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Home My WebLink About04/27/20 City Council Agenda Packet - Meeting EUGENE CITY COUNCILAGENDA April 27, 2020 .m.MEETING - https://www.eugene-or.gov/3360/Webcasts-and-Meeting-Materials Apr Councilors EmilySemplePresident p.m.MEETING 1.COMMREPORT 2.ENDAR A. sion ion B.Approva 3.PUBLRUM 4.AC - 5.ACTION 6. 2019 7. 0. 8. . Councicomeinteresemtilocatio-accessible. eariired,withthing.panish interprovidedwiturs'oticeiccontactrecepti 541-682-5010.eetitelenomcastcas in agradecesuinterésessuarióie acprovérprescapaco aanticipación.Tambiénpretacióaraespasiavisticipació erstoal541-682-5010.reunnsejoitenvi CaCoansmi foconCounciloo541-682-501 onliawww.eugene-or.gov. ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Ap Meeting Department: www.eugene-or.gov 541-682-5882 ISSU SUGGE the315 ATTACHMENTS A.Minutes B.Minutes C.MeetingMinutes D.Minutes E.Minutes FOR 541-682-5882 -Mail:bforrest@eugene-or.gov 272A MINUTES Meeting 12:00p.m. Ma 1.WOCOVID- - newssafetyinformation. : asked • . doneasked • issues • ouseddonatin forstaff. ; • . • groups. MOTI -:0 2.ACTION -- d for : Zelenka • for. C • -- Counc-year • suspen • . • . shared’sdiligence • surfaces. Th1:08p.m. Re Be (Re-Kronberger Linhere. MINUTES May 1.WOCOVID- -ncludingthe stafftimelinesaccommodations : • projected. • efforts. and. • spokesimilarsituationthat • housed. • constituents. right-of- • P • . • . neighborhoods • location. Ccampsites. • . • • sites; • supported 2.W and through . • foreffortsand • . covery • safetyeconomic ilitationunhoused, • housing. TAC • recommendations. -quarantined • regulations. climateactions • shelter. • • efforts stimulus, raciscrisis • cautionedavailability • the spokeRCOVID-19 • . • Th7:00p.m. Re Be (Rec-Kronberger Linhere. Eu Meeting Apr Cou MayVinisinformat 1.Co Discussion atLane his severalconstituents Evans i andaffordability. Syrett S ithe Yehsharedis ceepdcommission@eugene-or.us. Semple thinking. businesspeople. -Upgroupowntown retailers businesspeople C pacour mr 2.Con A. 24Meeting B. C. t Cas Cou MOTION SempleYeh Discussion MOTION SempleYehItem 8:0. 3.Pu 1.- 2.Barn. 3.Kor 4.askedcrisis. 5.dvocate 6.--assembled. Discussion thank, aAd- Syrett crisis - Taylor- effect. Zelenkalettingplay out 4.Public - Ci Testimonyquasi- 5.PuOrdinance Ci Testimony Discussion Zelenka in-. Thp.m. Re Be (Rec Linhere MINUTES 12:00p.m. Cou Ma 1.WOCOVID- -statistics loc . : Zelenka- • Washingtonuedguidance;city - camp. -. • • B access. • about . facility • campersthe processandoperations. 2.WO options : Syrett • asked . for, • . COVID- • idents. consideringshort- • Th1:29p.m. Remitted, Be (Rec-Kronberger . Linhere MINUTES Meeting 7 CoAlanZelenka CouncilPresidentSemple20meeting 1.ApHuman from three- 1. 2. 3. 4. 5. 1. 2. 3. Human 1. 2. 4. 1. Afhisthree- 1.Wh Commission? 2. 3.Th Th8:25 Res Beth Linkhere ECC UGENE ITY OUNCIL IS A GENDA TEM UMMARY App Meeting Department: www.eugene-or.gov 541-682-5882 ISSU BACKGROUND Agreements.notesthat agenda. REL CO CI SUGGE 27Meeting ATTACHMENTS A. FOR 541-682-5882 -Mail:bforrest@eugene-or.gov 27Meeting UpdatedApril23,2020 **SPECIALNOTICE** DuetoGovernorKateStayHome,SaveLivesExecutiveOrdertocombatthespreadofCovid19,allCity Councilmeetingswillbeheldremotely,usingvirtualmeetingtechnology.Informationabouthowtoaccessthese meetingswillbeavailableathttps://www.eugeneor.gov/3360/WebcastsandMeetingMaterials. April2020 DateDayTimeTitleLengthDept.Contact Covid19UpdateFinancial30minsSarahMedary,CMO Outlook 5:30p.m. AdoptionofEugeneSpringfield60minsStephanieJennings, 2020ConsolidatedPlanandOnePDD YearActionPlan (Action) CommitteeReportsandItemsof 27AprMonday Interest PublicForum DowntownRiverfrontPark EmilyProudfoot,PW ClarificationCodeAmendment (CityFileCA201) 7:30pm(Action) ComcastFranchiseAgreement PamBerrian,CS ExtensionOrdinance (Action) FY20SupplementalBudget2 ElizabethButterfield, (PublicHearingandAction) CS URAFY20SupplementalBudget2 ElizabethButterfield, (PublicHearingandAction) CS ToxicsProgramFeeOrdinance JamesLenhart,Fire (PublicHearingandPoss.Action) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΗȝΕΚȀ®¤ JointPublicHearingonAirport DanHalverson,PDD 28AprTuesday6:00pm MasterPlan (PublicHearing) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΗȝΕΛȀ®¤**NOTE:SPECIALMEETINGPOSTPONED** WorkSessionActionPublicHearingPublicForumConsentCalendar CommitteeReports/ItemsofInterestCeremonialMattersPledgeofAllegiance SarahMedary,CMO 30mins Covid19Update(Dr.Luedtke) 29AprWednesday12pm CandidateStatementforBudget 15mins CommitteeandPlanning Commission 45mins StateUpdate Framework(SarahMeans) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΗȝΕΜȀ®¤ BudgetCommittee 29AprWednesday5:30pm (Meeting) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΗȝΕΜȀ®¤**BUDGETCOMMITTEEMEETINGCANCELLED** May2020 DateDayTimeTitleLengthDept.Contact Covid19UpdateRecovery45minsSarahMedary,CMO 5:30pm Reviewof2019Implementation 45minsKatieMarwitz,PW ofBondMeasuretoFixStreets and2020PavementManagement Report (WorkSession) 11MayMonday CommitteeReportsandItemsof Interest 7:30pm MWMCBudgetRatification JamesMcClendon,PW (ConsentCalendar) PublicForum %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΘȝΔΔȀ®¤ Covid19UpdateChiefHeppel,Fire 13MayWednesday12pm ExpansionofDowntownUrban 45mins RenewalDistrictAmandaNobel,PDD (WorkSession) Broadway&HilyardDealPoints 45mins AmandaPDD (WorkSessionandAction) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΘȝΔΖȀ®¤ BudgetCommittee ElizabethButterfield, 13MayWednesday5:30pm (Meeting) CS %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΘȝΔΖȀ®¤**BUDGETCOMMITTEEMEETING** Covid19Update SarahMedary,CS 18MayMonday5:30pm TBD 45mins (schedule (WorkSession) asneeded) TBD 45mins (WorkSession) 2 OrdinancetoIncorporateState UpdatestoGreenBuilding AmandaSouza,PDD andConstructionDeadline 18MayMonday7:30pm Provisions (PublicHearing) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΘȝΔΛȀ®¤ Covid19Update ChiefHeppel,Fire ShortTermRentals 20MayWednesday12pm60minsLydiaKaye,PDD (WorkSession) 30mins TBD (WorkSession) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΘȝΕΓȀ®¤ BudgetCommittee ElizabethButterfield, 20MayWednesday5:30pm (Meeting) CS %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΘȝΕΓȀ®¤**BUDGETCOMMITTEEMEETINGB/TRoom,Library** Covid19UpdateSarahMedary,CMO URADowntownRiverfront 5:30p.m. DevelopmentWDATermsMichaelKinnison,PDD 45mins 26May Tuesday (WorkSessionandAction) TBD 45mins (WorkSession) CommitteeReportsandItemsof Interest 7:30pm PublicForum ResolutionAuthorizingCity TwyllaMiller,CS BorrowingforRiverfront DevelopmentProject (Action) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΘȝΕΙȀ®¤ Covid19Update ChiefHeppel,Fire 27MayWednesday12pm WildTurkeyPopulationMgmt. 45minsRachelleNicholas,PDD (WorkSession) TBD 45mins (WorkSession) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΘȝΕΚȀ®¤ BudgetCommittee ElizabethButterfield, 27MayWednesday5:30pm (Meeting) CS %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΘȝΕΚȀ®¤**BUDGETCOMMITTEEMEETING** 3 June2020 DateDayTimeTitleLengthDept.Contact TBD 45mins (WorkSession) 5:30pm TBD 45mins 8JunMonday (WorkSession) CommitteeReportsandItemsof Interest 7:30pm (ConsentCalendar) PublicForum AppointmenttoBoardsand Commissions BethForrest,CS (Action) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΙȝΓΛȀ®¤ STARVoting 45minsBrookeFreed,CS (WorkSession) 10JunWednesday12pm TBD 45mins (WorkSession) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΙȝΔΓȀ®¤ TBD 45mins (WorkSession) 5:30pm (schedule TBD asneeded) 15JunMonday (WorkSessio n) 7:30pmRobInerfeld,PW EScooters/Micromobility Ordinances (PublicHearing) OrdinanceLoweringSpeedsonChrisHenry,PW ResidentialStreets (PublicHearing) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΙȝΔΘȀ®¤ TBD 17JunWednesday12pm45mins (WorkSession) TBD (WorkSession)45mins %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΙȝΔΚȀ®¤ TBD 45mins (WorkSession) 22JunMonday5:30p.m. TBD 45mins (WorkSession) 4 CommitteeReportsandItemsof Interest PublicForum 22JunMonday7:30pm FY20SupplementalBudget VickiSilvers,CS (PublicHearingandAction) FY21BudgetAdoption VickiSilvers,CS (PublicHearingandAction) FY21URABudgetAdoption (PublicHearingandAction) VickiSilvers,CS %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΙȝΕΕȀ®¤ NaturalHazardsMitigationPlan 45minsKevinHolman,CS (WorkSessionandAction) 24JunWednesday12pm TBD 45mins (WorkSession) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΙȝΕΗȀ®¤ July2020 DateDayTimeTitleLengthDept.Contact CAP2.0Update 90minsChelseaClinton,CS (WorkSession) 8JulWednesday12pm %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΚΛȀ®¤ TBD 45mins (WorkSession) 5:30pm TBD 45mins (WorkSession) 13JulMonday CommitteeReportsandItemsof Interest 7:30pm PublicForum %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΚȝΔΖȀ®¤ PublicForumChangesCheckIn 45minsBethForrest,CS (WorkSession) 15JulWednesday12pm TBD 45mins (WorkSession) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΚȝΔΘȀ®¤ TBD 45mins (WorkSession) 5:30pm (schedule TBD asneeded) 20JulMonday (WorkSessio n) TBD 7:30pm (PublicHearing) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΚȝΕΓȀ®¤ 5 TBD 45mins (WorkSession) 22JulWednesday12pm TBD 45mins (WorkSession) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΚȝΕΕȀ®¤ UrbanReserves 45minsRebeccaGershow,PDD (WorkSession) 5:30p.m. TBD 27JulMonday 45mins (WorkSession) CommitteeReportsandItemsof Interest 7:30pm PublicForum %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΚȝΕΚȀ®¤ TBD 45mins (WorkSession) 29JulWednesday12pm TBD 45mins (WorkSession) %·¯¤¢³¤£ ¡²¤¢¤²¥®±ΚȝΕΜȀ®¤ CouncilBreak:July30September9 WorkSessionActionPublicHearingPublicForumConsentCalendar CommitteeReports/ItemsofInterestCeremonialMattersPledgeofAllegiance ApprovedWorkSessionPollstobeScheduledCouncilorDateApproved UpdateSignCodeforDigitalDisplayTechnology ŅƚƌƌƚǞǒƦ.5 Pryor2/14/19 5G/SmallCellincludeexperienceofothercities ŅƚƌƌƚǞǒƦ.5 Clark5/20/19 Strategiesformanagingthewildturkeypopulation ƭĭŷĻķǒƌĻķЎΉЋАΉЋЉ Pryor10/17/19 EScooters ƦǒĬƌźĭŷĻğƩźƓŭƭĭŷĻķǒƌĻķЏΉЊЎΉЋЉ Evans11/14/19 ExtensionofDowntownUrbanRenewalDistrict ƭĭŷĻķǒƌĻķЎΉЊЌΉЋЉ Evans12/19/19 STARVoting ƭĭŷĻķǒƌĻķЏΉЊЉΉЋЉ Evans12/26/19 asaProtectedClassSemple03/12/20 FlexibleEmergencyLoanFundforSmallBusinessesEvans04/23/20 FollowUpWorkSessionstobeScheduled TACImplementation CommercialSetbacks NamingPolicy 6 ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Pub Meeting Department: www.eugene-or.gov 541-682-5882 ISSU council.city- SUGGE FOR 541-682-5882 -Mail:bforrest@eugene-or.gov Ap27 ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Actionbetween dethe Meeting Department: www.eugene-or.gov 541-682-4915 ISSUSTATEMENT Th- (S- - th rdinance) BACKGROUND - e th - Th- th Item amendN Pu CoT ordinanceC- th As PR approved- 2) th Avenue COUOPTIONS 1.Adopt 2.Adopt 3. of SUGGE M ATTACHMENTS A.