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Home My WebLink AboutAgenda Packet 10-28-19 MeetingOctober 28, 2019, Meeting EUGENE CITY COUNCIL AGENDA October 28, 2019 7:30 p.m. CITY COUNCIL MEETING Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 Meeting of October 28, 2019; Her Honor Mayor Lucy Vinis Presiding Councilors Betty Taylor, President Emily Semple, Vice President Greg Evans Chris Pryor Mike Clark Claire Syrett Jennifer Yeh Alan Zelenka 7:30 p.m. CITY COUNCIL MEETING 1. PUBLIC FORUM 2. CONSENT CALENDAR A. Approval of City Council Minutes o September 16, 2019, Work Session o September 23, 2019, Work Session o September 23, 2019, Meeting o September 25, 2019, Work Session o October 9, 2019, Work Session B. Approval of City Council Tentative Agenda C. Appointment of Civilian Review Board Representative to Police Commission October 28, 2019, Meeting The Eugene City Council welcomes your interest in these agenda items. This meeting location is wheelchair-accessible. For the hearing impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours' notice. To arrange for these services, contact the receptionist at 541-682-5010. City Council meetings are telecast live on Metro Television, Comcast channel 21, and rebroadcast later in the week. El consejo de la Ciudad de Eugene agradece su interés en estos asuntos de la agenda. El lugar de la reunión tiene acceso para sillas de ruedas. Se puede proveer a un intérprete para las personas con discapacidad auditiva si avisa con 48 horas de anticipación. También se puede proveer interpretación para español si avisa con 48 horas de anticipación. Para reservar estos servicios llame al 541-682-5010. Las reuniones del consejo de la ciudad se transmiten en vivo por Metro Television, Canal 21 de Comcast y son retransmitidas durante la semana. For more information, contact the Council Coordinator at 541-682-5010, or visit us online at www.eugene-or.gov. October 28, 2019, Meeting – Item 1 EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Public Forum Meeting Date: October 28, 2019 Agenda Item Number: 1 Department: Central Services Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 ISSUE STATEMENT This segment allows citizens the opportunity to express opinions and provide information to the council. Testimony presented during the Public Forum should be on city-related issues and should not address items which have already been heard by a Hearings Official or are on the present agenda as a public hearing item. SUGGESTED MOTION No action is required; this is an informational item only. FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov October 28, 2019, Meeting – Item 2A EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Approval of City Council Minutes Meeting Date: October 28, 2019 Agenda Item Number: 2A Department: Central Services Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 ISSUE STATEMENT This is a routine item to approve City Council minutes. SUGGESTED MOTION Move to approve the minutes for the work sessions on September 16, 23, and 25 of 2019; the meeting on September 23, 2019; and the work session on October 9, 2019. ATTACHMENTS A. September 16, 2019, Work Session B. September 23, 2019, Work Session C. September 23, 2019, Meeting D. September 25, 2019, Work Session E. October 9, 2019, Work Session FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov MINUTES – Eugene City Council September 16, 2019 Page 1 Work Session M I N U T E S Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 September 16, 2019 5:30 p.m. Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka (via telephone), Mike Clark, Greg Evans, Chris Pryor, Claire Syrett, Jennifer Yeh Councilor Taylor opened the September 16, 2019, work session of the Eugene City Council. Mayor Vinis attended the meeting by phone. 1.WORK SESSION: An Ordinance Concerning Accessory Dwellings; Replacing the Term “Secondary Dwelling” with “Accessory Dwelling” Throughout the Eugene Code 1971; Making Additional Amendments to Sections 9.0500, 9.2010, 9.2011, 9.2740, 9.2741, 9.2750, 9.2751, 9.2775, 9.3060, 9.3115, 9.3125, 9.3210, 9.3215, 9.3310, 9.3510, 9.3615, 9.3810, 9.3811, 9.3815, 9.3910, 9.3915, 9.6410, and 9.8030 of that Code; and Addressing the Oregon Land Use Board Of Appeals’ Remand of Ordinance Nos. 20594 And 20595. MOTION: Councilor Taylor, seconded by Councilor Semple, moved to not take action on the ordinance at the work session. Council Discussion o Councilor Clark – agreed with the motion in principal, but also thought the votecould be reversed later in the meeting by the majority. o Councilor Semple – expressed disappointment that the ordinance was draftedthrough a straw poll; would like to give more time for residents to comment. o Councilor Evans – wanted more time to consider the motions Councilor Yehemailed prior to the meeting; would like to consider how Senate Bill 1051 andHouse Bill 2001 overlap and pass an ordinance that plans for them both. o Councilor Syrett – asked for clarification on what was included in the previouspublic hearing regarding the ordinance and changes made to the draft since thattime; was not amenable to the motion. o Councilor Pryor – affirmed that the ordinance was not significantly differentfrom what was included in the previous public hearing; asked for clarification onwhether the City was currently out of compliance with State law; did not supportthe motion. o Councilor Zelenka – said he thought a public hearing or more time to hear fromconstituents at the next public forum would be helpful. o Councilor Clark – thought some of the changes to the ordinance were significant;preferred not to move quickly, but to have more time for people to weigh in atthe next public forum or public hearing. ATTACHMENT A October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council September 16, 2019 Page 2 Work Session o Councilor Semple – asked for clarification about the dates when codeamendments must be in place; asked what the process would be locally if HB2001 were to be repealed in the next legislative session; reminded everyone thatcouncil instructed staff to work on advocating for a repeal of HB 2001. o Mayor Vinis – reminded everyone that the topic was on the agenda for “possibleaction” and council has the option not to vote on a topic at any time. o Councilor Taylor –wanted more time to respond to public concerns on the topic. o Councilor Syrett – noted that not all councilors were in favor of changing theregulations on ADUs simply because the state legislature was requiring it, butthat some members wanted to make it easier for ADUs to be built. VOTE: PASSED 5:3, Councilors Yeh, Syrett and Pryor opposed. Principal Planner Alissa Hunter Hansen gave an overview of the history of council’s discussion of the topic and listed which regulations were included in the previous public hearing. Deputy City Attorney Emily Jerome reviewed the cases appealed to the Land Use Board of Appeals over the summer and explained that the parking regulations had been eliminated from the draft ordinance to comply with State law in time for the deadline at the end of the calendar year. o Councilor Clark – asked whether council could prohibit ADUs from becoming short-term rentals