HomeMy WebLinkAboutAgenda Packet 1-27-20 Work SessionJanuary 13, 2020, Work Session
EUGENE CITY COUNCIL AGENDA
January 27, 2020
5:30 p.m. CITY COUNCIL WORK SESSION Harris Hall, 125 East 8th Avenue
Eugene, Oregon 97401
Meeting of January 27, 2020;
Her Honor Mayor Lucy Vinis Presiding
Councilors Emily Semple, President Jennifer Yeh, Vice President Mike Clark Greg Evans Chris Pryor Claire Syrett Betty Taylor Alan Zelenka
5:30 p.m. CITY COUNCIL WORK SESSION
1. UPDATE: Eugene Public Library – Year 3 Levy Report
2. WORK SESSION: City Manager Attributes
January 13, 2020, Work Session
For the hearing impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours' notice. To arrange for these services, contact the receptionist at 541-682-5010. City Council meetings are telecast live on Metro Television, Comcast channel 21, and rebroadcast later in the week. El consejo de la Ciudad de Eugene agradece su interés en estos asuntos de la agenda. El lugar de la reunión tiene acceso para sillas de ruedas. Se puede proveer a un intérprete para las personas con discapacidad auditiva si avisa con 48 horas de anticipación. También se puede proveer interpretación para español si avisa con 48 horas de anticipación. Para reservar estos servicios llame al 541-682-5010. Las reuniones del consejo de la ciudad se transmiten en vivo por Metro Television, Canal 21 de Comcast y son retransmitidas durante la semana.
For more information, contact the Council Coordinator at 541-682-5010 or visit us online at www.eugene-or.gov.
January 27, 2020, Work Session – Item 1
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Update: Eugene Public Library – Year 3 Levy Report
Meeting Date: January 27, 2020 Agenda Item Number: 1 Department: Library, Recreation and Cultural Services Staff Contact: Will O’Hearn
www.eugene-or.gov Contact Telephone Number: 541-682-5363
ISSUE STATEMENT The purpose of this update is to report on the third year of the expanded “Library of the Future” services, provided with levy funding.
BACKGROUND On November 3, 2015, the city of Eugene voters approved Measure 20-235 to fund expanded Eugene Public Library services for five years beginning July 2016. The expanded services promised in the levy were in three categories: 1. More hours and access 2. More programs for all ages 3. More materials and technology Accountability and transparency were built into the levy measure through an annual review by the citizen Library Advisory Board.
PREVIOUS COUNCIL DIRECTION This item relates to the following City Council Goals:
Accessible and Thriving Culture and Recreation: A community where arts and outdoors are integral to our social and economic well-being and are available to all.
Sustainable Development
Effective and Accountable Municipal Government
COUNCIL OPTIONS This is an informational item.
ATTACHMENTS A. Eugene Public Library: Year 3 Levy Report as approved by the Library Advisory Board B. Memo to City Manager Sarah Medary from the Library Advisory Board Chair, Lance Keith
January 27, 2020 Meeting – Item 1
FOR MORE INFORMATION Staff Contact: Will O’Hearn Telephone: 541-682-5363 Staff E-Mail: wohearn@eugene-or.gov
was to increase events by a third over
the life of the levy. In FY 2019 EPL
presented almost 2,300
programs to more than
65,000 participants.
This exceeds our
goal of 1,800
programs.
The programs
included
language-rich
activities for
young readers.
Each week, the
Library oers 12 story
times plus an osite
Storytime-To-Go program. We
held 791 free programs oered for
young readers with 27,206 participants
in FY 2019.
As our young readers progress into their
teen and young adult years, we adjust our
approach to meet them where they
are. Since 2018, EPL has joined
a national trend to engage
teens by focusing on
hanging out, messing
around and geeking out.
This has increased
opportunities for young
adults; and hundreds of
teens experience safety,
support and inspiration in
the Library each day.
We saw huge strides in this
eort. Teen programming and
attendance was our largest area of
growth. We nearly doubled teen-specic
programming to 355 activities and we
increased attendance by 87 percent.