- B. C. - D. FOR (541)682-4915 -Mail:EProudfoot@eugene-or.gov Item AttachmentA SDRViewCorridorsandPavilionLocation {00345715;2} ATTACHMENT B ATTACHMENT C EXCERPTS FROM SDR 19-2 APPROVED BY ORDINANCE NO. 20619 ATTACHMENT D ORDINANCE NO. ________ AN ORDINANCE CLARIFYING RELATIONSHIP BETWEEN APPROVED RIVERFRONT PARK PERMIT AND S-DR DOWNTOWN RIVERFRONT CODE; AMENDING SECTION 9.3155 OF THE EUGENE CODE, 1971; AND PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. The City Council of the City of Eugene finds that: A. On July 22, 2019, the Eugene City Council approved Ordinance No. 20619. Section 3 of that Ordinance approved amendments to EC 9.3155(15), which regulates development within view corridor areas of the Downtown Riverfront Special Area Zone. Section 8 of that Ordinance approved /WR Water Resources Overlay Zone Standards Review application No. SDR 19-2 for park areas within the Downtown Riverfront Special Area Zone. B. The City Council’s approval of SDR 19-2 as part of the same action that approved the Downtown Riverfront Special Area Zone code amendments demonstrates the City’s intent that the art pavilion described and depicted in the SDR 19-2 narrative and site plans is permitted in the view corridor area extending from 5th Street as shown in the approved plans without further need to demonstrate consistency with EC 9.3155(15). C. The view corridor areas of the Downtown Riverfront Special Area Zone that are within the /WR Water Resources Conservation Area are owned by the City of Eugene for park purposes. Approval of a park building or structure within those areas through the City’s standards review process as permitted by EC 9.4930(3) (“Uses Subject to Standards Review within /WR Conservation Areas”) ensures that the building or structure is consistent with the City’s protection measures for the Willamette River and should also be a sufficient basis for allowing the building within a Downtown Riverfront view corridor. NOW, THEREFORE, THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS: Section 1. Subsection (15) of Section 9.3155 of the Eugene Code, 1971, is amended to provide as follows: 9.3155 S-DR Downtown Riverfront Special Area Zone General Development Standards (applicable to all property). * * * Ordinance - Page 1 of 2 (15)View Corridor Requirements . View corridors shall be provided in those areas identified on Figure 9.3155(3), in addition to compliance with other applicable standards of the S-DR Zone. View corridors shall be a minimum 40 feet in width, shall be in alignment with public rights- of-way, and shall be unobstructed by buildings or structures except as approved through a /WR Water Resources Overlay Zone standards review permit pursuant to EC 9.8460 – 9.8472 or as permitted at EC 9.3155(6). Section 2. The City Recorder, at the request of, or with the consent of the City Attorney, is authorized to administratively correct any reference errors contained herein, or in other provisions of the Eugene Code, 1971, to the provisions added, amended or repealed herein. Section 3 . Pursuant to the provisions of Section 32(2) of the Eugene Charter of 2002, with the affirmative vote of two-thirds of the members of the City Council, this Ordinance shall become effective immediately upon adoption by the Council and approval by the Mayor, or passage over the Mayor’s veto. An immediate effective date is necessary to enable construction of the proposed art pavilion along with the th upcoming construction of the Riverfront Park’s 5 Avenue overlook. Passed by the City Council this Approved by the Mayor this ___ day of _______________, 2020 ____ day of _______________, 2020 ____________________________ _____________________________ City Recorder Mayor Ordinance - Page 2 of 2 ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Action Meeting Department: www.eugene-or.gov 541-682-5590 ISSU The ordi BACKGROUND 19775) Uif!ufsn!pg!uif!gsbodijtf!ibt!tjodf!cffo!fyufoefe-!nptu!sfdfoumz!cz!Psejobodf!Op/!31717!fobdufe!po! Opwfncfs!24-!3129-!xijdi!fyufoefe!uif!gsbodijtf!uispvhi!Kvof!41-!3131/!! 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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Pu 20 Meeting Department: www.eugene-or.gov 541-682-55 ISSU 22019-2020(FY20 a publishe BACKGROUND redevelopment. ve Th hips contemplated Thered- -- Item6 for Th 4); infrastructure; - project; Selling assessment funds. Th onAprilfunds Th 1. 2. Rep allocated couldfirst rward Thfor Item6 \] - Ap Oc CO adopt CI resolution SUGGE Resolution5293adopting fy20 ATTACHMENTS A. 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Epxoupxo!Sjwfsgspou!Sfefwfmpqnfou!qspkfdu!voefs!bo!joufshpwfsonfoubm!bhsffnfou/ 461!Tqfdjbm!Bttfttnfou!Dbqjubm!Qspkfdut!Gvoe GZ31GZ31GZ31GZ31 BepqufeTC2!BdujpoTC3!BdujpoSfwjtfe J/SFTPVSDFT 2-515-84629-53812-534-273 CFHJOOJOH!XPSLJOH!DBQJUBM DIBOHF!UP!XPSLJOH!DBQJUBM SFWFOVF !!!!!Njtdfmmbofpvt51-2:51151-2:5 Upubm!Sfwfovf51-2:51151-2:5 UPUBM!SFTPVSDFT2-555-:3:29-53812-574-467 JJ/SFRVJSFNFOUT Opo.Efqbsunfoubm! !!!!!!!!!!Joufsgvoe!Usbotgfst31-1111131-111 !!!!!!!!!!Tqfdjbm!Qbznfout112-511-111b2-511-111 !!!!!!!!!!Cbmbodf!Bwbjmbcmf2-535-:3:29-538)2-511-111*b54-467 Upubm!Opo.Efqbsunfoubm2-555-:3:29-53812-574-467 UPUBM!SFRVJSFNFOUT2-555-:3:29-53812-574-467 461!Tqfdjbm!Bttfttnfou!Dbqjubm!Qspkfdut!Gvoe One-Time Funding Request: b*!Sfdphoj{f!joufsbhfodz!mpbo!)