and any other standards council could include to protect the stabilityand integrity of neighborhoods; shared plan to introduce a motion to explore thecreation of a 10-year property tax exemption on any additional structural value foranyone who builds an ADU MOTION: Councilor Clark, seconded by Councilor Syrett, moved to direct the City Manager to return to council with language that would allow a 10-year property tax exemption for any additional property value from building an ADU. o Councilor Clark – said he thought a property tax exemption would make ADUs moreaffordable to build. o Councilor Syrett –seconded the motion because she would like to make ADUs morefinancially accessible to residents; would be interested in strategies. o Councilor Yeh – wanted to know what other options might accomplish the sameoutcomes, such as waiving system development charges; proposed friendlyamendment— accepted by Councilor Clark and Councilor Syrett—that wouldinclude additional strategies to ease the development costs of ADUs. o Councilor Semple – said she was not supportive of a tax exemption but would besupportive of a reduction in system development charges. o Councilor Pryor – supported the idea of a property tax exemption, but not ofreduced SDCs because people building new properties should be required to fundthe community benefits. o Councilor Evans – echoed Councilor Pryor’s sentiments, noting a gap between thecurrent SDCs and park needs; was supportive of a tax exemption. o Councilor Clark – disagreed that there was need for more SDCs to fund parks. October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council September 16, 2019 Page 3 Work Session o Councilor Zelenka – asked for clarification of the motion o Councilor Clark – said he wanted to incentivize the building of ADUs; would preferaction on the ordinance to happen at the same time council acts to incentivize ADUs. RESTATED MOTION (with friendly amendment): Move to direct the City Manager to come back with a memo addressing a 10-year property tax exemption for any additional property value attained from an ADU, an SDC discount or credit for ADUs, and other financial incentives identified by staff. o Councilor Taylor – requested clarification on whether the motion was to be votedupon that evening. o Councilor Zelenka - requested clarification on whether the City already had SDCcredits for ADUs; sought confirmation that a tax exemption would only apply to thecity of Eugene portion of the property taxes and which SDCs could be reduced. o Mayor Vinis – questioned whether there was time to prepare the research memoand also take action on the ADU regulations prior to the State’s deadline. o Councilor Syrett – said she did not think the concurrent work on the ADU incentivesand regulations was necessary and preferred the two conversations to happensequentially. o Councilor Semple – said she was not supportive of a property tax exemption, butwas willing to vote for the motion in order to move the entire topic of ADUincentives forward for staff to work on. VOTE: PASSED 6:2, Councilors Taylor and Zelenka opposed. MOTION: Councilor Yeh, seconded by Councilor Syrett, moved to direct the City Manager to revise the draft ordinance to eliminate the ADU standards for the AG, R-1, R-2, R-3, R-4 and S-E zones that apply only to flag lots, making ADUs on flag lots in those zones subject to the same flag lot standards that apply on regular (non-flag lot) lots in the same zone. o Councilor Yeh – said she found special regulations for flag lots to beunreasonable. o Councilor Clark – noted the motion, if passed, would reverse the R-1 codeamendments from 2014; planned to vote against the motion because he thoughtit would make the conversation about ADUs more complex, thereby furtherdelaying the building of them. o Councilor Pryor – recalled that the 2014 code amendments had significantimpact in the number of ADUs built; planned to vote for the motion because itwould make ADUs more viable. o Councilor Syrett – said she voted against the code changes in 2014 because theywere deliberately designed to restrict ADU development; thought looseningregulations would help to support families and homeowners to build moreADUs, though she did not expect it to be a high number. o Councilor Taylor – said she thought council should take care not to reverseprevious decisions. October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council September 16, 2019 Page 4 Work Session o Councilor Zelenka – asked staff which specific standards for flag lots the motionwould impact; asked what council’s ability was to restrict lot size standardsunder HB2001. o Councilor Semple – asked how many flag lots would be impacted by the motion;asked how density would be calculated with ADUs; thought that flag lots shouldbe treated differently. o Councilor Clark – wanted to protect the property values and land rights of R-1homeowners with the 2014 code amendments; noted there seemed to bedifferences of opinion on what livability means to different people. MOTION and VOTE: Councilor Evans, seconded by Councilor Clark, moved to table the motion on flag lots. PASSED 5:3, Councilors Yeh, Syrett and Pryor opposed. o Councilor Syrett – noted there was a previous successful effort in 2014 to limithow many people could live in a neighborhood; thought reducing regulationsand making ADUs more affordable could increase the numbers of them, but stillthought the numbers would be few. o Councilor Taylor – said people chose their neighborhoods because they wereless dense. o Councilor Clark – clarified that his concerns were about what percentage of theneighborhood is homeowners as opposed to renters; said more renters couldresult in a different neighborhood character. o Councilor Yeh – thought the land use code was not the place to addressundesirable behaviors and that the City should not presume that renters werebad neighbors; thought council had talked about the topic for a long time and,while they had not reached consensus, they needed to make a decision. o Councilor Pryor – questioned whether there was a mutually exclusive choicebetween density and livability; felt the community needed to have aconversation about what livability means in the 21st century compared to what itmeant in the 20th century; said council needed to confront the rate of growth itnow faces. o Councilor Zelenka – noted that the impact of the ordinance may vary byneighborhood; asked staff whether there was a way to have different rules fordifferent parts of the city.The meeting adjourned at 7:01 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Cas Casados) Link to the webcast of this City Council meeting. October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Work Session September 23, 2019 Page 1 MINUTES Eugene City Council and Eugene Urban Renewal Agency Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 September 23, 2019 5:30 p.m. Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Mayor Vinis opened the September 23, 2019, work session of the Eugene City Council. 