We also said we’d add more Maker
opportunities. In addition to Maker
programs that are open to everyone,
Library cardholders have access to
workshops and independent project
work in our Maker Hub and Media Lab
in the Downtown Library. These spaces
allow community members to learn
and experiment with new digital and
technological tools without having to
invest in them at home. Nearly 3,000
people used the spaces in FY 2019.
EU
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P
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YEAR LEVYREPORT
Increase in hours at
both branches since
the beginning
of the levy.
Increase in teen
programming
in the last year.
Increase in circulation
in the last year.
84.6%
89.8%
11.35%
Programs& ServicesMO
R
E
Hours & AccessMO
R
E
Materials &TechnologyMO
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E
Accountability& Transparency
3
ATTACHMENT A
January 27, 2020, Work Session - Item 1
was to increase events by a third over
the life of the levy. In FY 2019 EPL
presented almost 2,300
programs to more than
65,000 participants.
This exceeds our
goal of 1,800
programs.
The programs
included
language-rich
activities for
young readers.
Each week, the
Library oers 12 story
times plus an osite
Storytime-To-Go program. We
held 791 free programs oered for
young readers with 27,206 participants
in FY 2019.
As our young readers progress into their
teen and young adult years, we adjust our
approach to meet them where they
are. Since 2018, EPL has joined
a national trend to engage
teens by focusing on
hanging out, messing
around and geeking out.
This has increased
opportunities for young
adults; and hundreds of
teens experience safety,
support and inspiration in
the Library each day.
We saw huge strides in this
eort. Teen programming and
attendance was our largest area of
growth. We nearly doubled teen-specic
programming to 355 activities and we
increased attendance by 87 percent.
We also said we’d add more Maker
opportunities. In addition to Maker
programs that are open to everyone,
Library cardholders have access to
workshops and independent project
work in our Maker Hub and Media Lab
in the Downtown Library. These spaces
allow community members to learn
and experiment with new digital and
technological tools without having to
invest in them at home. Nearly 3,000
people used the spaces in FY 2019.
Eugene Public Library supports
an informed community, lifelong
learning and the love of reading by
providing access for all city residents to
the universe of ideas and information.
For nearly 120 years EPL has been
helping people nd what they’re
looking for. Today, that idea
of access has expanded.
More than 3,000 people
use the Library each
day. This includes the
traditional circulation
of books and resources
and also access to a wide
variety of digital oerings and
skill-building resources like the
Maker Hub and Media Lab.
Eugene Library is a place for
everyone. We host free cultural
and educational programs for all
ages that support a lifelong love of
reading and provide a focus on literacy
and informing our community.
Your Eugene Public Library card
is now more powerful than ever.
On Nov. 3, 2015, voters approved a
ve-year local option operating
levy (Measure 20-235) to
fund expanded services,
increased hours, free
programs and materials
and technology.
No matter what you are
looking for, EPL strives to help
you nd your next adventure.
This report covers the time period of
July 1, 2018 to June 30, 2019.
ATTACHMENT A
January 27, 2020, Work Session - Item 1
was to increase events by a third over
the life of the levy. In FY 2019 EPL
presented almost 2,300
programs to more than
65,000 participants.
This exceeds our
goal of 1,800
programs.
The programs
included
language-rich
activities for
young readers.
Each week, the
Library oers 12 story
times plus an osite
Storytime-To-Go program. We
held 791 free programs oered for
young readers with 27,206 participants
in FY 2019.
As our young readers progress into their
teen and young adult years, we adjust our
approach to meet them where they
are. Since 2018, EPL has joined
a national trend to engage
teens by focusing on
hanging out, messing
around and geeking out.
This has increased
opportunities for young
adults; and hundreds of
teens experience safety,
support and inspiration in
the Library each day.
We saw huge strides in this
eort. Teen programming and
attendance was our largest area of
growth. We nearly doubled teen-specic
programming to 355 activities and we
increased attendance by 87 percent.
Programs& Services
As anyone who enters our doors can attest, Eugene Public Library
is much more than books and resources. Well balanced and diverse
programming, coupled with a patron-rst service a pproach, makes
EPL a partner with our public. Adults, teens and kids alike are informed,
entertained and inspired at our programs, and our community has
access to new and emerging technologies through our Maker Hub
and Media Lab.
