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HomeMy WebLinkAboutAgenda Packet 3-9-20 MeetingMarch 9, 2020, Meeting EUGENE CITY COUNCIL AGENDA March 9, 2020 7:30 p.m. CITY COUNCIL MEETING Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 Meeting of March 9, 2020; Her Honor Mayor Lucy Vinis Presiding Councilors Emily Semple, President Jennifer Yeh, Vice President Mike Clark Greg Evans Chris Pryor Claire Syrett Betty Taylor Alan Zelenka 7:30 p.m. CITY COUNCIL MEETING 1. COMMITTEE REPORTS AND ITEMS OF INTEREST 2. CONSENT CALENDAR I A. Approval of City Council Minutes  January 13, 2020, Work Session  January 13, 2020, Meeting  January 15, 2020, Work Session  January 22, 2020, Work session  January 27, 2020, Work Session  January 29, 2020, Work Session  February 10, 2020, Meeting  February 19, 2020, Meeting  February 26, 2020, Work Session B. Approval of City Council Tentative Agenda C. Approval of Motion Relating to Voters’ Pamphlet for the May 19, 2020, Primary Election 3. PUBLIC FORUM March 9, 2020, Meeting 4. PUBLIC HEARING: An Ordinance Extending the Term of Ordinance No. 20170 Granting to Northwest Natural Gas Company, a Corporation, a Twenty-Year Non- Exclusive Right and Franchise to Lay, Maintain and Operate Facilities in the Public Way Within the City of Eugene, Oregon; and Providing for the Payment of Compensation to the City The Eugene City Council welcomes your interest in these agenda items. This meeting location is wheelchair-accessible. For the hearing impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. Spanish-language interpretation will also be provided with 48 hours' notice. To arrange for these services, contact the receptionist at 541-682-5010. City Council meetings are telecast live on Metro Television, Comcast channel 21, and rebroadcast later in the week. El consejo de la Ciudad de Eugene agradece su interés en estos asuntos de la agenda. El lugar de la reunión tiene acceso para sillas de ruedas. Se puede proveer a un intérprete para las personas con discapacidad auditiva si avisa con 48 horas de anticipación. También se puede proveer interpretación para español si avisa con 48 horas de anticipación. Para reservar estos servicios llame al 541-682-5010. Las reuniones del consejo de la ciudad se transmiten en vivo por Metro Television, Canal 21 de Comcast y son retransmitidas durante la semana. For more information, contact the Council Coordinator at 541-682-5010, or visit us online at www.eugene-or.gov. March 9, 2020, Meeting – Item 2A EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Approval of City Council Minutes Meeting Date: March 9, 2020 Agenda Item Number: 2A Department: Central Services Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 ISSUE STATEMENT This is a routine item to approve City Council minutes. SUGGESTED MOTION Move to approve the minutes for the work sessions on January 13, 15, 22, 27, and 29, 2020, as well as the work session on February 26, 2020; and the meetings on January 13, February 10, and February 19. ATTACHMENTS A. January 13, 2020, Work Session B. January 13, 2020, Meeting C. January 15, 2020, Work Session D. January 22, 2020, Work session E. January 27, 2020, Work Session F. January 29, 2020, Work Session G. February 10, 2020, Meeting H. February 19, 2020, Meeting I. February 26, 2020, Work Session FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov CC Agenda - Page 1 CC Agenda - Page 2 MINUTES – Eugene City Council Work Session January 13, 2020 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 January 13, 2020 5:30 p.m. Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Mayor Vinis opened the January 13, 2020, work session of the Eugene City Council. Councilor Zelenka arrived at 6:46 p.m. 1.Committee Reports and Items of Interest •Councilor Semple – reported an increased presence of police officers in downtown; announcedthere were 64 more beds soon to open at the Dusk to Dawn site; said the McKenzie WillametteWatershed Council report indicated the second year of opening streams was successful;announced the Human Rights Commission would march as part of the annual Martin LutherKing, Jr., celebration. •Councilor Taylor – reported that constituents asked her about licensing cats and requestedlonger parking times at Skinner Butte Park as well as action on preventing e-scooters and short-term rentals within the city; expressed concern about the increase in toxins in the air nearAmazon Park, especially with the expected increase in housing due to House Bill 2001; read aquote from Wayne Morse. •Councilor Syrett – reported that she met with the Citizens’ Climate Lobby who asked forsupport on federal carbon dividend legislation and expressed interest in meeting with stafffrom the Intergovernmental Relations Committee about it. •City Manager Pro Tem Sarah Medary shared that the CAP 2.0 would have a greater breadth ofcommunity input, including a Mayor’s committee; said the expansion of 64 beds at Dusk toDawn site was designed to address the near-constant 50-person waiting list; announced theCity has six additional plows for future snowstorms; introduced the new City Manager’s OfficeDirector, Brooke Freed. •Mayor Vinis – explained more about upcoming AARP walk audits; noted the STAR voting worksession was tentatively scheduled for April 8. 2. WORK SESSION: Council Process SessionPolicy Analyst Jason Dedrick and City Recorder Beth Forrest introduced the topic.Council Discussion – Council Agenda Delivery Schedule •Councilor Semple –noted the Thursday arrival of materials for council offered too little reviewtime prior to Monday meetings; expressed interest in receiving meeting materials onWednesdays. •Councilor Taylor – expressed interest in receiving meeting materials on Wednesdays. •Councilor Syrett – supported the Wednesday delivery suggestion. •Councilor Yeh – said she liked receiving the meeting materials two weeks in advance, but wassupportive of having at least a couple of business days to make phone calls if a later deliveryschedule was chosen; asked for materials on lengthier items—such as the supplementalbudget—farther in advance. ATTACHEMENT A March 9, 2020, Meeting - Item 2ACC Agenda - Page 3 MINUTES – Eugene City Council Work Session January 13, 2020 Page 2 •Councilor Clark – supported distribution of the presentation materials/handouts in advancebecause they often revealed new information. •Councilor Pryor – supported a Wednesday arrival of meeting materials; asked staff to give someinformation farther in advance when it was a “meaty” topic. •Councilor Zelenka –supported a one-week timeline. •Councilor Evans – supported reverting to the one-week timeline. •Councilor Clark – suggested an index of agenda item topics dating back a couple of years andgoing forward. MOTION and VOTE: Councilor Taylor, seconded by Semple, moved to return to a one-week agenda delivery schedule, but change the date to Wednesday. PASSED: 8:0 Council Discussion – Order of Council Agenda Items •Councilor Taylor – preferred Items of Interest to stay at the beginning of the 5:30 p.m. worksession rather than add to the length of the Public Forum meeting nights. •Councilor Clark – preferred Items of Interest be returned to the 7:30 p.m. meeting because worksessions were too full. •Councilor Pryor – said he valued efficiency and thought council should be flexible and fit theConsent Calendar wherever it made sense on its calendar—even at the 5:30 p.m. work session;noted people sometimes used Public Forum to speak on Consent Calendar items. •Councilor Syrett – did not have a preference about the Consent Calendar; thought Items ofInterest would work well at a 7:30 p.m. meeting when there were often more people present;proposed a six-month pilot. •Councilor Zelenka – noted additional meetings had been added for deliberation because councilneeded more time due in part to the length of Public Forum; thought Items of Interest workedwell at the 7:30 meeting in the past; said annexations and land use issues had sometimes beenmoved to the Consent Calendar but should have been regular agenda items. •Councilor Semple – thought the system of pulling a Consent Calendar item was efficient and thathaving Items of Interest at the 7:30 p.m. meeting would result in people sometimes waiting forPublic Forum to begin. •Councilor Clark – noted voting on annexations could be problematic before Public Forumbecause council may not have the chance to hear from people who would like to comment aboutthem. MOTION: Councilor Clark, seconded by Councilor Zelenka, moved to remove all annexations from the Consent Calendar and have a once a month regular agenda item after the Public Forum titled “Annexations.” •Councilor Pryor – asked whether land use items could be saved for a single meeting a month. •Councilor Clark – suggested a friendly amendment to his motion that annexations, when theyoccur, be dealt with after Public Forum as a regular item. •Councilor Taylor – said she thought anything that was potentially controversial should not beon the Consent Calendar. •Mayor Vinis – noted that staff meet regularly to determine whether items are potentiallycontroversial and that councilors have the right to pull any item off of the Consent Calendar fordiscussion. •Councilor Clark – said removing annexations from the Consent Calendar would enable councilto vote on it at the 5:30 p.m. work session without concern about missing comments any relatedPublic Forum comments. March 9, 2020, Meeting - Item 2ACC Agenda - Page 4 MINUTES – Eugene City Council Work Session January 13, 2020 Page 3 •Councilor Taylor – did not support voting on the Consent Calendar at the 5:30 p.m. worksession because it does not take up much time regardless of where it is on the agenda. •Councilor Semple – preferred not to vote on individual annexations and to hold the ConsentCalendar vote until after Public Forum. •Mayor Vinis – asked the council to consider what problem it was trying to solve. RESTATEMENT OF MOTION and VOTE (with friendly amendments): Councilor Clark, seconded by Councilor Zelenka, moved to separate out and remove annexations from the Consent Calendar and list them as their own individual item after Public Forum during regular council meetings. PASSED: 6:2, Councilors Yeh and Semple opposed. •Councilor Clark – clarified the intention of his motion was to group