%2-511-111*!up!uif!Vscbo!Sfofxbm!Bhfodz!up!qbz gps!uif!Epxoupxo!Sjwfsgspou!Sfefwfmpqnfou!Qspkfdu!voujm!qspqfsuz!tbmf!qspdffet!bsf!bwbjmbcmf/!Efdsfbtf!Cbmbodf Bwbjmbcmf!cz!tbnf!bnpvou/ Buubdinfou!C Sftpmvujpo!Ovncfs!63:4 B!SFTPMVUJPO!BEPQUJOH!B!TVQQMFNFOUBM!CVEHFU< NBLJOH!BQQSPQSJBUJPOT!GPS!UIF!DJUZ!PG!FVHFOF GPS!UIF!GJTDBM!ZFBS!CFHJOOJOH!KVMZ!2-!312:-! 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BACKGROUND redevelopment. Theve yearswas Eured- -- Thfor Th - project; Selling funds. Th13.5 onApril 5.9 Th 1. ; 2. 3. 4.5.9 . 5,774 Rep allocatedwill couldfirst COUNCIL \] - Ap the Octo Oc plant, AGE adoptadopt AGENCY resolution SUGGE 1093 fy ATTACHMENTS A. 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Du- st BACKGROUND -to- rdinance accordingly. - 453.370(2)(b)) state-b- -imposed unsuccessful Therefore, years. - - — -imposed— 56.13 $132,886.9021 214,796.398 v132,886.90 56.13- imposed62.25 decrease6.135.35FTE- -to- Sec A. B.Citizen The-to-businesses - substances Ap PR Previously -to- recommendations. COU OPTIONS 1.Adopt. 2. 3. meeting. CIRECOMMENDATION SUGGE and PIEDate ATTACHMENTS A.ordinance -to-wfyc20 C.-to- FOR 541-682-7118 -Mail:jlenhart@eugene-or.gov Ap PSEJOBODFOP/!```````` BO!PSEJOB ODF!BEPQUJOH!IB\[BSEPVT!TVCTUBODF!VTFS!GFFT! BOE!QSPWJEJOH!GPS!BO!JNNFEJBUF!FGGFDUJWF!EBUF/! Uif!Djuz!Dpvodjm!pg!uif!Djuz!pg!Fvhfof!gjoet!uibu;! Qvstvbou !up!Bsujdmf!WJJ!pg!Bnfoenfou!JW!up!uif!Fvhfof!Dibsufs!pg!3113!)uif B/ Bnfoenfou*-!uif!Djuz!Dpvodjm!ibt!qsfwjpvtmz!bepqufe!b!tfsjft!pg!Sftpmvujpot!boe! Psejobodft!ftubcmjtijoh!gfft!up!cf!qbje!cz!ib{bsepvt!tvctubodf!vtfst!xjuijo!uif!Djuz! xjui!uif!nptu!sfdfou!cfjoh!Psejobodf!Op/!31723/!! 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The Program was created to facilitate the collection and distribution of information related to the use and disposition of federally listed hazardous substances, by qualifying businesses. Since 1998 the program as been funded through the assessment of fees paid by businesses which are: physically located within the Eugene city limits, use any quantity of listed hazardous substances, have at least 10 full time equivalent (FTE) employees, and operate within the #2,000-3,999 SIC codes. Each section of the workplan as a summary, a list of general tasks, and an estimate of staff time allotment. Tasks are grouped by similarity and by synergy (a decrease in time spent on one can lead to an increase in another). Due to the interaction between tasks the time allotment is given by section. For fiscal year ‘21, the Workplan has been created with a 90/10 split of staffing between the Toxics Program and Eugene Springfield Fire Marshal’s Office. The Toxics Program will fully fund ninety percent (90%) of staffing personnel costs (e.g. wages, benefits, taxes) and receive a direct proportional amount of staff time over the course of the fiscal year. The remaining ten percent (10%) will be funded by and time allotted to special projects as assigned by the Fire Marshal’s Office. Contents Introduction ................................................................................................................................ 1 Budget, Fees, & Workplan .......................................................................................................... 2 Education, Outreach & PR .......................................................................................................... 3 Compliance and Auditing ........................................................................................................... 4 Program Management ............................................................................................................... 5 Board Support ............................................................................................................................ 6 Fire Marshal’s Office Projects ..................................................................................................... 6 Appendix A – Program Task Matrix ............................................................................................ 7 1 | Page Budget, Fees, & Workplan The Program facilitates the annual requirement for the Toxics Board to recommend a program fee schedule to the City Council. The Program develops: the annual budget with the Fire Administration, annual Workplan with the Fire Marshal’s Office and Toxics Board, and a fee schedule for the Toxics Board approval. The workplan and budget are utilized as supporting documentation for the proposed annual fee schedule. By charter mandate the fee schedule is to fully fund the program through collected fees. 1.Facilitate process to assist Toxics Board recommend the annual hazardous substance user 1 fees. 2.Work with Fire Chief and the Toxics Board to develop a work plan and facilitate process to provide recommendation to City Manager and City Council for adoption as part of the 2 annual hazardous substance user fee. 3.Facilitate process to assist City Council approve the annual hazardous substance user fees; and Prepare and submit necessary paperwork and attend associated City Council Public Hearings and Meetings.3 Estimated Budget, Fees, & Workplan Total = 5% 1 Article VI, Section 6.2.B.1 2 Article VI, Section 6.3 3 Article VII, Section 7.A 2 | Page Education, Outreach & PR Providing orientations and educational sessions with new businesses and board members along with informational presentations to community members is a critical element of the program. By ensuring full understanding of the scope and purpose of the program, businesses are more likely to comply with the mandate of the program. 