We also said we’d add more Maker
opportunities. In addition to Maker
programs that are open to everyone,
Library cardholders have access to
workshops and independent project
YE
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3
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work in our Maker Hub and Media Lab
in the Downtown Library. These spaces
allow community members to learn
and experiment with new digital and
technological tools without having to
invest in them at home. Nearly 3,000
people used the spaces in FY 2019.
MO
R
E
ATTACHMENT A
January 27, 2020, Work Session - Item 1
YE
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was to increase events by a third over the life of the levy. In FY 2019 EPL presented almost 2,300 programs to more than 65,000 participants. This exceeds our goal of 1,800 programs. The programs included language-rich activities for young readers. Each week, the Library oers 12 story times plus an osite Storytime-To-Go program. Weheld 791 free programs oered for young readers with 27,206 participants in FY 2019.As our young readers progress into their teen and young adult years, we adjust our approach to meet them where they are. Since 2018, EPL has joined a national trend to engage teens by focusing on hanging out, messing around and geeking out. This has increased opportunities for young adults; and hundreds of teens experience safety, support and inspiration in the Library each day. We saw huge strides in this eort. Teen programming and attendance was our largest area of growth. We nearly doubled teen-specic programming to 355 activities and we increased attendance by 87 percent.
at the Downtown Library has been
expanded and remodeled to serve
changing needs and help young
adults in a variety of life areas,
and this focus has helped
bring more teens into a
supportive environment
downtown. The positive
impact has gone beyond just
providing access and a safe
space, though. The Teen Services
team and our community partners helped
spearhead an eort with local nonprot
15th Night to put on a clothing drive,
and more than 80 youth from all
walks of life were able to get
clothes, hygiene products,
blankets, backpacks and more.
EPL relies on its partners, 4J
and Bethel school districts and
volunteers to fulll our promises
to the public.
We also said we’d add more Maker
opportunities. In addition to Maker
programs that are open to everyone,
Library cardholders have access to
workshops and independent project
work in our Maker Hub and Media Lab
in the Downtown Library. These spaces
allow community members to learn
and experiment with new digital and
technological tools without having to
invest in them at home. Nearly 3,000
people used the spaces in FY 2019.
Materials &TechnologyM
O
R
E
Another cornerstone of the EPL mission is to be responsive to
community needs and maintain a diverse collection of materials.
That includes making items available in print and digital formats
to meet everyone’s preferences and needs.
THE TEEN CENTER
YE
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ATTACHMENT A
January 27, 2020, Work Session - Item 1
YE
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3
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P
O
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T
was to increase events by a third over the life of the levy. In FY 2019 EPL presented almost 2,300 programs to more than 65,000 participants. This exceeds our goal of 1,800 programs. The programs included language-rich activities for young readers. Each week, the Library oers 12 story times plus an osite Storytime-To-Go program. Weheld 791 free programs oered for young readers with 27,206 participants in FY 2019.As our young readers progress into their teen and young adult years, we adjust our approach to meet them where they are. Since 2018, EPL has joined a national trend to engage teens by focusing on hanging out, messing around and geeking out. This has increased opportunities for young adults; and hundreds of teens experience safety, support and inspiration in the Library each day. We saw huge strides in this eort. Teen programming and attendance was our largest area of growth. We nearly doubled teen-specic programming to 355 activities and we increased attendance by 87 percent.
We also said we’d add more Maker
opportunities. In addition to Maker
programs that are open to everyone,
Library cardholders have access to
workshops and independent project
work in our Maker Hub and Media Lab
in the Downtown Library. These spaces
allow community members to learn
and experiment with new digital and
technological tools without having to
invest in them at home. Nearly 3,000
people used the spaces in FY 2019.
was to return the Library’s budget
for books, movies, eBooks, etc., to
pre-recession levels, providing quicker
availability of in-demand items and
to increase internet access at Bethel
and Sheldon branches.
