HomeMy WebLinkAboutAMENDED Agenda Packet 6-12-19 Work SessionJune 12, 2019, Work Session
AMENDED AGENDA
EUGENE CITY COUNCIL
June 12, 2019
12:00 p.m. CITY COUNCIL WORK SESSION Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
Meeting of June 12, 2019;
Her Honor Mayor Lucy Vinis Presiding
Councilors Betty Taylor, President Emily Semple, Vice President Mike Clark Greg Evans Chris Pryor Claire Syrett Jennifer Yeh Alan Zelenka
Note: This agenda has been amended to reflect the addition of Item 1 (Appointments to
Boards, Commissions and Committees), which was postponed at the June 10, 2019, meeting.
12:00 p.m. EUGENE CITY COUNCIL WORK SESSION
1. ACTION: Appointments to Boards, Commissions and Committees
2. UPDATE: Equity in Contracting
3. WORK SESSION AND POSSIBLE ACTION: Rest Stop Program Update and Siting
Policy Discussion
June 12, 2019, Work Session
For the hearing impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours' notice. To arrange for these services, contact the receptionist at 541-682-5010. City Council meetings are telecast live on Metro Television, Comcast channel 21, and rebroadcast later in the week. El consejo de la Ciudad de Eugene agradece su interés en estos asuntos de la agenda. El lugar de la reunión tiene acceso para sillas de ruedas. Se puede proveer a un intérprete para las personas con discapacidad auditiva si avisa con 48 horas de anticipación. También se puede proveer interpretación para español si avisa con 48 horas de anticipación. Para reservar estos servicios llame al 541-682-5010. Las reuniones del consejo de la ciudad se transmiten en vivo por Metro Television, Canal 21 de Comcast y son retransmitidas durante la semana.
For more information, contact the City Council Coordinator at 541-682-5010 or visit us online at www.eugene-or.gov.
Memorandum
Date: May 30, 2019 To: Mayor and City Council From: Abby Alway, Equity in Contracting Program Coordinator, Finance Division Subject: Update on the Equity in Contracting Program
The Equity in Contracting Program is looking forward to providing a program update and
discussing plans for the upcoming year (see attachment for overview) at your work session
on May 28 th.
The Equity in Contracting (EIC) Program focuses on Supplier accessibility to work with the
City of Eugene. Collaborating City-wide, the EIC program provides education and resources
to Suppliers interested in working with the City, as well as to internal customers on how to
find, engage and contract with businesses, in particular with minority and women business
enterprises, emerging small businesses and service disabled veteran business enterprises
(COBID-certified). The program focuses on:
•Leading the effort to establish best practices for data collection and supplier
engagement and working towards changing the anecdotal impression that the City of
Eugene is “closed to new business”.
•Understanding the business practice needs of both our supplier community and our
internal customers.
•Educating suppliers on how to successfully navigate working with government,
particularly with the needs of specific departments, and educating internal customers
on the impact that both large and small purchases make within the business
community.
•Connecting suppliers with established resources to help build their capacity and
ability to adequately respond to, and complete, City of Eugene projects.
•Developing relationships with suppliers interested in working with the City, and with
internal customers responsible for making both large and small purchases, while
working to build trust and understanding between the two.
June 12, 2019, Meeting – Item 1
Research & understand opportunities,
establish connections, begin program
initiative communication.
Develop the regional Contracting
Alliance for Diversity & Equity
(CADE)
Implement an annual Supplier
Engagement Event (Supplier
Summit)
Collect data on formal solicitations
May 2019
•
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•
•
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•
•
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•
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Develop methods to collect data
on informal purchases
Require COBID-certified business
engagement on small projects
Implement internal education &
engagement initiative
Collaborate with partners to
educate and engage
Build COBID and ORPIN directories
See consistent data reporting on
informal purchases from Project
Managers and Prime Contractors
Establish a baseline for utilization
of COBID-certified businesses for
both formal and informal purchases
Target areas for focused education
and increased utilization
Address additional areas of equity
and accessibility in contracting that
support City values (e.g., sustainability)
PHASE 1
2016 - 2017 2018 - 2019 2020
PHASE 3PHASE 2
Be Our Partner. Build Our Community.