1.Committee Reports and Items of InterestCouncil Discussion: •Mayor Vinis – said she was glad to be back and grateful to Councilor Taylor who presided whileshe was gone. •Councilor Semple – talked about the McKenzie Watershed Council Salmon Celebration; said theHuman Rights Commission approved a request for closed captioning at the TransPonder galafundraiser; said that the Human Rights Commission went over its work plan and committees;read an apology for comments made at the Human Rights Commission; said the SustainabilityCommission learned about the Carbon Free Challenge and encouraged people to look at theircarbon footprint; mentioned a resolution in support of the youth-led climate strike; said thatthe Sustainability Commission also went over its work plan and committees. •Councilor Taylor – talked about people continuing to be concerned about 5G, noting that theone area the City might have some control over is aesthetics; asked for information aboutwhether City Council could undo aesthetic decisions that have already been made around celltower infrastructure to be included at the 5G work session. •Councilor Syrett – talked about serving on the Lane Area Commission on Transportation andshared that the Oregon Department of Transportation has a new incoming director; said thiswas an opportunity for future vision of Oregon’s transportation system, including innovationand climate recovery goals. •Councilor Clark – said that at the Lane Workforce Partnership Board meeting they talked abouthow the current low unemployment rate affects their budget stream; said the WorkforcePartnership is working more closely with the Bureau of Labor and Industries to align some oftheir programs and he appreciates this good work. •Councilor Yeh – talked about a Police Commission goal to meet outside of police headquartersbecause not everyone is comfortable there; shared that upcoming meetings will be at PetersenBarn, Sheldon and Hilyard Community Centers, and the Atrium and they will be asking forcommunity feedback about locations. •Mayor Vinis – said Sunday Streets was fun and thanked the staff and volunteers who pulled it alltogether and did a great job planning. Mayor Vinis adjourned the meeting of the Eugene City Council and convened a meeting of the Eugene Urban Renewal Agency. ATTACHMENT B October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Work Session September 23, 2019 Page 2 2.WORK SESSION AND ACTION: Downtown Riverfront Development—Williams & Dame Associates’ Concept PlanCommunity Development Director Mike Kinnison, Urban Development Manager Will Dowdy, andPrincipal Landscape Architect Emily Proudfoot gave an update on the Downtown RiverfrontDevelopment and a proposed revision to the Williams & Dame Concept Plan.Council Discussion: •Councilor Semple – said she’s glad to see construction moving along; asked staff to point outwhere the plaza part of the park will be; said she likes the change in the grade of the riverfront;said she doesn’t like the new proposed plan as much as the old plan, but is comfortable with it;shared concerns that the housing will look like dorms and that the Knight Campus employeeswill take over that housing; shared her desire for the restaurants and retail to be affordable toeveryone so that more people feel welcome; said she likes the structured parking; asked howthe changes to the housing plans and additional units would affect MUPTE and asked to be keptapprised of how that’s going. •Councilor Syrett – said she was fine with the new concept plan; talked about how higherbuildings will create a more urban environment and there will be people in the community whowill think that’s great and those that don’t; said it seems like a better overall use of limitedspace and likes that there will be more housing units; said she’s pleased that the new conceptplan creates additional parking spaces and the idea of shared parking represents anopportunity to be innovative in that area; said she looks forward to hearing more about how theCity is going to help make shared parking solutions happen when development gets to thatpoint. •Councilor Pryor – said that he appreciates the proposal and it’s a trade that in some respectsturns out positively; said he also likes that parking has been acknowledged and accommodated;talked about balancing density with space and aesthetics; talked about creating destinations foreverybody at the riverfront so that the area doesn’t becoming exclusively posh, including theplaza and steam plant; said he’s happy to support the new plan, but wants to keep these thingsin mind. •Councilor Zelenka – said the parking makes a lot more sense in the new concept plan; said theplan is denser and a better use of the land; asked if the number of affordable housing units waschanging and if the park footprint was changed. •Mayor Vinis – said she likes that the affordable housing has moved up and closer to services;asked about the streets that cut through from the railway to the river and the plan to makethem shared use streets. MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved to authorize the Agency Director to amend the Disposition and Development Agreement consistent with the proposed changes in Attachment A. PASSED 8:0. Mayor Vinis adjourned the meeting of the Eugene Urban Renewal Agency and convened a meeting of the Eugene City Council. 3.WORK SESSION: Short-Term RentalsBuilding Permit Services Director Lydia Kaye gave a presentation about current regulations relatedto short-term rentals in Eugene, their benefits and challenges, what other cities have done, andoptions for local regulations.Council Discussion: •Councilor Taylor – said she appreciates this topic being discussed now before it becomes aproblem like in other communities; said the two biggest problems are the damage to livability October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Work Session September 23, 2019 Page 3 of the neighborhood and the destruction of housing availability; said that having a lot of people coming and going changes the character of the neighborhood and affects parking; said she knows there’s two sides and has heard from people who say short-term rentals are ruining neighborhoods and others say that they need to rent short-term in order to pay their mortgage. •Councilor Zelenka – said he brought up this issue a few years ago but council wasn’t interestedin discussing at that point; talked about how many of the rentals are around the university; saidhe’s concerned about the impact on the neighborhoods and livability; said he has a problemwith people buying homes to exclusively rent them out short-term all year long; sharedconcerns that they are turning neighborhoods into a business area; said he doesn’t have aproblem with people occasionally renting their homes short-term, but not all year long; askedhow many days per year other jurisdictions have limited short-term rentals to; asked aboutowner-occupancy requirements without a conditional use permit; asked about the TransientRoom Tax and what percentage of short-term rentals are reporting and paying that fee rightnow. •Councilor Pryor – said that this information has been helpful and he’d like to be deliberate onimplementing regulations; asked about the challenges of imposing inspection requirements;said he wouldn’t want to require inspections for this kind of housing if the City doesn’t requireit for other