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Home My WebLink AboutItem 4: Resolution Adopting Supplemental Budget ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Public Hearing and Action: Resolution 4909 Adopting a Supplemental Budget; Making Appropriations for the City of Eugene for the Fiscal Year Beginning July 1, 2006, and Ending June 30, 2007 Meeting Date: June 11, 2007 Agenda Item Number: 4 Department: Central Services Staff Contact: Kitty Murdoch www.eugene-or.gov Contact Telephone Number: 682-5860 ISSUE STATEMENT This is the second Supplemental Budget for FY07. Oregon Local Budget Law (ORS 294.480) allows for supplemental budgets for “an occurrence…which had not been ascertained at the time of the preparation of a budget for the current year…” Supplemental Budget #2 consists of $39,971 in proposed changes to the FY07 Adopted Budget. A brief description of the proposed transactions is provided below and in Attachment A. This supplemental budget does not authorize any increased property taxes. BACKGROUND The supplemental budget that occurs in June of a fiscal year recognizes budget authority for activities previously authorized by the council for the current fiscal year and provides other necessary adjustments to budget authority that are deemed essential for operation of city programs and to comply with Oregon budget law. The requested budget changes are described below. General Fund This supplemental budget requests the following changes to the General Fund budget: Contingency Account The following three contingency account actions reduce the balance in the contingency account to $8,451: ?A $5,000 contingency account recommendation from the City Council in order to sponsor a half- day seminar on creating multicultural alliances (related to the work of the Council Committee on Race). This request was approved by the City Council on April 25, 2007, and will increase appropriation in the Central Services Department. ?A $16,125 contingency account recommendation from the Budget Committee to fund Neighborhood Matching Grant applications that qualified but did not get funded due to inadequate funds. This allocation was recommended by the Budget Committee on a vote of 8:6, and was approved by the City Council on May 29, 2007. The request would increase the Planning and Development Department’s appropriation by $16,125, and the projects that would receive funding are: L:\CMO\2007 Council Agendas\M070611\S0706114.doc nd - 22 and Garfield intersection repair project street mural $1,500 - JWN Plan Jam 2007 2,500 - Invasive species decontamination and education kiosk 5,425 - Mulkey Cemetery cremation urn garden 4,210 - Spencer Butte Trail improvements 1,700 - Willakenzie Park – artistic tile project 790 16,125 ?A $200,000 contingency account request from the Public Works Department for the replacement of stolen copper wire for lighting along bike paths, parks, and streets. Please refer to the May 21, 2007, memorandum from Jeff Lankston, Public Works Maintenance Division director, for additional information. Other General Fund ?Reallocation of existing City Attorney appropriations. The reallocation will decrease Central Services appropriation by $75,000, and will increase appropriations in the following manner: Fire and Emergency Medical Services by $11,000; Library, Recreation, and Cultural Services by $19,000; Planning and Development by $30,000; and Police by $15,000. ?Recognition of new revenue from the Police Activities League (PAL) Grant and the Domestic Preparedness Equipment Grant to be appropriated as follows: $38,228 to the Police Department, and $1,743 to the Fire and Emergency Medical Services Department. The Domestic Preparedness Equipment Grant will be used for tools and minor equipment, and the PAL Grant will be used to support the Police Department’s youth athletic/educational enrichment program. Other Funds This supplemental budget does not request any changes to Non-General Fund budgets. Timing Expenditure authority is needed immediately to carry out City Council direction or to meet legal or program requirements. RELATED CITY POLICIES Not applicable. COUNCIL OPTIONS This is the last supplemental budget of the fiscal year. In certain cases there may be a financial or legal impact to delaying or denying budget approval. Council may adopt amended appropriation amounts or funding sources for specific requests in the supplemental budget. CITY MANAGER’S RECOMMENDATION Approve the attached resolution adopting the Supplemental Budget. L:\CMO\2007 Council Agendas\M070611\S0706114.doc SUGGESTED MOTION Move to adopt Resolution 4909 adopting a Supplemental Budget; making appropriations for the City of Eugene for the Fiscal Year beginning July 1, 2006, and ending June 30, 2007. ATTACHMENTS A. Transaction Summary B. FY07 General Fund Contingency Tracking C. Resolution FOR MORE INFORMATION Staff Contact: Kitty Murdoch Telephone: 682-5860 Staff E-Mail: kitty.m.murdoch@ci.eugene.or.us L:\CMO\2007 Council Agendas\M070611\S0706114.doc Attachment A Transaction Summary 010 General Fund FY07FY07FY07FY07 AdoptedSB1 ActionSB2 ActionRevised I.RESOURCES BEGINNING WORKING CAPITAL 31,388,8391,451,588032,840,427 CHANGE TO WORKING