annexations into a singlevote separate from the Consent Calendar. •Councilor Syrett – voiced her understanding of the motion was as Councilor Clark described. •Councilor Zelenka – thought the vote was not only about annexations, but about other land useissues. •Councilor Clark – agreed with Councilor Zelenka about the need to address land use itemsseparately. •Councilor Semple – supported a six-month pilot of the change. •Mayor Vinis – read a draft motion regarding the timing of the Consent Calendar. •Councilor Taylor – indicated she was not supportive of the draft motion. MOTION: Councilor Taylor, seconded by Councilor Semple, moved to pilot a change to the order of agenda items, scheduling Committee Reports and Items of Interest as well as the Consent Calendar before the Public Forum at regular council meetings. VOTE: 7:1, Councilor Taylor opposed. Council Discussion – Proposed Updates to City Council Operating Agreements •Councilor Semple – questioned whether the last work session of the month was needed; wantedconstituents to know how long they would have to testify in advance of the meeting; raisedconcerns about action items—especially contentious ones—on the agenda for after a PublicForum; pointed out that the bicycle mileage also applied to walking. •Councilor Zelenka –thought the length of the public forums got in the way of council doingbusiness; thought resolutions should go through the same polling process as work sessions. MOTION: Councilor Zelenka, seconded by Clark, moved that resolutions be treated the same as work session items that are scheduled through council polls and the poll needs to reflect the time-sensitivity of the resolution as well. •Councilor Clark – thought most resolutions focused on state and federal issues rather than oncity matters; said the total number of resolutions should be limited. •Councilor Syrett – noted council’s Operating Agreements provided two avenues for councilorsto get items on the agenda and supported both avenues for resolutions. •Councilor Semple – was reluctant to dedicate an entire work session to a resolution. •Councilor Pryor – supported a polling process for resolutions because those without enoughsupport would not get time on the agenda; noted it would be helpful to know if the resolutionwas coming through a board or commission. •Councilor Yeh – thought resolutions should be handled through a separate process from worksession topics. March 9, 2020, Meeting - Item 2ACC Agenda - Page 5 MINUTES – Eugene City Council Work Session January 13, 2020 Page 4 •Councilor Clark – asked for clarification on process; requested work sessions not be held at theend of a meeting. •Councilor Evans – thought the current process for resolutions worked fine. VOTE: PASSED 7:1, Councilor Evans opposed. Council Discussion – Public Forum •Councilor Syrett – thought the presiding official should have discretion to decide the length oftime people could speak at Public Forum; did not support having a lot of items on the agendafollowing Public Forum and did not support work session items at that time. •Councilor Clark – supported administrative changes; noted Wards 4, 5, or 6 were frequentlyunderrepresented and many from Ward 5 did not feel welcome; said there are many peoplewho speak frequently and on the same topic; said limiting constituents to 15 minutes of totaltestimony time per year would save time and allow for different forums. •Councilor Zelenka – thought the purpose of public forum was for the public to bring newinformation and/or complaints—one of many communication tools citizens have access to;thought limits on time and frequency were warranted for council’s time management; said thefirst-come, first-served format was also problematic. •Councilor Taylor – thought public forum was one of the most valuable things council did;opposed to limiting total time for the Public Forum; said she wanted constituents to be able torely on the amount of time they’d have for testimony; said she did not find people repeatingtheir comments to be a problem and thought groups should get more time than individuals. •Councilor Syrett – thought public forum should be used for people to express their opinions oncommunity matters; wanted to explore what role staff could play in facilitating peacekeepingand creating a culture welcoming to all community members; thought staff and security shouldbe prepared to uphold standards of behavior set for the audience; thought there was a need formore respectful speech; supported limiting each speaker to two minutes, limiting total time ofPublic Forum on the agenda, and randomizing speakers. •Councilor Pryor – supported reducing speaking time to two minutes; thought the purpose ofpublic forum was for people to have an opportunity to be heard by council on matters relevantto the city; supported randomizing speaking order; supported a maximum total time of onehour; thought council should maintain an expectation of respectful speech. •Councilor Yeh – said that establishing rules with clear consequences was needed; supportedtwo minutes as long as the time was not reduced to one minute; supported randomization ofspeakers; asked for someone with expertise in equity issues to review proposed rules. •Councilor Evans – supported shortening the forum to two minutes as well as randomization ofspeaking order; thought holding meetings at other venues would be valuable, especially forresidents of wards that were further away from downtown; supported limiting overall time to45 minutes or an hour. •Councilor Semple – supported two-minute comment time; was interested in randomizing;expressed concern about limiting overall length. •Mayor Vinis – noted that randomizing and limiting overall time might work well together. MOTION: Councilor Zelenka, seconded by Councilor Clark, moved to limit testimony to two minutes, to limit the times to two times a month for one hour, and to randomize the order of people speaking once they’ve signed up. •Councilor Syrett – supported the motion and thought the public would adapt to a new system ifcouncil adopted one. •Councilor Clark – thought there should be clear consequences for abuse of the rules. March 9, 2020, Meeting - Item 2ACC Agenda - Page 6 MINUTES – Eugene City Council Work Session January 13, 2020 Page 5 •Councilor Yeh – supported the motion as a pilot. •Councilor Semple – supported some parts of motion and not others and planned to vote against. MOTION TO DIVIDE AND VOTE: Councilor Semple, seconded by Councilor Taylor, moved to divide the motion into three parts. PASSED: 5:4, Councilors Clark, Evans, Pryor and Zelenka opposed, Mayor Vinis in favor. MOTION AND VOTE: Councilor Clark, seconded by Councilor Syrett, moved to postpone and table the main motion until Wednesday. PASSED 8:0. Mayor Vinis adjourned the meeting at 7:16 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Cas Casados) Link to the webcast of this City Council meeting: here. March 9, 2020, Meeting - Item 2ACC Agenda - Page 7 MINUTES – Eugene City Council Meeting January 13, 2020 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 January 13, 2020 7:30 p.m. Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Mayor Vinis opened the January 13, 2020, meeting of the Eugene City Council. 1.ACTION: Election of New Councilor Officers MOTION AND VOTE: Councilor Taylor, seconded by Councilor Semple, moved to elect Emily Semple as President of the City Council for 2020. PASSED: 7:0. MOTION AND VOTE: Councilor Semple, seconded by Councilor Pryor, moved to elect Jennifer Yeh as Vice President of the City Council for 2020. PASSED: 7:0. 2.PUBLIC FORUM1.Joshua Korn – updated council on new developments pertaining to 5G technology.2.David Ivan Piccioni – spoke about a one-celled organism humans could learn from.3.Susan Bliven – spoke on the need for accessory dwelling units, especially for seniors.4.Carmel Snyder – asked council to act to make ADUs easier to develop.5.Jim Neu – wanted council to limit natural gas infrastructure.6. Kathryn Dunn – shared hopes for the short-term rental committee and process.7.Peter Ralph – wanted a climate action plan that would help the city reach its goals.8.Billy – gave an introduction for Thomas Hiura.9.Thomas Hiura – noted a discrepancy between kindness campaign intention and actions.10.Paula Thonney – spoke about her hopes for a fossil-free future.11.Tim Kovash – offered some ideas for council’s review of short-term rentals.12.Albert LePage – wanted an electric vehicle strategy to include action steps and timeline.13.Rouanna Garden – supported EV charging stations, especially in multi-family homes.14.Sid Baum – advocated for fast charge stations for electric vehicles in downtown.15.Linda Heyl – thanked council for extending the work on the climate action plan.16.Jim Ball – shared concerns about reliable electrical infrastructure in the future.17.Anita Van Asperdt – thought the Climate Action Plan 2.0 was more of an inventory.18.Laurie Powell – spoke about how her faith inspired her views on climate change.19.Sophia Reyes – spoke about OSPIRG’s local priorities for the coming year.20.Rowan – spoke about the potential impacts on 5G on people’s health.21.Jodie Smith – spoke of the benefits of short-term rentals to the community.22.Brett Smith – asked for assistance going door to door for the 2020 census.23.Kaarin Knudsen – requested council waive system development charges. ATTACHMENT B March 9, 2020, Meeting - Item 2ACC Agenda - Page 8 MINUTES – Eugene City Council Meeting January 13, 2020 Page 2 24.Stefan Strek – spoke about the ability to get free coffee at local banks.25.Julie Lambert – asked for humane treatment of people without homes through winter.Council Discussion: •Councilor Semple – expressed appreciation about comments on free buses; expressedconcerns about homeless residents not being able to find shelter in the cold weather. •Councilor Syrett – shared that the ad-hoc committee on short-term rentals wouldinclude members of many different constituencies. 