1.Maintain content on the Toxics Board and Toxics Program’s webpages.4 2.Provide an orientation of the Toxics Program for new Toxics Board members, manufacturing business representatives, environmental justice and advocacy representatives and interested members of the public.4 3.Build and maintain good working relationships between the Toxics Program Manager and Toxics Board members, the manufacturing business community, the environmental justice and advocacy community and other program stakeholders. 4 4.Conduct public education and outreach efforts to increase transparency, understanding and awareness of the program; including issue news releases to keep the media and community informed; collaborate with the University of Oregon and Oregon State University, and to provide graduate students with internship opportunities; hold ongoing informational work sessions to give businesses and the community opportunities to learn and ask questions about the program, and provide feedback; Monitor the Toxics Board’s email box, and facilitate responses accordingly. 4 5.Add a rating system (such as HMIS) to the Toxics Program website in FY21 to improve public and industry hazard understanding. Estimated Education, Outreach, & PR Total = 17% 4 Necessary to support charter amendment 3 | Page Compliance and Auditing As much as possible, the program attempts to proactively encourage compliance. Through proper guidance and education, provided to businesses within the program, coupled with auditing of submitted data the need for more extreme activities from non-compliance has been kept to a minimum. The charter mandated activities, for when a business is non-compliant, have been budgeted at under 1% of program staff time since they are on an as needed basis and rarely needed. 1.Work with businesses in the program to assist them in successfully meeting Charter Amendment hazardous substance reporting requirements and Charter mandated deadline of April 1 st: including providing information and assistance.5 2.Report to the Fire Marshal the names of any hazardous substance users in non-compliance with hazardous materials balance reports requirements.6 3.Publish names of non-complying entities in the daily newspaper.7 4.Investigate evidence of reports not filed in compliance with the Charter Amendment.8 5.Audit the accuracy of hazardous materials balance reports for the Fire Marshal: including follow-up work with businesses to assist them in reconciling errors accurately (site audits are permitted, not required); Conduct site visits of newly-identified businesses as part of Toxics Program representative orientation; Work with Toxics Board to update procedure to implement a more comprehensive audit process, including cross-referencing data reported under other programs.9 6.Work with businesses in the program to assist them in reporting FTE, which the annual fee is based upon; Work with Toxics Board to implement procedure to verify accuracy of number of reported FTE; Perform data entry, print and send invoices to businesses in the program; and Assist businesses in the program meeting the Charter-mandated deadline of st10 May 1 for payment of invoices. 7.Enforce reporting requirements and impose penalties for noncompliance.11 8.Order non-complying repeat offenders to cease and desist using hazardous substances in the City of Eugene.12 9.Members of the Public: Petition the Toxics Board against hazardous substance users or 13 persons for failure to comply with the Charter Amendment. Estimated Compliance & Auditing Total = 25% 5 Article IV, Section 4 6 Article VI, Section 6.2.C 7 Article VI, Section 6.2.D 8 Article VI, Section 6.2.E 9 Article VI, Section 6.2.F 10 Article VII, Section 7.A 11 Article VIII, Section 8.1 12 Article VII Section 8.2.E 13 Article VIII, Section 8.3 4 | Page Program Management Beyond the previous sections there are many tasks that must be completed to maintain an effective and efficient program. The Program operates in a balance between needs of the Board, facilitating the program mandates, and needs of the Fire Marshal’s Office. Annual reporting, process evaluation and improvement, program research, and much more must take place for the program to operate and optimum efficacy. 1.Facilitate process to assist Toxics Board provide forms for hazardous materials balance reports to be filed electronically that are compatible with the Eugene Public Library’s computer systems; and work with Information Technology staff to build or purchase a more efficient records and data management program/system.14 2.Collaborate with other City staff and community organizations on relevant citywide projects and processes (e.g.: participate as a member of the Lane County Local Emergency Planning 15 Committee (LEPC); participate in the Envision Eugene planning process). 3.Facilitate process to assist Toxics Board make hazardous materials balance reports available 16 at the Eugene Public Library. 4.Facilitate process to help Toxics Board file an annual report on the effectiveness of the program, and any recommendations for improvements: including preparing draft report for Toxics Board review, edits and approval, and submitting to City Council on the Toxics Board’s behalf.17 5.Monitor applicable Federal regulatory program websites and state program databases to keep related local program information current and accurate.15 6.Conduct inventory processes to identify covered entities and implement processes and procedures to proactively identify covered entities in the future because with each business that is successfully identified, it extends the financial burden across industry more fairly and equitably and lowers the cost per full-time equivalent (FTE) employee and the cost to 15 smaller businesses. 