of Tax Lot #1401;
Thence South 77°56'01" West 139.17 feet to an angle point in the southerly boundary of
Tax Lot #1401;
Thence South 77°48'38" West 152.02 feet to the southwest corner of Tax Lot #1401;
Thence North 15°56'30" West 260.93 feet to a point on the southerly margin of Kinsrow
Avenue, said point being the northwest corner of Tax Lot #1401;
Thence along the southerly margin of Kinsrow Avenue, North 87°52'00" East 291.65
feet to the point of beginning, all in Lane County, Oregon and containing 67,484 square
feet (1.55 acres) of land, more or less.
March 11, 2019, Meeting – Item 3E
6. Atch 3- Legal Description,
Map and Surveyor Cert (2
Chew Chase Lane)
Legal Description of Affected Territory to be Annexed
Tax Lot #1402)
A unit of land being situated in the Southeast 114 Section 28, Township 17 South,
Range 3 West of the Willamette Meridian, said unit of land being more particularly
described as follows:
Commencing at the Southeast corner of the Mahlon H_ Harlow Donation Land Claim
No. 57 in Township 17 South, Range 3 West of the Willamette Meridian; thence North
00°08'30" West 2130.44 feet; thence South 87°52'00" West 2127.35 feet; thence South
02°08'00" East 45.00 feet to a point on the southerly margin of Kinsrow Avenue (County
Road No. 782), said point being the northeast corner of Tax Lot #1401; thence leaving
the southerly margin of Kinsrow Avenue, South 17'56'00" East 210.80 feet to the
southeast corner of Tax Lot #1401 and the northeast corner of Tax Lot #1402 and also
the POINT OF BEGINNING of this unit of land;
Thence continuing South 17'56'00" East 84.78 feet to the southeast corner of Tax Lot
1402;
Thence along the southerly boundary
of Tax Lot #1402 the following bearings and
distances: South 81 °01'45" West 80.82 feet; thence North 87°52'00" East 59.26 feet;
thence South 63'14'02" West 117.13 feet; thence South 24'06'09" West 33.59 feet;
thence South 67°48'38" West 134.96 feet to the southwest corner of Tax Lot #1402;
Thence North 15°56'30" West 170.82 feet to the southwest corner of Tax Lot #1401 artd
the northwest corner of Tax Lot #1402;
Thence along the northerly boundary common to Tax Lots #1401 and #1402 the
following bearings and distances: North 77°48'38" East 152.02 feet; thence North
77'56'01" East 139,17 feet to the point of beginning, all in Lane County, Oregon and
containing 37,920 square feet (0.87 acres) of land, more or less.
March 11, 2019, Meeting – Item 3E
Caution:This map is based on imprecisesource data, subject to change,and for general reference only.
Brabham, Jesse (A 18-2)1127 and 1129 Maclay Dr.
Legend
Area of Withdrawal
0 100 20050Ft
MACLAY DR
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1/31/19
EUGENE
March 11, 2019, Meeting – Item 3E
Description:
Lot 8, Block 1, Maclay Subdivision as platted and recorded in Book 30, Page 11, Lane
County Oregon Plat Records, in Lane County, Oregon.
March 11, 2019, Meeting – Item 3E
Caution:This map is based on imprecisesource data, subject to change,and for general reference only.
Monkey Hero LLC (A 18-3)South side Filbert Ave., north of NW Expressway
Legend
Area of Withdrawal
0 80 16040Ft
FIL
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1/31/19
EUGENE
March 11, 2019, Meeting – Item 3E
October 8, 2018, Meeting – Item 3CMarch 11, 2019, Meeting – Item 3E
Caution:This map is based on imprecisesource data, subject to change,and for general reference only.