2.CONSENT CALENDAR A.Approval of City Council Minutes November 11, 2019, Work Session November 11, 2019, Meeting December 9, 2019, Work Session December 9, 2019, Meeting B. Approval of City Council Tentative Agenda C.Authorization of City Manager to Transfer a Small Strip of Madison Street Right- of-Way Back to its Owner D.Adoption of a Resolution Annexing Land to the City of Eugene (Assessor’s Map 17- 04-02-14, Tax Lot 100, Located at 4199 Scenic Drive)(City File: Senderling, Claire; A-19-5) MOTION AND VOTE: Councilor Semple, seconded by Councilor Yeh, moved to approve the items on the Consent Calendar. PASSED 8:0. The meeting adjourned at 8:42 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Cas Casados) Link to the webcast of this City Council meeting: here. March 9, 2020, Meeting - Item 2ACC Agenda - Page 9 MINUTES – Eugene City Council Work Session January 15, 2020 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 January 15, 2020 12:00 p.m. Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka, Jennifer Yeh, Mike Clark, Claire Syrett, Chris Pryor Councilors Absent: Greg Evans Mayor Vinis opened the January 15, 2020, work session of the Eugene City Council. 1.Executive Session An executive session was held pursuant to ORS 192.660(2)(e). 2. WORK SESSION: City Council Process SessionCity Manager Pro Tem Sarah Medary and City Attorney Kathryn Brotherton reminded councilwhere its conversation on piloting several changes to Public Forum ended at its work sessionearlier that week; there were three motions on the table from the previous work session.Council began with a discussion on the motion limiting the Public Forum time to two minutes. MOTION: Councilor Zelenka, seconded by Councilor Clark, moved to limit testimony to two minutes. Council Discussion: •Councilor Yeh – asked for clarification of whether the motion for change was for a six-month trial. •Councilor Semple – expressed concern about the public’s response and advocated for a six-month review; Councilors Zelenka and Clark accepted the idea as a friendly amendment. VOTE (with friendly amendment): PASSED 7:0 Mayor Vinis reminded council that the second motion from the previous work session was to limit Public Forums to twice monthly for 60 minutes each. MOTION: Councilor Zelenka, seconded by Councilor Clark, moved to limit the times for Public Forum to two times a month for one hour. Council Discussion Councilor Semple – offered a friendly amendment for a six-month review of the changes;Councilors Zelenka and Clark accepted the friendly. Councilor Taylor – thought Public Forum should last for as long as it would take to hear allthe speakers who signed up. Councilor Semple – supported ending Public Forum after 90 minutes. Councilor Syrett – supported Councilor Semple’s 90-minute Public Forum idea. ATTACHMENT C March 9, 2020, Meeting - Item 2ACC Agenda - Page 10 MINUTES – Eugene City Council Work Session January 15, 2020 Page 2 Councilor Clark – expressed concern that randomizing speakers for Public Forum wouldstill result in limiting newer voices who did not get the chance to speak to council; preferredlimiting each speaker to 15 minutes per year. Councilor Pryor – was supportive of a 60-minute Public Forum, given that it was longerthan any other city, including Portland. Councilor Zelenka – noted Eugene’s Public Forum was more than twice the length of anyother city; thought the repetition of speakers was not contributing to more knowledge andwas getting in the way of council’s business. Councilor Yeh – thought the repetition of the same speakers was the biggest problem; wassupportive of a 90-minute forum, but not a 60-minute forum; thought council’s need formore work time was not necessarily due to the length of Public Forum. Mayor Vinis – noted that 90 minutes was enough time for 45 speakers and that theupcoming discussion regarding randomization of speakers may be the time to address otherissues. Councilor Semple – thought limiting the speaking time to two minutes would still result inan overall reduction in Public Forum time; voiced concern about limiting accessibility tocouncil; said she planned to make a friendly amendment for 90 minutes; the friendly wasnot accepted. Councilor Clark – said council was very accessible to the public compared to legislativebodies of its type and size; thought Public Forum had become about performance ratherthan sharing new information and ideas with council. Councilor Taylor – was supportive of a 90-minute Public Forum; thought one of thepurposes of public forum was for people to talk to the community; opposed a 60-minutePublic Forum. Councilor Pryor – did not think Public Forum should be an opportunity for communitymembers to speak to one another or provide entertainment for themselves or each other;agreed with Councilor Yeh that one of the problems was with the small number of speakerswho came repeatedly and said he would be willing to have a 90-minute Public Forum aslong as there was a variety of speakers making testimony that was effective, appropriateand addressed to City Council. Councilor Semple – was concerned about free speech issues; questioned how limiting timewould deal with repetitive speakers or those who wanted to entertain. MOTION TO AMEND and VOTE: Councilor Semple, seconded by Councilor Yeh, moved to amend the 60-minute Public Forum limit to 90 minutes. PASSED 5:2, Councilors Clark and Zelenka opposed. VOTE on AMENDED MOTION (with friendly amendment): PASSED 7:0 Mayor Vinis reminded council of the third motion on the table from the previous work session regarding randomizing the order of speakers at Public Forum. MOTION: Councilor Zelenka, seconded by Councilor Clark, moved to randomize the order of people speaking once they’ve signed up. Council Discussion Councilor Clark – asked for clarification on how randomizing of speakers might work;expressed concern about the motion not addressing the lack of variety of speakers. Councilor Taylor – opposed the proposal to randomize speakers’ names. Councilor Zelenka – thought randomization would help with some of the equity and“gaming the system” issues; said the entertainers and repetitive speakers were still a March 9, 2020, Meeting - Item 2ACC Agenda - Page 11 MINUTES – Eugene City Council Work Session January 15, 2020 Page 3 problem and that limiting the number of times individuals could speak to council was still necessary; suggested people speaking about the topics on council’s tentative agenda or those who haven’t spoken as frequently go first. Councilor Syrett – pointed out a couple of ways speakers were able to “game” the systemcurrently; thought Councilor Zelenka’s idea of splitting up the speakers between upcomingcouncil topic areas and general comments was worth trying. Councilor Yeh – thought the motions did not address engaging new people; thought thesteps to limit frequent speakers should be paired with investing in engaging new speakers. Councilor Pryor – asked for clarification on the legal requirements surrounding publicforum; did not think the number of times someone testified was as persuasive orconstructive as a good argument; thought outreach about the purpose of public forum andhow to effectively get your ideas to council was important. •Councilor Semple – asked whether council was considering changing the sign-up window;proposed a friendly amendment to review the new practice after six months; CouncilorsZelenka and Clark accepted the friendly. Councilor Clark – asked for clarification from Councilor Zelenka on legislative intent and onwhether the motion applied to public hearings as well; asked for clarification on the legalityof randomizing speakers. Councilor Zelenka – questioned whether the motion would address the problems they weretrying to solve; suggested a friendly amendment (to his own motion) that council limitpeople to speaking once monthly; the friendly was accepted by the second, Councilor Clark MOTION TO DIVIDE and VOTE: Councilor Semple, seconded by Councilor Syrett, moved to divide the randomization portion of the motion from the limiting of speakers portion of the motion. PASSED: 5:2, Councilors Clark and Zelenka opposed. VOTE ON SPEAKER RANDOMIZATION (with friendly amendment): PASSED 5:2, Councilors Semple and Taylor opposed. VOTE ON ONCE PER MONTHLY SPEAKER LIMIT: FAILED 3:4, Councilors Clark, Pryor and Zelenka in favor. Assistant City Manager Kristie Hammit gave a brief report regarding a shooting earlier that day near Autzen Stadium. The meeting adjourned at 1:32 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Cas Casados) Link to the webcast of this City Council meeting: here. March 9, 2020, Meeting - Item 2ACC Agenda - Page 12 MINUTES – Eugene City Council Work Session January 22, 2020 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 January 22, 2020 12:00 p.m. Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans Councilors Absent: Claire Syrett, Chris Pryor Mayor Vinis opened the January 22, 2020, meeting of the Eugene City Council. 1.Work Session: Eugene Water & Electric Board Water Storage and Transmission Improvements ProjectsCity Manager Pro Tem Sarah Medary introduced EWEB General Manager Frank Lawson whopresented background information to supplement future bond authorization requests for EWEBcapital improvements. Councilor Zelenka – said that EWEB water is the best tasting water on the West Coast; asked ifHawkins Reservoir has the same issues as the College Hill Reservoir; asked about the timelinefor projects and the status of the plan for creating a second/back-up source of water; askedabout the 89 million gallons of water in storage and how may days of water that would provide;talked about spreading out sides for emergency water; asked for an explanation of how manygallons of water per person per day are recommended in an emergency; reported that Salemhad an outbreak in their water supply that forced people to not drink the water and asked ifEugene was at risk for the same type of event. Councilor Taylor – reminded the council to account for emergency water for dogs; asked aboutthe 40th Avenue site, including what is there, what will be there and whether it will still provideopen space for the public to use; asked if stored emergency water should be changedperiodically; said that her sisters in Illinois pay less for water than her, but the quality is poor;asked how Eugene’s prices compare to others; asked if she should leave the water running for afew minutes before drinking; asked about the aesthetics and trees at the Potter and 36th streetlocation; said she’s glad EWEB is looking at ways to get water closer to where people live duringemergencies. Councilor Clark – said he’d like to the City Council and the EWEB Board to meet for aconversation; talked about how this item was pulled form the Consent Calendar to get moreinformation and have further conversation about it; said most people don’t think about thejurisdiction of the City versus EWEB when it comes to serving them and asked to know what theCity can do to make their mutual plans work better together; reminded the council that EWEBand the City serve the same folks; talked about grouping issues together during negotiations;said as time goes on there will be more community questions and wanted to discuss theimportance of shared goals. Councilor Evans – asked how EWEB handles issues related to people putting waste in the riverand how that affects the system; asked what agency enforces dumping along the river; askedabout EWEB’s customer assistance program and if there are other measures being taken tomake sure costs are held down for people who don’t have the resources to keep pace with theirbills; asked how EWEB works with the City around these issues; asked for an update aboutsmart meters and any information about the health of this technology. ATTACHMENT D March 9, 2020, Meeting - Item 2ACC Agenda - Page 13 MINUTES – Eugene City Council Work Session January 22, 2020 Page 2 Mayor Vinis – said that council leadership, EWEB leadership, the City Manager, and EWEBgeneral manager are all meeting on a quarterly basis. Councilor Evans – asked if there was a price difference in having standard meters versus smartmeters. 