7.Conduct ongoing continuous improvement program and process analyses and make 15 recommendations to Toxics Board for improvements as necessary. Estimated Program Management Total = 32% 14 Article IV, Section 4 15 Necessary to support charter amendment 16 Article V, Section 5.1.F 17 Article VI, Section 6.2.B.3 5 | Page Board Support A critical element of the program operations is to support the Toxics Right-to-Know Board to facilitate effective operation. The Program facilitates: communication of recommendations from the Board to the City Council and City Manager, posting and filling of Board vacancies, coordination of Board meetings, and other special projects as developed by the Board. 1.Facilitate process to ensure Toxics Board members are appointed; including filling vacancies on the Toxics Board due to mid-term resignations; Prepare and submit necessary paperwork and attend City Council Public Hearings and Meetings for new Toxics Board member candidate interviews and appointments.18 2.Facilitate process to assist City Council enact reasonable ordinances necessary for carrying into execution the provisions of the Charter Amendment upon recommendation of the 19 Toxics Board (not already specifically shown above). 3.Facilitate Toxics Board meetings and completion of projects and processes to ensure compliance with the Charter Amendment (including Toxics Board meeting preparation, 20 attendance and follow-up). 4.Facilitate process to assist the Toxics Board recommend and the City Manager conduct Administrative Rule processes for updates to the Hazardous Substance Tracking Instructions and List of Reportable Chemicals; and Publish and distribute Hazardous Substance Tracking Instructions and List of Reportable Chemicals to reporting businesses in the program; publish corresponding Citizen Guide.20 Estimated Board Support Total = 11% Fire Marshal’s Office Projects When 100% of the staffing allotment is not planned to be utilized by the Toxics Program, the remainder is funded and utilized by the Fire Marshal’s Office. This time can be utilized for special projects on an as needed basis to support the mission of the Fire Marshal’s Office and the Eugene Springfield Fire Department as a whole. Fire Marshal’s Office Projects Total = 10% 18 Article VI, Section 6.1 19 Article X, Section 10 20 Necessary to support charter amendment. 6 | Page , Outreach, & PR #3 Education, Outreach, & PR #2Education, Outreach, & PR #4 Budget, Fees, & Workplan #1Budget, Fees, & Workplan #2Budget, Fees, & Workplan #3Education, Outreach, & PR #1 Compliance and Auditing #1Compliance and Auditing #2 K S A T Page D N A R E | A B E 7 R M A U N M Education A R G O R P E T F F A A 3% 3% 9% M E T I 12%<1% S 2%2%1%% X M I 2 F O T R O P % P A releases to keep the media and community informed; collaborate with the Facilitate process to assist Toxics Board recommend the annual hazardous environmental justice business community, the environmental justice and advocacy community program, and provide Conduct public education and outreach efforts to increase transparency, feedback; Monitor the Toxics Board’s email box, and facilitate responses businesses understanding program requirements on a proactive basis to Council for adoption as part of the annual hazardous substance user fee is done to assist Prepare and submit necessary paperwork and facilitate process to provide recommendation to City Manager and City Work with Fire Chief and the Toxics Board to develop a work plan, and Facilitate process to assist City Council approve the annual hazardous content on the Toxics Board and Toxics Program’s webpages understanding and awareness of the program; including issue news : including representatives and interested members of the public informational work sessions to give businesses and the community Work with businesses in the program to assist them in successfully Build and maintain good working relationships between the Toxics Provide an orientation of the Toxics Program for new Toxics Board Program Manager and Toxics Board members, the manufacturing University of Oregon and Oregon State University, and to provide graduate students with internship opportunities; hold ongoing reporting attend associated City Council Public Hearings and Meetings st mandated deadline of April 1 work representatives, meeting Charter Amendment hazardous substance opportunities to learn and ask questions about the Percentage of staff time is currently zero because providing information and assistance manufacturing business avoid this situation from occurring and other program stakeholders - requirements and Charter substance user fees; and substance user fees and advocacy S Kaccordingly members, S Maintain A T F F A T S certifying that the hazardous materials balance reports report; and File a signed declaration Article VII, Section 7.B: City Council: T Task Matrix Approve and amend as necessary annual hazardous Board: Report to the Fire Marshal the names of any Ndetermine the appropriate support services for the compliance with Article IV, Section 4: Hazardous Article VI, Section 6.2.C: Toxics E Article VII, Section 7.B: