HomeMy WebLinkAboutAgenda Packet 1-13-20 MeetingJanuary 13, 2020, Meeting
EUGENE CITY COUNCIL AGENDA
January 13, 2020
7:30 p.m. CITY COUNCIL MEETING Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
Meeting of January 13, 2020;
Her Honor Mayor Lucy Vinis Presiding
Councilors Betty Taylor, President Emily Semple, Vice President Greg Evans Chris Pryor Mike Clark Claire Syrett Jennifer Yeh Alan Zelenka
7:30 p.m. CITY COUNCIL MEETING
1. ACTION: Election of Council Officers
2. PUBLIC FORUM
3. CONSENT CALENDAR
A. Approval of City Council Minutes
o November 11, 2019, Work Session
o November 11, 2019, Meeting
o December 9, 2019, Work Session
o December 9, 2019, Meeting
B. Approval of City Council Tentative Agenda
C. Authorization of City Manager to Transfer a Small Strip of Madison Street
Right of Way back to its Owner
D. Adoption of a Resolution Annexing Land to the City of Eugene (Assessor’s Map
17-04-02-14, Tax Lot 100, Located at 4199 Scenic Drive)(City File: Senderling,
Claire; A-19-5)
January 13, 2020, Meeting
The Eugene City Council welcomes your interest in these agenda items. This meeting location is wheelchair-accessible. For the hearing impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours' notice. To arrange for these services, contact the receptionist at 541-682-5010. City Council meetings are telecast live on Metro Television, Comcast channel 21, and rebroadcast later in the week. El consejo de la Ciudad de Eugene agradece su interés en estos asuntos de la agenda. El lugar de la reunión tiene acceso para sillas de ruedas. Se puede proveer a un intérprete para las personas con discapacidad auditiva si avisa con 48 horas de anticipación. También se puede proveer interpretación para español si avisa con 48 horas de anticipación. Para reservar estos servicios llame al 541-682-5010. Las reuniones del consejo de la ciudad se transmiten en vivo por Metro Television, Canal 21 de Comcast y son retransmitidas durante la semana.
For more information, contact the Council Coordinator at 541-682-5010, or visit us online at www.eugene-or.gov.
January 13, 2020, Meeting – Item 1
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Action: Election of City Council Officers for 2020
Meeting Date: January 13, 2020 Agenda Item Number: 1 Department: City Manager’s Office Staff Contact: Beth Forrest
www.eugene-or.gov Contact Telephone Number: 541-682-5882
ISSUE STATEMENT This item is to elect the 2020 City Council President and Vice President.
BACKGROUND Each year the City Council elects a new president and vice president. The City Charter and City Code specify the office of Council President; the City Code outlines the process of selecting the President and Vice President. Section 13 of the Charter states: “Council - President. (1) Each year, at the first regular meeting of the council, or as soon as practicable, the council shall choose by ballot one of its members to serve as council president. (2) The council president shall preside at council meetings when the mayor is absent. (3) The council president shall function as mayor, with the powers and subject to the limitations of the office of mayor when the mayor: (a) is absent from the city on leave granted by the council; (b) has been absent from the city for 30 days or more; or (c) has been physically unable to function as mayor for 30 days or more.” Further, the Section 2.009 of the City Code states: (1) The council president shall be elected for a one-year term. That person who has served the longest on the council and has not previously acted as council president shall normally be entitled to election as the president. A councilor may be re-elected as president of the council only after the expiration of one year from the date the councilor last served as such president unless two-thirds of the total membership of the council votes otherwise. A councilor will not be eligible to be elected president who has not served as a councilor for at least two years. (2) The vice-president of the council shall be elected at the same time and in the same manner as the president of the council. A vice-president may be nominated and elected as president.
January 13, 2020, Meeting – Item 1
(3) The candidates for president and vice-president of the council shall be nominated and elected by a majority vote at the first regular meeting of the council in each calendar year.”
SUGGESTED MOTION Move to elect Emily Semple as President of the City Council for 2020. Move to elect Jennifer Yeh as Vice President of the City Council for 2020.
ATTACHMENTS None.
FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.us
January 13, 2020, Meeting – Item 2
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Public Forum Meeting Date: January 13, 2020 Agenda Item Number: 2 Department: Central Services Staff Contact: Beth Forrest
www.eugene-or.gov Contact Telephone Number: 541-682-5882
ISSUE STATEMENT This segment allows citizens the opportunity to express opinions and provide information to the council. Testimony presented during the Public Forum should be on city-related issues and should not address items which have already been heard by a Hearings Official or are on the present agenda as a public hearing item.
SUGGESTED MOTION No action is required; this is an informational item only.
FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov
January 13, 2020, Meeting – Item 3A
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Approval of City Council Minutes Meeting Date: January 13, 2020 Agenda Item Number: 3A Department: Central Services Staff Contact: Beth Forrest
www.eugene-or.gov Contact Telephone Number: 541-682-5882
ISSUE STATEMENT This is a routine item to approve City Council minutes.
SUGGESTED MOTION Move to approve the minutes for the work sessions on November 25 and December 9, 2019, as well as the meetings on November 25 and December 9, 2019.
ATTACHMENTS A. November 25, 2019, Work Session B. November 25, 2019, Meeting C. December 9, 2019, Work Session D. December 9, 2019, Meeting
FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov
MINUTES
Eugene City Council
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
November 25, 2019
5:30 p.m.
Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Mayor Vinis opened the November 25, 2019, work session of the Eugene City Council.
1.Committee Reports and Items of Interest
•Councilor Semple – noted that Robert Wilson passed away and recognized his contributions;spoke about the National League of Cities conference; talked about the homelessness programsoffered in San Antonio, including Haven for Hope, and shared what she learned on her tour.
•Councilor Yeh – talked about the resolution calling for a statewide addiction recoverycontinuum of care scheduled on the 7:30 p.m. meeting agenda.
•Councilor Taylor –talked about the National League of Cities conference; said there would be anNLC task force that would be interviewing presidential candidates about important city topics.
•Councilor Evans – said he attended national board meetings at NLC and many focused onnational infrastructure, including drone regulation; supported asking presidential candidates toaddress city topics.
•Councilor Taylor – noted there are two Oregon representatives on the NLC advisory council,including herself.
•City Manager Medary – gave an update around small cell and 5G technology; said the City hasrepublished its guidelines and redone the web page for these technologies; said that there willbe public notice given to houses within 250 feet of an approved site.
•Councilor Syrett – said she has recently noticed several brown boxes placed low on the poles inWest Eugene and that there is an aesthetic aspect to that placement.
•Mayor Vinis – reported that a subcommittee of the Poverty and Homelessness Board did a studyon health and providing healthcare to unhoused individuals that will inform the City’s workaround public safety and the TAC implementation.
2. WORK SESSION: Community Safety Initiative UpdateAssistant City Manager Kristie Hammitt, Police Chief Chris Skinner, and Finance Director TwyllaMiller gave an update about the Community Safety Initiative, including bridge funding outcomesand payroll tax implementation.Council Discussion:
•Councilor Syrett – thanked staff for the update on current activities and the financial plan intothe future; said she’s pleased to see that the 911 operators are fully staffed because this hasbeen a chronic challenge; said some of the street crimes images in the presentation were from ahouse in her neighborhood that had chronic negative impacts on the neighbors and it was arelief to have that home attended to by the street crimes unit.
•Mayor Vinis – said the City’s accomplishments with the first 8.6 million dollars are stunning andshe appreciates the work done and the positive quality of life impacts it has had; thanked the
ATTACHMENT A
Janurary 13, 2020, Meeting – Item 3A
Finance team’s knowledge on implementing the payroll tax, noting the work is complicated and important.