2.WORK SESSION: City Council Process SessionCity Recorder Beth Forrest summarized the recent actions council took related to public forumchanges and the potential actions for council to take. Councilor Semple – asked for clarification about the fifth Wednesday meeting; asked if councilcould add walking in addition to bicycling for mileage reimbursement; asked for staff to keepthe timer going after councilors have used their three minutes. Councilor Clark – asked if there was anything statutory preventing council from includingwalking reimbursement and expenses; said he was looking for the legislative intent whenbicycling was added and what the implications might be if they changed it to alternative modesof transportation. MOTION: Councilor Semple, seconded by Councilor Yeh, moved to update Section 1.02 Work Sessions to reflect that work sessions will be scheduled on the second, third, fourth, and fifth Wednesdays of the month. Additional 5:30 p.m. work sessions will be scheduled on the third Monday of the month, as needed. Councilor Semple – asked for clarification about if it was only third the Monday meeting “asneeded”. Councilor Clark – asked who determined whether a meeting is needed and what would happenif the Mayor and City Manager disagreed about if a meeting was needed. Councilor Taylor – asked if City Council ever formally decided to have the third Monday worksession. VOTE: PASSED 6:0. MOTION: Councilor Semple, seconded by Councilor Yeh, moved to add Section 3.06 Action Items to reflect that, in general, action on ordinances and councilor-introduced resolutions will be placed on regular meeting agendas and will be scheduled after the Public Forum. (Note: This motion does not preclude taking action on items during work session or other portions of the meeting.) Councilor Semple – asked who decides if an action item occurs during a work session or after aforum; said she would not support this motion. Councilor Clark – asked Councilor Semple why she was not going to vote in favor of the motion;asked if this motion would still allow councilors to raise items at the 5:30 p.m. work sessions. Mayor Vinis – welcomed councilors to share their preferences about timing on items with her. Councilor Clark – said councilors can always make a motion to move specific items to a certaintime if they have a majority, which could provide a remedy. VOTE: PASSED 5:1, Councilor Semple opposed. MOTION: Councilor Semple, seconded by Councilor Yeh, moved to update Section 7.02 Meeting Guidelines to clarify that, whenever possible or practicable, every effort is made to contact other members of the council to inform them of an intent to make a motion at least 24 hours in advance of the meeting. March 9, 2020, Meeting - Item 2ACC Agenda - Page 14 MINUTES – Eugene City Council Work Session January 22, 2020 Page 3 Councilor Taylor – asked what “every effort” means; says she objects to saying councilors haveto make every effort. Councilor Clark – said “whenever possible” helps the idea of no surprises and gives people timeto think about it; said he will vote in favor because the motion also includes “practicable,”noting that it may be politically impractical to give notice in advance and the way the motion isworded still provides flexibility. VOTE: PASSED 6:0. MOTION: Councilor Semple, seconded by Councilor Yeh, moved to update Section 10.03 Local Expenses to reflect the current bicycle mileage reimbursement rate of $.26/mile. Councilor Semple – said she thinks alternative methods of transportation deserve areimbursement and that the intention is to encourage alternative forms of transportation; saidwithout including the alternative forms, there is an incentive for people to drive. Councilor Clark – offered a friendly amendment to update Section 10.03 Local Expenses toreflect that alternative forms of transportation, including walking and biking, have a mileagereimbursement rate of $.26/mile (friendly accepted). Councilor Zelenka – asked for clarification about how the mileage rate is determined. Councilor Yeh – asked about bus transportation; said councilors already get a free bus pass andit wouldn’t be right to also get paid to ride the bus that they’re riding for free. Mayor Vinis – suggested using active transportation, which would cover biking and walking,instead of alternative forms of transportation. Councilor Clark – said he was not okay with active transportation wording because it leaves outa few modes of transportation; proposed language that says reimbursement for alternativeforms of transportation that are not otherwise subsidized or reimbursed. Councilor Semple – said she thought it was appropriate to explicitly exclude buses from theoriginal motion. Councilor Evans – asked for clarity on how the rate per mile amount is calculated and if it is tiedto the federal rate for automotive transportation and if cost of living is built into it; asked if theIRS has a standard for bike mileage. Councilor Semple – noted that the bicycle/walking rate had not been adjusted for years like theautomobile rate, so the big jump reflects this gap. MOTION (with friendly amendments) AND VOTE: Councilor Semple, seconded by Councilor Yeh, moved to update Section 10.03 Local Expenses to reflect that alternative forms of transportation, including walking and biking and excluding buses, have a mileage reimbursement rate of $.26/mile. PASSED 6:0. MOTION: Councilor Semple, seconded by Councilor Yeh, moved to update Section 10.04 Spouse/Guest Expenses to replace all references to “spouse” with “partner.” Councilor Taylor – asked what current expenses are covered for spouses; suggested it saycompanion instead of partner; said there are many things that are not fair to single people. Councilor Semple – asked how this would be interpreted without a definition for partner; saidshe thought it would be more appropriate to say guest. March 9, 2020, Meeting - Item 2ACC Agenda - Page 15 MINUTES – Eugene City Council Work Session January 22, 2020 Page 4 MOTION (with friendly amendment) AND VOTE: Councilor Semple, seconded by Councilor Yeh, moved to update Section 10.04 Spouse/Guest Expenses to replace all references to “spouse” with “spouse, partner, or guest.” PASSED 6:0. The meeting adjourned at 1:23 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Elena Domingo) Link to the webcast of this City Council meeting here. March 9, 2020, Meeting - Item 2ACC Agenda - Page 16 MINUTES – Eugene City Council Work Session January 27, 2020 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 January 27, 2020 5:30 p.m. Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Councilor Semple opened the January 27, 2020, work session of the Eugene City Council in the absence of Mayor Vinis. 1.UPDATE: Eugene Public Library – Year 3 Levy ReportDirector of Library, Recreation and Cultural Services Renee Grube and Library ServicesDirector Will O’Hearn reported on the third year of the Library Levy funds.Council Discussion Councilor Clark – told a story of his recent use of the Library; asked whether staffthought more growth was needed, what the impact of school library closures hasbeen on the City Library, and what public and private partnerships may be possible. Councilor Taylor – expressed disappointment that there were no branch libraries inSouth Eugene; asked about the possibility of eliminating fines for adult patrons andbringing back the bookmobiles. Councilor Syrett – expressed appreciation for the good work over the past year. Councilor Semple – expressed concern about equity of branch libraries andsupported the elimination of fines for adult patrons; expressed appreciation for theprogramming activities and interest in a long-term funding plan. 2.WORK SESSION: City Manager AttributesDirector of Employee Resource Services Randi Bowers-Payne introduced the topic.Council Discussion Councilor Clark – supported changing “proven leadership” to “innovativeleadership.” Councilor Taylor – read list of attributes important to her: transparency, follow-up,plenty of information, no pressure to act, a facilitator rather than a leader, open toall segments of the community. Councilor Syrett – agreed with Councilor Clark and was supportive of the attributesfrom 2008; agreed with Councilor Taylor that operating with transparency wasimportant. Councilor Pryor – said he thought the City Manager needed to lead the Cityorganization; noted communication was important and that being able to do so wasa byproduct of being well-organized; agreed with Councilor Syrett that transparencywas key; also wanted someone who was authoritative, authentic and accountable. ATTACHMENT E March 9, 2020, Meeting - Item 2ACC Agenda - Page 17 MINUTES – Eugene City Council Work Session January 27, 2020 Page 2 Councilor Zelenka – said he thought the following four attributes were critical:works well with council, has budget and fiscal acumen in City matters, approachableleadership style with staff, and innovative approach to problem-solving. 