Eugene Public Library plays a critical
role in bridging the digital divide
through internet access and online
training. This benets the public in
everything from job hunting to staying
in touch with distant loved ones.
A total of 159 computers are available
to community members, including
laptops that can be borrowed at
Bethel and Sheldon branches. Also in
FY 2019, we increased the number of
computers available for use without a
library card.
dominate the online landscape
and their cost is a barrier for many
households. That’s where EPL can
help. In meeting our commitment
to more access and materials, EPL
cardholders now have free access
to Kanopy, a premium streaming
service that oers more than
30,000 movies, documentaries,
and educational videos. Watch up
to 10 free lms a month on your
TV, computer, phone or tablet. Plus
stream an unlimited number of
titles from The Great Courses and
Kanopy Kids collections. It’s just
one more way your EPL card saves
you money and delivers the things
you want.
STREAMING SERVICES
YE
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P
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1,203,219
454,094
749,125it
e
m
s
Physical Collection
Electronic Collection
TOTAL
212,456
Since Levy funding began
ATTACHMENT A
January 27, 2020, Work Session - Item 1
YE
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P
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YE
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3
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was to increase events by a third over the life of the levy. In FY 2019 EPL presented almost 2,300 programs to more than 65,000 participants. This exceeds our goal of 1,800 programs. The programs included language-rich activities for young readers. Each week, the Library oers 12 story times plus an osite Storytime-To-Go program. Weheld 791 free programs oered for young readers with 27,206 participants in FY 2019.As our young readers progress into their teen and young adult years, we adjust our approach to meet them where they are. Since 2018, EPL has joined a national trend to engage teens by focusing on hanging out, messing around and geeking out. This has increased opportunities for young adults; and hundreds of teens experience safety, support and inspiration in the Library each day. We saw huge strides in this eort. Teen programming and attendance was our largest area of growth. We nearly doubled teen-specic programming to 355 activities and we increased attendance by 87 percent.
Hours & Access
Access to the universe of ideas
and knowledge is a cornerstone of
our mission at Eugene Public Library.
Whether in person or online, access
to free materials helps create an
informed community.
was to increase
hours (22 hours/week) at Bethel and Sheldon
branches and restore Sunday morning hours at the
Downtown Library. We’ve done that, and this expan-
sion provides increased opportunities for cardholders
to borrow materials and use resources. In FY 2019,
the Library had more than 1.1 million visits. Its
collection grew by more than 3 million physical and
digital items and total registered borrowers
increased by 3,700 to 111,465.
EPL continues to reach beyond its brick and mortar
roots. Sta and volunteers participated in nearly
350 osite programs, reaching more than 9,000
people. The addition of a library-branded van has
supported more access by increasing visibility and
making osite outreach easier.
Access has been a priority for EPL, and
we are already working on year four.
Starting Jan. 1, 2020 Eugene Public
Library no longer charges overdue nes
on children’s and teen items. Addition-
ally, existing overdue nes for children’s
and teen items have been removed
from accounts. As a result, many
Eugene Public Library cards that were
blocked because of overdue nes are
again free to use. This new policy aims
to promote early literacy and reading
among all Eugene youth by making
library use easier and more accessible.
“We love to see parents and kids
leaving with armfuls of books to read
together. And to see teens exploring
and borrowing big piles of books.
Overdue nes can get in the way. Plus,
the nes can easily add up, which hits
low-income families especially hard.”
Downtown 1,963,532
Bethel Branch 147,029
Sheldon Branch 237,010
Electronic Materials 355,916
i
t
e
m
s
We also said we’d add more Maker
opportunities. In addition to Maker
programs that are open to everyone,
Library cardholders have access to
workshops and independent project
work in our Maker Hub and Media Lab
in the Downtown Library. These spaces
allow community members to learn
and experiment with new digital and
technological tools without having to
invest in them at home. Nearly 3,000
people used the spaces in FY 2019.
MO
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FINEFREE FOR YOUTH!
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~ Kris Thorp, Youth Services Manager
ATTACHMENT A
January 27, 2020, Work Session - Item 1
Accountability& Transparency
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Eugene Public Library meets the ever-changing needs of Eugeneans.