Day Joint Trust ( A 18-6)South side Owosso Dr., east of River Road
Legend
Area of Withdrawal
0 180 36090Ft
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OWOSSO DR
KOURT DR
HAMILTON AVE
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1/31/19
EUGENE
March 11, 2019, Meeting – Item 3E
LEGAL DESCRIPTION
All those lands conveyed in that Warranty Deed recorded on February 25, 2011 as Document Number
2011-009423 in the Lane County Oregon Official Records, said lands being more particularly described as
follows:
CO1 AK' NCING at a 5/8-inch iron rod on the Easterly right-of-way line of River Road 206.38 feet South
16°47'45" East from a 5/8-inch iron rod marking the intersection of the South right-of-way line of Owosso
Drive, said South line being 25.0 feet South from (when measured at right angles) the center line of said
Owosso Drive and the Easterly right-of-way line of River Road, said Easterly right-of-way line being 50.0
feet Easterly from (when measured at right angles;) the center line of said River Road, said beginning point
is also described as being North 89°53' 50" East 52.20 feet from a point in Section 13, Township 17 South,
Range 4 West of the Willamette Meridian, in the Center of the County Road known as the River Road, at
the Northwest corner of the lot or tract conveyed to George W. and Lillith Leeper, by deed recorded in
Book 122, Page 335, Lane County Deed Records, said point being 10.446 chains South 17° East from an
iron bar set in County Survey No. 688 of the Recorded Surveys of said County, in the center of said road,
42.72 chains East of the Northwest corner of County Survey No. 12, which is 7.30 chains North from the
Southwest corner of the Joseph Davis and wife Donation Land Claim No 48;
THENCE North 89°53' 50" East 151.33 feet to a'h-inch iron rod and the TRUE POINT OF BEGINNING
of this tract;
THENCE North 0°19' East 196.19 feet to a '/2-inch iron rod on the South right-of-way line of Owosso
Drive (50.0 feet wide);
THENCE South 89°42' East along said Southerly right-of-way line 254.79 feet to a''/2-inch iron rod;
THENCE South 0° 18' West 194.40 feet to a'/2-inch iron rod;
THENCE South 89°53'50" West 254.80 feet to the TRUE POINT OF BEGINNING, in Lane County,
Oregon
REGISTERED
PROFESSIONAL
LAND SURVEYOR
OREGON
MAY 12, 2011
DANIEL ADAM NELSON
84832LS
RENEWAL DATE: 12/31/18
March 11, 2019, Meeting – Item 3E
March 11, 2019, Meeting – Item 4
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Public Hearing and Action: FY20–25 Capital Improvement Program Meeting Date: March 11, 2019 Agenda Item Number: 4 Department: Central Services Staff Contact: Mike Streepey
www.eugene-or.gov Contact Telephone Number: 541-682-6820
ISSUE STATEMENT This item is an opportunity for the City Council to adopt the Capital Improvement Program (CIP) for fiscal years 2020 through 2025 (FY20–25). The CIP was reviewed and recommended by the City’s Budget Committee on February 20, 2019.
BACKGROUND The Capital Improvement Program is a planning document that forecasts the City’s capital needs over a six-year period based on various City-adopted long-range plans, policies, goals and other planning processes. The FY20–25 CIP totals approximately $312.7 million and includes projects for the Airport, Parks and Open Space, Public Buildings and Facilities, Stormwater, Transportation and Wastewater. The Project Summaries section of the CIP document contains tables summarizing all CIP projects, anticipated annual funding levels and maps indicating the geographic location of CIP projects. The primary goals of the CIP are to:
• Provide a balanced program for capital improvements given anticipated funding sources over a six-year planning period;
• Illustrate upcoming capital needs based on anticipated funding levels;
• The underlying strategy of the CIP is to plan for land acquisition, construction, and the major preservation of public facilities necessary for the safe and efficient provision of services, and;
• Serve as the basis for the Capital Budget for the coming two fiscal years. Capital projects are generally large-scale endeavors in terms of cost, size and benefit to the community. A critical element of a balanced CIP is the provision of funds to preserve or enhance existing facilities and provide new assets that will aid response to service needs and community growth. Changes to the FY20–25 CIP In 2017, the Budget Committee passed a motion to integrate the City’s Climate Recovery Ordinance with the CIP. Changes have been made to the FY20–25 CIP to meet the motion’s
March 11, 2019, Meeting – Item 4