3.CONSENT CALENDAR A.Approval of City Council Minutes December 11, 2019, Work Session January 8, 2020, State of the City B. Approval of City Council Tentative Agenda C.Adoption of A Resolution Approving a Low-Income Rental Housing Property Tax Exemption Renewal for Oakwood Manor D.Adoption of a Resolution Authorizing the Issuance and Sale of Electric Utility Revenue Refunding Bonds and Providing for Related Matters; and Adoption of a Resolution Authorizing the Issuance and Sale of Water Utility System Revenue Bonds and Revenue Refunding Bonds and Providing for Related Matters. MOTION: Councilor Semple, seconded by Councilor Yeh, moved to approve the items on the Consent Calendar. Councilor Zelenka – asked to pull Item C for discussion. VOTE: PASSED 8:0 Councilor Zelenka – recognized the importance of the LIRHPTE program for thedevelopment and retention of affordable housing. VOTE ON ITEM 3C: PASSED 8:0 The meeting adjourned at 7:02 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Cas Casados) Link to the webcast of this City Council meeting here. March 9, 2020, Meeting - Item 2ACC Agenda - Page 18 MINUTES – Eugene City Council Work Session January 29, 2020 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 January 29, 2020 12:00 p.m. Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Emily Semple opened the January 29, 2020, work session of the Eugene City Council in Mayor Vinis’ absence. 1.WORK SESSION: Urban Reserves PlanningSenior Planner Rebecca Gershow and Planning Director Alissa Hansen gave an update regarding theurban reserves project, including outreach process, study area, land supply, land suitability, anddevelopment options.Council Discussion: •Councilor Clark – asked questions about the legal reasons for amending the Metro Plan;requested a timeline for when the process would be completed; asked if there had been policyassumptions made previously and if they had been voted on; voiced strong concerns about theuse of Portland State’s numbers, without consideration of other factors. •Councilor Zelenka – addressed the policy assumptions question raised by Councilor Clark;stated that this was to be a regularly scheduled process; asked about the development optionsand requested more detail; questioned the removal of the south airport section. •Councilor Pryor – clarified that the lands are based on suitability and not affordability;questioned the ability to research which lands could be developed at a lower cost; encouragedconsideration of affordability of development when looking at the 400 acres, to help with theaffordability housing issue. •Councilor Semple – agreed with Councilor Pryor’s position on the affordability issue;questioned the population estimate numbers in the presentation; asked if the urban reserveswill need to be adjusted based on the numbers. •Councilor Clark – appreciated what Councilor Pryor stated about affordability; questioned thegrowth and population number differences; discussed the average population calculationsprovided by PSU and asked what can be done if the numbers are radically off; spoke about thefrequency of the PSU numbers and the long-term effect on some policy decisions. •Councilor Zelenka– reminded council of the previous Urban Growth Boundary planningprocess; asked about the triple bottom line sounding board and the outcome of the analysis;asked if some of the areas will be being taken out of the analysis as the result of feedback fromthe group; said that it is the committees’ purpose to delve into the details, further and asked forthe names and the groups who were involved. •Councilor Taylor – concurred with Councilor Zelenka about wanting to know who was in themeetings; expressed concern about climate change and the preservation of the open space,forest and agricultural land; spoke about single and multi-family options and limiting what andwhere to build; expressed disappointment about having the urban reserves and supportedpreserving the urban growth boundary ATTACHMENT F March 9, 2020, Meeting - Item 2ACC Agenda - Page 19 MINUTES – Eugene City Council Work Session January 29, 2020 Page 2 2.WORK SESSION: 1059 Willamette Street Acquisition and DispositionCommunity Development Director Michael Kinnison, Grants Manager Stephanie Jennings, andDevelopment Investment Liaison Allison Camp provided information about the 1059 WillametteBuilding, the former LCC building. The staff explained the need for affordable housing includingplans, policies, initiatives, environmental review, financial feasibility analysis, community outreach.Council Discussion: •Councilor Taylor – asked whether CDBG funds can be used for housing or a shelter; expressedreluctancy to vote in favor; spoke about the need for a downtown shelter and wantedclarification that the purchase of the building would only be for housing. •Councilor Syrett – supported the proposed use of the building and the use of CDBG funds;preferred housing over shelter at this location; asked about the 80 percent AMI and the abilityfor people to move from other lower-income housing; spoke about the need for affordablegrocery stores and places to have a prescription filled for the downtown residents. •Councilor Clark – asked about requirements for the RFP; said he felt the City should not be inthe development business but acknowledged the need for involvement to achieve affordablehousing; asked what would happen if the building is sold. •Councilor Zelenka - clarified the use of CDGB funds and the 80 percent AMI requirement; askedhow many units were being planned, about interest in the RFP, and whether the constructionexcise tax could help the project; expressed concern about the age of the building; agreed withCouncilor Syrett about the building’s use for housing instead of a shelter and that downtownlacks grocery options; expressed support for both motions. •Councilor Pryor – expressed support for plans for the building and the use of the CDBG funds. •Councilor Clark – asked about the ability to amend the RFP so a local development company canbe a respondent; asked about the RFP criteria already built into motion two. •Councilor Semple – expressed support for doing something with the site; spoke about having ashelter at that location but hoped a small shelter near the downtown core would be created. MOTION AND VOTE: Councilor Yeh, seconded by Councilor Taylor, moved to authorize the City Manager to acquire the property at 1059 Willamette (formerly the LCC Downtown Center) using $500,000 of Community Development Block Grant funds. PASSED 8:0. MOTION AND VOTE: Councilor Yeh, seconded by Councilor Taylor, moved to direct City Manager to dispose of the property at 1059 Willamette (formerly the LCC Downtown Center) with the Land Acquisition for Affordable Housing property disposition process outlined in Attachment A. PASSED 8:0. The meeting adjourned at 1:28 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Carolyn Dimick-Kronberger) Link to the webcast of this City Council meeting here. March 9, 2020, Meeting - Item 2ACC Agenda - Page 20 MINUTES – Eugene City Council Meeting February 10, 2020 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 February 10, 2020 7:30 p.m. Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Mayor Vinis opened the February 10, 2020, meeting of the Eugene City Council. 1.Committee Reports and Items of Interest •Councilor Taylor – expressed concern that bus service in south Eugene is in danger of being cut,noting the importance of good bus service to meet Climate Recovery goals; encouragedeveryone to read the article in Saturday’s paper about short-term rentals and announced thetopic will be address at the City Club on March 6. •Councilor Yeh – mentioned that Transit Tomorrow is a proposal, not a finished plan; changeshave been made and a new proposal will be rolled out soon taking into account public feedback;announced that Casa Cultural Frida Kahlo is a new non-profit in the community whose missionis to honor and celebrate Mexican culture; said she attended a town hall focused on the “AbolishMovement” which seeks to raise awareness of human trafficking issues and reported that theJunior League has taken up human trafficking awareness as its primary campaign to work on inthe coming years. •Councilor Clark – reported that there had been a “protest” in a local restaurant on Saturday thatwas not a protest but an assault on a local business and its patrons, designed with intimidationin mind; said he believed it was a criminal act against a person who has spoken out about thelawlessness occurring in the community. •Mayor Vinis – said she missed the last council meetings in January because she was on theannual United Front trip, during which she went to 40 meetings over two days to advocated forfederal funds to address a diversity of local issues, including funding for brownfieldsredevelopment and restoring riparian habitat; announced she would participate in TrashyTuesday with the Willamette Riverkeepers. •Councilor Clark – clarified that the restaurant that was the victim of the protest was the ElkHorn Brewery and encouraged community members to support the business. 2.Consent CalendarA.Approval of City Council Tentative Agenda MOTION AND VOTE: Councilor Semple, seconded by Councilor Yeh, moved to approve the items on the Consent Calendar. PASSED 8:0. 