In Contracting
June 12, 2019, Meeting – Item 1
June 12, 2019, Work Session – Item 2
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Work Session and Possible Action: Rest Stop Program Update and Siting Policy Discussion Meeting Date: June 12, 2019 Agenda Item Number: 2 Department: City Manager’s Office Contact: Jason Dedrick
www.eugene-or.gov Contact Telephone Number: 541-682-5033
ISSUE STATEMENT At the January 23, 2019, Work Session, City Council directed staff to prepare specific options for amending or revising the rest stop ordinance related to funding, site location and site ownership. This work session is an opportunity for council to discuss—and potentially take action—on the options staff have prepared (Attachment A).
BACKGROUND The rest stop program was initiated by City Council in September 2013 by Ordinance 20517 (Attachment B) as a pilot program. Council approved yearly extensions to the program four times before voting to remove the program’s sunset date on February 27, 2017. The program provides certain council-approved sites where up to 20 individuals who are experiencing homelessness may safely and legally sleep and keep their belongings while they work to obtain more stable, permanent housing. Eugene currently has four rest stops, three of which are managed by Community Supported Shelters and are located in Ward 7, with the fourth managed by Nightingale Hosted Shelters and located in Ward 2. Managing non-profits have been responsible for the costs to establish and operate each location. The City contributes to the program through the council-enacted ordinance, by providing council-approved properties for sites, financial resources for materials and supplies, and staff support to the program. The Triple Bottom Line is primarily addressed on this program through siting efforts (environmental and social equity considerations) and the social equity and economic prosperity dimensions of helping community members achieve housing and economic stability by providing safe, supported places to sleep.
PREVIOUS COUNCIL DIRECTION At the November 26, 2018, City Council work session, councilors approved a motion that the “City Manager prepare for council’s consideration a set of options for amending or revising the rest stop program and ordinance that have the potential to expand the number of sites established by the
June 12, 2019, Work Session – Item 2
City.” Staff prepared a set of options for Council review and discussion at the January 23, 2019, City Council work session. At that work session, council asked staff to prepare specific options based on the discussion, including amending or revising the rest stop ordinance related to funding, site location, and site ownership. Attachment A contains multiple options for revisions to the rest stop ordinance based on previous council discussion.
COUNCIL OPTIONS 1. Maintain the current rest stop program policies and ordinance language. 2. Make changes to the current rest stop program policies and ordinance language.
CITY MANAGER’S RECOMMENDATION The City Manager does not have a recommendation for this item.
SUGGESTED MOTION Move to direct the City Manager to prepare an ordinance and schedule a public hearing consistent with the following options as shown in Attachment A to this AIS:
• Item 1 option [A, B or C]
• Item 2 option [A, B or C]
• Item 3 option [A, B or C] and
• Item 4 option [A, B or C].
ATTACHMENTS A. Options for Amending or Revising Rest Stop Ordinance B. Permitted Overnight Sleeping Ordinance (#20517)
FOR MORE INFORMATION Staff Contact: Jason Dedrick, City Manager’s Office Telephone: 541-682-5033 E-Mail: jdedrick@eugene-or.gov
Ordinance Option A Option B Option C
1
“and one or more
entities other than the
City provides, at no
cost to the City,
adequate garbage,
toilets and
supervision.”
Delete clause entirely.
“and one or more entities other
than the City provides, at no cost to
the City, adequate garbage, toilets
and supervision.”
Revise to eliminate all prohibitions on
City involvement in the provision of
garbage, toilets and supervision.
“and one or more entities other than
the City provides, at no cost to the City,
adequate garbage, toilets and
supervision.”
Revise to eliminate prohibition on City
financially contributing to the provision of
garbage, toilets and supervision.
“and one or more entities other than the
City provides, at no cost to the City,
adequate garbage, toilets and
supervision.”
2 “Any such site may
not be located in a
residential area”
Delete prohibition on residential
locations entirely.
“Any such site may not be located
in a residential area”
Revise prohibition on residential
locations to allow rest stops serving
families with children:
“Any such site may not be located in a
residential area, unless the rest stop
exclusively serves families with
children”
Revise prohibition on residential
locations to provide council with more
flexibility:
“Any such site may not be located in a
residential area unless the City Council
determines that any potential impacts
to the surrounding residences can be
effectively mitigated”
3 “Any such site may
not be located. . .
close to a school”
Delete prohibition on school
proximity entirely.
“Any such site may not be located.
. . close to a school”
Revise prohibition on school proximity
to allow rest stops serving families with
children.
