HomeMy WebLinkAboutItem D: FY08-FY13 Draft Capital Improvement Program
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UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Action: FY08-FY13 Draft Capital Improvement Program
Meeting Date: March 12, 2007 Agenda Item Number: D
Department: Central Services Staff Contact: John Huberd
www.eugene-or.gov Contact Telephone Number: 682-5386
ISSUE STATEMENT
This item is a request for the council to take action on the Draft FY08 – FY13 Capital Improvement
Program.
BACKGROUND
The Capital Improvement Program (CIP) forecasts the City's capital needs over a six-year period based
on various City-adopted long-range plans, goals and policies. The Capital Improvement Program for the
Airport, Parks and Open Space, Public Buildings and Facilities, Stormwater, Transportation and
Wastewater totals approximately $177 million in “funding identified” and “funding secured” projects.
The Funding Overview on pages 31 through 48 contains tables summarizing all CIP projects in the plan.
The goals of the CIP are to:
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Provide a balanced program for capital improvements given anticipated revenues over a six-year
planning period;
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Illustrate unmet capital needs based on anticipated funding levels, and;
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Provide a plan for capital improvements which can be used in preparing the Capital Budget for
the coming two fiscal years.
The underlying strategy of the CIP is to plan for land acquisition, construction, and major preservation
of public facilities necessary for the safe and efficient provision of services. A critical element of a
balanced CIP is the provision of funds to preserve or enhance existing facilities and provide new assets
that will aid response to service needs and community growth.
CIP Development and Review
Neighborhood Leaders Council
On September 26, 2006, staff attended the Neighborhood Leaders Council (NLC) meeting to discuss
opportunities for public comment on the Draft Capital Improvement Program. Staff also asked for, and
was granted, the NLC’s support for including neighborhood-specific CIP articles in neighborhood
newsletters informing citizens about local proposed projects and asking for their input. Neighborhood-
specific articles have been sent to each neighborhood newsletter editor with the request that they be
included in their December-February editions.
The Draft CIP was published and made available to the public in early November. In addition to posting
the CIP to the City’s web page and distributing the document to various public locations and interested
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parties, a copy of the CIP was sent to the chairperson of each neighborhood association along with an
offer to make a presentation at any upcoming neighborhood meeting.
Citizen Members of the Budget Committee Review
On November 8, 2006, staff gave an informational presentation of the Draft CIP to the citizen members
of the Budget Committee. The members gave favorable comments on the new document format. They
also discussed how new projects are added into the CIP and how public input affects project selection.
Specific questions were asked including the timing of park and open space acquisitions and the funding
source for the City Hall Complex placeholder project. An excerpt of the draft minutes of the meeting is
included as Attachment A.
Planning Commission
On December 11 and 12, the Planning Commission held a work session and a public hearing on the
Draft CIP. The commission discussed the citizen involvement process, asked specific questions on
Ridgeline Trail acquisitions, the funding status for the Courthouse District Plan, and the need for the
Elmira Road Project. Upon completion of the discussion, the Planning Commission voted unanimously
to forward a recommendation to the council to approve the CIP without further amendments. An
excerpt of the draft minutes of the meetings is included as Attachment B.
Budget Committee Review
Public Comment - On February 7, 2007, the Budget Committee met to review the CIP. The committee
received public comments from six citizens regarding CIP projects.
Mike James, Lisa Warnes, and Robert Olsen expressed concerns about the Dillard Road project.
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Those concerns included the underlying geologic stability of the area, the impact on the
environment, and the City’s process in reviewing this project.
Arnold Hultberg commented on the Jeppesen Acres Road project and urged that traffic calming
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improvements be added to the project. He submitted a petition signed by 54 residents who reside
along Jeppesen Acres Road supporting traffic calming efforts (see Attachment C).
Rob Handy requested that the committee provide more funding for traffic calming and street
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trees projects. He also suggested more work needs to be done on the River Road annexation
process.
David Hinkley commended the Budget Committee on its past efforts on traffic calming and
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street trees. He asked that the City stop developing new roads until a solution can be found for
the current transportation maintenance backlog.
Budget Committee Deliberations – The committee’s discussion included comments on the backlog of
traffic calming projects, the Roosevelt Boulevard – Legacy Street project, the Dillard Road project, and
getting community feedback for future capital needs via a neighborhood survey or needs assessment.