3.Public Forum1.Joe Schmidlin – spoke about the positive impact of short-term rentals in the community.2.Andrea Nelson – spoke about the positive experience of hosting a short-term rental.3.Rowan – talked about concerns with 5G technology.4.Joshua Korn – talked about concerns with 5G technology.5. David Ivan Piccioni – made comments related to parking and City Hall.6.Paulina Romo – shared concerns about losing her Airbnb if affected by new regulations.7.Todd Boyle – talked about the auditor measures from a few years ago and homelessness. ATTACHMENT G March 9, 2020, Meeting - Item 2ACC Agenda - Page 21 MINUTES – Eugene City Council Meeting February 10, 2020 Page 2 8. Valerie Harris – spoke about short-term rental meeting needs that hotels cannot.9.Lin Woodrich – asked when Envision Eugene will be implemented in Bethel.10. Kathryn Dunn – said that short-term rentals are not the reason for Eugene’s housing shortage.Council Discussion: •Councilor Clark – addressed comments from about the City’s authority over EWEB utility polesby noting that if the utility poles were houses, it is the owner’s decision about whether or not torent the house; EWEB can decide whether to rent space or not and determine the conditionsunder which that space is rented. •Councilor Syrett – responded to Mr. Boyle that she agreed the City needs to do a better job ofinforming the community about the progress being made to implement the TAC report; said shehopes the City and County can do a better job about updating the public, noting the challengepresented by no longer having a locally owned newspaper; said that the budget the City has setaside for welcoming visitors to the 2021 championships includes doing beautification alongHighway 99; thanked Airbnb hosts for their input on how they use their rentals and welcomethe community. •Councilor Evans – talked about proposed changes in Transit Tomorrow and supported lettingthe process work itself out before making a final determination about whether it’s successful;talked about Bethel development and said the area needs a plan for in-depth commercial retailand housing development; said Envision Eugene should be implemented in Bethel similar to theRiver Road/Santa Clara process.The meeting adjourned at 8:13 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Elena Domingo) Link to the webcast of this City Council meeting here. March 9, 2020, Meeting - Item 2ACC Agenda - Page 22 MINUTES – Eugene City Council Work Session February 19, 2020 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 February 19, 2020 12:00 p.m. Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans Councilors Absent: Claire Syrett, Chris Pryor Mayor Vinis opened the February 19, 2020, work session of the Eugene City Council. 1.Executive Session: Pursuant to ORS 192.660(2)(e)City Council met in Executive Session pursuant to ORS 192.660(2)(e).The council reconvened in public session. MOTION AND VOTE: Councilor Yeh, seconded by Councilor Clark, moved to direct the City Manager to schedule a public hearing regarding an ordinance extending by six months the term of Northwest Natural Gas company’s franchise agreement. PASSED: 5:1, Councilor Taylor opposed. 2.Work Session: Fuels Reduction UpdateEugene Springfield Fire Department Chief Chris Heppel and AIC Fire Marshal Amy Linder, alongwith staff from Oregon Department of Forestry, Eugene Parks and Open Space, and the NorthwestYouth Corp, gave an update about the wildland urban interface fuels reduction project. Communityengagement, education, fuels redaction, and workforce development were primary topics.Council Discussion Councilor Semple – thanked staff and expressed gratitude for the work. Councilor Clark – appreciated the collaborative nature of the work and spoke about ongoingeducation outreach to children; asked if there is quantifiable evidence that the work hasincreased public safety. Councilor Zelenka – appreciated the collaboration of the groups involved; asked about the nextsteps of the project; expressed support for including funding for the project in the upcomingbudget. Councilor Taylor – spoke about living in the area of the pilot project and encouraged continuedneighborhood involvement; expressed desire to ban fireworks; asked staff about enforcementoptions, including new ordinances, requirements or fines; spoke to the importance of a strongnuisance ordinance. Mayor Vinis – talked about opportunities to involve CERT volunteers in the work; addressednuisance code violations, community involvement and education; stated that the project waspresented on a national level and there is interest in creating a model program.The meeting adjourned at 1:25 p.m. Respectfully submitted, ATTACHMENT H March 9, 2020, Meeting - Item 2ACC Agenda - Page 23 MINUTES – Eugene City Council Work Session February 19, 2020 Page 2 Beth Forrest City Recorder (Recorded by Carolyn Dimick-Kronberger) Link to the webcast of this City Council meeting here. March 9, 2020, Meeting - Item 2ACC Agenda - Page 24 MINUTES – Eugene City Council Work Session February 26, 2020 Page 1 MINUTES Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 February 26, 2020 12:00 p.m. Councilors Present: Betty Taylor, Emily Semple, Alan Zelenka, Jennifer Yeh, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Councilor Semple opened the January 27, 2020, work session of the Eugene City Council. Councilor Syrett joined the meeting at 12:25 p.m. 1.WORK SESSION: Parks and Recreation System Development Charge Methodology UpdateParks and Natural Resource Planner Carolyn Burke and Interim Public Works Director MattRodrigues introduced the topic.Council Discussion Councilor Clark – asked for clarification on stormwater system development charges;expressed support for Option 4 and interest in suspending SDCs for accessory dwellingunits; said that affordable, smaller homes become available as people move out of thembecause they move into larger homes. Councilor Zelenka – expressed support for adopting the proposed project list; asked whatthe comparison was between Portland’s and Eugene’s rates; appreciated that the modelsupported small housing and transportation access; expressed support for a two-yearphase-in of the fee increase. Councilor Pryor – wanted to figure out how to increase the number of smaller, affordablehomes built; was most interested in Options 2 and 3. Councilor Yeh – agreed with Councilor Pryor in support of Options 2 or 3; was willing tophase in the fee increase. Councilor Evans – was interested in a fifth option that would include no increase in the firstyear, a 20 percent increase in the second year, and a phased increase for two years afterthat. Councilor Semple – asked for clarification on what would occur between years one and twoin Options 5 and 3. Councilor Syrett – weighed the need to increase housing while also continuing to fund parksdevelopment; supported the proposed Option 5. Councilor Clark – supported keeping the current fees for two more years; interested in acomparison between in-market cities nearby (including Veneta, Creswell, etc.); raised theidea that the increase could occur over ten years’ time. Councilor Zelenka – thought the comparison between Eugene and its competitors for wherepeople wanted to build were with cities like Corvallis and Bend and that the $500 differencebetween Eugene and Springfield would not make much of an impact in the overall choice ofwhere to build locally. Councilor Pryor – said he looked forward to a rate structure that encourages buildingsmaller; supported Option 5. Councilor Syrett – asked about the impact of the change in the administrative fee. Councilor Clark – thought Option 5 would result in builders choosing to build elsewhere andwanted to see a slower rate change over ten years; asked how the administrative fee mightbe used to eliminate fees for SDCs. ATTACHMENT I March 9, 2020, Meeting - Item 2ACC Agenda - Page 25 MINUTES – Eugene City Council Work Session February 26, 2020 Page 2 Mayor Vinis – expressed interest in putting the motions on the table to determine whether asecond work session would be needed. Councilor Taylor – supported the first two motions and wanted to delay voting on the feestructure timing. Councilor Zelenka – thought there was enough support to adopt Option 5 and wanted tovote rather than delay. Councilor Semple – noted that when people moved to larger homes, their smaller homeswere often demolished; asked what the lost revenue might be depending on each choice. Councilor Zelenka – offered a rough figure of lost revenue resulting from a delay inimplementation of the new fee structure. MOTION AND VOTE: Councilor Semple, seconded by Councilor Yeh, moved to direct the City Manager to prepare for adoption a reduction in the SDC administrative fee from nine percent to five percent. PASSED: 8:0 MOTION AND VOTE: Councilor Semple, seconded by Councilor Yeh, moved to direct the City Manager to prepare for adoption the proposed project list and components of the proposed methodology to ensure funding for 2018 Parks and Recreation bond measure projects. PASSED 7:1, Councilor Clark opposed. MOTION AND VOTE: Councilor Evans, seconded by Councilor Syrett moved to direct the City Manager to prepare Option 5 for adoption. PASSED: 6:2, Councilors Clark and Taylor opposed. MOTION AND VOTE: Councilor Semple, seconded by Councilor Yeh, moved to direct the City Manager to prepare for adoption an SDC adjustment for large multi-family units that implement Envision Eugene and Climate Recovery goals. PASSED: 7:1, Councilor Taylor opposed. 2.WORK SESSION: E-Scooters and MicromobilityTransportation Planning Intern Karen Mason and Transportation Planning Manager RobInerfeld introduced the topic.Council Discussion Mayor Vinis – asked for clarification on the definition of a shared use path. Councilor Semple – shared a personal story about being hit by an e-scooter and did notsupport having them on sidewalks; said that if a pilot was implemented, she wanted asmany options as possible as well as scooters with seats and baskets; wanted to requirehelmets and consider equity concerns. Councilor Zelenka – shared his experience with using scooters in a couple of different cities;thought they were an important tool for reducing greenhouse gases; thought parking spotswere helpful, technology was very helpful for controlling speed and educating about use Councilor Taylor – said she thought there were problems with parking and sidewalk use,and that scooters were a hazard generally; thought e-bikes were already a problem onshared use paths. Councilor Pryor – said he was focused on rider behavior for all mobility devices and that apilot was an opportunity to see how safely the City could get people to ride. Councilor Clark – expressed concern about the interaction between scooters and cars; didnot think the City should expend any funds for this service when there were so many othermore pressing needs. March 9, 2020, Meeting - Item 2ACC Agenda - Page 26 MINUTES – Eugene City Council Work Session February 26, 2020 Page 3 Councilor Yeh – expressed concerns but supported a pilot program; thought a longer trialperiod would be helpful; asked for