•Councilor Clark – asked for more information about why the Department of Revenue said theywouldn’t collect the tax for the City; asked if staff was comfortable in saying the City will be ableto keep up and manage collection data; asked staff to explain systems in place for businesseschallenging applicability; asked for the target implementation date.
•Councilor Pryor – said he’s sorry that DOR didn’t have the time to work with the City, but thesilver lining is that once the collection system is up and running, the City will be in control andmanaging it internally; talked about the importance of managing and collecting good data; saidthat collecting the payroll tax is a long-term solution but acute issues exist right now and it’simportant to not to lose momentum as the bridge funding ends and before collection of the taxbegins; asked what resources or mechanisms council should consider to make sure momentumisn’t lost.
•Councilor Zelenka – asked staff to explain the timeline and budget for using the Department ofRevenue compared to internal collection; said he thinks it will ultimately be beneficial to be ableto have control over the implementation within the City.
•Councilor Evans - asked what fund or funds potential loans would be borrowing from and whatthat would look like.
•Councilor Clark – asked if reference to a vendor meant software or implementation vendor; saidEugene is lucky to have many CPA firms in the community and asked what the interactions withthem will be as far as training, resources, and implementation recommendations.
•Councilor Taylor – asked if small businesses were exempt from the payroll tax; asked if smallbusinesses would have help figuring out how to deduct taxes from their employees’ paychecks;asked if paychecks will have a line showing this payroll tax deduction; said she has concernsabout low-income individuals being impacted, but acknowledged that council has decided tomove forward with this tax.
3.WORK SESSION: Update from Municipal Court Presiding JudgePresiding Judge Greg Gill gave an update about municipal court operations, including safety updatesand community court.Council Discussion:
•Councilor Clark – asked if there is access to enough jail beds in the current system; asked ifcommunity complaints are a result of inadequate resources to hold misdemeanor and violationoffenses adequately accountable; shared his opinion that people are not held accountable verywell and that council doesn’t invest in the resources for the court’s use to a degree that’sappropriate; asked if people are ever restricted from certain areas during sentencing and howeffective that is; asked if you can require someone to stay at a service provider, like a particularshelter or drug treatment as a condition of release; asked about community restoration andwhether the City could work with a list of businesses owners who are interested in doingrestoration in their facility.
•Councilor Pryor – said that restorative justice is great but complicated; talked aboutmechanisms that can be used to keep people in treatment; said that accountability can beachieved in a number of ways that doesn’t always include a jail bed; talked about youthprograms and accountability; asked if there is the ability to maintain momentum with the newpayroll tax timeline and the funding mechanisms to bridge the temporary funding; said themunicipal court sees the results of citations issued by EPD and asked if there were any trends orimplications to show that EPD may be issuing any frivolous, discriminatory, or reactionarycitations.
•Councilor Yeh – complimented Judge Gill for the depth of his knowledge and his ability toexplain things well; said she sat in while he was in court and his instructions were clear, he
Janurary 13, 2020, Meeting – Item 3A
made sure the defendants understood the material their attorneys had explained to them, he was respectful, and had sincerely wished them a positive outcome; said she likes the tone he is setting for the municipal court.
•Councilor Zelenka – asked about pretrial vs. post-sentencing jail holds and why more jail bedsmight not help; asked how long someone would be held pretrial; said accountability for lowerlevel crimes question comes up in the community frequently because many feel offendingindividuals are not begin held accountable because they don’t go to jail; asked how councilcould help address this issue; said the municipal court is just one part of an overall system thatis impacted significantly by inadequate resources for addiction and homelessness issues.
•Councilor Taylor – said she recently forwarded a list of questions to Judge Gill; asked if themunicipal court can sentence people to mental institutions, if people get put in jail for parkingtickets, if people could be put in jail for having an open container, and if there was a lot of timespent in court with neighborhood and domestic disputes; asked about barking dogs.
•Councilor Evans – said he’s heard that the state hospitals are not accepting referrals from thecourts because they say there is a capacity issue and too many people are being sent there;asked what happens to people who are released sooner than they should be from the statehospital.
•Councilor Clark – said he was trying to make the argument that the lack of jail beds is the mostdysfunctional part of the dysfunctional system in the city; said he wanted to separate people’scondition from behavior, noting that there is an epidemic of lawlessness in the community at amisdemeanor level and offenders are not being held accountable to the degree that a largechunk of the community wants; asked what is the most broken part of the system that councilcould address and make this better; asked about the effects on Eugene of the State’sclassification of drug possession charges as misdemeanors rather than felony offenses andwhat would occur if Oregon were like other states in that regard.The meeting adjourned at 7:16 p.m.
Respectfully submitted,
Beth Forrest City Recorder (Recorded by Elena Domingo) Link to the webcast of this City Council meeting: here.
Janurary 13, 2020, Meeting – Item 3A
MINUTES
Eugene City Council
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
November 25, 2019
7:30 p.m.
Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Mayor Vinis opened the November 25, 2019, meeting of the Eugene City Council.
1.PUBLIC FORUM1.Joshua Korn – read a letter related to small cell antennas in residential neighborhoods.2.Rebecca McCroskey – talked about the effects of non-recreational camping along the riverbanks.3.Mike McFarlane – talked about the impacts to the river from homeless camping on the riverbank.4.Jarl Berg – expressed idea that churches should be tasked with addressing homelessness.5.David Piccioni – talked about the importance of trees and spoke in favor of the polystyrene ban.6.Tom Dunn – suggested making it easier to find CAP 2.0 information on the City’s website.7.David Igl – asked council to take action about the renaming of Dunn Hall.8.Linda Kelley – suggested standardizing take-out containers for Eugene restaurants.9.Linda Perrine – conveyed 350 Eugene’s stance that the CAP 2.0 draft is incomplete/negligent.10. Debby McGee – asked council to prohibit natural gas expansion in our community.11. Thomas Hiura – talked about how everyone deserves love and respect.12. Betzi Hitz – addressed problems with the CAP 2.0 draft, including lack of measurable progress.13. Jim Neu – asked council to look into including fossil fuel risk bond requirements in the CAP 2.0.14. Jacob Wood – spoke on behalf of LCC’s OSPIRG group in support of the polystyrene ban.15. Sophia Reyes – spoke on behalf of LCC’s OSPIRG group about plastic pollution concerns.16. Abigail Keep – spoke on behalf of LCC’s OSPIRG group in support of the polystyrene ban.17. Teresa Parker – talked about Transit Tomorrow and its potential to reduce carbon emissions.18.Joe Tyndall – talked about the alarming nature of social justice.19. Mark Howard – said that homelessness in Eugene is a problem that is misunderstood.20. Wayne Martin – talked about designating safe camping places for homeless individuals.21. Drix – talked about coming up with new and alternative ideas to address issues.22. Teri Morgan – talked about the addiction crisis and asked council to pass a recovery resolution.23. Jim Ball – voiced concerns and ideas about improving the CAP 2.0 draft.24. Nicholas Engel – talked about lack of homeless services.25. Sarah Mazze – asked council to support staff in aligning their work with the CAP 2.0.26. Rowan – shared concerns about 5G technology and said lives are on the line with this issue.27.Darcy Martin – talked about the lack of enforcement and accountability around lawlessness.28. Deanna Lynn – shared concerns about climate change and encouraged climate action.29. Alison Grover – encouraged easier alternate transportation routes for bikes and walking.30. Aaron Woulverton – talked about ecological mindfulness and climate justice31. Nigel Moseby – talked about housing solutions and his non-profit, A Well and Healthy Living.32.Kwock Hing Tom – asked the council to help him find a solution for his condemned property.33. Duncan Varisco – spoke against the annexation of the property on Willow Avenue.Council Discussion:
•Councilor Semple – said she appreciated everyone who spoke and thanked the OSPIRG studentsfor continuing to show up.