kinds of housing because it seems like overreaching; said he would discourageincluding number six on the motion related to inspections and instead require a guest registry •Councilor Clark – said that guests staying at a short-term rental will report on the condition of aplace and people wouldn’t stay somewhere with bad reviews; asked how many of the short-term rentals are owned by Expedia, Priceline, or Trip Advisor in Eugene; said it was interestingthat the people dealing with where people travel are also owning companies that deal with howhouses are bought and sold; shared concerns about the ability to have large companies complywith local regulations; commented that if more ADUs start to be built, the ADU rental incomecannot be used towards income to qualify for buying the house but you can use both incomesfrom the house and ADU if you’re buying it for an investment property; said he thinks that willhappen to houses around the university. •Councilor Syrett – said her main interest is to mitigate the negative impacts of short-termrentals on neighborhoods and without regulations, including licensing, there’s no effective wayto do that; talked about the logic of applying similar standards as hotels and motels and asked ifthe City requires them to provide guest registries and parking requirements, noting that not allrequirements would be the same; said she’s not interested in inspections because of theworkload and expense; said she supports parking requirements, limiting the number of people,and limiting the number of days the unit can be rented; said she thinks people would complainif standards weren’t being met; said she wanted to be deliberate about implementingregulations and is supportive of adopting some. •Mayor Vinis – asked staff to explain the suggestions made and why certain requirements werenot included; commented that there’s some sense of urgency about short-term rentals in thecommunity and it might make sense for council to adopt some regulations that are able to bequickly and effectively rolled out, understanding that this is an iterative process and regulationscan be added or amended later. •Councilor Semple – asked about the basis for license ramifications related to complaints; askedabout the expense of inspections and complaint response; shared concerns that if the number ofdays a short-term rental could be rented each year, it may leave some houses empty for the restof the year. •Councilor Zelenka – asked how HB 2001’s ADU owner-occupancy and parking regulationsrelated to short-term rental regulations; talked about inspections when new houses are built,noting that new short-term rentals could be inspected and the fees would get paid for by theowner; asked a process question about the way the motion is structured, skipping straight to apublic hearing before City Council reviews a proposed ordinance; said he had a problem with October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Work Session September 23, 2019 Page 4 requiring online platforms to assist in regulations when many of the current short-term rentals aren’t being captured by the online platforms, so it would have limited value. •Councilor Clark –asked how staff would go about the process of finding out how many short-terms rentals are owned by Expedia, Priceline, or Trip Advisor in Eugene; asked how anyregulations would be enforced with these large companies. •Councilor Taylor – thanked staff for all of the great information provided in the agenda packet. MOTION: Councilor Taylor, seconded by Councilor Zelenka, moved to direct the City Manager to schedule a public hearing on an ordinance that amends Chapter 3 to add a short term rental licensure program and that includes as part of the licensure program at least the following items: 1) yearly license fee; 2) owner-occupancy requirement; 3) limit on the number of days a unit can be rented; 4) basis for license revocation, including number of complaints per calendar year; 5) minimum separation between short-term rentals; 6) inspection requirements; 7) requirements for on-line platforms to assist in regulations; and, 8) parking requirements.Council Discussion: •Councilor Zelenka –said that the motion is not uncomplicated and there’s a lot packed in to it;the way it’s written leaves a lot of decisions up to staff that City Council would be voting on;suggested a friendly amendment to replace “direct the City Manager to schedule a publichearing on” with “direct the City Manager to draft and bring back to council for deliberation”. •Councilor Taylor –said she didn’t object to the friendly amendment, but that there’s also someurgency to do something; suggested creating a deadline; accept a friendly amendment toreplace “direct the City Manager to schedule a public hearing on” with “direct the City Managerto draft and bring back to council for deliberation before the end of the year”. •Councilor Clark – said he didn’t think that items 5 or 6 needed to be included in the motion, thatthey are superfluous and won’t affectively alter what we come up with. MOTION TO AMEND AND VOTE: Councilor Clark, seconded by Councilor Semple, moved to remove 5) and 6) to keep on a better track. PASSED 5:3, Councilors Taylor, Zelenka, and Evans opposed. Council Discussion: •Councilor Pryor – said he was going to make the same motion as Councilor Zelenka and issupportive of bringing back a draft. •Councilor Syrett – said there is urgency around this topic in the community, but they need tomake sure there is time to hear both from people who offer short-term rentals and those whohave experienced the negative effects; said she’s glad this won’t go straight to a public hearingbecause she’d like to strike a balance between the competing interests; commented that they’renot looking at creating a land use permit process for a home that could be used as a short-termrental, but there may be space to consider that down the road. •Councilor Evans – asked if a licensure fee could be added to support the administration of theprogram. •Councilor Clark – talked about iBuyer programs coming out that will alter the housing market;said that large companies will be renting homes short-term between when they are purchasedand sold; said he’d like staff to look into the idea of how this takes into account not just theplatforms that are intentionally renting as their ongoing business model, but the ones that arebuying and selling homes intentionally without realtors in the process that will have themotivation to rent them on a short-term basis; asked how the City would know if they were October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Work Session September 23, 2019 Page 5 owner-occupied or if they were being rented for short periods of time between purchase and sale. VOTE ON AMENDED MOTION: PASSED 8:0. The meeting adjourned at 6:59 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Elena Domingo) Link to the webcast of this City Council meeting: here. October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Meeting September 23, 2019 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 September 23, 2019 7:30 p.m. Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Mayor Vinis opened the September 23, 2019, meeting of the Eugene City Council. 