clarification on the location of the pilot within the city;wanted to ensure people outside of downtown would have the opportunity to use them. Councilor Evans – said he shared the concerns of Councilors Semple and Taylor; sharedpersonal experiences with e-scooters; asked how many cities have banned e-scooters due tosafety issues; was hesitant to support a pilot and wanted to learn from the experiences ofother cities. Councilor Syrett – asked staff to speak more about how geo-fencing might be used; thoughtEugene could incorporate best practices into its pilot to alleviate some concerns, and thatthe City needed to encourage people to travel without their cars; wanted a city-wide pilot. MOTION AND VOTE: Councilor Semple, seconded by Councilor Yeh, moved to extend the meeting by 10 minutes. PASSED 8:0 Councilor Taylor – did not support a pilot and wanted to know who would issue fines;thought it might discourage people from biking and walking, and draw riders away frombuses. MOTION: Councilor Semple, seconded by Councilor Yeh, moved to direct the City Manager to bring back for council consideration an ordinance amending the code to allow the administrative establishment of a pilot program for licensing e-scooter share services in Eugene. Councilor Semple – expressed support for the pilot. VOTE: PASSED 6:2, Councilors Taylor and Evans opposed. Councilor Clark – asked for clarification on where people could use e-scooters currently. MOTION AND VOTE: Councilor Semple, seconded by Councilor Yeh, moved to direct the City Manager to bring back for council consideration an ordinance amending the code to allow e-scooters and other electric micromobility devices (e.g., e-skateboards) on shared use paths (outside of East Alton Baker Park). PASSED 6:2, Councilors Taylor and Evans opposed. The meeting adjourned at 1:42 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Cas Casados) View the video recording of the meeting here. March 9, 2020, Meeting - Item 2ACC Agenda - Page 27 CC Agenda - Page 28 March 9, 2020, Meeting – Item 2B EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Approval of Tentative Working Agenda Meeting Date: March 9, 2020 Agenda Item Number: 2B Department: City Manager’s Office Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 ISSUE STATEMENT This is a routine item to approve the City Council Tentative Working Agenda. BACKGROUND On July 31, 2000, the City Council held a process session and discussed the Operating Agreements. Section 2 notes, in part, that “The City Manager shall recommend monthly to the council which items should be placed on the council agenda. This recommendation shall be placed on the consent calendar at the regular City Council meetings (regular meetings are those meetings held on the second and fourth Monday of each month in the Council Chamber). If the recommendation contained in the consent calendar is approved, the items shall be brought before the council on a future agenda. If there are concerns about an item, the item may be pulled from the consent calendar at the request of any councilor or the Mayor. A vote shall occur to determine if the item should be included as future council business.” Scheduling of this item is in accordance with the Council Operating Agreements. RELATED CITY POLICIES There are no policy issues related to this item. COUNCIL OPTIONS The council may choose to approve, amend or not approve the tentative agenda. CITY MANAGER’S RECOMMENDATION The City Manager has no recommendation on this item. SUGGESTED MOTION Move to approve the items on the Tentative Working Agenda. CC Agenda - Page 29 March 9, 2020, Meeting – Item 2B ATTACHMENTS A. Tentative Working Agenda FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov CC Agenda - Page 30 Work Session                       Action         Public Hearing              Public Forum        Consent Calendar  Committee Reports/Items of Interest  Ceremonial Matters                   Pledge of Allegiance  Updated March 4, 2020 Meeting Location: Harris Hall, 125 East 8th Avenue, unless otherwise noted March 2020    Date Day Time Title Length Dept. Contact  9‐Mar Monday 5:30 pm River Road‐Santa Clara Neighborhood Plan (Work Session) Franklin Boulevard Project Update (Work Session) 45 mins 45 mins Terri Harding, PDD Larisa Varela, PW 7:30 pm Committee Reports and Items of Interest Approval of Appropriation to Produce Voters’ Pamphlet (Consent Calendar 1) Public Forum NW Natural Gas Franchise Extension Ordinance (Public Hearing) Beth Forrest, CS Ethan Nelson, CS Expected absences for 3/9: Taylor, Evans 11‐Mar Wednesday 12 pm Emergency Preparedness Update Speed Limits on Residential Streets (Work Session) 60 mins 30 mins Kevin Holman, CS Chris Henry, PW Expected absences for 3/11: Taylor, Evans, Pryor Council Break: March 12 – April 8  March 9, 2020, Meeting – Item 2B ATTACHMENT A CC Agenda - Page 31 2          April 2020    Date Day Time Title Length Dept. Contact  8‐Apr Wednesday 12 pm STAR Voting (Work Session) NW Natural Gas Franchise Extension Ordinance (Action) 45 mins 45 mins Beth Forrest, CS Ethan Nelson, CS Expected absences for 4/8: none 13‐Apr Monday 5:30 pm Transit Tomorrow (Work Session) Affordable Housing Trust Fund Allocation (Work Session) 45 mins 45 mins Rob Inerfeld, PW Stephanie Jennings, PDD 7:30 pm Committee Reports and Items of Interest Public Forum Downtown Riverfront Park Clarification Code Amendment (City File CA‐20‐1) (Public Hearing) Comcast Franchise Agreement Extension Ordinance (Public Hearing) Parks & Recreation SDC Methodology (Action) Emily Proudfoot, PW Pam Berrian, CS Carolyn Burke, PW Expected absences for 4/13: none 15‐Apr Wednesday 12 pm Town Square (Work Session) 90 mins Will Dowdy, PDD Expected absences for 4/15: none 20‐Apr Monday 5:30 pm (schedule as needed) TBD (Work Session) TBD (Work Session) 45 mins 45 mins 7:30 pm Hold for Boards and Commissions Candidate Statements Expected absences for 4/20: none Location: Harris Hall 22‐Apr Wednesday 12 pm Bethel Redevelopment (Work Session) TBD (Work Session) 45 mins 45 mins Anne Fifield, PDD Expected absences for 4/22: none    March 9, 2020, Meeting – Item 2BCC Agenda - Page 32 3    5:30 p.m. TBD (Work Session) TBD (Work Session) 45 mins 45 mins 27‐Apr Monday 7:30 pm Committee Reports and Items of Interest Public Forum Adoption of Eugene‐Springfield Consolidated Plan (Action) Comcast Franchise Agreement Extension Ordinance (Action) Downtown Riverfront Park Clarification Code Amendment (City File CA‐20‐1) (Action) FY20 Supplemental Budget 2 (Public Hearing and Action) URA FY20 Supplemental Budget 2 (Public Hearing and Action) Stephanie Jennings, PDD Pam Berrian, CS Emily Proudfoot, PW Elizabeth Butterfield, CS Elizabeth Butterfield, CS Expected absences for 4/27: none 29‐Apr Wednesday 12 pm Short‐Term Rentals (Work Session) TBD (Work Session) 45 mins 45 mins Lydia Kaye, PDD Expected absences for 4/29: none 29‐Apr Wednesday 5:30 pm Budget Committee (Meeting) Elizabeth Butterfield, CS Expected absences for 4/29: none ** BUDGET COMMITTEE MEETING ‐B/T Room, Library **     May 2020    Date Day Time Title Length Dept. Contact  5:30 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins 11‐May Monday 7:30 pm Committee Reports and Items of Interest MWMC Budget Ratification (Consent Calendar) Public Forum James McClendon, PW Expected absences for 5/11: none March 9, 2020, Meeting – Item 2BCC Agenda - Page 33 4    13‐May Wednesday 12 pm Expansion of Downtown Urban Renewal District (Work Session) TBD (Work Session) 45 mins 45 mins Amanda Nobel, PDD Expected absences for 5/13: none 13‐May Wednesday 5:30 pm Budget Committee (Meeting) Elizabeth Butterfield, CS Expected absences for 5/13: none ** BUDGET COMMITTEE MEETING ‐B/T Room, Library ** 18‐May Monday 5:30 pm (schedule as needed) TBD (Work Session) TBD (Work Session) 45 mins 7:30 pm TBD (Public Hearing) Expected absences for 5/18: none 20‐May Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 5/20: none 20‐May Wednesday 5:30 pm Budget Committee (Meeting) Elizabeth Butterfield, CS Expected absences for 5/20: none ** BUDGET COMMITTEE MEETING ‐B/T Room, Library ** 26‐May Tuesday 5:30 p.m. TBD (Work Session) TBD (Work Session) 45 mins 45 mins 7:30 pm Committee Reports and Items of Interest Public Forum Expected absences for 5/26: none 27‐May Wednesday 12 pm Wild Turkey Population Mgmt. (Work Session) TBD (Work Session) 45 mins 45 mins Rachelle Nicholas, PDD Expected absences for 5/27: none 27‐May Wednesday 5:30 pm Budget Committee (Meeting) Elizabeth Butterfield, CS Expected absences for 5/27: none ** BUDGET COMMITTEE MEETING ‐B/T Room, Library **     March 9, 2020, Meeting – Item 2BCC Agenda - Page 34 5        June 2020    Date Day Time Title Length Dept. Contact  8‐Jun Monday 5:30 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins       7:30 pm Committee Reports and Items of Interest (Consent Calendar) Public Forum Appointment to Boards and Commissions (Action) Cas Casados, CS Expected absences for 6/08: none 10‐Jun Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 6/10: none 15‐Jun Monday 5:30 pm (schedule as needed) TBD (Work Session) TBD (Work Session) 45 mins 7:30 pm TBD (Public Hearing) Expected absences for 6/15: none 17‐Jun Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 6/17: none 22‐Jun Monday 5:30 p.m. TBD (Work Session) TBD (Work Session) 45 mins 45 mins    March 9, 2020, Meeting – Item 2BCC Agenda - Page 35 6    22‐Jun Monday 7:30 pm Committee Reports and Items of Interest Public Forum FY20 Supplemental Budget (Public Hearing and Action) FY21 Budget Adoption (Public Hearing and Action) FY21 URA Budget Adoption (Public Hearing and Action) Vicki Silvers, CS Vicki Silvers, CS Vicki Silvers, CS Expected absences for 6/22: none 24‐Jun Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 6/24: none     July 2020    Date Day Time Title Length Dept. Contact  8‐Jul Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 7‐8: none 13‐Jul Monday 5:30 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins 7:30 pm Committee Reports and Items of Interest Public Forum Expected absences for 7/13: none 15‐Jul Wednesday 12 pm Public Forum Changes – Check ‐In (Work Session) TBD (Work Session) 45 mins 45 mins Beth Forrest, CS Expected absences for 7/15: none 20‐Jul Monday 5:30 pm (schedule as needed) TBD (Work Session) TBD (Work Session) 45 