directives by incorporating estimated Greenhouse Gas metrics for CIP projects where feasible. The GHG metrics help quantify the impacts of the City’s infrastructure on the climate. These estimates, along with additional narrative on efforts to reduce emissions by program area, are included in the new GHG Summary section of the document. Changes have also been made to provide more information on specific capital projects within ongoing capital programs. For the first two years of the FY20–25 CIP, the individual capital projects within ongoing capital programs have been provided where feasible. Staff do not always know with certainty which projects within a capital program will be funded, but where possible those projects and related financial and planning information have been provided for FY20 and FY21. This change provides greater transparency for the public, Budget Committee and City Council on individual projects within capital programs and an improved understanding of how the City spends capital budget dollars. This change also enhances the connection between important policy initiatives and more capital projects. FY20–25 CIP Projects The capital projects and ongoing capital improvement programs in this CIP total approximately $312.7 million. Transportation is the largest portion of the CIP, with approximately $92.1 million of anticipated spending. Projects funded by the 2017 Street Bond approved by voters account for $51.0 million of this amount, and pavement preservation capital projects account for $18.6 million. Federal funds are projected to fund $7.2 million in Transportation projects. Airport is the second largest category with $83.3 million in planned projects over the six-year forecast period. Major projects include Concourse C addition to the Terminal Building ($30.0 million), Taxiway Golf ramp construction ($16.6 million), Runway 34R rehabilitation ($11.3 million), and Taxiway C/M rehabilitation ($9.5 million). Public Buildings and Facilities is the third largest category with $51.0 million in proposed projects, including $15.5 million for the Sheldon and Echo Hollow Pools renovation and expansion projects supported by the 2018 Parks and Recreation Bond approved by voters. Additional large projects include a Downtown Urban Renewal project for a permanent Farmers’ Market ($3.1 million) and parking structure deferred maintenance ($4.0 million). Parks and Open Space represents the next largest category with $50.8 million for proposed projects including $19.3 million from the 2018 Parks and Recreation Bond. Major projects include $7.0 million for site renovations and rehabilitations, $5.5 million for the Downtown Riverfront Park, $5.2 million identified for the Park Blocks and Downtown open space improvements, $4.8 million for park renovations, $4.1 million for parkland acquisition, $4.1 million for park and path lighting, and $3.0 million for Phase 1 of a new sports complex. Wastewater is projected to spend $19.0 million on capital projects. Included in these improvements is $15.6 million to preserve and rehabilitate the City’s aging wastewater system,
March 11, 2019, Meeting – Item 4
$2.0 million to replace the West Irwin Pump Station, and $1.5 million for wastewater services for new development. Finally, Stormwater is planning to invest $16.4 million, primarily for rehabilitation and improvements. Projects include the continuation of drywell removal ($3.0 million), which is mandated by the Department of Environmental Quality, and system rehabilitation ($6.6 million). With the exception of General Capital Projects, the vast majority of funding for CIP projects is restricted to a particular use, such as the 2017 Street Bond for transportation projects, funding for airport projects, wastewater and stormwater charges, local motor vehicle fuel tax revenue, system development charges, airport passenger facility charges and more. General Capital Projects refer mostly to capital improvements and preservation for public buildings and facilities, which account for $23.1 million, or 8.7 percent, of planned capital spending over the next six years. General capital projects are primarily funded through the City’s General Fund. CIP Development and Review Process During the summer and fall of even numbered years, staff compiles the draft CIP using input and requests from a variety of sources including council-adopted plans and policy documents, maintenance monitoring programs, funding directives from federal and state grants and mandates, public input and more. The draft CIP is subsequently published and made available to the public. Following review of the CIP by the Budget Committee, and adoption by the City Council, the projects become the basis for preparation of the City’s Capital Budget for the next two fiscal years. The draft CIP document was made available on the City’s website on February 7, 2019. Information about the draft FY20–25 CIP was also sent electronically to interested citizens via the City Council newsletter, Neighborhood Services bulletin, and the Budget Interested Parties e-mail list. Hard copies of the draft CIP document were made available to the public at the Finance Division and the City Manager’s Office. At their request, a presentation on the draft FY20–25 CIP was made to the Planning Commission at their February 25, 2019, meeting. The Budget Committee held a public comment period on the draft FY20–25 CIP on February 20, 2019. One member of the public provided comment expressing thanks and support for the GHG data included in the new document. The committee passed a motion to recommend that the City Council adopt the FY20–25 CIP as proposed.