CAPITAL REVENUE Taxes82,792,7550082,792,755 Licenses/Permits6,759,600006,759,600 Intergovernmental3,285,0195,142,02739,9718,467,017 c Rental58,5000058,500 Charges for Services11,076,865291,687011,368,552 Fines/Forfeitures3,529,06027,59403,556,654 Miscellaneous1,727,595274,04002,001,635 Interfund Transfers7,280,060007,280,060 Total Revenue116,509,4545,735,34839,971122,284,773 TOTAL RESOURCES147,898,2937,186,93639,971155,125,200 II.REQUIREMENTS Department Operating Central Services22,193,082111,949(70,000)22,235,031 a, b Fire & Emergency Medical Svcs21,759,766178,71812,74321,951,227 b, c Library, Rec & Cultural Svcs18,422,513240,20919,00018,681,722 b Planning and Development7,440,819298,62046,1257,785,564 a, b Police37,457,9455,711,41453,22843,222,587 b, c Public Works5,749,33235,816200,0005,985,148 a Total Department Operating113,023,4576,576,726261,096119,861,279 Non-Departmental Debt Service270,00000270,000 Interfund Transfers6,209,9751,192,46407,402,439 Interfund Loans62,5000062,500 Contingency340,000(110,424)(221,125)8,451 a Intergovernmental Expenditures650,00000650,000 Reserve 8,503,272567,25909,070,531 Reserve for Encumbrances1,039,089(1,039,089)00 UEFB17,800,0000017,800,000 Total Non-Departmental34,874,836610,210(221,125)35,263,921 TOTAL REQUIREMENTS147,898,2937,186,93639,971155,125,200 010 General Fund Main Subfund a) These transactions move $221,125 from the Contingency account to department operating budgets: • Central Services - Sponsor half-day seminar on creating multicultural alliances.5,000$ • Planning & Development - Fund Neighborhood Matching Grant applications that qualified but did not get funded due16,125 to inadequate funds. • Public Works - Replacement of stolen copper wire for lighting along bike paths, parks, and streets.200,000 Total Contingency:221,125 b) These transactions reallocate General Fund City Attorney appropriations: Central Services$ (75,000) Fire and Emergency Medical Services 11,000 Library, Recreation, and Cultural Services19,000 Planning & Development 30,000 Police 15,000 Total Reallocation:0 c) These transactions request to recognize revenue from the PAL Grant and the Domestic Preparedness Equipment Grant. Fire and Emergency Medical Services$ 1,743 Police 38,228 Total Department Grants:39,971 Attachment B FY07 GENERAL FUND CONTINGENCY TRACKING SUMMARY Date CCApproved ReviewedRequest Description$ Request$ AmountBalance GeneralGeneralGeneral ContingencyContingencyContingency Resources Beginning Appropriation340,000$ 340,000$ Starting Balances340,000$ 340,000$ Expenditures Supplemental Budget #1 08/14/061. Eugene Celebration - Parking Garage Reimbursement7,500 7,500 06/12/062.Two Tabloids & Voter's Pamphlet Costs for 11/7/06 General Election 44,92444,924 12/11/063. Funding for "Middle Crest" portion of Crest Drive Sensitive Solution Street Design Study 58,00058,000 SB#1 Subtotal110,424 110,424 Totals/Balance as of SB#1229,576$ Supplemental Budget #2 04/25/071.Sponsor a half-day seminar on how the City Council and City organization can create multicultural alliances. 5,0005,000 05/29/072.Fund Neighborhood Matching Grant applications that qualified but did not get funded due to inadequate funds. 16,12516,125 3.Replacement of stolen copper wire for lighting along bike paths, parks, and streets. 200,000 SB#2 Subtotal221,125 21,125 Balance as of SB#2 if all requests are approved8,451$ 5/30/2007 Resolution Number _______ Attachment C A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET; MAKING APPROPRIATIONS FOR THE CITY OF EUGENE FOR THE FISCAL YEAR BEGINNING JULY 1, 2006, AND ENDING JUNE 30, 2007. The City Council of the City of Eugene finds that Adopting the Supplemental Budget and Making Appropriations is necessary under ORS 294.480. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE , A Municipal Corporation of the State of Oregon, as follows: Section 1. ThattheSupplementalBudgetfortheCityofEugene,Oregon,forthefiscalyear beginningJuly1,2006,andendingJune30,2007,assetforthinattachedExhibit "A" is hereby adopted. Section 2. TheSupplementalamountsforthefiscalyearbeginningJuly1,2006,andending June30,2007,andforthepurposesshowninattachedExhibit"A"arehereby appropriated. Section 3. ThatthisSupplementalBudgetispreparedinaccordancewithORS 294.480(1)(a),whichauthorizestheformulationofasupplementalbudget resultingfrom"Anoccurrenceorconditionwhichhadnotbeenascertainedatthe timeofthepreparationofabudgetforthecurrentyearorcurrentbudgetperiod whichrequiresachangeinfinancialplanning."ThisSupplementalBudgetwas published in accordance with ORS 294.480(4). Section 4. ThisresolutioncomplieswithORS294.480(5),anddoesnotauthorizean increaseinthelevyofpropertytaxesabovetheamountpublishedintheAnnual Budget publication. The foregoing resolution adopted this 11th day of June, 2007. City Recorder EXHIBIT "A" In dollars GENERAL FUND Departmental Operating Central Services(70,000) Fire and Emergency Medical Services12,743 Library, Recreation and Cultural Services19,000 Planning and Development46,125 Police Department53,228 Public Works200,000 Total Departmental Operating 261,096 Non-Departmental Contingency(221,125) Total Non-Departmental (221,125) TOTAL GENERAL FUND39,971 TOTAL REQUIREMENTS - ALL FUNDS39,971