“Any such site may not be located. . .
close to a school unless the rest stop
exclusively serves families with
children”
Revise prohibition on school proximity to
provide council with more flexibility.
“Any such site may not be located. . .
close to a school unless the Council
determines that any potential impacts
to the school can be effectively
mitigated”
44 4
“Any such site . . .
must be owned or
leased by the City of
Eugene, a religious
institution, a non-profit
organization, or a
business if the
business is located on
property zoned
commercial or
industrial.”
Delete property ownership
requirements entirely.
“Any such site . . . must be owned
or leased by the City of Eugene, a
religious institution, a non-profit
organization, or a business if the
business is located on property
zoned commercial or industrial.
Revise property ownership
requirements to include all
governmental entities.
“Any such site . . . must be owned or
leased by the City of Eugene a
governmental entity, a religious
institution, a non-profit organization, or
a business if the business is located on
property zoned commercial or
industrial.”
Revise property ownership requirement to
add ownership by governmental entity and
delete requirement that business property
be zoned commercial or industrial.
“Any such site . . . must be owned or
leased by the City of Eugene a
governmental entity, a religious
institution, a non-profit organization, or a
business if the business is located on
property zoned commercial or industrial.”
ATTACHMENT A
June 12, 2019, Meeting – Item 2
Permitted Overnight Sleeping Pilot Program.
(1)Up to 15 persons may sleep overnight in vehicles, as that term is defined in section 4.816(1)(a) of the Eugene Code, 1971, on
property authorized pursuant to Section 4 of Ordinance No. 20517. However, for rest stop sites that have been operating in
good standing for at least six months, the operator of the rest stop may request, and the City Manager may approve, that up to
20 persons may sleep overnight at a specified site under this program.
(2)No site may be used for overnight sleeping pursuant to subsection (1) of this section unless one or more entities enters into the
agreement with the City referenced in Section 4 of Ordinance No. 20517 and one or more entities other than the City provides,
at no cost to the City, adequate garbage, toilets and supervision. The entity providing supervision shall work with surrounding
and nearby neighbors (businesses or residences) to address any concerns.
Section 4. The City Manager shall recommend to the City Council one or more proposed sites for the pilot project authorized by Section 3
of this Ordinance. Any such site may not be located in a residential area or close to a school, and must be owned or leased by the City of Eugene,
a religious institution, a non-profit organization, or a business if the business is located on property zoned commercial or industrial. Before a
proposed site may be used, the site must be approved by the City Council by motion and an agreement must be executed between the City and
the entity referred to in subsection (2) of Section 3 above. Such an agreement may include but is not limited to provisions concerning (a)
supervision, (b) selection of the individuals who may camp at the site, (c) number of continuous days that someone may camp at the site, (d) hours
that people may stay at the site in addition to 9:00 p.m. to 7 a.m., (e) structures and other items that may be placed on the site, and (f) closure of
the site for non-compliance with the terms of the agreement.
June 12, 2019, Meeting – Item 2
COUNCIL ORDINANCE NO. 20517
COUNCIL BILL 5098
AN ORDINANCE CONCERNING PERMITTED OVERNIGHT
SLEEPING; AMENDING SECTION 4.816 OF THE EUGENE CODE,
1971; AND PROVIDING A SUNSET DATE FOR UNCODIFIED
PROVISIONS.
ADOPTED: September 25, 2013
SIGNED: September 25, 2013
PASSED: 6:2
REJECTED:
OPPOSED: Clark, Poling
ABSENT:
EFFECTIVE; September 25, 2013
June 12, 2019, Meeting – Item 2
ORDINANCE NO. 20517
AN ORDINANCE CONCERNING PERMITTED OVERNIGHT SLEEPING;
AMENDING SECTION 4.816 OF THE EUGENE CODE, 1971; AND
PROVIDING A SUNSET DATE FOR UNCODIFIED PROVISIONS.
The City Council of the City of Eugene finds as follows:
A. Section 4.816 of the Eugene Code, 1971 (EC) provides for the regulation of
overnight sleeping.
B. In order to create additional sleeping options for people who are homeless,
Ordinance No. 20484 was adopted temporarily allowing overnight sleeping in a tent where
overnight sleeping would be allowed in a vehicle. The sunset date of that provision was
extended to December 31, 2014 by Ordinance No. 20501. Ordinance No. 20503 was adopted
allowing overnight sleeping in a "Conestoga hut' where overnight sleeping would be allowed in
a vehicle. That Ordinance will sunset on October 1, 2013. EC 4.816 should be amended to
make those provisions permanent.