1.PUBLIC FORUM1.Arlo Rallen and Laura Allen – asked council to pass a resolution in support of a climate strike.2.Ralph McDonald - asked council to pass a resolution in support of the weeklong climate strike.3. Jane Kwiatkowski – proposed ideas related to the Climate Recovery Ordinance goals.4. Todd Boyle – asked council to create housing that would be set aside for low-income individuals.5. Otis Root – said he was offended by Councilor Semple’s remarks at an HRC meeting.6. Fredric Pitts – said he’d like to see ADU regulations relaxed and more multi-family dwellings.7. Lauren Bailey – expressed concerns about small cell tower placements.8.Victor Odlivak – spoke against the installation of 5G in the community.9. Sandy Sanders – spoke against 5G technology.10. Raging Grannies – sang about the current climate emergency and plan for carbon reductions.11.Nick Dikas and group – asked council to address the climate emergency.12. Mary McLellan - gave her time to the others speaking about addressing climate emergency.13. Amanda Dellinger – spoke in support of making ADUs easier to build in Eugene.14. Rowan - spoke against the installation of 5G in the community.15. Jan Spencer – invited everyone to a series of site tours showcasing planning and climate goals.16. Tiffany Edwards – spoke about the need for ADUs and the many city goals they address.17. Susan Bliven – spoke about the need for ADUs in the community.18. Seth Sadofsky - encouraged council to be a leader in fighting climate change.19. David Igl – asked council to distance themselves from the renaming of Dunn Hall.20. Arwen Maas-DeSpain – spoke about homelessness as a systems and humanity issue.21. Terry Waldron – spoke about her fear for the planet’s future and the effects of climate change.22.William O’Brien – said our planet is dying, causing war, famine, and homelessness.23. Geronimo Garcia – spoke about Annette Montero’s death and homelessness in the community.24. Steve Dear – spoke on behalf of the Red Rebel Brigade about the current climate catastrophe.25. Martha Bryson – talked about public health hazard created by not having enough public toilets.26. Beverly McDonald – asked council to adopt the climate strike resolution.27. Lou Ann Elms – spoke about the local access roads near the Hatton annexation.28. John del Nero – spoke about the local access roads near the Hatton annexation.29. Christine Rush – asked for Anderson Street to be included in the Hatton Avenue annexation.30. Artie Leider – expressed frustration with sidewalk camping and wanted to find solutions.31. Elijah Davis – said that mental health issues are the responsibility of the community.32. Charlcie Kaylor – spoke in favor of ADU regulations as required by the state legislature.33. Eliza Kashinsky – shared disappointment with the recent ADU conversation.34. Kris McAlister – shared concerns about the homeless and solutions not coming fast enough.35. Kaarin Knudson – encouraged council to comply with state law regarding ADUs.36. Diana Bilovsky – shared suggestions related to short-term rental regulations.37. Brennen Matherly – spoke in support of banning Styrofoam and switching to reusables. ATTACHMENT C October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Meeting September 23, 2019 Page 2 38. Cynthia Matherly – spoke in support of banning styrofoam and the climate crisis.39. Bill Randall – spoke in favor of ADU regulations as required by the state legislature.40. Pamela Krause – spoke about the need for homeless and respite services in the community.41. Wayne Martin – asked council to hire individuals with professional homelessness experience.42. Carmel Snyder – spoke about the benefits of creating ADUs in the community.43. Majeska Seese-Green – spoke about the need for housing, ADUs, and addressing homelessness.44. Dharmika Henshel – spoke about the current climate crisis.45. Lex Warden – encouraged Eugene to be a beacon of hope for the climate’s future.Council Discussion: •Councilor Taylor – said overpopulation is a part of all the world’s problems; said peoplespeaking about climate are talking about the survival of humanity and its very important; notedthat ADUs are currently permitted in Eugene. •Councilor Syrett – asked to pull the Hatton Annexation from the Consent Calendar because shewanted to address some of the public testimony about it; responded to comments aboutincluding unhoused people in conversations that the City is having around homelessness; saidCity staff has started engaging in this dialogue and is having individuals participate in a formalway; talked about the City declaring homelessness an emergency in 2015. •Councilor Semple – apologized for her remarks at the Human Rights Commission meeting;thanked the Sustainability Commission for their resolution supporting the youth led climatestrike; said she is hoping to get a finalized resolution for council to vote on at the October 14meeting; mentioned the public hearings on November 18 on polystyrene and plastic bags. •Councilor Zelenka – mentioned that City Council did declare a housing emergency a few yearsago, asking the governor to declare a housing emergency; said he was at the climate strike onFriday and it was heartening to see all the students marching at such a well-attended event. •Councilor Clark – expressed concern that if current regulations around ADUs are lifted and theCity complies with state law, there will not be more ADUs being built because the conversationis more about affordability than changes to the law. •Mayor Vinis – thanked people for coming to speak; acknowledged that there is an outpouring ofrecurring issues because those issues have not been resolved, noting that although it may seemlike decisions can never be made fast enough around homelessness, it is a priority; said therewould be a lot of action around climate decisions in the next few months; said she expects theCity to move forward with complying with state law around ADUs. 2.CONSENT CALENDAR A.Approval of Tentative Working Agenda B.Adoption of a Resolution Annexing Rights-of-Way to the City of Eugene (Sections of: Harvey Avenue; Maynard Avenue from River Road West: Hatton Avenue West to Parnell Drive: Manzana Street from Howard South: and Evergreen Drive from Howard Avenue South to Rosetta Avenue.) (Hatton Annexation; A 19-4) MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved to approve the items on the Consent Calendar except for Item B. PASSED 8:0. Council Discussion: •Councilor Syrett – addressed the additional public comments made about the proposedannexation; asked if the annexation could be passed tonight and then the City could addressincorporating the additional properties that would also like to be annexed at a later date; saidshe wanted to make sure staff were engaged with the individuals and moving the conversationforward; apologized if she did not respond to these individuals who may have emailed aboutthese issues. October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Meeting September 23, 2019 Page 3 •Councilor Clark – asked if he was correct in assuming that Public Works would have to create anLID and charge people commensurately to annex Anderson Lane and bring it up to Citystandards; said this is related to a previous work session that he’d brought up about how theCity’s actions will create impacts if they permit homes to be built where roads are less thanstandard and there’s no plan to bring them up to City standards, noting that when those homesare annexed it creates an even larger burden on those houses and the community. MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved to approve Item B on the Consent Calendar. PASSED 8:0. The meeting adjourned at 9:23p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Elena Domingo) Link to the webcast of this City Council meeting: here. October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Work Session September 25, 2019 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 September 25, 2019 12:00 p.m. Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka, Jennifer Yeh, Mike Clark, Claire Syrett, Chris Pryor Councilors Absent: Greg Evans Mayor Vinis opened the September 25, 2019, work session of the Eugene City Council. 1.EXECUTIVE SESSION: Pursuant to ORS 192.660(2)(e)The City Council met in Executive Session pursuant to ORS 192.660(2)(e) to deliberate withpersons designated to negotiate real property transactions.2.EXECUTIVE SESSION: Pursuant to ORS 192.660(2)(e)The City Council met in Executive Session pursuant to ORS 192.660(2)(e) to deliberate withpersons designated to negotiate real property transactions.The meeting adjourned at 1:42 p.m.Respectfully submitted, Beth Forrest City Recorder (Recorded by Elena Domingo) Link to the webcast of this City Council meeting: here. ATTACHMENT D October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Work Session October 9, 2019 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 October 9, 2019 12:00 p.m. Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka (via phone), Jennifer Yeh, Mike Clark, Claire Syrett, Chris Pryor, Greg Evans Mayor Vinis opened the October 9, 2019, work session of the Eugene City Council. 1.WORK SESSION: Parks and Recreation System Development Charge Methodology UpdatePublic Works Operations Manager Carolyn Burke, and Deborah Galardi of the Galardi-Rothstein Group presented to council about the Parks and Recreation System DevelopmentCharge Methodology. This work session was an opportunity for City Council to furtherdiscuss the draft methodology.Council Discussion: •Councilor Clark – Discussed appreciation for goals surrounding park system despiteconflicting community needs; discussed challenges of park SDCs, other permits andfees and the challenges of building housing with these fees in place; would like tosee a comparison of surrounding cities’ permits and fees for building. •Councilor Syrett - Asked staff to discuss how reimbursement fees work. •Councilor Pryor – Discussed “three legs of the stool”: the need for park SDCs,capacity of community to finance the need, and the timeline to accomplish the need;expressed appreciation for the work staff has done and the need for council to usethat information; expressed desire to address this SDC differently thantransportation. •Mayor Vinis – Asked how staff imagines this methodology phasing in over time;requested a list of SDC, permit, and other charges the city is already using fordevelopment, in addition to what is being considered now and to come; expresseddesire for more information to see the bigger picture of these SDCs fit in with otherfees. •Councilor Clark – Discussed nuances behind conversation; asked what total feescollected would be if council left current SDCs alone; discussed difficulty of buildingaffordable housing while increasing fees for building in Eugene. •Councilor Syrett – Expressed desire for more information from staff, public hearing,and comments from the public before coming to a conclusion; discussed previousquestion to staff about when the most recent SDC rate increases took place and whatthey were; appreciated nuance of conversation and anticipation of furtherconversation. ATTACHMENT E October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Work Session October 9, 2019 Page 2 2.WORK SESSION: Small Cell Technology in the Right-of-WayPublic Works Director Sarah Medary and Public Works Maintenance Director ScottMilovich presented to council an overview of the existing small cell technologyinstallation program to regulate and permit small cell installations in City right-of-wayas well as a description of current and pending installations.Council Discussion: •Councilor Taylor – Inquired about the two locations permits were denied; discussedneighborhood placement of poles and asked why the City did not consider aestheticlimitations before permitting new towers; discussed council’s role in discussingaesthetics as well as the public’s input; inquired why property owners are notnotified of placements in neighborhoods citing an example in a local neighborhood;inquired if council can ascertain the preferences of property owners; discussed ifnotices should be able to affect the outcome of a placement of a tower; discussedregulation of aesthetics particular to neighborhoods; supported further discussionof what power council has to regulate aesthetics of towers. •Councilor Clark – Discussed intention for work session and potential outcomes, i.e.,“what can we do”, “what can’t we do”, and “what should we do” when it comes toregulating placements; expressed desire for better information from staff aboutwhether council should be regulating placements, and what the opportunity costsare for regulating or not regulating; discussed with the City Attorney the challengesof regulating towers based on health standards which the City does not have theauthority to regulate. •Councilor Evans – Inquired about EWEB’s standard for permitting as compared withthe City of Eugene standards; discussed EWEB’s process and the City’s need foralignment; asked staff how the public can determine if a pole belongs to EWEB orthe City; inquired if EWEB poles are those in front of homes and schools; inquiredwhether EWEB is required to comply if the council puts out a new aestheticrequirement; asked staff if, based on placement standards, the City can deny orreroute a pole in other locations that do not impact residents as directly; inquiredabout the impact of an ordinance that would regulate placement of towers toindustrial and commercial areas as opposed to residential areas; asked what wouldhappen if council drafted an ordinance prohibiting placements of towers inresidential areas. •Councilor Pryor – Expressed confusion about regulation due to aesthetic standardsversus banning technology; inquired if staff has assembled any authoritativeinformation to determine if technology needs to be banned; discussed desire to talkabout the technology before making decisions; discussed aesthetics of differentutility pole installations; discussed desire to have further conversation deliberately;discussed nuances of conversation surrounding banning installations based onaesthetics. •Councilor Zelenka – Inquired how many poles are owned by the City versus EWEB;discussed City’s current role in challenging FCC regulations and state legislationregarding health effects of 5G technology; inquired if staff has any sense of