The committee passed a motion to schedule a second meeting on February 20, 2007, to complete the
recommendation.
On February 20, 2007, the Budget Committee met to finalize its recommendation on the Draft CIP.
The committee voted unanimously to recommend the FY08-FY13 Capital Improvement Program to the
City Council for approval, incorporating the changes from the Budget Committee and staff as listed on
Attachment A.
Council CIP Public Hearing
Public Comment - On February 20, 2007, the City Council held a public hearing on the CIP. The
committee received public comments from six citizens regarding CIP projects.
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Roxie Cuellar, Home Builders Association of Lane County, noted that the park land acquisition
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proposed in the CIP would impact the availability of buildable land. She also encouraged the City to
extend wastewater lines to areas outside the City to the southeast.
Carlos Barrera, Nancy Ellen Locke, and Jeanne Marie Moore each asked the council to fund a spray
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pool at Washington Park.
Kevin Matthews commented on the sensitive environmental nature of the Dillard Road and
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Roosevelt projects.
Zachary Vishanoff spoke on the opportunity for the City to acquire Civic Stadium from the 4J
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School District.
RELATED CITY POLICIES
The City’s Financial Management Goals and Policies include a goal to have a capital improvement
program that adequately maintains and enhances the public’s assets over their useful life. In part, the
policies state that the City will plan for capital improvements over a multi-year period and the projects
will directly relate to the long-range plans and policies of the City.
COUNCIL OPTIONS
There are three options, should the council choose to take action on this item at this time.
1. The council may choose to adopt the FY08-FY13 CIP incorporating the recommendations of the
Budget Committee and/or staff.
2. The council may choose to further amend the CIP by identifying changes in the projects and funding
sources and subsequently adopt the FY08-FY13 CIP.
3. The council may choose not to adopt the FY08-FY13 CIP.
CITY MANAGER’S RECOMMENDATION
The City Manager recommends that the council adopt the FY08-FY13 CIP including the recommended
amendments of the Budget Committee and staff.
SUGGESTED MOTION
Move to adopt the FY08-FY13 Capital Improvement Program incorporating the recommendations
forwarded by the Budget Committee and staff.
ATTACHMENTS
A. Budget Committee and Staff Recommended Changes
FOR MORE INFORMATION
Staff Contact: John Huberd
Telephone: 682-5386
Staff E-Mail: john.c.huberd@ci.eugen.or.us
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Attachment A (cont.)
*updated February 7, 2007
Staff Recommended Changes
Staff has compiled a list of recommended changes to the Draft FY08-FY13 CIP. These changes are a
result of updated information or errors and omissions.
Section/Project Title Page Draft FY08- FY13 CIP
*Eugene Depot Phase 3 new This placeholder project has been added per staff request.
Roosevelt Boulevard Project new Per Council direction: Bring an amendment to the Capital
Improvement Plan for project development for the
extension of Roosevelt Boulevard.
Reader’s Guide - Summary of p. 16 Council Priority Issue – Corrected last update date from
Prior Planning Processes and February 2005 to February 2006.
Reports
*Reader’s Guide - Projected p. 29 Text updated to reflect passage of the Parks and Open
Debt Burden Space bond and the impact on debt capacity for future
bond issues including the City Hall Complex.
Health, Safety & Welfare and p. 134 General Fund allocations between the two preservation
Primary Building Systems p. 139 and maintenance projects have been updated to reflect
Projectsroofing work needed. The allocation adjustment resulted
in no net change to the General Fund.
*Parking Structure Siting Design p. 161 These three projects have been removed from the CIP.
& Construction Project;These projects were dependant upon Whole Foods
Mill Alley Storm Drain Project; p. 175 development which has been canceled by the developer.
8th Avenue, High to Lincoln
Two-Way Conversion Project; p. 191
Transportation Section Table of p. 185 Replaced page due to pagination error.
Contents
Accessible Pedestrian Signals p. 192 Change annual funding amounts from $60,000 to $65,000
per prior Budget Committee direction.
Elmira Road & Maple Street p. 204 These two projects have been combined into a single
Projectsp. 207 project. The combined project is named Elmira
Road/Maple Street. No changes to funding amounts,
funding sources, or scope of work.
Multi-Year Financial Plan Changes to the Draft CIP
The following changes were made to CIP projects that are also listed in the Multi-Year Financial Plan.
