HomeMy WebLinkAboutItem B: City Manager Performance Criteria
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Work Session: City Manager Performance Evaluation Process
Meeting Date: September 17, 2008 Agenda Item Number: B
Department: Central Services Staff Contact: Alana Holmes
www.eugene-or.gov Contact Telephone Number: 682-5765
ISSUE STATEMENT
This is a work session to discuss the framework for the City Manager performance evaluation process.
BACKGROUND
The City Council annually evaluates the City Manager’s performance. In an effort to begin the
preparation for next year, staff has prepared Attachment “A” for your review and discussion about
possible criteria and components to be used in the process. A potential timeline is also included for your
review and comment.
RELATED CITY POLICIES
None.
COUNCIL OPTIONS
None.
CITY MANAGER’S RECOMMENDATION
None.
SUGGESTED MOTION
None.
ATTACHMENTS
A. City Manager Evaluation Discussion
FOR MORE INFORMATION
Staff Contact: Alana Holmes
Telephone: 682-5765
Staff E-Mail: alana.m.holmes@ci.eugene.or.us
Z:\CMO\2008 Council Agendas\M080917\S080917B.doc
ATTACHMENT A
Attachment A - City Manager Evaluation Discussion
Council Meeting - September 17, 2008
Dimensions
Goal: Identify some vital few dimensions that define Council desires for
where the City Manager will focus.
Based on key responsibility areas stated in the City Manager job description
the following are recommendations for the dimensions.
Policy
Support elected officials to work towards, and achieve common goals and
facilitation and
objectives for effective policies to support City government.
implementation
Financial
Prepares and submits the annual budget and capital projects to the Mayor and
Management
City Council. Directs ongoing analysis of the City’s financial affairs,
ensuring financial stability to meet current and future needs.
Community
Focuses on creating effective relationships with citizens, leaders and partners
Leadership
throughout the community. Utilizes these relationships for strategic
partnerships, identification of citizen needs and guiding effective service
delivery for the City of Eugene.
Organizational
Leads the City of Eugene organization to accomplish service delivery goals
Leadership
through the implementation of effective staff and City service operations.
Potential Process Components
For the actual evaluation process, some potential components are:
?City Manager self evaluation
?Feedback requested from
Community members and peers
o
Executive Leaders at the City of Eugene
o
Union Leadership
o
Randomly selected employees
o
?City Councilors each fill out a form based on their review of the
feedback and their own observations.
?Feedback is compiled into a single document
?Evaluation meeting is conducted between the City Manager and the
Council
-Over-
Potential
Key activities to prepare for the City Manager first time review (April, 2009)
timeline
Activity Timeframe
Establish Dimensions and representational Fall, 2008
st
behaviors for each for 1 year review
Review and confirm evaluation process for April February, 2009
2009 with Council
Identify who will be requested to give feedback
Send requests for feedback to be returned to March, 2009
Human Resources
Collect and Collate feedback for Councilors to Early April, 2009
review and inform their feedback
Create summary of all of the feedback Mid-April, 2009
Schedule feedback work session with the Council End of April, 2009
and City Manager