Toxics Board: Recommend hazardous materials balance reports requirements Article VI, Section 6.2.B.1 and M with the Toxics Board jointly to Substance Users: File annual, public, hazardous O D Article VI, Section 6.3: City T N Y E R rter AmendmentNecessary to Support Charter AmendmentNecessary to Support Charter Amendment Charter Amendment M A S A S , E 4 annual hazardous substance user fees C 5 E N - N T Ohazardous substance users in non I R Program N Tfiled are accurate and complete O E C ; E M R S ED Y T NNecessary to Support Cha B R E A D M H Necessary to Support E A – C T substance user fees R A ––––– materials balance E Charter Mandate Charter Mandate Charter Mandate Charter Mandate Charter Mandate A E D N Manager: Work T NE R Appendix A G A U MH E C Y E L T T H R Iprogram T C O I F P L P O P X U V EIS Necessary to Support Charter Amendment Public Library’s computer electronically that are compatible with the Eugene hazardous materials balance reports to be filed VI, Section 6.2.A: Toxics Board: Provide forms for Charter Mandate the Charter Amendmentsubstance users or persons for failure the Public: Petition the Toxics Board against hazardous Charter Mandate of EugeneManager: Order nonCharter Mandate penalties for Board: Enforce reporting requirements and impose Charter Mandate Charter Mandate Charter Mandate compliance with the Charter AmendmentMarshal: Investigate evidence of reports not filed in Charter daily newspaperBoard: Publish names of nonCharter Mandate SIE cease and desist using hazardous substances in the City annual fee to cover program expensesVII, Section 7.C: Hazardous Substance Users: Pay an order at least once every three yearsall hazardous substance users are audited in a random of each hazardous substance user in an order such tMarshal: Audi V U X P O P L P F I O C T I R H T Mandate T L E Y C E HM U A noncompliance G A t R EN the accuracy of the reporting processes T N D E E ––––– – –– A R T C Article V, Section 5.1.C and Article Article VIII, Section 8.3: Members of Article VIII, Section 8.2.E: City Article VIII, Section 8.1: Toxics Article VII, Section 7.A and Article Article VI, Section 6.2.F: City Fire Article VI, Section 6.2.E: City Fire Article VI, Section 6.2.D: Toxics A -E H complying repeat offenders to M D A E R B N T Y systems DE S R M E - ; C complying entities E O T N R I O T N N E 5 C 4 E to comply with , S A S A M R E Y N T D O M in the E N hat T with the Eugene Public Library’s computer systems; and work with materials balance reports to be filed electronically that are compatible Facilitate process to assist Timplementedsystem for hazardous materials balance reports has been developed and Percentage of staff time is currently zero because online data entry need to be reallocated accordingly to manage the processsituation has not occurred; however, if it were to occur, staff time would Percentage of staff time is currently zero because historically, this avoid this situation from occurringbusinesses understanding program Percentage of staff time is currently zero becauseavoid this situation from occurringbusinesses understanding program requirements on a proactive basis to Percentage of staff time is currently zero becauseMay 1businesses in the program meeting the Charterentry, print and send invoices to businesses in the program; and Assiprocedure to verify accuracy of number of reported FTE; Perform data which the annual fee is based upon; Work with Toxics Board to implement Work with businesses incrossprocedure to implement a more comprehensive audit process, includiProgram representative orientation; Work with Toxics Board to update Conduct site visits of newlyreconciling errors accurately (site audits are permitted, not required);Marshal: including followAudit the accuracy of hazardous materials balance reports for the Fire avoid this situation from occurringbusinesses understanding program requiremenPercentage of staff time is currently zero becauseavoid this situation from occurringbusinesses understanding program requirements on a proactive basis to Percentage of staff time is currently zero becauseS T A F F - referencing data reported under other programs st T A for payment of invoices S K S the program to assist them in reporting FTE, - up work with businesses to assist them in - oxics Board p identified businesses as part of Toxics requirements on a proactive basis to rovide forms for hazardous - ts on a proactive basis to mandated deadline of work is done to assist work is done to assist work is done to assist work is done to assist st ng A P % P O R T <1%<1%<1%<1%<1%<1% O F 9% 3% 9% I M X S I T E M A A F F T E Compliance anCompliance and Auditing #8Compliance and Auditing #7Compliance and Auditing #6Compliance and Auditing #5Compliance and Auditing #4Compliance and Auditing #3 P Program Management #1Program Management #1 R O G R A M N U A 8 M R E | d Auditing #9B A E Page R A N D T A S K K Program Management #2Program Management #3Program Management #4Program Management #5Program Management #6 am Management #7 S A T Page Board Support #3Board Support #1Board Support #2 D N A R E | A B E 9 R M A U N M A R Progr G O R P E T F F A A% 1% 1% 1% 1% 1% M E T I S 6%6%3% X M 13 I F O T R O P % P A ake hazardous materials balance program databases to keep related local program information current and extends the financial burden across industry more fairly and equitably and citywide projects and processes (e.g.: participate