HomeMy WebLinkAboutAgenda Packet 11-13-19 Work SessionNovember 13, 2019, Work Session
EUGENE CITY COUNCIL AGENDA
November 13, 2019
12:00 p.m. CITY COUNCIL WORK SESSION
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
Meeting of November 13, 2019;
Her Honor Mayor Lucy Vinis Presiding
Councilors Betty Taylor, President Emily Semple, Vice President Mike Clark Greg Evans Chris Pryor Claire Syrett Jennifer Yeh Alan Zelenka
12:00 p.m. CITY COUNCIL WORK SESSION
1. WORK SESSION: Process for Appointing a New City Manager
2.WORK SESSION: Eugene-Springfield 2020 Consolidated Plan
November 13, 2019, Work Session
For the hearing impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours' notice. To arrange for these services, contact the receptionist at 541-682-5010. City Council meetings are telecast live on Metro Television, Comcast channel 21, and rebroadcast laterin the week.El consejo de la Ciudad de Eugene agradece su interés en estos asuntos de la agenda. El lugar de la reunión tiene acceso para sillas de ruedas. Se puede proveer a un intérprete para las personas con discapacidad auditiva si avisa con 48 horas de anticipación. También se puede proveer interpretación para español si avisa con 48 horas de anticipación. Para reservar estos servicios llame al 541-682-5010. Las reuniones del consejo de la ciudad se transmiten en vivo por Metro Television, Canal 21 de Comcast y son retransmitidas durante la semana.
For more information, contact the Council Coordinator at 541-682-5010 or visit us online at www.eugene-or.gov.
November 13, 2019, Work Session – Item 2
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Work Session: Eugene-Springfield 2020 Consolidated Plan Meeting Date: November 13, 2019 Agenda Item Number: 2 Department: Planning and Development Staff Contact: Stephanie Jennings
www.eugene-or.gov Contact Telephone Number: 541-682-5529
ISSUE STATEMENT The Eugene-Springfield Consolidated Plan provides an assessment of local housing, homelessness, and community development needs and establishes a five-year strategic plan for use of federal funds received from the U.S. Department of Housing and Urban Development. Completion and adoption of the Consolidated Plan is necessary in order to receive Community Development Block Grant, HOME Investment Partnerships Program, and other HUD funds. At this work session, staff will provide an overview of the HOME and CDBG programs, review progress achieved under the 2015 Consolidated Plan, and discuss the process for development of the 2020 Consolidated Plan.
BACKGROUND The Eugene-Springfield 2020 Consolidated Plan will present an assessment of local housing, homelessness, and community development needs and establish goals and priorities for use of HUD funds to address those needs. Eugene and Springfield must complete, adopt and submit a new five-year Consolidated Plan to the U.S. Department of Housing and Urban Development by May 15, 2020. The period covered by the next Consolidated Plan will commence on July 1, 2020, and end on June 30, 2025. Completion of the Consolidated Plan is a prerequisite for receiving CDBG, HOME and other HUD grants. CDBG and HOME must be used to advance the following statutory objectives principally for low-income and moderate-income residents: Provide decent, safe, and affordable housing (CDBG and HOME)Create suitable living environments (CDBG)Expand economic opportunities (CDBG)The Cities of Eugene and Springfield are both designated as entitlement jurisdictions within the CDBG program. This means each jurisdiction meets the minimum population threshold to receive direct annual allocation of CDBG funds from HUD. The minimum population threshold is higher for the HOME program, so only Eugene is eligible to receive a direct allocation of HOME funds from HUD. In 1992, Eugene and Springfield formed a HOME Consortium to provide local access to HOME funds for housing activities in Springfield. Eugene is the lead entity in the HOME Consortium and is responsible for the oversight and administration of HOME funds in the entire Consortium area. Since the formation of the HOME Consortium in 1992, Eugene and Springfield have jointly developed the Eugene-Springfield Consolidated Plan every five years. This collaboration has
November 13, 2019, Work Session – Item 2
allowed for consideration of needs for the metropolitan area as a whole, development of a shared goals and strategies, and more efficient use of limited resources for plan development and reporting. In addition, the Cities of Eugene and Springfield must complete and submit a One-Year Action Plan (Action Plan) for each fiscal year within the five-year period. The Action Plan describes the Cities’ annual allocation process and uses of HOME and CDBG funds allocated by Congress during a specific fiscal year. The next Action Plan will be completed and submitted to HUD along with the new Consolidated Plan. Lastly, the jurisdictions also jointly develop a Consolidated Annual Performance Evaluation Report to report on outcomes and progress achieved for each year. Attachment A provides a visual diagram of the required planning and reporting components.