ATTACHMENT B
Janurary 13, 2020, Meeting – Item 3A
•Mayor Vinis – said she would be interested in following up with the Willamette Riverkeepers;thanked 350 Eugene for coming out about the CAP 2.0.
2.CONSENT CALENDARA.Approval of City Council Minutes Approval of City Council MinutesOctober 23, 2019, Work SessionOctober 28, 2019, Work SessionOctober 28, 2019, MeetingSeptember 25, 2019, Work SessionOctober 30, 2019, Work SessionB.Approval of City Council Tentative AgendaC.Adoption of a Resolution Annexing Land to the City of Eugene (Assessor’s Map 17-04-23-42,Tax Lot 3900 Located West of 830 Willow Avenue)(City File: Steinhouse, Elizabeth; A 19-7)D.Adoption of a Resolution Annexing Land to the City of Eugene (Assessor’s Map 18-03-16-30;Tax Lot 200; located on Spring Boulevard) (City File: Axline-Hazen; A 19-9)E.Adoption of a Resolution Annexing Land to the City of Eugene (Assessor’s Map 17-04-14-42;Tax Lot 6500—located at 625 Howard Avenue)(City File: Burhnam, Jake; A 19-8)Council Discussion:
•Councilor Clark – pulled Item C from the Consent Calendar.
MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved to approve the items on the Consent Calendar except Item C. PASSED 8:0. Council Discussion:
•Councilor Clark – asked if there was anything time-sensitive about approving Item C, theannexation proposal that was raised during Public Forum; asked if this is a private applicationand if the annexation was in conjunction with development; said he has questions about theissues of density related to the River Road-Santa Clara refinement plan and that he wants tolearn more so that they can deal with these issues in a uniform way.
•Councilor Syrett – noted that council has the option of having a hearing on a proposedannexation and recommended going in that direction to get additional information and hearfrom others; asked which street would be used to access the property proposed for annexation.
MOTION AND VOTE: Councilor Clark, seconded by Syrett, moved to send this to a public hearing. PASSED 8:0.
3.ACTION: An Ordinance Concerning Restrictions on the Use of Polystyrene Containers and
Adding Sections 6.874, 6.876, and 6.878 to the Eugene Code, 1971.City Manager Pro Tem Sarah Medary reminded everyone that a Public Hearing was held on thisissue on November 18, 2019.
MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved to adopt an Ordinance Concerning Restrictions on the Use of Polystyrene Containers and Adding Sections 6.874, 6.876, and 6.878 to the Eugene Code, 1971. PASSED 8:0.
4.ACTION: An Ordinance Concerning Single-Use Checkout Bags, Amending Sections 6.850 and
6.855 of the Eugene Code, 1971, and Repealing Sections 6.860 and 6.865 of that Code.City Manager Pro Tem Sarah Medary reminded everyone that a Public Hearing was held on thisissue on November 18, 2019.
Janurary 13, 2020, Meeting – Item 3A
MOTION: Councilor Taylor, seconded by Councilor Semple, moved to adopt an Ordinance Concerning Single-Use Checkout Bags, Amending Sections 6.850 and 6.855 of the Eugene Code, 1971, and Repealing Sections 6.860 and 6.865 of that Code. Council Discussion:
•Councilor Zelenka – said he wanted to make it clear that passing this ordinance puts the City incompliance with state law; said it adds restaurants, but does not prohibit the use of bags orwrapping for bulk items, fruit, vegetables, nuts, hardware, meat, fish, potted plants, newspaperbags, door hangers, garments, laundry, or dry cleaning; said he supports it.
VOTE: PASSED 8:0.
5.ACTION: A Resolution Calling for a Statewide Addiction Recovery Continuum of Care.Council Discussion:
•Councilor Yeh – thanked Teri Morgan for her testimony on this topic; reported that Oregon hasthe fourth highest rate of substance use disorder in the country, but is fiftieth in access totreatment; shared that two-thirds of Oregonians have a friend or family member who suffersfrom addiction and this is a personal issue for many people.
MOTION AND VOTE: Councilor Yeh, seconded by Councilor Evans, moved to adopt a Resolution Calling for a Statewide Addiction Recovery Continuum of Care. PASSED 8:0. The meeting adjourned at 9:18 p.m. Respectfully submitted,
Beth Forrest City Recorder (Recorded by Elena Domingo) Link to the webcast of this City Council meeting: here.
Janurary 13, 2020, Meeting – Item 3A
M I N U T E S
Eugene City Council
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
December 9, 2019
5:30 p.m.
Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Mayor Vinis opened the December 9, 2019, work session of the Eugene City Council. Councilor Zelenka arrived at 5:45pm.
1.Committee Reports and Items of Interest
Councilor Semple – expressed frustration that the City does not have any moreshelter beds than it did last winter and that a lot of money was being spent in themeantime moving homeless protesters around the city.
Councilor Taylor – announced that she would retire from City Council in January2021; shared information about Lane Regional Air Protection Agency’s work on theCleaner Air Oregon initiative.
Councilor Clark – expressed appreciation for Councilor Taylor’s many years ofservice.
2.WORK SESSION: Town Square Project UpdateUrban Development Manager Will Dowdy, Francesca Gambetti of Shiels Obletz Johnsen,and Ian Gelbrich of FFA Architecture and Interiors gave an update on the project’srecent developments. They also presented initial information on the topics of leasing aportion of the office space, potential underground parking, sustainability certification,and seismic standard options for a future Town Hall building.Council Discussion
Councilor Clark – was not supportive of the chosen site for a future City Hall; urgedhis fellow councilors to decide on a budget first before considering design values.
Councilor Zelenka – said he thought it made more sense to decide on the features ofthe building first and then on a funding plan; supported voting on the topics thatsame night.
Councilor Syrett – said she wanted more information prior to voting, includinginformation about the viability of renting office space in City Hall.
Councilor Taylor – supported underground parking, community use of the CityCouncil meeting rooms, and a life-safety level of seismic supports in the City Hallbuilding.
Councilor Semple – said she was leery of renting office space when the City did notanticipate having enough space for all its own offices in City Hall; strongly supportedopening the council chamber for community use; wanted an orientation towardsustainable design while being mindful of the cost.
ATTACHMENT C
Janurary 13, 2020, Meeting – Item 3A
Councilor Pryor – requested a summary of the previous values work done; voicedconcern about the complexity of adding more floors for rent; said he would like analternative to $9M underground parking; supported public use of council chamber;encouraged trying to achieve Leadership in Energy and Environmental Design Silverlevel; said he wanted to build to a standard that would make City Hall usable afteran earthquake.
Councilor Yeh – expressed interest in knowing more about the reasoning behind theproposals; supported of above-ground parking for the costs; agreed with CouncilorClark that she would like to decide on a budget first, but noted that some costs maypay for themselves and asked staff to account for that; said she wanted a higherlevel of seismic standards; agreed that having a summary of the work council haddone in the past to identify values for building a City Hall would be helpful
Mayor Vinis – asked for more financial information when staff returned;emphasized the importance of the building being operational after an earthquake.
Councilor Clark – repeated his request that council decide on a building budget first;said he wanted the cost to rent additional space elsewhere in the city factored intothe total City Hall cost per square foot; urged council to hold onto the option toutilize the EWEB building until it learned how much it would cost to build on theButterfly Lot; said he thought council should admit to not being able to afford thesecond phase of the project.
Councilor Syrett – said she thought there may be other strategies to obtainingparking downtown; asked for confirmation from staff that all the City buildings builtin the last 20 years had been LEED certified; asked council to consider buildingsustainably without necessarily going through the process for a LEED certification.