as a member of the Lane build or purchase a more efficient records Collaborate with other City staff and community organizations on relevant Facilitate Toxics Board meetings and completion of projects and processes Conduct inventory processes to identify covered entities, and implement improvements: including preparing draft report for Toxics Board review, edits and approval, and submitting to City Council on the Toxics Board’s y identify covered entities in the time equivalent (FTE) employee and the cost to make recommendations to Toxics Board for improvements as necessary tend City County Local Emergency Planning Committee (LEPC); participate in the ongoing continuous improvement program and process analyses, and up); and Conduct to ensure compliance with the Charter Amendment (including Toxics n of the Toxics Board (not already Council Public Hearings and Meetings for new Toxics Board member Facilitate process to assist City Council enact reasonable ordinances Monitor applicable Federal regulatory program websites and state each business that is successfully identified, it necessary for carrying into execution the provisions of the Charter Facilitate process to help Toxics Board file an annual report on the Facilitate process to ensure Toxics Board members are appointed; term resignations; Prepare and submit necessary paperwork and at effectiveness of the program, and any recommendations for - including filling vacancies on the Toxics Board due to mid - preparation, attendance and follow reports available at the Eugene Public Library Facilitate process to assist Toxics Board m processes and procedures to proactivel candidate interviews and appointments data management program/system Envision Eugene planning process) Amendment upon recommendatio Information Technology staff to specifically shown above) - lowers the cost per full future because with ler businesses Board meeting S K S A accurate T behalf F smal F and A T S annual report on the effectiveness of the Article VI, Section 6.1: City Council: Enact reasonable ordinances necessary and proper for program, and any recommendations for improvements Article X, Section 10: City Council: T carrying into execution the provisions of the Charter ic Library for seven years Article VI, Section 6.2.B.3: Toxics N E Board: Make hazardous materials balance reports Article V, Section 5.1.F: Toxics M O D T N Y E R Necessary to Support Charter AmendmentNecessary to Support Charter AmendmentNecessary to Support Charter AmendmentNecessary to Support Charter Amendment M A S A S , E 4 C 5 E N N T O I R N T Appoint Toxics Board members O E C ; E M available at the Eugene Publ R S ED Y T N B R E A D M H E A C T – – – R A – E Charter Mandate harter Mandate Charter Mandate Charter Mandate E D N T NE R Board: File an A G A U MH E C Y E L T T H R I T C O I F P L P O P X U V EISC Necessary to Support Charter AmendmentBoardAmendment upon recommendation of the Toxics SIE V U X P O P L P F I O C T I R H T T L E Y C E HM U A G A R EN T N D E E A R T C A E H M D A E R B N T Y DE S R M E ; C E O T N R I O T N N E 5 C 4 E , S A S A M R E Y N T D O M E N T Instructions and List of Reportable Chemicals to reporting businesses in the program; publish corresponding Citizen GuideChemicals; and Hazardous Substance Tracking Instructions and List of Reportable Manager conduct Administrative Rule processes for updates to the Facilitate process to assist the Toxics Board recommend and the City S T A F F T A S K S Publish and distribute Hazardous Substance T O T A L A P P R O X I M A T E % O Tracking F S T A F F T I M E A P % P O R T 9 O F 1% I 0 M X S % I T E M A A F F T E P R O G Board Support #4 R A M N U 10 A M R E | B A E Page R A N D T A S K Program Fee History November1996EugeneCityCharter,Section54,AmendmentIVadopted( Section iscalyear1997and1998The 54, Amendment IV, Article VII, Section 7(D)). For the f programwassupportedbytheCityofGeneralFundinaccordancewiththe EugeneCityCharter( Section 54, Amendment IV, Article VII, Section 7(D)). 1998fee$500/facility+$16.12/FTE(Chargedtoreportingbusinesses) 1 1999fee$500/facility+$7.92/FTE(Chargedtoreportingbusinesses) 2 2000fee$14.310/FTE 3 2001fee$12.540/FTE 2002fee$10.790/FTE 2003fee$13.920/FTE 2004fee$31.650/FTEupto$2,000 4 2005fee$30.940/FTEupto$2,000 2006fee$31.300/FTEupto$2,000 2007fee$37.380/FTEupto$2,000 2008fee$46.200/FTEupto$2,000 2009fee$52.380/FTEupto$2,000 2010fee$55.480/FTEupto$2,000 2011fee$53.340/FTEupto$2,000 2012fee$79.000/FTEupto$2,000 2013fee$82.690/FTEupto$2,000 2014fee$56.750/FTEupto$2,000 2015fee$56.080/FTEupto$2,000 2016fee$48.290/FTEupto$2,000 2017fee$63.120/FTEupto$2,000 2018fee$65.430/FTEupto$2,000 2019fee$62.230/FTEupto$2,000 Ȭ02/0/3%$ȭ 2020fee$56.13/FTEupto$2,000 1 Beginning spring 1998, program is supported by fees assessed each spring, per the City Charter. This continues to be the case. 2 Because of the 05/05/99 Oregon Court of Appeals decision, all fees paid in 1998 and 1999 were refunded; due to the City assessing fees based on quantity. 3 In 2000 an additional class of businesses that did not meet the 2,640-pound reporting threshold but did meet the other three criteria to be considered hazardous substance users. This class of businesses are categorized as non-reporting businesses under the program. From then all fees were assessed to both reporting and non-reporting businesses. 4 State-imposed fee cap of $2,000 per facility took effect 7/1/03 (ORS 453.370(2)(b)).