And we think trust and libraries go hand in hand. During a deep
ve-year study completed in 2016, the Pew Research Center found
trust in libraries remained high because of their proven ability to
curate and share reliable knowledge.
is to ensure accountability and
transparency. In the measure,
we promised to separate levy
fund budgeting and accounting
per state law, to prepare an
annual sta summary of
spending and performance
measures, an annual review
by the citizen Library Advisory
Board and to give an annual
City Council.
Before the levy was passed,
EPL’s level of service was
supported by $10.6 million
per year from the City of
Eugene’s general fund, plus
donated funds.
The Library Local Option Levy is set at $2.7 million
per year for 5 years, in accordance with state law
restrictions regarding how levies are structured.
As with the rst two years of the levy, some FY 2019
funds have been intentionally reserved as part of
budget planning for the full ve years. While the levy
will provide the same amount of revenue each year,
spending will increase each year due to ongoing
expansion of services as well as increased costs,
ination and other factors. Funds are budgeted in
order to ensure the ability to fulll levy promises
throughout the full ve years.
*
Levy Funds $2,011,388*
General Fund $11,259,962
Misc. Trust Funds $159,508
ATTACHMENT A
January 27, 2020, Work Session - Item 1
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Ongoing levy information is available to the public
at eugene-or.gov/levyinfo. This report will
also be available online after review from
the Library Advisory Board and City Council.
This report shows one side of the
levy story. One of promises made
and promises kept. The greater
picture, though, shows how
increased access, programs
and materials contribute to a
more informed and engaged
community, and this is
evident in countless stories
from the public.
After all, libraries are not just about
books, they are about people. Expansion of
services provided by the levy helped EPL
meet the needs identied by our community
and meet people where they are. Library
sta, partners and volunteers spend every
year supporting an informed community
and fostering lifelong learning and a
love for reading. That’s at the heart
of our work.
We’re committed to free access
to the universe of ideas and
information for our community.
We want to serve our community
through changing times. That dedication
allows EPL to adapt and remain essential
to the lives of residents, and it keeps the
Library a truly public space.
541-682-5450eugene-or.gov/library
ATTACHMENT A
January 27, 2020, Work Session - Item 1
ATTACHMENT B
January 27, 2020, Work Session - Item 1
January 27, 2020, Work Session – Item 2
EUGENE CITY COUNCIL
AGENDA ITEM SUMMARY
Work Session: City Manager Attributes Meeting Date: January 27, 2020 Agenda Item Number: 2 Department: Central Services Staff Contact: Randi Bowers-Payne
www.eugene-or.gov Contact Telephone Number: 541-682-5790
ISSUE STATEMENT This is an opportunity for City Council to discuss desired attributes of a future City Manager with the Employee Resource Center (formerly Human Resources and Risk Services).
BACKGROUND After over a decade of service to the City of Eugene, City Manager Jon Ruiz retired from the role in October 2019. If the position is vacated, by City Charter the Mayor is responsible for naming an interim City Manager. Mayor Vinis named Public Works Director Sarah Medary as City Manager Pro Tem in of October 2019. Per City Charter, the City Council has the sole responsibility to hire a City Manager. At the November 13, 2019, work session, the council expressed interest in a discussion with human resources about the attributes of a future City Manager. Employee Resource Center (formerly Human Resources and Risk Services) staff will be present to support the Council conversation.
PREVIOUS COUNCIL DIRECTION City Council discussed the City Manager Pro Tem assignment and permanent position vacancy on November 13, 2019. The following motion (including friendly amendments) passed 7:1, Councilor Evans opposed. Councilor Zelenka, seconded by Councilor Syrett, moved to wait and hold a work session, until shortly after the completion of the 2020 budget committee process to further discuss the City Manager appointment process, including the appointment of Sarah Medary to the City Manager position and schedule a work session as soon as possible to discuss the attributes for our future City Manager with HR.
ATTACHMENTS No attachments.
FOR MORE INFORMATION Staff Contact: Randi Bowers-Payne Telephone: 541-682-5790 Staff E-Mail: RBowers-Payne@eugene-or.gov