Councilor Zelenka – said he thought it would cost more money to build additionaloffice space rather than rent downtown; supported using some of the building forcommunity meeting space; said he was not interested in renting space to othergroups; voiced concern that underground parking was too expensive, but spendingsome funds on making existing parking safer would be worthwhile; said LEED Silverwould lower operating costs; supported seismic standard that would ensurebuilding use following an earthquake.
Councilor Taylor – said she did not think the City should rent some of City Hall foroffice space; thought City Hall underground parking was essential; supported acouncil decision on what it wanted first before figuring out how to fund those ideas.
Councilor Yeh – supported the idea of not having the building be LEED-certifiedwhile still meeting the same sustainability standards.
Councilor Clark – asked staff about the cost per square foot; said he thought the Citycouldn’t afford a second phase of the project; expressed interest in collaboratingwith the County to build more parking above its underground lot; reiterated hisdesire for council to decide on a budget first.
Councilor Syrett – supported the City exploring other green building certificationsbeyond LEED; said she thought the seismic resiliency considerations would beprudent; wanted to hear from staff about additional avenues for funding the project.
Councilor Pryor – agreed with Councilor Syrett on the need for funding ideas;wanted the design to incorporate council’s values in a cost-effective way.
Councilor Zelenka –requested funding options and cost estimates for sustainabilityelements and seismic standards.
Janurary 13, 2020, Meeting – Item 3A
Councilor Taylor – said she would support fundraising ideas.
Councilor Clark – said he wanted the sustainability pricing to factor in local costs,particularly with electricity being so inexpensive locally.
Mayor Vinis – thanked staff and councilors for the discussion.The meeting adjourned at 6:54 p.m. Respectfully submitted,
Beth Forrest City Recorder
[Recorded by Cas Casados]
Janurary 13, 2020, Meeting – Item 3A
M I N U T E S
Eugene City Council
Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
December 9, 2019
7:30 p.m.
Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, Jennifer Yeh, Mike Clark (via phone), Greg Evans, Claire Syrett, Chris Pryor Mayor Vinis opened the December 9, 2019, meeting of the Eugene City Council.
1.PUBLIC FORUM1.Joseph Huynh – voiced concern about potential regulations on short-term rentals.2.Tim Kovash – supported more data on the STRs and complaints about them.3.Linda Sisson – supported discussion of the impacts of eliminating or curbing STRs.4.Eve Montanaro – voiced concern about the lack of data in council’s discussion on STRs.5.Paul Schultz – encouraged decisions on STRs to be made on data rather than anecdotes.6.Will Phillips – said he thought a STR advisory committee would be helpful.7.Wayne Martin – encouraged council to consider homeless residents as allies.8.Jennifer Sherlock – said she depends on her STR to meet her financial obligations.9.Holly Berry – suggested limiting non-owner-occupied STRs to Eugene residents.10.Carolyn Wells – asked council to slow down the decision-making process on STRs.11.Janine Sepulveda – said STRs fill a need other housing options do not.12.Barbara Evarts – supported more research into needs of short-term renters.13.Janna Hudson – emphasized STRs provide living-wage jobs.14.Michele Renée – shared positive impacts on her financial life as an STR host.15.Hannah Roloson – said hosting an STR enables her to stay home with her kids.16.Valere Harris – expressed frustration about misinformation council received on STRs.17.Bruce Searl – spoke about the financial boon having an STR has had on his family.18.Stephanie McLaughlin – said she bought a larger home, planning to list it as an STR.19.Justin Schmick – said he purchased a home with the intent of becoming an STR host.20.Julia O’Reilly – said hotel industry does not provide the lodgings STR guests want.21.Laura Allen – supported Eugene having a climate action plan that meets the City’s goals.22.Anika Nykanen- shared information about Sunrise Movement activities.23.Sophia Reyes – made suggestions for future work on the Climate Action Plan 2.0.24.Sophie Bybee – shared ways in which the CAP 2.0 process was inadequate.25.Tyee Williams – said he wanted more strategies added to CAP 2.0.26.Scott Lemons – made several demands for the next phase of work on a CAP.27.Carson Schmittle – read a pledge people took at a recent climate rally.28.Siena Polk – asked council to support the enactment of a Green New Deal.29.Thomas Hiura – sang a song about climate change he played at a recent climate rally.30.Pamela Krause – shared stories about recent encounters with homeless people.31.Erik Burke – asked the City to invest more heavily in trees and urban forestry.32.Mike Grudzien – asked council to start an advisory committee for STRs.
ATTACHMENT D
Janurary 13, 2020, Meeting – Item 3A
33.Ellen Furstner – read a poem about an interaction between EPD and homeless.34.Lynda Christiansen – voiced frustration about the increase in STRs in her neighborhood.35.Cynthia Black – supported more bicycling to help reach climate change goals.36.Sue Wolling – stressed the importance of building safe bikeways for all ages.37.Tomoko Sehajaki – asked to make biking easier, safer, faster and more pleasant.38.Mary Christensen – expressed concerns about gaps in the CAP 2.0.39.Bill Aspegren – said he thought owner-occupancy was critical to STRs.40.Carolyn Jacobs – said she thought STRs had a detrimental impact on the community.41.Shaun Winter – voiced frustration about lack of funding for addiction and housing.42.Erin Grady – supported housing first, harm reduction, and affordable housing policies.43.Jason Gonzales – spoke on the relationship between homelessness and climate change.44.Chanel – spoke about the just world fallacy impacting the houselessness discussion.45.Allen Hancock – requested funding for more tree canopy coverage throughout the city.46.Cally Hutson – requested a more humane response to homelessness in the community.47.Rowan – shared information about his recent research on 5G wireless technology.48.Diana Bilovsky – discussed the correlation between loss in rental stock and STRs.49.Arlie David Diaz Malachi – spoke about federal civil rights violations by local officials.50.Jessica Hamrick – spoke about a recent brush with homelessness.51.Eric Jackson – shared an experience he had with EPD and Public Works staff.52.Zachary Vishanoff – said City should analyze complaints about individual STRs.53.Stefan Strek – spoke against the regulation of STRs.Council Discussion:
Councilor Syrett – clarified that council did not want to over-regulate or eliminate STRs;expressed interest in an advisory committee as well as some research on STRs locally;noted the City was trying to hire a staff person to implement the recommendations ofthe Technical Assistance Collaborative report; agreed that thorough communityengagement on the CAP 2.0 was critical.
Councilor Semple – expressed gratitude for all the speakers; was impressed by thegroup of speakers on STRs.
Councilor Taylor – noted council was not seeking to eliminate STRs and supported the draftordinance; expressed gratitude for the speakers on urban forestry and climate change.
Mayor Vinis – expressed appreciation for all speakers.
2.CONSENT CALENDAR
A.Approval of City Council Minutes
o November 12, 2019, Work Session
o November 12, 2019, Meeting
o November 13, 2019, Work Session
o November 18, 2019, Work Session
o November 18, 2019, Public Hearing
o November 20, 2019, Work Session
B. Approval of City Council Tentative Agenda
C.Adoption of a Resolution Acknowledging Receipt of City of Eugene,
Comprehensive Annual Financial Report for the Fiscal Year Ended June 30,
2019
D.Approval of Sustainability Commission Work Plan
Janurary 13, 2020, Meeting – Item 3A
MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved to approve the items on the Consent Calendar. PASSED 8:0.
Mayor Vinis adjourned the Eugene City Council meeting and convened a meeting of the Urban
Renewal Agency.
3.URA ACTION: Resolution Acknowledging Receipt of the Annual Financial Report
of the Urban Renewal Agency of the City of Eugene for the Fiscal Year Ended June
30, 2019Agency Manager Pro Tem Sarah Medary introduced the agenda item.
MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved to adopt a Resolution Acknowledging Receipt of the Annual Financial Report of the Urban Renewal Agency of the City of Eugene for the Fiscal Year Ended June 30, 2019. PASSED 8:0.
4.URA PUBLIC HEARING AND ACTION: A Resolution Adopting a Supplemental
Budget; Making Appropriations for the Urban Renewal Agency of the City of
Eugene for the Fiscal Year Beginning July 1, 2019, and Ending June 30, 2020Agency Manager Pro Tem Sarah Medary introduced the agenda item.Public Testimony:1.John Barofsky – thanked staff for answering his questions; said there would be morework to do on the urban renewal districts in coming years.
MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved to adopt A Resolution Adopting a Supplemental Budget; Making Appropriations for the Urban Renewal Agency of the City of Eugene for the Fiscal Year Beginning July 1, 2019, and Ending June 30, 2020. PASSED 8:0.
Mayor Vinis adjourned the meeting of the Urban Renewal Agency and convened a meeting of
the Eugene City Council.
5.PUBLIC HEARING and ACTION: A Resolution Adopting a Supplemental Budget;
Making Appropriations for the City of Eugene for the Fiscal Year Beginning July 1,
2019 and Ending June 30, 2020City Manager Pro Tem Sarah Medary introduced the agenda item.Public Testimony:1.Eliza Kashinsky – expressed concern about proposed withdrawals from reservefund; wanted there to be a more in-depth discussion about the supplemental budgetin the future given there were such significant changes.2.John Barofsky – highlighted one-time requests to further council goals and policies;stressed the importance of assembling a resident advisory board on the payroll tax.3.Steve Ochs – spoke about the importance of the system development charge waiversfor building affordable housing and expected the need to increase the future.
Janurary 13, 2020, Meeting – Item 3A
4.Zachary Vishanoff – thought the budget was complicated on purpose and would likemore public input into the budget.Council Discussion:
Councilor Zelenka – highlighted the Climate Recovery Ordinance planningimplementation funds and asked when the funds would be included permanently;asked about the gap in the ambulance transport fund; asked staff about plans keeprevenue at eight percent; asked about Public Employees Retirement System buy-downand a plan that does not reduce City services.
Councilor Taylor – said the supplemental budget deserved a more extensive process;expressed concern about spending on implementing House Bill 2001; asked forclarification on why shelter funds had been transferred to homeless services.
Councilor Clark – stated his intention to vote against adoption; wanted to discuss athreshold at which supplemental budgets required more public engagement and BudgetCommittee discussion.
MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved to adopt A Resolution Adopting a Supplemental Budget; Making Appropriations for the City of Eugene for the Fiscal Year Beginning July 1, 2019, and Ending June 30, 2020. PASSED 6:2, Councilors Clark and Taylor opposed. The meeting adjourned at 10:00 p.m. Respectfully submitted,
Beth Forrest City Recorder
(Recorded by Cas Casados)
Janurary 13, 2020, Meeting – Item 3A
January 13, 2020, Meeting – Item 3B
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Approval of Tentative Working Agenda Meeting Date: January 13, 2020 Agenda Item Number: 3B Department: City Manager’s Office Staff Contact: Beth Forrest
www.eugene-or.gov Contact Telephone Number: 541-682-5882
ISSUE STATEMENT This is a routine item to approve the City Council Tentative Working Agenda.
BACKGROUND On July 31, 2000, the City Council held a process session and discussed the Operating Agreements. Section 2, notes in part that “The City Manager shall recommend monthly to the council which items should be placed on the council agenda. This recommendation shall be placed on the consent calendar at the regular City Council meetings (regular meetings are those meetings held on the second and fourth Monday of each month in the Council Chamber). If the recommendation contained in the consent calendar is approved, the items shall be brought before the council on a future agenda. If there are concerns about an item, the item may be pulled from the consent calendar at the request of any councilor or the Mayor. A vote shall occur to determine if the item should be included as future council business.” Scheduling of this item is in accordance with the Council Operating Agreements.
RELATED CITY POLICIES There are no policy issues related to this item.
COUNCIL OPTIONS The council may choose to approve, amend or not approve the tentative agenda.
CITY MANAGER’S RECOMMENDATION The City Manager has no recommendation on this item.
SUGGESTED MOTION Move to approve the items on the Tentative Working Agenda.
January 13, 2020, Meeting – Item 3B
ATTACHMENTS A. Tentative Working Agenda
FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov
Work Session Action Public Hearing Public Forum Consent Calendar
Committee Reports/Items of Interest Ceremonial Matters Pledge of Allegiance
Updated January 9, 2020
Meeting Location: Harris Hall, 125 East 8th Avenue, unless otherwise noted
January 2020
Date Day Time Title Length Dept. Contact
8‐Jan Wednesday 5:30 pm 2020 State of the City Elena Domingo, CS
Expected absences for 1/8: none Hult Center – Soreng Theater
5:30 pm
Committee Reports and Items of
Interest
Council Process Session
(Work Session)
90 mins Beth Forrest, CS
13‐Jan Monday
7:30 pm
Election of 2020 Council Officers
Public Forum
Authorization of City Manager to
Transfer Strip of Madison Street
Right‐of‐Way Back to Owner
(Consent Calendar)
Resolution Annexing a Developed
Property, 4199 Scenic Drive
(Consent Calendar)
Scott Gillespie, PW
Jeff Gepper, PDD
Expected absences for 1/13:
15‐Jan Wednesday 12 pm
Riverfront Update
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Michael Kinnison, PDD
Expected absences for 1/15: Evans
5:30 pm Accessory Dwelling Units
(Work Session) 90 mins Alissa Hansen, PDD
21‐Jan Tuesday
7:30 pm
Ordinance on Parks and Rec SDCs
(Public Hearing)
Resolution Annexing Vacant
Property West of 830 Willow Ave.
(Public Hearing)
Carolyn Burke, PW
Althea Sullivan, PDD
Expected absences for 1/21: none Location: Harris Hall
ATTACHMENT A
January 13, 2019, Meeting – Item 3B
2
22‐Jan
Wednesday
12 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Expected absences for 1/22: Evans, Pryor
27‐Jan
Monday
5:30 p.m.
Committee Reports and Items of
Interest
Library Levy Update
(Work Session)
City Manager Performance
Metrics
(Work Session)
45 mins
45 mins
Will O’Hearn, LRCS
Randi Bowers‐Payne,
CS
7:30 pm
Public Forum
Resolution Approving Low Income
Rental Housing Property Tax
Exemption Renewal for Oakwood
Manor
(Consent Calendar)
Authorization of Issuance of EWEB
Bonds
(Consent Calendar)
Resolution Annexing Vacant
Property West of 830 Willow Ave
(Consent Calendar)
Ellen Meyi‐Galloway,
PDD
Twylla Miller, CS
Althea Sullivan, PDD
Expected absences for 1/27: Vinis
29‐Jan
Wednesday
12 pm
Urban Reserves
(Work Session)
1059 Willamette Building
(Work Session)
45 mins
45 mins
Rebecca Gershow, PDD
Allie Camp, PDD
Expected absences for 1/29: Vinis
February 2020
Date Day Time Title Length Dept. Contact
10‐Feb
Monday
5:30 pm
Committee Reports and Items of
Interest
Parks and Rec Bond Levy Update
(Work Session)
Town Square
(Work Session)
45 mins
45 mins
Craig Carnagey, PW
Will Dowdy, PDD
7:30 pm
Public Forum
Expected absences for 2/10: none
January 13, 2019, Meeting – Item 3B
3
12‐Feb
Wednesday
12 pm
Parks and Rec SDCs Ordinance
(Work Session and Poss. Action)
ADUs (Incentives)
(Work Session)
45 mins
45 mins
Carolyn Burke, PW
Anne Fifield, PDD
Expected absences for 2/12: none
18‐Feb
Tuesday
5:30 pm
Riverfront Urban Renewal Dist.