PREVIOUS COUNCIL DIRECTION City Council acts on the CIP on a biennial basis. The FY20–25 CIP presentation to the Budget Committee and subsequent discussion and recommendation regarding the Draft FY20–25 CIP on February 20, 2019.
March 11, 2019, Meeting – Item 4
COUNCIL OPTIONS The City Council may exercise one of the following two options: 1. The Council may choose to adopt the FY20–25 CIP as recommended by the Budget Committee. 2. The Council may choose to amend the CIP by identifying changes in the projects and/or funding sources and adopt the FY20–25 CIP that includes those changes.
CITY MANAGER’S RECOMMENDATION The City Manager recommends that the council adopt the FY20–25 CIP as recommended by the Budget Committee.
SUGGESTED MOTION Move to adopt the FY 20-25 Capital Improvement Program as recommended by the Budget Committee.
ATTACHMENTS None. The draft FY20–25 CIP was previously distributed to the Mayor and City Council in hard copy and is available for review at www.eugene-or.gov/CIP.
FOR MORE INFORMATION Staff Contact: Mike Streepey Telephone: 541-682-6820 Staff E-Mail: MStreepey@eugene-or.gov
March 11, 2019, Meeting – Item 5
URBAN RENEWAL AGENCY
AGENDA ITEM SUMMARY Potential Action: Appointment to River Guides for the Riverfront U rban Renewal Plan Meeting Date: March 11, 2019 Agenda Item Number: 5 Department: Planning and Development Staff Contact: Allie Camp
www.eugene-or.gov Contact Telephone Number: 541-682-5480
ISSUE STATEMENT This is an action item to review the Mayor’s nomination to the River Guides for the Riverfront Urban Renewal Plan and to appoint a new committee member.
BACKGROUND The concept for the River Guides comes from Section 900 of the 2004 amended Riverfront Urban Renewal Plan, which calls for a committee authorized by the Agency Board to advise on the activities of the District. Section 700 of the Plan sets out that the Agency Board is to approve all projects, other than loans, in excess of $250,000. When appropriate, the River Guides can provide input on those projects. The River Guides provide recommendations to the Agency Director, who then provides them to the Agency Board. Attachment A provides the framework for the committee. The River Guides framework identifies that the committee is to be comprised of seven members who represent the richness of the community’s perspectives, neighborhoods and population demographics. The six existing members are identified in Attachment B. Currently, there is one vacancy on the River Guides. Thomas Fiorelli, appointed to the River Guides in May 2018, recently accepted a position across the country. He will need to relocate for work and can no longer serve on the River Guides. He provided landscape architecture expertise to the committee. The Mayor nominates Karen Williams to replace Mr. Fiorelli on the River Guides. Karen is an architect at PIVOT Architecture in Eugene and brings expertise in architecture and building design to the River Guides, a skill set that is needed in the group. Her application is included as Attachment C.
AGENCY BOARD OPTIONS 1. Appoint the Mayor’s nomination for the River Guides.2.Direct staff to open a recruitment process and generate another applicant pool to select from.3. Choose no replacement at this time.
March 11, 2019, Meeting – Item 5
AGENCY DIRECTOR’S RECOMMENDATION The Agency Director recommends approval of the Mayor’s recommendation and appointment of Karen Williams to the River Guides.
SUGGESTED MOTION Move to appoint the Mayor’s nomination of Karen Williams to the River Guides.