whenstate research would surface for the City to use; inquired of staff what “aesthetic”means related to the City’s limitation of regulation to aesthetics and how far the City October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Work Session October 9, 2019 Page 3 could take that as a means for limiting installation; inquired if limitation of towers to industrial and commercial areas would limit ability of service in residential areas; inquired what the “three prong test” means. •Councilor Yeh – Expressed appreciation for where the City is now in the process;clarified that it doesn’t matter who owns what poles, the outcomes are the same;clarified that there is no 5G in Eugene currently and there would be need for a newpermit for new radio frequency; asked about the usage of 5G products in residentialareas; discussed implications of banning technology in residential areas; expressedappreciation for Councilor Zelenka’s inquiry about Oregon HB 3375 and difficulty indoing research on one’s own; discussed fears surrounding new technology andappreciation for staff’s perspective. •Councilor Syrett – Expressed appreciation for Councilor Yeh’s clarifications andcomments; inquired about operational poles and use of current 4G technology;echoed Councilor Yeh’s comments about staff’s measured response and CityAttorney’s administrative approach to regulation to be more nimble in the City’sresponse to FCC regulation and citing; reiterated conversation about fearssurrounding new technology; asked staff to resend information sent to councilregarding a list summarizing what other communities have done. •Councilor Semple – Clarified permitting for turning on 5G technology on new andexisting poles; inquired what authority the council or the City has to regulateemissions; asked who has authority over determining aesthetic standards;discussed public frustration and fears of public; asked if council will have researchfrom HB 3375 before technology is upgraded. MOTION AND VOTE Councilor Clark, seconded by Councilor Evans, moved to extend the meeting. PASSED 8:0. •Councilor Clark – Clarified that most installations are on EWEB poles; clarifiedpermit requirements related to permission of placement on poles; clarified if poleowner has authority to deny permits and City’s role in facilitating placement. •Councilor Taylor – Referenced and discussed Councilor Pryor’s comments regardingaesthetics of current transformers; discussed aesthetic standards and whether it’spossible to remove a device if it is aesthetically displeasing; inquired if council caninitiate a requirement for separation and setbacks between devices and homes andif the regulation could be retroactive; discussed desire to know what council can doregarding permitting and installation; asked why exact like-standards are notapplied to each installation. •Councilor Zelenka - Discussed standards around aesthetics for various installationsof technology in the city; asked staff to send information on aesthetics especiallyrelated to the three-pronged test; asked several questions of the City Attorney aboutthe legal impacts of banning installations in residential areas for aesthetics reasonsand potential outcomes and timing. •Councilor Evans – Asked what is known about the status of the litigation against theFCC regarding usurping home rule, as well as the status of moving a bill addressingthe topic through the U.S. Congress. October 28, 2019, Meeting - Item 2A MINUTES – Eugene City Council Work Session October 9, 2019 Page 4 The meeting adjourned at 1:48 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Samantha Roberts) Link to the webcast of this City Council meeting: here. October 28, 2019, Meeting - Item 2A October 28, 2019, Meeting – Item 2B EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Approval of Tentative Working Agenda Meeting Date: October 28, 2019 Agenda Item Number: 2B Department: City Manager’s Office Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 ISSUE STATEMENT This is a routine item to approve the City Council Tentative Working Agenda. BACKGROUND On July 31, 2000, the City Council held a process session and discussed the Operating Agreements. Section 2, notes in part that “The City Manager shall recommend monthly to the council which items should be placed on the council agenda. This recommendation shall be placed on the consent calendar at the regular City Council meetings (regular meetings are those meetings held on the second and fourth Monday of each month in the Council Chamber). If the recommendation contained in the consent calendar is approved, the items shall be brought before the council on a future agenda. If there are concerns about an item, the item may be pulled from the consent calendar at the request of any councilor or the Mayor. A vote shall occur to determine if the item should be included as future council business.” Scheduling of this item is in accordance with the Council Operating Agreements. RELATED CITY POLICIES There are no policy issues related to this item. COUNCIL OPTIONS The council may choose to approve, amend or not approve the tentative agenda. CITY MANAGER’S RECOMMENDATION The City Manager has no recommendation on this item. SUGGESTED MOTION Move to approve the items on the Tentative Working Agenda. October 28, 2019, Meeting – Item 2B ATTACHMENTS A. Tentative Working Agenda FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov Work Session Action Public Hearing Public Forum Consent Calendar Committee Reports/Items of Interest Ceremonial Matters Pledge of Allegiance Updated October 16, 2019 Meeting Location: Harris Hall, 125 East 8th Avenue, unless otherwise noted October 2019 Date Day Time Title Length Dept. Contact 21‐Oct Monday 5:00 p.m. MovingAhead Open House Harris Hall Lobby 7:30 pm MovingAhead w/LTD Board (Joint Public Hearing) Chris Henry, PW Expected absences for 10/21: none 23‐Oct Wednesday 12 pm Accessory Dwelling Units (Work Session) 90 mins Alissa Hansen, PDD Expected absences for 10/23: none 28‐Oct Monday 5:30 p.m. Committee Reports and Items of Interest Riverfront Urban Renewal Follow‐Up (Work Session) NW Natural Update and CAP 2.0 Energy in Buildings Gap Strategies (Work Session) 45 mins 45 mins Michael Kinnison, PDD Ethan Nelson, CS 7:30 pm Public Forum Appointment of Civilian Review Board Member to Police Commission (Consent Calendar) Mark Gissiner, PA Expected absences for 10/28: none 30‐Oct Wednesday 12 pm Downtown Fiber Update (Work Session) Town Square Update (Work Session) 30 mins 60 mins Anne Fifield, PDD Will Dowdy, PDD Expected absences for 10/30: none ATTACHMENT A October 28, 2019, Meeting - Item 2B 2 November 2019 Date Day Time Title Length Dept. Contact 12‐Nov Tuesday 5:30 pm Committee Reports and Items of Interest CAP 2.0 Gap Strategies (Work Session) 90 mins Chelsea Clinton, CS 7:30 pm Pledge of Allegiance to the Flag Public Forum Town Square (Public Hearing) Will Dowdy, PDD Expected absences for 11/12: none Meeting Location: Bascom/Tykeson Room, Library 13‐Nov Wednesday 12 pm Riverfront Urban Renewal Follow‐Up #2 (Work Session) Process Session (Work Session) 45 mins 45 mins Michael Kinnison, PDD Beth Forrest, CS Expected absences for 11/13: none 18‐Nov Monday 5:30 pm Sustainability