Section/Project Title PageChange
(CIP/MYFP)
st
Natural Area Park Acquisition p. 101/57 Revision of 1 paragraph of description to reflect
passage of P&OS Bond in Nov. 2007 election.
Synthetic Surface Sportsfields p. 107/61 Revision of last sentence of description to reflect
passage of P&OS Bond in Nov. 2007 election.
Hult Center Roofing p. 152/26 Added sentence: “The scope of the project is limited
Replacementto membrane roof area.”
Courthouse District Plan p. 156/48 Deleted pre-construction aerial photo and inserted
Implementation and Related artist’s rendition of Courthouse at request of Execs.
Projects
City Hall Renovation or p. 158/66 Added sentences: “Cost estimates are placeholders;
Replacementactual costs are yet to be determined. $25 million has
been reserved for this project.”
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Bike Path/West Bank Trail – p. 211/71 Deleted incorrect map and inserted photo of bike path
Wastewater Treatment Plant to and river, at request of Execs.
Formac Ave.
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Pavement Preservation p. 219/35 Deleted 2 paragraph in the project description with
Program – Funding for Project outdated information.
Backlog Placeholder
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Transportation
Placeholder
New Capital Facilities
Roosevelt Boulevard Project
Project Description:
This placeholder is for project development regarding the extension of Roosevelt
Blvd and to identify alternative options for the extension north of Royal Node that will minimize the impact
on the wetlands. Project cost is estimated at $551,000 and the scope may include extending Roosevelt
west and north to connect to Legacy at Avalon. Implements the Arterial and Collector Street Plan to
provide a major collector route through west Eugene between Terry Street and Greenhill Road and north of
Amazon Creek. Implements the Royal Avenue Specific Plan
If built, this project would meet priority measure 4 of TRANSPLAN Financial Policy #6, by extending
Roosevelt west and north to connect to Legacy and Avalon.
Project Status:
Not Started
Specific Plans/Polices Related to this Project
Arterial-Collector Street Plan
Royal Avenue Specific Plan
TransPlan
Capital Costs
($ in thousands)
Capital cost by year not yet determined for this placeholder project.
hborhood:
Neig
Bethel
Ward:
Multiple Wards
Roosevelt Blvd. & Legacy Street
City of Eugene 2008-2013 Capital Improvement Program
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Transportation
Placeholder
Functional and Safety Improvements
Walnut Station Mixed Use Transportation Improvements
Project Description:
Transportation improvements identified in the Walnut Station Mixed Use
Development plan. The plan has not yet been adopted. Public hearings are anticipated in the fall or winter
of 2007. Possible transportation projects include Franklin Boulevard redesign and riverfront shared use
path system expansion.
This project provides safety, access management, and alternative modes enhancements to transportation
facilities in the Walnut Station Mixed Use Center and complies with priority #1 of TransPlan Finance Policy
#6 to preserve the functionality of the existing transportation system.
Project Status:
Not Started
Specific Plans/Polices Related to this Project
Arterial-Collector Street Plan
Central Area Transportation Study(CATS)
Growth Management Policies
TransPlan
Capital Costs
($ in thousands)
Capital cost by year not yet determined for this placeholder project.
Neighborhood:
Fairmount
Ward:
Ward 3
City of Eugene 2008-2013 Capital Improvement Program
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Public Buildings and Facilities
Placeholder
New Capital Facilities
Eugene Depot Phase 3
Project Description:
The Depot Phase 3 placeholder project includes a number of elements that
represent future directions for development of the site, rather than specific project proposals that would
provide relatively accurate project cost estimates. These elements, which could be staged at different
times during the CIP period, include the acquisition and extension of Oak Street, acquisition and
renovation of the historic "Express Building" to support expansion of the Depot passenger terminal,
construction of a layover facility for Amtrak trains, and construction of a pedestrian overpass and
associated land acquisition costs. In terms of providing an indication of future funding needs, the
combined cost could be in the range of $25 to $35 million in 2008 dollars, depending on the timing and
actual scope of each project element.
Project Status:
Not Started
Phase 3 of a multi-phase master plan for improvements at the Eugene
Depot. Phase 1 acquistion and restoration completed. Phase 2 passenger improvements is in preliminary
design.
Capital Costs
($ in thousands)
Capital cost by year not yet determined for this placeholder project.
Neighborhood:
Downtown
Ward:
Ward 7
Master Plan Diagram
City of Eugene 2008-2013 Capital Improvement Program
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