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HomeMy WebLinkAboutCC Minutes - 03/03/01 Work Session MINUTES Eugene City Council Goals Setting Session Training Room--Eugene Water & Electric Board--500 East 4th Avenue March 3, 2001 9:30 a.m. COUNCILORS PRESENT: Betty Taylor, David Kelly, Scott Meisner, Nancy Nathanson, Pat Farr, Gary Rayor, Gary PapS, Bonny Bettman. CITY COUNCIL GOALS SETTING SESSION 1. Review Agenda and Process The council was joined by members of the Executive Team: City Manager Jim Johnson, Assistant City Manager Jim Carlson, Planning and Development Department Director Paul Farmer, Police Chief Jim Hill, Fire Chief Tom Tallon, co-acting directors of Public Works, Les Lyle and Jeff Lankston, and Rich Sheeland of Library, Recreation, and Cultural Services Department (for Director Angel Jones). Senior Management Analyst Jan Bohman of the City Manager's Office was also present. Margot Helphand facilitated the goals session. She overviewed the meeting agenda and process, reminding the council of its earlier work on the goals. Ms. Helphand reviewed the council's criteria for establishing an action priority. The council would use the criteria to determine which priorities to retain through a priority ranking exercise. 2. Refine Action Priorities with Executive Managers The council reviewed the action priorities under each goal area. Mr. Johnson said staff recommended that some items on the list be moved to a "secondary" list, to be reported on regularly but not formally included in the goals. Safe Community Mr. Fart noted the lack of mention of youth in the goal and stressed the importance of that focus. The council revised the first action priority to read Prioritize and implement next steps in Community Policing. Chief Tallon explained the proposed addition of an action priority, Redesign the EMS system, and indicated it had both revenue and political implications because it involved other jurisdictions. The council briefly discussed the proposed action priority and concerns expressed by Mr. Meisner that the action priority was an ongoing item, in contradiction to the criteria, and there was no apparent council role. Ms. Bohman said staff had discussed that as it reviewed the items. She suggested that there was a tension in that the action priorities were actually a mixture of ongoing and new MINUTES--Eugene City Council March 3, 2001 Page 1 Goals Setting Session efforts. Chief Tallon reiterated that there was a political element to the redesign effort. Mr. Johnson acknowledged that the majority of the effort would be internal. The council agreed to add the item to the secondary list. The council agreed to retain Address prevention of hillside fire danger, which staff proposed to drop as an action priority and make a work plan item under another action priority, as an action priority for further ranking. Mr. Kelly suggested that the strategy related to public safety facilities be combined with the strategy related to other facilities in the goal area Effective, Accountable Government. There was no objection. Sustainable Community Growth and Change The council discussed a concern expressed by Mr. Fart regarding the staff recommendation to drop the action priority Foster affordable housing, including Iow-income subsidized housing. Mr. Farmer indicated that staff considered that priority part of its ongoing work program and suggested that it be dropped unless significant new resources were to be added to the effort. After a straw poll, the council agreed to retain the item. Mr. Fart left the meeting at 10 a.m. Responding to an objection from Ms. Bettman regarding the wording in the action priority Promote additional housing downtown and provide stability to neighborhoods adjacent to downtown, which was a change from the initial text in the priority, Mr. Farmer suggested text modeled on the following possible wording: Promote additional housing downtown and provide stability in surrounding neighborhoods by preserving the existing housing and residential uses. The council concurred. Responding to a concern expressed by Mr. Kelly regarding the narrowness of the scope of an action priority related to the Growth Management Study, Mr. Johnson suggested the wording Prioritize and implement next steps in Growth Management. Nodal development would be an associated work plan item. There was concurrence. Responding to a question from Mr. Meisner, Ms. Bettman recommended that work plan item related to code enforcement be included in the goal area Effective, Accountable Municipal Government. There was concurrence. The council agreed to add the action priority, Collaborate with Lane County to better coordinate and streamline service defivery in the River Road/Santa Clara area, to the secondary list. Healthy Natural and Built Environment There were no changes in this goal area. Accessible and Thriving Culture and Recreation MINUTES--Eugene City Council March 3, 2001 Page 2 Goals Setting Session Mr. Kelly suggested the following revision to an action priority (bolded text added): Assess gaps in adult and senior recreation services and develop a plan to assess those claps. There was council concurrence. Responding to a suggestion from Ms. Bettman to drop the action priority Monitor and ensure the integrity of community cultural resources, Mr. Kelly noted the relationship of the item to the recommendations of the Cultural Services Department Advisory Committee and suggested it be moved to the secondary list. There was council concurrence. Responding to a concern expressed by Mr. PapS, Mr. Kelly suggested the last action priority in this goal area be revised to read Partner with other jurisdictions, develop a method to continue the youth services levy. The council took a ten-minute break. Effective, Accountable Municipal Government The council discussed a suggestion from Mr. Meisner to combine the action priority recommended for deletion, Explore new approaches to code enforcement and nuisance complaints with the action priority Implement a system-wide citizen issue tracking and resolution system, or making one the action priority and the other a work plan item. The council agreed to keep the two items as standalone items to ensure the differing concepts in the two priorities were not lost. Mr. Pap8 recommended the action priority related to downtown offices be specific that it regarded City offices. Other councilors agreed. At the recommendation of Mr. Meisner, the council agreed to move the action priority, Monitor Citizen Charter Review Committee's work, review recommendations and development implementation, to the secondary list. After brief discussion of campaign reform as a standalone action priority versus a suggestion by Ms. Bettman to include it as a work plan item under Enhance citizen involvement, the council agreed the item would be a work plan item. The council accepted a suggestion from Mr. Rayor to add the item proposed for deletion regarding streamlining/fast tracking City projects as a work plan item to Implement a system wide citizen issue tracking and resolution system. Fair, Stable, and Adequate Financial Resources The council accepted alternative text proposed by staff for the first action priority: Analyze options and develop an implementation plan for a nonproperty tax revenue. The council accepted a suggestion from Mr. Carlson to add the sentence, Incorporate future service increases into the six-year forecast. The council revised the second action priority in this goal area to read Review City role in providing regional services. MINUTES--Eugene City Council March 3, 2001 Page 3 Goals Setting Session The council accepted a suggestion from Ms. Bettman to add the last action priority in the goal area, Identify and implement funding sources for operation, maintenance, and preservation of transportation system as a work plan item to the third goal area, Prioritize available revenue and resource allocation to preserve and protect infrastructure and essential assets, including operation, maintenance, and preservation. 3. Prioritize Action Priorities Ms. Helphand noted those items moved to the secondary list at this point. Councilors ranked the action priorities, assigning individual votes to each priority. The council agreed that the priority rankings did not imply that anything on the list would be dropped. 4. Wrap-up and Next Steps The council reviewed the results of the priority rankings. As a result of the rankings, Adopt TransPlan and begin implementation was also moved to the secondary list. Ms. Bettman suggested that the items receiving four votes be moved to the secondary list. Mr. Johnson noted the ongoing nature of most of those items, and suggested that was the reason they received four votes. The council accepted a recommendation from Mr. Farmer to maintain the EMS Redesign at the action priority level to ensure that the Fire and Emegency Medical Services Department had a goal-level item. Mr. Johnson reviewed the next steps in the goals setting process. The meeting adjourned at 12:03 p.m. Respectfully submitted, James R. Johnson City Manager (Recorded by Kimberly Young) MINUTES--Eugene City Council March 3, 2001 Page 4 Goals Setting Session