(Work Session)
URA Steam Plant Deal Points
(Work Session)
45 mins
45 mins
Michael Kinnison, PDD
Amanda D’Souza, PDD
7:30 pm
Ordinance on Withdrawal of
Properties from Special Districts
(Public Hearing)
Althea Sullivan, PDD
Expected absences for 2/18: none Location: Harris Hall
19‐Feb
Wednesday
12 pm
Wildland Urban Interface
(Work Session)
Wild Turkey Population
Management
(Work Session)
45 mins
45 mins
Chief Heppel, Fire
Rachelle Nicholas, PDD
Expected absences for 2/19: none
24‐Feb
Monday
5:30 p.m.
Committee Reports and Items of
Interest
Franklin Boulevard Project
Update
(Work Session)
Eugene‐Springfield Consolidated
Plan
(Work Session)
45 mins
45 mins
Rob Inerfeld, PW
Stephanie Jennings,
PDD
7:30 pm
Public Forum
Ordinance on Withdrawal of
Properties from Special Districts
(Consent Calendar)
Resolution Annexing Land at 1345
Elkay Drive
(Consent Calendar)
Althea Sullivan, PDD
Rodney Bohner, PDD
Expected absences for 2/14: none
26‐Feb
Wednesday
12 pm
Downtown Activity Zone
(Work Session)
Naming Policy
(Work Session)
45 mins
45 mins
Michael Kinnison, PDD
CS, POS
Expected absences for 2/26: none
26‐Feb
Wednesday
6 pm
Joint Meeting with Lane County
on Airport Master Plan
(Work Session and Action)
45 mins
Dan Halverson, PDD
Expected absences for 2/26: none ** Meeting Added ** January 13, 2019, Meeting – Item 3B
4
March 2020
Date Day Time Title Length Dept. Contact
9‐Mar
Monday
5:30 pm
Committee Reports and Items of
Interest
River Road‐Santa Clara
Neighborhood Plan
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Terri Harding, PDD
7:30 pm
Public Forum
Expected absences for 3/9: Taylor, Evans
11‐Mar
Wednesday
12 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Expected absences for 3/11: Taylor, Evans
Council Break: March 12 – April 8
April 2020
Date Day Time Title Length Dept. Contact
8‐Apr
Wednesday
12 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Expected absences for 4/8: none
13‐Apr
Monday
5:30 pm
Committee Reports and Items of
Interest
Transit Tomorrow
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Rob Inerfeld, PW
7:30 pm
Public Forum
Expected absences for 4/13: none
15‐Apr
Wednesday
12 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Expected absences for 4/15: none
January 13, 2019, Meeting – Item 3B
5
20‐Apr
Monday
5:30 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
7:30 pm
Hold for Boards and Commissions
Candidate Statements
Expected absences for 4/20: none Location: Harris Hall
22‐Apr
Wednesday
12 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Expected absences for 4/22: none
27‐Apr
Monday
5:30 p.m.
Committee Reports and Items of
Interest
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
7:30 pm
Public Forum
Adoption of Eugene‐Springfield
Consolidated Plan
(Action)
Stephanie Jennings,
PDD
Expected absences for 4/27: none
29‐Apr
Wednesday
12 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Expected absences for 4/29: none
May 2020
Date Day Time Title Length Dept. Contact
11‐May
Monday
5:30 pm
Committee Reports and Items of
Interest
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
7:30 pm
Public Forum
Expected absences for 5/11: none
13‐May
Wednesday
12 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Expected absences for 5/13: none January 13, 2019, Meeting – Item 3B
6
18‐May
Monday
5:30 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
7:30 pm
TBD
(Public Hearing)
Expected absences for 5/18: none
20‐May
Wednesday
12 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Expected absences for 5/20: none
26‐May
Tuesday
5:30 p.m.
Committee Reports and Items of
Interest
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
7:30 pm
Public Forum
Expected absences for 5/26: none
27‐May
Wednesday
12 pm
TBD
(Work Session)
TBD
(Work Session)
45 mins
45 mins
Expected absences for 5/27: none
Work Session Action Public Hearing Public Forum Consent Calendar
Committee Reports/Items of Interest Ceremonial Matters Pledge of Allegiance
Approved Work Session Polls to be Scheduled Councilor Date Approved
Update Sign Code for Digital Display Techno logy – follow‐up TBD
5G/Small Cell – include experience of other cities – follow‐up TBD
Strategies for managing the wild turkey population ‐ scheduled 2/19/20
E‐Scooters
Extension of Downtown Urban Renewal District
STAR Voting
Pryor
Clark
Pryor
Evans
Evans
Evans
2/14/19
5/20/19
10/17/19
11/14/19
12/19/19
12/26/19
Follow‐Up Work Sessions to be Scheduled
TAC Implementation
Commercial Setbacks
January 13, 2019, Meeting – Item 3B
January 13, 2020, Metting- Item 3C
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Authorization of City Manager to Transfer a Small Strip of Madison Street Right of Way back to its Owner Meeting Date: January 13, 2019 Agenda Item Number: 3C Department: Public Works Staff Contact: Scott Gillespie
www.eugene-or.gov Contact Telephone Number: 541-682-2706
ISSUE STATEMENT This consent item is for the City Council to take action to authorize the City Manager to transfer a small 1.5’ strip of Madison Street right of way back to its intended owner. This action corrects an inadvertent reservation of right of way that occurred in a 1965 council ordinance.
BACKGROUND A small 1.5-foot strip of City-owned right of way divides a residential property located at 2350 Madison Street in Council Ward 1. The property owner is planning to adjust their property line to resolve a parking and fence issue with their neighbor located at 2355 Madison Street. The neighbors have mutually agreed upon a solution to equitably and peacefully resolve their parking and fence problem. The strip of City-owned land is precluding the property owner’s ability to adjust their property lines. The issue was brought to staff’s attention in a letter by Mary Parks, the owner of 2350 Madison Street, please find Attachment A. Mary Parks hired a Professional Surveyor (William J. Eimstad, PLS) to survey the property and prepare materials for the adjustment. It was discovered that a 1.5-foot strip of land containing approximately 82 square feet was inadvertently reserved by the City during the 1965 vacation of Madison Street (see Attachment B). The reservation was due to an error in the property description and was not intended to be reserved by the City. The Madison Street right of way was otherwise vacated and conveyed appropriately under the council approved policies at the time. Mr. Eimstad contacted the City of Eugene Surveyor (Tim Fassbender, PLS) and requested a peer review. Mr. Eimstad prepared a white paper detailing the history of the numerous dedications and vacations of Madison Street. Mr. Fassbender concurred with Mr Eimstad’s findings. The property owner wrote a letter requesting the property be deeded to its intended owner. The property has been in private use since 1965 and is of no appreciable value to the public or the City. Public Works staff agrees the strip of land was never intended to be reserved and should have been transferred with the original ordinance. All parties have agreed the reservation of right of way was a mistake and action should be taken to correct this inadvertent reservation of right of way.
January 13, 2020, Metting- Item 3C
Eugene Code 2.872 authorizes the transfer of the City-owned property back to the abutting property owners. In this case, the City Manager proposes to transfer the inadvertently reserved property back to 2350 Madison using a quit claim deed. The property owner has requested the property be deeded back.
PREVIOUS COUNCIL DIRECTION None
COUNCIL OPTIONS A. Move to authorize the City Manager to proceed with the transfer of approximately 82 square feet of City-owned right of way, as shown on Attachment B to the this AIS, to its intended owner, Mary Parks. B. Modify the suggested motion. C. Do not approve the transfer of property at this time.