Overview of the 2015 Consolidated Plan The Eugene-Springfield 2015 Consolidated Plan provides a foundation for development of the next Plan. Goals and strategies are organized into an Affordable Housing Strategic Plan and a Community Development Strategic Plan in accordance with HUD requirements. Selected goals must address identified community needs, but also must be feasible to implement within the complex regulatory requirements of the HOME and CDBG programs. As a part of this work session, staff will review progress to date under the current Affordable Housing and Community Development Strategic Plans as well as related trends and issues. A summary of the goals, objectives and strategies are provided below. The 2015 Consolidated Plan is available at www.eugene-or.gov/hudconplan. Annual Action Plan and Performance Reports are also available at the provided link. Affordable Housing Strategic Plan – Affordable housing goals, objectives, strategies, and outcomes are intended to address HUD program objectives to provide decent, safe, and affordable housing. Both HOME and CDBG funds may be used to support affordable housing goals. Four affordable housing goals were included in the 2015 Consolidated Plan: Increase the supply of affordable housingRehabilitate existing housing affordable to low-income personsProvide down payment assistance for homeownershipRemove barriers to affordable and supportive housingCommunity Development Strategic Plan – Community development goals, objectives, strategies and outcomes are intended to address multiple statutory objectives by providing human services; promoting economic opportunities; and improving low-income neighborhoods. Only CDBG funds may be used to support community development goals. Three community development goals were included in the 2015 Consolidated Plan: Support a human services delivery system to address the needs of homeless persons andspecial needs populationsPromote economic development and employment opportunities through the creation ofjobs and business developmentMake strategic investments to improve low-income neighborhoods and other areas ofslums and blight
November 13, 2019, Work Session – Item 2
Developing the Next Consolidated Plan HUD has provided extensive guidance on the required elements of the Consolidated Plan as well as the process for developing the Plan. Required elements of the next Consolidated Plan must include:
Evaluation of outcomes and results achieved under the previous Consolidated Plan
Assessment of Needs, Housing Market, and Community Conditions
Development and Prioritization of Goals, Objectives and Strategies
Establishment of an Annual Allocation Process and Performance Metrics The process for developing the Consolidated Plan requires consultation with a wide range of stakeholders as well outreach to targeted populations. Engagement is strongly encouraged at both the needs assessment stage and at the strategy development and prioritization stage. Staff is developing a consultation and public participation strategy for the Consolidated Plan. Eugene has retained the services of The Cloudburst Group, which is a consulting firm with expertise in the development of local affordable housing and community development strategies through Consolidated Plan processes. A diagram of the Consolidated Plan development process is provided in Attachment B. Development and adoption of a new Fair Housing Plan is a required component of the Consolidated Plan. Eugene and Springfield will separately conduct an “analysis of impediments” to fair housing choice and develop strategies to address identified impediments in the respective jurisdictions. Impediments to fair housing choice are defined as any actions, omissions or decisions taken because of race, color, religion, sex, disability, familial status or national origin that have an effect of restricting housing choice or the availability of housing choice. The analysis must also include a review of the entitlement community’s laws, regulations, administrative procedures and practices. It assesses how laws affect the location, availability and accessibility of housing while considering conditions, both public and private, affecting fair housing choice for all protected classes within the jurisdiction.
PREVIOUS COUNCIL DIRECTIONS April 15, 2015, Work Session Council adopted the 2015 Eugene-Springfield Consolidated Plan.
COUNCIL OPTIONS Informational only.
CITY MANAGER’S RECOMMENDATION No recommendation provided at this time.
SUGGESTED MOTION No motion required at this time.
November 13, 2019, Work Session – Item 2
ATTACHMENTS A. HUD Required Plans and Reports Diagram B. Consolidated Plan Development Process Diagram
FOR MORE INFORMATION Staff Contact: Stephanie Jennings, Grants Manager Telephone: 541-682-5529 Staff E-Mail: sjennings@eugene-or.gov
HUD Required Plans and Reports
Five Year
Consolidated
Plan
Year 1 Action Plan
Project Selection
and
Implementation
Planning Implementation and Reporting
Year 2 Action Plan
Year 3 Action Plan
Year 4 Action Plan
Year 5 Action Plan
Year 1 CAPER
Year 2 CAPER
Year 3 CAPER
Year 4 CAPER
Year 5 CAPER
Attachment A
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Consolidated Plan Development Process
Assess Past
Activity
Assess
Community
Needs
Assess
Market
Conditions
Identify
Priority
Needs
Identify
Strategies
Determine
Feasibility
Select Goals,
Strategies
and Targets
Analyze Multiple Sources of Data to Identify Needs
Engage General Population, Affected Parties, and
Affected Agencies to Identify Needs
Engage General Population, Affected Parties, and
Affected Agencies to Inform Priorities and
Strategies
Consider Alignment with Related Plans and
Policies
Evaluation and Needs Assessment Strategic Plan Development
Attachment B
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