ATTACHMENTS A. River Guides framework B. River Guides member details C. Karen Williams’ application
FOR MORE INFORMATION Staff Contact: Allie Camp Telephone: 541-682-5480 Staff E-Mail: acamp@eugene-or.gov
May 2018
Riverfront Renewal Guides Framework
Advisory Committee for the Riverfront Urban Renewal Plan The concept for the Riverfront Renewal Guides (River Guides) for the Riverfront Urban Renewal Plan comes from Section 900 of the 2004 amended Plan, which calls for a committee authorized by the renewal agency board of directors to advise on the activities of the District. Section 700 of the Plan sets out that the Agency Board is to approve all projects, other than loans, in excess of $250,000. When appropriate, the River Guides can provide input on those projects.
Charter Advise on the activities of the District. (One of the primary focuses within the District will be with the downtown riverfront redevelopment, which could involve investments in infrastructure, roads, sidewalks, rail road access, housing, commercial, and a world class park.)
Expectations of Members
•Have or develop a basic understanding of the projects and requirements authorized in theRiverfront Urban Renewal Plan.
•Meet as needed, review meeting materials, provide input to advise on best outcomes for thecommunity.
Membership Guidelines
•A total of seven members that represent the richness of the community’s perspectives,neighborhoods and population demographics
•Seek a balanced mix of constituent representatives*, including but not limited to:
o Riverfront stakeholder(s) (resident, property/business owner)
o Representative(s) from the general public
o Member(s) with development/financial/architecture expertise
o Member(s) with ecological/sustainability/river conservation group expertise
o Member(s) on other City committee(s) (e.g. Budget Committee, Human RightsCommission, Housing Policy Board, Railroad Quiet Zone Panel, Parks & Rec Board,Sustainability Commission, Planning Commission)
o Riverfront partner agency(s) (e.g. UO, LTD, Parks Foundation)
•Terms not to exceed the life of the Riverfront District (approximately seven years)
•A long-term commitment to serve is preferred but not required
•The committee will select a Chair and Co-Chair who will serve for one year periods. TheChair will work with staff on meeting agendas and processes.
* One person may be able to represent more than one interest (for example, a riverfront resident
with financial expertise).
Membership Selection Process The Mayor compiled a list of individuals and recommended seven for Agency Board consideration. The Agency Board selected the committee in October 2017. At the orientation (or soon thereafter), the River Guides will select a committee Chair and Co-Chair. In the event of vacancies, the Mayor will nominate a replacement, striving to maintain a balanced mix of constituent representatives. The Agency Board will approve or deny the Mayor’s nomination.
ATTACHMENT A
March 11, 2019, Meeting – Item 5
Staff Support Agency staff will support the work of the River Guides with project, financial, technical, and legal expertise. Staff will also assist with scheduling meetings and facilities, preparing meeting agendas, taking action summary notes at meetings, and other administrative functions deemed necessary and appropriate by the Agency Director. Staff support will be paid for with Agency administrative funds.
Decision Making Process River Guides members will aim to come to recommendations on consensus. Should consensus not be possible, recommendations will be decided based on a majority vote.
Ethics and Conflict of Interest Ethics. The provisions of the Oregon Government Ethics laws apply to actions of individuals who qualify as “public officials.” A “public official” is someone who serves the State of Oregon or any of its political subdivisions (e.g., the City of Eugene) as an elected official, appointed official, employee or agent, whether compensated or not. Volunteers who serve on local boards and commissions have been determined to qualify as public officials subject to the ethics laws. The ethics laws prohibit public officials from using their official positions to obtain financial benefit for themselves, their relatives or associated businesses. The laws also impose certain requirements regarding the disclosure of potential and actual conflicts of interest. Further information on Oregon’s Government Ethics laws can be accessed at ORS Chapter 244 and the following website: http://www.oregon.gov/OGEC/docs/Public_Official_Guide/2010-10_PO_Guide_October_Final_Adopted.pdf Conflict of Interest. A River Guides member could have a potential conflict of interest. A potential conflict of interest exists if a public official, in the discharge of his or her official state duties, would be required to take an action that would affect his or her financial interest, or the financial interest of his or her spouse, parent, brother, sister, child, spouse of the child, or a business with which the official or employee is associated. If a potential conflict applies, a committee member must either a) abstain from taking official action on the matter or b) prepare a written statement explaining the potential conflict and why despite the potential conflict they are able to act fairly, objectively, and in the public interest.