CITY MANAGER’S RECOMMENDATION The City Manager recommends City Council authorize the City Manager to transfer approximately 82 square feet of City-owned right fo way, as shown on Attachment B to this AIS, to its intended owner, Mary Parks.
SUGGESTED MOTION Move to authorize the City Manager to transfer approximately 82 square feet of City-owned right of way shown on Attachment B to this AIS, to its indented owner, Mary Parks.
ATTACHMENTS A. Letter from Mary Parks: Owner of 2350 Madison Street B. 1.5-foot strip of Madison Street right of way: Area of Property Transfer
FOR MORE INFORMATION Staff Contact: Scott Gillespie, Engineering Development Review Manager Telephone: 541-682-2706 Staff E-Mail: SGillespie@Eugene-or.gov
January 13, 2020, Metting- Item 3C
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January 13, 2020, Metting- Item 3C
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January 13, 2020, Meeting – Item 3D
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Adoption of a Resolution Annexing Land to the City of Eugene (Assessor’s Map 17-04-02-14, Tax Lot 100, Located at 4199 Scenic Drive) (City File: Senderling, Claire; A-19-5) Meeting Date: January 13, 2020 Agenda Item Number: 3D Department: Planning and Development Staff Contact: Jeff Gepper
www.eugene-or.gov Contact Telephone Number: 541-682-5282
ISSUE STATEMENT This item is a request to annex approximately 0.52 acre (~22,500 square feet) of developed land located at 4199 Scenic Drive. No public right-of-way is proposed for annexation as part of this request, and there is no formal deadline for City Council action on this item. A vicinity map is provided as Attachment A. The property is zoned AG Agricultural with /UL Urbanizable Land Overlay. Both the Metro Plan and the applicable refinement plan, the River Road - Santa Clara Urban Facilities Plan, designate the subject property for Low-Density Residential use. The property is located within the Urban Growth Boundary and is contiguous to other properties in the City limits along the northern property boundary. Annexation will allow for future development consistent with the property’s land use designation and the Eugene Code. Specific development plans for future of the site are not included as part of this annexation application.
BACKGROUND To encourage compact urban growth and sequential development within Eugene’s UGB, the Metro Plan provides that ultimately all land within the UGB will be annexed into the City and provided with a minimum level of urban services. Approval of annexation requests are based on the criteria at Eugene Code 9.7825 which require that (1) the land proposed to be annexed is within the City’s UGB and is contiguous to the City limits or separated from City limits only by a right-of-way or water body; (2) the proposed annexation is consistent with the applicable policies in the Metro Plan and in any applicable refinement plans; and (3) the proposed annexation will result in a boundary in which the minimal level of key urban facilities and services can be provided in an orderly, efficient and timely manner. Findings demonstrating that the annexation request is consistent with these approval criteria are included as Exhibit C to the attached draft resolution (Attachment B).
January 13, 2020, Meeting – Item 3D
To provide nearby property owners and residents an opportunity to review and comment on this annexation request, public notice was provided to all owners and occupants of property within 500 feet of the subject property and the affected neighborhood association (Santa Clara Community Organization), consistent with Eugene Code requirements. No testimony has been received to date regarding the proposed annexation of this property. Referral comments were provided by affected agencies including City of Eugene Public Works, Eugene-Springfield Fire Department, Lane County Transportation Planning, and Eugene Water & Electric Board. These referral comments confirm there are no concerns with the proposed annexation and the property can be provided with the minimum level of key urban services consistent with the approval criteria. Additional background information regarding this request, including relevant application materials, is included for reference as Attachment C. A full copy of all materials in the record is also available at the Permit and Information Center located at 99 West 10th Avenue.
PREVIOUS COUNCIL DIRECTION None.
COUNCIL OPTIONS City Council may consider the following options: 1. Adopt the draft resolution 2. Adopt the draft resolution with specific modifications as determined by the City Council 3. Deny the draft resolution 4. Defer action until after the City Council holds a public hearing on the proposed annexation
CITY MANAGER’S RECOMMENDATION The City Manager recommends City Council adopt the draft resolution by finding that the request complies with all applicable approval criteria, and that the annexation be approved.
SUGGESTED MOTION Move to adopt a resolution approving the proposed annexation request consistent with the applicable approval criteria.
ATTACHMENTS A. Vicinity Map B. Draft Annexation Resolution with Exhibits A through C Exhibit A: Map of Annexation Request Exhibit B: Legal Description Exhibit C: Planning Director Findings and Recommendation C. Application Materials for Annexation Request
January 13, 2020, Meeting – Item 3D
FOR MORE INFORMATION Staff Contact: Jeff Gepper Telephone: 541-682-5282 Staff E-Mail: JGepper@eugene-or.gov
^
Caution: This map is based onimprecise source data, subject tochange, and for general reference only.
Annexation Vicinity Map
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Created on 12/19/2019by City of Eugene Planning Division
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Attachment AA - 19 - 5 (Senderling, Claire)
Subject Property (Area to be Annexed)
! ! ! ! !
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! ! ! ! !City of EugeneTaxlots
0 120 24060FtSubject Property: 4199 Scenic Drive
Assessor's Map / Tax Lot: 17-04-02-14 / 00100
UGB January 13, 2020, Meeting - Item 3D
RESOLUTION NO. _____
RESOLUTION ANNEXING LAND TO THE CITY OF EUGENE
(ASSESSOR’S MAP 17-04-02-14, TAX LOT 100 LOCATED AT 4199
SCENIC DRIVE).
The City Council of the City of Eugene finds that:
A.An annexation application was submitted on July 22, 2019, by Claire Senderling,
in accordance with the provisions of Section 9.7810 of the Eugene Code, 1971, (“EC”) to annex
property identified as Assessor’s Map 17-04-02-14, Tax Lot 100, to the City of Eugene.
B.The property proposed to be annexed is depicted on the map attached as Exhibit A
to this Resolution. The legal description of the property proposed to be annexed is attached to this
Resolution as Exhibit B.
C.The City’s Planning Director has submitted a written recommendation that the
application be approved based on the criteria of EC 9.7825. The Planning Director’s Findings and
Recommendation is attached as Exhibit C.
D.On December 6, 2019, a notice containing the street address, the assessor’s map
and tax lot number for the property, a description of the land proposed to be annexed, and the
Planning Director’s preliminary recommendation was mailed to the applicant, owners and
occupants of properties located within 500 feet of the perimeter of the subject property, and the
Santa Clara Community Organization. The notice advised that the City Council would consider
the Planning Director’s full recommendation on the proposed annexation on January 13, 2019.
E.After considering the Planning Director’s recommendation, the City Council finds
that the application should be approved.
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a
Municipal Corporation of the State of Oregon, as follows:
Section 1. Based on the above findings and the Planning Director’s Findings and
Recommendation which are attached as Exhibit C and are adopted in support of this Resolution, it
is ordered that the land identified as Assessor’s Map 17-04-02-14, Tax Lot 100, which is depicted
on the map attached as Exhibit A, and more particularly described in the attached Exhibit B, is
annexed to the City of Eugene.
Section 2. This Resolution is effective immediately upon its passage by the City Council.
The annexation and the automatic rezoning of the land pursuant to EC 9.7820(3) from AG
Attachment B
January 13, 2020, Meeting - Item 3D
Agricultural with /UL Urbanizable Land Overlay to AG Agricultural shall become effective in
accordance with State law.
The foregoing Resolution adopted the 13th day of January, 2020.