Commission Annual Report and Work Plan (Work Session) URA – Steam Plant Deal Points (Work Session) 45 mins 45 mins Mark Nystrom, CS Amanda D’Souza, PDD 7:30 pm CAP 2.0 & Gap Strategies (Public Hearing) Ordinance on Polystyrene (Public Hearing) Ordinance on Single‐Use Checkout Bags (Public Hearing) Chelsea Clinton, CS Anna Reid, PDD Anna Reid, PDD Expected absences for 11/18: none 20‐Nov Wednesday 12 pm Transit Tomorrow (Work Session) Eugene/Springfield Consolidated Plan (Work Session) 45 mins 45 mins Rob Inerfeld, PW Stephanie Jennings, PDD Expected absences for 11/20: Taylor, Evans, Semple 25‐Nov Monday 5:30 p.m. Committee Reports and Items of Interest Community Safety Update (Work Session) 2021 Update (Work Session) 60 mins 30 mins Kristie Hammitt, CS Stephanie Scafa, PW October 28, 2019, Meeting - Item 2B 3 25‐Nov Monday 7:30 pm Public Forum Resolution Annexing Vacant Property West of 830 Willow Ave. (Consent Calendar) Resolution Annexing Land Located on Spring Boulevard. (Consent Calendar) Resolution Annexing Land Located at 625 Howard Avenue (Consent Calendar) Ordinance on Polystyrene (Action) Ordinance on Single‐Use Checkout Bags (Action) Althea Sullivan, PDD Rodney Bohner, PDD Rodney Bohner, PDD Anna Reid, PDD Anna Reid, PDD Expected absences for 11/25: none 27‐Nov Wednesday 12 pm ** MEETING CANCELLED ** Expected absences for 11/27: none December 2019 ate Day Time Title Length Dept. Contact 9‐Dec Monday 5:30 pm Committee Reports and Items of Interest Downtown Activity Zone (Work Session) TBD (Work Session) 45 mins 45 mins Michael Kinnison, PDD 9‐Dec Monday 7:30 p.m. Public Forum Resolution Acknowledging Receipt of FY19 Comprehensive Annual Financial Report (Consent Calendar) URA – Resolution Acknowledging Receipt of FY19 URA Annual Financial Report (Action) Supplemental Budget #1 (Public Hearing and Action) URA Supplemental Budget #1 (Public Hearing and Action) Finn Cronin, CS Finn Cronin, CS Vicki Silvers, CS Vicki Silvers, CS Expected absences for 12/09: none October 28, 2019, Meeting - Item 2B 4 11‐Dec Wednesday 12 pm CAP 2.0 Final Action (Action) Short‐Term Vacation Rentals (Work Session) 45 mins 45 mins Chelsea Clinton, CS Lydia Kaye, PDD Expected absences for 12/11: none Council Break: December 12 – January 8 January 2020 Date Day Time Title Length Dept. Contact 8‐Jan Wednesday 5:30 pm 2020 State of the City Elena Domingo, CS Expected absences for 1/8: none Hult Center – Soreng Theater 13‐Jan Monday 5:30 pm Committee Reports and Items of Interest TBD (Work Session) TBD (Work Session) 45 mins 45 mins 7:30 pm Election of Council Officers for 2020 Public Forum Expected absences for 1/13: none 15‐Jan Wednesday 12 pm Parks and Rec SDCs (Work Session) TBD (Work Session) 45 mins 45 mins Carolyn Burke, PW Expected absences for 1/15: none 21‐Jan Tuesday 5:30 pm TBD (Work Session) TBD (Work Session) 45 mins 7:30 pm Ordinance on Parks and Rec SDCs (Public Hearing) Carolyn Burke, PW Expected absences for 1/21: none Location: Harris Hall 22‐Jan Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 1/22: Evans October 28, 2019, Meeting - Item 2B 5 27‐Jan Monday 5:30 p.m. Committee Reports and Items of Interest TBD (Work Session) TBD (Work Session) 45 mins 45 mins 7:30 pm Public Forum Expected absences for 1/27: none 29‐Jan Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 1/29: none February 2020 Date Day Time Title Length Dept. Contact 10‐Feb Monday 5:30 pm Committee Reports and Items of Interest Parks and Rec SDCs Ordinance (Work Session and Poss. Action)) TBD (Work Session) 45 mins 45 mins Carolyn Burke, PW 7:30 pm Public Forum Expected absences for 2/10: none 12‐Feb Wednesday 12 pm Parks & Rec. Bond Levy Update (Work Session) TBD (Work Session) 45 mins 45 mins Craig Carnagey, PW Expected absences for 2/12: none 18‐Feb Tuesday 5:30 pm TBD (Work Session) TBD (Work Session) 45 mins 7:30 pm TBD (Public Hearing) Expected absences for 2/18: none Location: Harris Hall 19‐Feb Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 2/19: none October 28, 2019, Meeting - Item 2B 6 24‐Feb Monday 5:30 p.m. Committee Reports and Items of Interest TBD (Work Session) TBD (Work Session) 45 mins 45 mins 7:30 pm Public Forum Expected absences for 2/14: none 26‐Feb Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 2/26: none March 2020 Date Day Time Title Length Dept. Contact 9‐Mar Monday 5:30 pm Committee Reports and Items of Interest TBD (Work Session) TBD (Work Session) 45 mins 45 mins 7:30 pm Public Forum Expected absences for 3/9: none 11‐Mar Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 3/11: none Council Break: March 12 – April 8 Work Session Action Public Hearing Public Forum Consent Calendar Committee Reports/Items of Interest Ceremonial Matters Pledge of Allegiance Approved Work Session Polls to be Scheduled Councilor Date Approved Update Sign Code for Digital Display Techno logy – follow‐up TBD Short‐term Vacation Rentals – scheduled 12/11/19 5G/Small Cell – include experience of other cities – follow‐up TBD Pryor Taylor Clark 2/14/19 5/23/19 5/20/19 Follow‐Up Work Sessions to be Scheduled TAC Implementation Commercial Setbacks October 28, 2019, Meeting - Item 2B October 28, 2019, Meeting – Item 2C EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Appointment of Civilian Review Board Representative to Police Commission Meeting Date: October 28, 2019 Agenda Item Number: 2C Department: Police Auditor Staff Contact: Mark Gissiner www.eugene-or.gov Contact Telephone Number: 541-682-5005 ISSUE STATEMENT This item is to propose the approval of Civilian Review Board member, Lindsey Foltz, to serve jointly on the Civilian Review Board and the Police Commission. BACKGROUND Council Ordinance Number 20374 (adopted on December 19, 2006), Section 2.246 (2), authorizes the Civilian Review Board to nominate one of its members to serve jointly on the Civilian Review Board and the Police Commission. This nomination is subject to the approval or rejection by the City Council. At the October 8, 2019, meeting of the Civilian Review Board, its members voted Lindsey Foltz to serve in this role. The Civilian Review Board serves as an advisory body to the City Council and the Police Auditor. This is consistent with the principles of community policing and government accountability. The Civilian Review Board may develop policy recommendations and this appointment to the Police Commission will give the Civilian Review Board an opportunity to communicate policy recommendations for the Police Department. The Civilian Review Board voted to recommend Ms. Foltz to perform these functions. PREVIOUS COUNCIL DIRECTION None. COUNCIL OPTIONS The City Council may approve the appointment of Lindsey Foltz as the Civilian Review Board representative to the Police Commission or decline to approve this appointment. AUDITOR’S RECOMMENDATION The Auditor recommends the appointment of Lindsey Foltz to serve jointly on the Civilian Review Board and Police Commission. October 28, 2019, Meeting – Item 2C SUGGESTED MOTION Move to appoint Lindsey Foltz to serve jointly on the Civilian Review Board and Police Commission. ATTACHMENTS None. FOR MORE INFORMATION Staff Contact: Mark Gissiner Telephone: 541-682-5005 Staff E-Mail: MGissiner@eugene-or.gov