Chair and Co-Chair Roles and Responsibilities: 1.The Chair and Co-Chair shall serve for one (1) year. The election will be held at the first RiverGuides meeting of each calendar year, starting in 2019. If the Chair cannot serve a full term, the Co-Chair shall assume the office for the remainder of the Chair’s term. If the Co-Chair cannot serve a full term, the River Guides shall, at the meeting in which the resignation is received, elect a new Co-Chair to complete the unexpired term. If both Chair and Co-Chair vacate their respective positions prior to the end of their terms, elections will be held at the following meeting to fill both offices. 2.Committee members may not be elected as Chair for more than two (2) successive terms.3.The Chair shall facilitate all meetings of the River Guides and consult with staff on preparation ofmeeting agendas.4.The Co-Chair shall perform the duties of the Chair in the absence or inability of the Chair.5.The Chair and Co-Chair are entitled to vote on all issues.
ATTACHMENT A
March 11, 2019, Meeting – Item 5
6.The Chair or Chair’s designee is the official spokesperson for the River Guides on all matters of thecommittee that concern the community. This includes media inquiries.7.The Chair and Co-Chair will work with staff to ensure that all River Guides review and approvewritten committee materials. The Chair or Co-Chair will sign all materials provided on behalf ofthe River Guides to the Agency Director (City Manager), if any.Selection Process: 1.The officers of the River Guides shall be the Chair and Co-Chair elected from among the 7members of the committee. To be eligible for chair nomination, a member must have served on the River Guides for at least one (1) year. 2.Any member may nominate a candidate for the position of Chair or Co-Chair. Nominations neednot be seconded.
3.A member may decline nomination because of an inability to serve.4.Any member may move to close the nominations; a second is required. If the motion carries, theChair then calls for the election.5.The votes of all members will be recorded by staff. The candidate who receives a majority of thevotes cast becomes the new chair. In the event that no candidate receives a majority of the votescast, a run-off election shall be held between the two candidates receiving the most votes. Thesame procedure is followed for the election of the co-chair.
ATTACHMENT A
March 11, 2019, Meeting – Item 5
River Guides Member Details
Name
Expertise Riverfront
Stakeholder
Notes Ward/
Neighborhood
Finance/Devo/Arch
Ecology/Conserv.
City Committee
Partner Agency
Prop Owner
Biz Owner
Live/ Work Julie Daniel BRING Director (retired); served on various DEQ workgroups
LGAC, outdoors, advised on reuse/salvage of EWEB site; Friends of Buford Park board, Past: City Club, PPPM Faculty Adviser Committee, BEST 3/ Amazon Neighbors Nigel Francisco Finance Greater Eugene, Inc. Ninkasi CFO; Chamber board, Greater Eugene Inc. board, Travel Oregon, Habitat for Humanity volunteer 8/ Churchhill Area Neighborhood Harris Hoffman Developer & finance (retired) Affordable housing, market rate housing, homeless housing; part of the UO foundation team, EWEB master plan experience; involved with Cornerstone, Shedd, Emerald Village, Meals on Wheels, Seattle Housing Authority
3/ Fairmont Neighbors John Iglesias NWCU president NWCU & Work Involved with Veterans Legacy Project and Housing Project, Rotary, Boy Scouts; 8 Victoria Nguyen Press secretary for Governor; UO grad, UO Foundation team member, master plan familiarity; Communications expertise 7/ Santa Clara Community Org Matt Roberts SRRP, Vision Zero UO UO Senior Director of Community Relations, LGAC, BEST advisory board 8/ Churchhill Area Neighborhood
ATTACHMENT B
March 11, 2019, Meeting – Item 5
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