______________________________________
City Recorder
January 13, 2020, Meeting - Item 3D
Exhibit A
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LEGAL DESCRIPTON:
A tract of land in the Southeast quarter of the Northeast quarter
of Section 2, Township 17 South, Range 4 West, Willamette Meridian,
Lane County, more particularly described as follows:
Beginning at a point North 1549.76 feet and North 89156145" East
550.08 feet from the Northwest corner of the B,W. Poindexter Donation
Land Claim No. 57 in Township 17 South, Range 4 West of the
Willamette Meridian, running thence North 89056145" East 150.00 feet,
thence North 150.00 feet, thence South 89056145" West 150.00 feet,
thence South 150.00 feet to the point of beginning, in Lane County,
Oregon.
Exhibit B
January 13, 2020, Meeting - Item 3D
Exhibit C
Planning Director’s Findings and Recommendation
Annexation Request for Senderling, Claire
(City File: A-19-5)
Application Submitted: July 22, 2019
Applicant: Claire Senderling
Property Included in Annexation Request: Tax Lot 100 of Assessor’s Map 17-04-02-14
Zoning: Agricultural and /UL Urbanizable Land Overlay
Location: 4199 Scenic Drive
Representative: Mick Wyntergreen, Geomax, Inc.
Lead City Staff: Jeff Gepper, City of Eugene Planning Division, 541-682-5282
EVALULATION:
Based on the information provided by the applicant, the City has determined that this request complies
with Eugene Code (EC) Section 9.7805 Annexation - Applicability. As such, it is subject to review and
approval in accordance with the requirements, application criteria and procedures of EC 9.7800 through
9.7835. The applicable approval criteria are presented below in bold typeface with findings and
conclusions following each.
EC 9.7825(1) The land proposed to be annexed is within the city’s urban growth boundary and is:
(a) Contiguous to the city limits; or
(b) Separated from the city only by a public right of way or a stream, bay, lake or other
body of water.
Complies Findings: The annexation area is within the City’s urban growth boundary (UGB) and is
contiguous to the City limits along the northern property line and a portion of the
western property line, consistent with subsection (a). YES
NO
EC 9.7825(2) The proposed annexation is consistent with applicable policies in the Metro Plan and in
any applicable refinement plans.
Complies Findings: Several policies from the Metro Plan provide support for this annexation by
encouraging compact urban growth to achieve efficient use of land and urban service
provisions within the UGB, including the following policies from the Growth
Management section (in italic text):
Policy 8. Land within the UGB may be converted from urbanizable to urban only
through annexation to a city when it is found that:
a.A minimum level of key urban facilities and services can be provided to the
area in an orderly and efficient manner.
b.There will be a logical area and time within which to deliver urban services
and facilities. Conversion of urbanizable land to urban shall also be
consistent with the Metro Plan. (page II-C-4)
Policy 10. Annexation to a city through normal processes shall continue to be the
highest priority. (page II-C-5).
YES
NO
January 13, 2020, Meeting - Item 3D
Policy 15. Ultimately, land within the UGB shall be annexed to a city and provided with
the required minimum level of urban facilities and services. While the time
frame for annexation may vary, annexation should occur as land transitions
from urbanizable to urban. (page II-C-5)
The following policy from the Residential Element of the Metro Plan is also applicable:
Policy A.2 Residentially designated land within the UGB should be zoned consistent with
the Metro Plan, and applicable plans and policies; however, existing
agricultural zoning may be continued within the area between the city limits
and UGB until rezoned for urban uses.
The Metro Plan designates the property to be annexed as appropriate for low-density
residential use. The River Road - Santa Clara Urban Facilities Plan (RR/SC UFP) is the
adopted refinement plan for the subject property and designates the area for low
density residential use. The property is zoned Agricultural (AG) with a /UL Urbanizable
Land overlay. The current zoning of AG is intended to allow agricultural uses within the
UGB until land is converted to urban use. Agricultural uses are considered interim uses
until public facilities and services can be provided. Despite the property already being
developed with an existing single-family residence, a zone change to R-1 Low Density
Residential will be necessary for any additional residential development (e.g. future land
division). The /UL overlay will be automatically removed from the zoning following
annexation approval.
With regard to applicable policies of the RR/SC UFP, the subject property is not within a
defined subarea. Further, none of the general “Residential Land Use Policies” at Section
2.2 appear to be directly applicable to the subject request. The “Public Facilities and
Services Element” policies of the RR/SC UFP are directed at local government; however,
the premise of these policies (regarding the provision of urban services) is the
assumption that property within the UGB will be annexed.
As previously discussed in this subsection, and further detailed under subsection (3)
below, the proposed annexation is consistent with Metro Plan growth management
policies and can be served by the minimum level of key urban services. The annexation
procedures beginning at EC 9.7800 are consistent with State law and therefore, as found
throughout this report, the annexation is consistent with State law.
Therefore, based on the findings above, the proposal is consistent with the applicable
policies of the Metro Plan and RR/SC UFP refinement plan.
January 13, 2020, Meeting - Item 3D
EC 9.7825(3) The proposed annexation will result in a boundary in which the minimum level of key
urban facilities and services, as defined in the Metro Plan, can be provided in an
orderly, efficient, and timely manner.
Complies Findings: Consistent with this criterion, the proposed annexation will result in a
boundary in which the minimum level of key urban facilities and services can be
provided in an orderly, efficient, and timely manner as detailed below:
Wastewater
The existing home located at 4199 Scenic Drive is currently connected to the public
wastewater system per sewer connection records (permit 95-08200-01 issued
12/13/1995).
Stormwater
The public stormwater system does not currently serve the subject property. However,
the soils appear to have good permeability so on-site retention appears to be a feasible
option. A proposal that complies with the requirements of the Stormwater Management
Manual will need to be provided at the time of future development.
Transportation
The property has frontage on Scenic Drive, which is a neighborhood collector. Spring
Creek Drive, also a neighborhood collector, intersects with Scenic Drive adjacent to the
subject property to the west. Spring Creek connects directly to River Road, a minor
arterial. Both Scenic Drive and Spring Creek Drive are owned by Lane County and
maintained by Lane County Public Works. Scenic Drive and Spring Creek Drive are paved
but not improved with sidewalks, curb and gutter, street trees or street lights. Any
future development will be evaluated for compliance with current standards at the time
of building permit.
Solid Waste
Collection service is provided by private firms. Regional disposal sites and the Short
Mountain Landfill are operated by Lane County.
Water and Electric
EWEB staff have no objection to the proposed annexation. Utility services for any future
development must be in accordance with EWEB policies and procedures.
Public Safety
Police protection can be extended to this site upon annexation consistent with service
provision through the City. Fire protection will be provided by Eugene Springfield Fire.
Emergency medical services are currently provided on a regional basis by the cities of
Eugene and Springfield to central Lane County and will continue in the same manner
upon annexation.
Parks and Recreation
Parks and Recreation programs are provided on a City-wide basis. The inclusion of the
subject property in the City is sufficient evidence to demonstrate that the minimum level
of this key urban service is met.
YES
NO
January 13, 2020, Meeting - Item 3D
Planning and Development Services
Planning and building permit services are provided for all properties located within the
urban growth boundary by the City of Eugene. The Eugene Code, Chapter 9, will provide
the required land use controls for future development of the subject property upon
annexation.
Communications
A variety of telecommunications providers offer communications services throughout
the Eugene/Springfield area.
Public Schools
The subject property is within Eugene School District 4J and is within the district
boundary of Awbrey Park Elementary School, Madison Middle School, and North Eugene
High School. As access to schools is evaluated on a district wide basis, the property’s
location within the school district is sufficient evidence to demonstrate the minimum
level of this key urban service is met.
CONCLUSION:
Based on the above findings, information submitted to date, and the criteria set forth in EC 9.7825, the
proposed annexation is consistent with the applicable approval criteria. A map and legal description
showing the area subject to annexation are included in the application file for reference. The effective
date will be set in accordance with State law.
January 13, 2020, Meeting - Item 3D
Attachment C
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