mins 7:30 pm TBD (Public Hearing) Expected absences for 7/20: none March 9, 2020, Meeting – Item 2BCC Agenda - Page 36 7    22‐Jul Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 7/22: none 27‐Jul Monday 5:30 p.m. TBD (Work Session) TBD (Work Session) 45 mins 45 mins 7:30 pm Committee Reports and Items of Interest Public Forum Expected absences for 7/27: none 29‐Jul Wednesday 12 pm TBD (Work Session) TBD (Work Session) 45 mins 45 mins Expected absences for 7/29: none   Council Break: July 30 – September 9        Work Session                       Action                         Public Hearing                             Public Forum                   Consent Calendar    Committee Reports/Items of Interest                    Ceremonial Matters                   Pledge of Allegiance      Approved Work Session Polls to be Scheduled Councilor Date Approved  Update Sign Code for Digital Display Techno logy – follow‐up TBD  5G/Small Cell – include experience of other cities – follow‐up TBD  Strategies for managing the wild turkey population – scheduled 5/27/20   E‐Scooters – follow‐up TBD  Extension of Downtown Urban Renewal District – scheduled 5/13/20  STAR Voting – scheduled 4/8/20  Pryor  Clark  Pryor  Evans  Evans  Evans  2/14/19  5/20/19  10/17/19  11/14/19  12/19/19  12/26/19  Follow‐Up Work Sessions to be Scheduled   TAC Implementation    Commercial Setbacks  Naming Policy      March 9, 2020, Meeting – Item 2BCC Agenda - Page 37 CC Agenda - Page 38 March 9, 2020, Meeting – Item 2C EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Approval of Motion Relating to Voters’ Pamphlet for the May 19, 2020, Primary Election Meeting Date: March 9, 2020 Agenda Item Number: 2C Department: City Manager’s Office Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 ISSUE STATEMENT The purpose of this item is to request council approval of a motion related to the Eugene Voters’ Pamphlet for the May 19, 2020, primary election. BACKGROUND On May 19, 2020, the City of Eugene will conduct a nonpartisan nominating election for the offices of Eugene Mayor, City Councilor for Wards 1, 2, 7, and 8, and EWEB Commissioner for Wards 1 & 8, 2 & 3, and 4 & 5. Voters’ Pamphlet: Eugene Code 2.993(4) states: If a candidate for city office wishes to publish a statement in the city voters’ pamphlet for an election at which no City measure is submitted for a vote, the City Manager shall publish a voters’ pamphlet containing candidate statements submitted pursuant to subsection (3) of this section, unless the City Council waives the requirement. The time required for printing a pamphlet and preparing it for mailing are set by production schedules of mailing services and commercial printers. Pamphlet content and deadlines for its preparation and mailing are established by Eugene Code 2.993 through 2.997. To meet these deadlines, council action is needed at this meeting. Production of a voters’ pamphlet is not a regularly budgeted item and thus requires a request for additional funds. Production costs for voters’ pamphlets the past few years have averaged between $20,000 and $25,000 (including mailing). Staff estimates that this pamphlet will cost approximately $20,000. PREVIOUS COUNCIL DIRECTION None. CC Agenda - Page 39 March 9, 2020, Meeting – Item 2C COUNCIL OPTIONS 1. The council may approve the motion to appropriate funds for the May 19, 2020, voters’ pamphlet. 2. The council may provide other direction to staff. CITY MANAGER’S RECOMMENDATION The City Manager recommends approval of the motion to appropriate funds for the May 19, 2020, voters’ pamphlet. SUGGESTED MOTIONS Move to direct the City Manager to include on a supplemental budget sufficient appropriation offset by General Fund contingency and the Reserve for Revenue Shortfall to produce a voters’ pamphlet for the May 19, 2020, Primary Election. ATTACHMENTS None. FOR MORE INFORMATION Staff Contact: Beth Forrest, City Recorder Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov CC Agenda - Page 40 March 9, 2020, Meeting – Item 3 EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Public Forum Meeting Date: March 9, 2020 Agenda Item Number: 3 Department: Central Services Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 ISSUE STATEMENT This segment allows citizens the opportunity to express opinions and provide information to the council. Testimony presented during the Public Forum should be on city-related issues and should not address items which have already been heard by a Hearings Official or are on the present agenda as a public hearing item. SUGGESTED MOTION No action is required; this is an informational item only. FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: bforrest@eugene-or.gov CC Agenda - Page 41 CC Agenda - Page 42 March 9, 2020, Public Hearing – Item 4 EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Public Hearing: An Ordinance Extending the Term of Ordinance No. 20170 Granting to Northwest Natural Gas Company, a Corporation, a Twenty-Year Non-Exclusive Right and Franchise to Lay, Maintain and Operate Facilities in the Public Way Within the City of Eugene, Oregon; and Providing for the Payment of Compensation to the City Meeting Date: March 9, 2020 Agenda Item Number: 4 Department: Central Services Staff Contact: Ethan Nelson www.eugene-or.gov Contact Telephone Number: 541-682-5245 ISSUE STATEMENT The purpose of this public hearing is to provide an opportunity for public comment regarding the proposed ordinance extending the Northwest Natural Gas Right of Way Franchise Agreement until November 11, 2020. Without the extension, the franchise agreement will expire on May 11, 2020. This ordinance would only extend the term of the franchise; all other current franchise terms and conditions would remain the same. BACKGROUND Franchise agreements between local governments and utilities govern the use of the public right-of-way to ensure safety, coordinated access, and the stability of public infrastructure. Typical franchise agreements outline the terms and fees under which utility companies can utilize the public right-of-way for their business. Fees are typically calculated on a percentage of the revenues derived from sales of the utility company to customers within the service area. In October 1999, the City Council approved Ordinance 20170 (Attachment A) that:  Increased the compensation rate from 4 percent to 5 percent of gross revenues;  Granted a franchise term of 20 years with possible renegotiation every five years;  Provided updated audit language and facility relocation and abandonment provisions;  Added “favored cities” language, which requires NWNG to notify the City should they agree to pay any other city in Oregon a franchise fee that exceeds 5 percent of gross revenues. Currently, the City receives $1.4 million in General Fund revenues from this franchise annually. Revenue from NWNG franchise fees have been trending at this level over the past few years based on flat/declining NWNG rates in the area. Franchise Negotiation Update The City Council adopted Ordinance 20620 on July 22, 2019 granting a six-month extension of the Right of Way Franchise Agreement to Northwest Natural Gas. The ordinance went into effect on CC Agenda - Page 43 March 9, 2020, Public Hearing – Item 4 August 24, 2019. In previous work sessions related to the Franchise Agreement and the Climate Action Plan, City Council discussed the concept of including a carbon reduction element into the Franchise Agreement as a means to implement the 2016 Climate Recovery Ordinance. Including a carbon reduction element into a utility franchise agreement is a fairly novel concept, adding new issues to the negotiations discussions and requiring more time for due diligence on both sides of the issue. Over the past six months, a City Council Sounding Board was established to inform and guide staff negotiations and several joint negotiation meetings have been held with NWN. Additionally, the City has been able to retain the consulting services of a utility regulatory expert to assist in the negotiation process; this expert joined the team in January 2020. Due to the complexity of negotiations, both sides have requested an additional six-month extension of the existing franchise agreement to continue negotiations with the goal of finalizing the agreement by late summer/early fall of 2020. A public hearing on the ordinance that will grant this extension is scheduled for March 9, 2020. All the work on the franchise agreement and carbon reduction efforts are being guided by adopted Council policy, primarily the Climate Recovery Ordinance, and include actions related to energy efficiency, renewable energy, carbon offsets, and addressing potential impacts to low-income community members. PREVIOUS COUNCIL DIRECTION November 14, 2018, Work Session This work session provided the City Council with information regarding the review process for the right-of-way franchise agreement with Northwest Natural Gas and discuss options for including CAP2.0 in the negotiations. January 30, 2019, Work Session Staff reviewed questions submitted by the Eugene Sustainability Commission to the City Council regarding the regulation of natural gas in Eugene. May 22, 2019, Work Session Council held a work session with Northwest Natural (Northwest Natural presentation) as a follow-up to a previous work session about NWN’s franchise agreement with the City and Climate Action Plan 2.0 discussions. May 29, 2019, Work Session Move to direct the City Manager to schedule a public hearing on a possible one-year extension of the franchise with Northwest Natural Gas. (Motion passed) July 22, 2019, Work Session Move to adopt an Ordinance Extending the Term of Ordinance No. 20170 for six months. (Motion passed) CC Agenda - Page 44 March 9, 2020, Public Hearing – Item 4 COUNCIL OPTIONS This item is scheduled for public hearing only. Council action on the proposed ordinance to extend the franchise term is scheduled for April 8, 2020. CITY MANAGER’S RECOMMENDATION No recommendation is provided at this time. A recommendation will be provided for the scheduled action on April 8, 2020. SUGGESTED MOTION None. ATTACHMENTS A.Ordinance 20170B.Proposed Ordinance FOR MORE INFORMATION Staff Contact: Ethan Nelson Telephone: 541-682-5245Staff E-Mail: Enelson@eugene-or.gov CC Agenda - Page 45