HomeMy WebLinkAboutAdmin Order 21-05-06-FADMINISTRATIVE ORDER NO. 21-05-06-F
of the
City' Manager of the City of Eugene
AMENDMENT OF THE PUBLIC RECORDS REQUESTS FEE
SCHEDULE; REPEAL OF ADMINISTRATIVE ORDER NO. 21-04-02-F;
AND REPEAL OF THE PROVISIONS OF ADMINISTRATIVE ORDER
NOS. 44-92-05, 53-04-01-F, AND 5%02-08-F THAT ARE IN CONFLICT'
THEREWITH.
The City Manager of the City of Eugene finds as follows:
A. Section 2.020 of the Eugene, Code, 1971 authorizes the City Manager to
determine and set fees and charges to be imposed by the City for services, goods, use of
municipal property, and licenses and per'its. ~ accord;ance with thos~ provisions,
Administrative order No. 21-04-02-F was issued on February 2~ 2004, adopting ~ amended
Public Records Fee Schedule.
B. In accordance with the above procedures, on July 5, 2005~ I issued Administrative
Order No. 21-05-06, and notified the Mayor and City Councilors that I intended to amend the
Public Records ReqUests Fee Schedule as set forth in the Notice attached as Exhibit A to that
Administrative order.
C. Notice was also posted at two locations at City Hall on July 7~ 2005, and made
svailable for inspection by interested persons at the office of the City Manager, 777 Pearl Street,
Eugene, Oregor~i 97401, ~uring no~al business hours (8:00 AM to 5:00 t~M, Monday through
Friday, exclusive of holidays). The Notice provided that written comments would be received
for a Period of 15 days from the date of Posting and publication. No written comments -were
received within the time or in the manner provided in the Notice.
Based upon the above findings and the findings in Administrative Order No. 2~-05-06, l
find that the Public Records Requests Fee Schedule should be amended as proposed. My
determination of the fee amendments was made after considering the applicable policies,
enactments and directives of the City Council, the amount charged for these services by the City
in the past, the full costs of providing these serVices supported by the fees, the amounts charged
by other comparable providers,~ and ~he revenue needs o? the Cit~ as determined by the adopted
City budget. The f~es should become effective as of the date of this order, Administrative Order
No. 21-04-02-F should be repealed~ and the provisions of AdminiStrative Order Nos. 44-92-05,
53~04~01-F, and 57-02~08-F that are in conflict with the Public Records Requests Fee Schedule,
should be repeale&
On the basis of these findings, I order that:
Administrative Order - Page
The fees set forth in the attached Exhibit A are the f~es to be charged for the
described Services as of the effective date of this Order.
2. The unamended fees established by Administrative Order No. 2 !-04-02-F remain
in full force and effeCt and are incorporated into tl~e fee schedule attached as Exhibit A.
3~ Administrative Order No. 21-04-02-F is repealed, and the provismns of
Administrative Order Nos. 44492-05~ 53-04-01-F, and 57~02-08~F that are in conflict with the fee
schedule attached as Exhibit A are repealed~ as o~ the effective date of this Order.
is directed to append a copy of this Administrative Order,
~nc~uding Exhibit 53~04-01 ~F, and 5%02-08-F.
Dated and effective thisbe._ day of July, 2005.
City ~n~ger
Administrative Order. Page 2
CITY OF EUGENE
PUBLIC RECORDS REQUESTS FEE SCHEDULE
Fee orF~ __ 9rmnl_ __a
-Per hour charge based on salary and fringe of Admin Aide III, step 3,
Converted to h~urly rate. (30 mihute minimum)
· Full cost of supervisor review, if required
-Full cost of City Attorney review, if required
Staffing to Oversee
eqaesto~'s File Review
· Per hour charge based on salary and fringe of Admin Aide III, step 3,
converted to hourly rate~ (30 minute minimum)
0 - 5 pages free
,6+ $(~.25 per page unless self-service
~Oversized documents (larger than 1 l"xi7") - $5.00 per page
Color Copies and Prints *$1.50 per page
Microfiche Copies
50.25 per page self service
$0.75 per page staff assistance
~$1.50 per page for oversized documems
Major Document for Sale
No charge if created by City seeking to Provide information or requesting
feedback. Printing cost if s01d.
Printing Cost per copy
E~IBIT A to Admimstrative Order No. 21-05-06-F - Page 1 of 1
b. Police Reports*
CAD - $5.00
State Accident Report - $5.00
OtherPohce Reports - $10.00 for first 10 pages; $1.00 per page for each
additional page.
Additional Charge for reports retrieved front Archives - $5.00
Fire Reports*
Fire Investigation Incident Report and Supplemental Report - $10.00 for
first 10 pages; $i.00 per Page }hr each ad&itional page. ~oes not include
reports tha~ are created iri response to a specific r~q~st. Charges for those
re~orts are set out in the Eugene Fire anc~ EMS Department S~rvices Fee
S~hedule.)
Additional Charge for reports retrieved from Archives - $5.00
' ix required,
$5~00
See' if 'mailed
sheets
7. Maps
Per-coPY printing cost
Large Maps
For maps larger than ] lx17, refer requestor ~o LCOG for copies
$10.00
$10.00
Charge based on research formula plus cost of plan size copies
EXH~IT A to Administrative Order No. 2D05-06-F -- Page 2 of 2
1~ Video Tape
Some Police videos must be reviewed fbr confidentiality; an additional
research charge may be inctLrred for this review.
2. Andio Tape
$8.00 City tape
$4.00 if t;ape ~rovided by requestor (unless vendor rate ts higher)
11 At, clio Tape
$60.00 per call
Floppy Disks $1.50 per CD, plus staff time, with $5.00 minimum, plus postage if
mailed
5. D~s
$25.00
- Black and White Labor plus supply to reprint, or vendor cost plus staff time
Photos - Color
Charge based on research formula plus cost of medium (digital and paper
coPi~)
Aerial Photos
$5.00 per page ~ 3 day delivery
Negatives
$5.00 for 1~ roll
$2.50 for each additional roll
$5.00 per sheet
$25.00 - 24
$30.00-36
$15.00-additionalroll(copy)
7~ Slides Standard Develop : 12.00- 24
7.00 additional copies
Mug Shots
$10.00'
*Release subject to City Attorney review
EXHiBIT A to Administrative Order No. 21-05-06-F ~- Page 3 of 3
Lists and Labels
Calculated the same as the research formula; if no research, copy charge
3. Computer Program Work
Salary and fringe of Application Support TeCh, step 3. (30 minute
minimum)
Postage
pages = NO charge
6-1(~ p~ges = $1.00
pages =
36.50
$2.00 flat fee plus $0.25 per page
take e-payments See Section
$2.00 flat fee plus $0.25 per page if a document needs to be copied before
scanned.
EXH~IT A to Adminis~ative Order No. 21-05-06-F -~ Page 4 of 4
(2} Criteria for \Vaiver~
Fees for police records may be waived based on the ability to pay and the need fbr the
for court purposes.
the proceeding based on
for court purposes.
for other purposes.
EXHIBIT A to Administrative Order No. 21~05-06-F -- Page 5 of 5