C. In addition, a pilot program expanding the permitted overnight sleeping provisions
should be established and remain in effect until March 31, 2014, which will allow the City to
monitor the program to determine whether it should be made permanent, revised or abandoned.
NOW, THEREFORE,
THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS:
Section 1 . The findings set forth above are adopted.
Section 2 . Subsection (1) of EC 4.816 is amended to provide as follows:
4.816 Permitted Overnight Slee
1) Notwithstanding any other provision of this code:
a) Persons may sleep overnight in a vehicle in a parking lot of a religious
institution, place of worship, business or public entity that owns or
leases property on which a parking lot and occupied structure are
located, with permission of the property owner. The property owner may
not grant permission for more than six vehicles used for sleeping at any
one time. For purposes of this subsection (1), the term "vehicle"
includes a car, tent, camper, trailer, and Conestoga hut.
b) Persons may sleep overnight in the back yard of a single family
residence in a residential zoning district, with permission of the owner
and tenant of the residence. Not more than one family may sleep in any
back yard, and not more than one tent or camping shelter may be used
for sleeping in the back yard. As an alternative, but not in addition to
sleeping overnight in the back yard, not more than one family may sleep
Ordinance - Page 1 of 3
June 12, 2019, Meeting – Item 2
in a vehicle, camper or trailer parked in the driveway of a single family
residence in a residential zoning district, with permission of the owner
and tenant of the residence. For purposes of this subsection, "family"
means persons related by blood or marriage, or no more than two
unrelated adults.
c) Persons may sleep overnight in a vehicle, on a paved or graveled
surface located on a vacant or unoccupied parcel, with the permission of
the property owner, if the owner registers the site with the city or its
agent. The city may require the site to be part of a supervised program
operated by the city or its agent. The property owner may not grant
permission for more than six vehicles used for sleeping at any one time.
Section 3 . The following provisions are adopted as a pilot program and shall sunset
and be repealed on March 31, 2014, unless extended or made permanent by future Council
action:
Permitted Overnight Sleeping Pilot Program
1) Up to 15 persons may sleep overnight in vehicles, as that term is defined in
section 4.816(1)(a) of this code on property authorized pursuant to Section 4
of this ordinance.
2) No site may be used for overnight sleeping pursuant to subsection (1) of this
section unless one or more entities enters into the agreement with the City
referenced in Section 4 of this ordinance and one or more entities other than
the City provides, at no cost to the City, adequate garbage, toilets and
supervision. The entity providing supervision shall work with surrounding and
nearby neighbors (businesses or residences) to address any concerns.
Section 4 . The City Manager shall recommend to the City Council one or more proposed
sites for the pilot project authorized by Section 3 of this Ordinance. Any such site may not be
located in a residential area or close to a school, and must be owned or leased by the City of
Eugene, a religious institution, a non - profit organization, or a business if the business is located
on property zoned commercial or industrial. Before a proposed site may be used, the site must
be approved by the City Council by motion and an agreement must be executed between the
City and the entity referred to in subsection (2) of Section 3 above. Such an agreement may
include but is not limited to provisions concerning (a) supervision, (b) selection of the individuals
who may camp at the site, (c) number of continuous days that someone may camp at the site,
d) hours that people may stay at the site in addition to 9:00 p.m. to 7 a.m., (e) structures and
Ordinance - Page 2 of 3
June 12, 2019, Meeting – Item 2
other items that may be placed on the site, and (f) closure of the site for non - compliance with
the terms of the agreement.
Section 5 . Due to the inclement weather and the need to provide assistance to homeless
persons as soon as possible, pursuant to the provisions of Section 32(2) of the Eugene Charter
of 2002, with the affirmative vote of two - thirds of the members of the City Council, upon
adoption by the Council and approval by the Mayor, or passage over the Mayor's veto, this
Ordinance shall become effective immediately.
Passed by the City Council this
25 day of September, 2013.
Approved by the Mayor this
25 " day of September, 2013.
ij I/U VJ
City Recorder Mayor
Ordinance - Page 3 of 3
June 12, 2019, Meeting – Item 2