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HomeMy WebLinkAboutResolution No. 2554 RESOLUTION No.;2~~~ A RESOLUTION REPEALING THE NEIGHBORHOOD ORGANIZATION POLICY FOR CITIZEN PLANNING GROUPS ADOPTED AUGUST 28, 1973 AND ADOPTING A NEW NEIGHBORHOOD ORGANIZATION RECOGNITION POLICY. The Common Council of the City of Eugene finds that: Public participation is the act of sharing in the formulation of policies and proposals which affect the lives of all citizens. Local government has a responsibility for encouraging public participation in the planning process, both for the betterment of local decision-making and to satisfy requirements of state and fed- eral planning programs. Participation needs to go beyond just the simple role of com- menting toward a process which involves the public in an active role. The City of Eugene recognizes that public participation through neighborhood organizations can produce benefits for the general health, welfare and pride of the total community. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Section 1. The City of Eugene encourages the formation of neighborhood organizations and their involvement in the local govern- ment's decision-making processes. Section 2. The City of Eugene adopts this Neighborhood Organi- zation Recognition Policy in order to establish criteria for the re- cognition of neighborhood organizations and define the relationship between the city and recognized neighborhood organizations. Section 3. The following sections one through five, which com- prise thlS Neighborhood Organization Recognition Policy are adopted as policy statements and are to be used to affirm and govern the re- lationship between the city and recognized neighborhoods as they participate in the decision-making processes of the city: NEIGHBORHOOD ORGANIZATION RECOGNITION POLICY Section 1. Criteria for Recognition of Neighborhood Or- ganizations. (a) At the time a neighborhood governing document is submitted to the City Council for recognition, evi- Resolution - 1 ~OO~ dence shall be submitted showing that the document was widely circulated within the neighborhood before adoption by the group. (b) All meetings shall be well-publicized in advance. (c) The neighborhood organization shall be open to the total area and diversity of interests present in the neighborhood. Participation shall be open to any property owner or tenant within the neighborhood. Criteria regulating voting shall be determined by each neighborhood group, shall not exclude residents, and shall be included in the governing document. (d) The organization structure shall provide for necessary coordination among neighborhood residents and between the neighborhood and city departments and elected and appointed officials. (e) The boundaries of the neighborhood shall specifically define an area of appropriate geographic size and population for effective planning and these boundaries shall take into account natural boundaries, commercial patterns, community organizations, and his- torical factors. (f) A neighborhood governing document which meets the listed requirements may be submitted to the City Council with a request for recognition of the neighbor- hood by official Council action. (g) The neighborhood organization shall assume the responsibility of maintaining the requirements for recognition. Alleged violations shall be taken before the neighborhood organization at a publicized general meeting. Thereafter, unsettled disputes which concern adherence to provisions of this Policy may be taken to the City Council, which will take appropriate action, up to and including withdrawal of recognition. (h) As long as the neighborhood remains organized and actively involved with current ,issues or in developing any part of a plan, it will continue to be recognized. Section 2. Function and Responsibilities of Neighborhood Organizations. (a) Neighborhood organizations will be advisory to the City Council, Planning Commission, and other city boards, commissions and officials on matters affecting Resolution - 2 ~~~ their neighborhoods. With the assistance of pro- fessional staff, subject to their availability, the neighborhood organization may develop neighborhood plans and proposals with respect to land use, zoning, parks, open space and recreation, annexation, housing, community facilities, transportation and traffic, public safety, sanitation, and other activities and public services which affect their neighborhoods. (b) Neighborhood organizations may address themselves to all matters which affect them and may establish relations, not in conflict with city-neighbor- hood relations set forth in this Policy, with any agency or jurisdiction with which they have mutual concerns. This Policy governs only the relationship between re- cognized neighborhood organizations and the city of Eugene. (c) Neighborhood organizations shall inform them- selves of neighborhood needs and desires and maintain communication with their neighborhoods on plans, pro- posals and activities affecting their areas. (d) Neighborhood organizations may submit to city departments and elected or appointed city bodies requests or proposals for projects or activities needed in their neighborhood areas. (e) Neighborhood organizations shall continue the planning process by reevaluating the goals, objectives and recommendations contained within the neighborhood plan. Section 3. Functions and Responsibilities of the City. (a) The city will provide recognized neighborhood organizations with supplies, printing, mailing, and limited staff assistance to aid in their activities, subject to budgetary allocations. (b) The city shall provide an orientation session twice yearly to acquaint neighborhood leaders with city functions and programs, and city-neighborhood relation- ships and responsibilities. (c) Neighborhood organizations shall be notified of land use and development applications within the neighborhood and annexations contiguous to the neighbor- hood within five days after the receipt of such applica- tions. Neighborhood organizations will also be notified of public hearings affecting disposition of these appli- cations. Resolution - 3 OP54- (d) Neighborhood organizations shall be noti- fied of all proposed changes in city policies, pro- jects, services and activities having a significant effect on their neighborhoods (e.g., land use, trans- portation and traffic, parks and recreation, housing, and public services), in ample time to allow partici- pation in the decision-making process. Specific site locations for land acquisition need not be identified by the city. (e) All neighborhood plans shall be reviewed by the Planning Commission at a public hearing open to the Eugene community before a recommendation is for- warded to the City Council. (f) Upon adoption by the City Council, the neigh- borhood plan shall be considered a general plan refine- ment by the city and its various departments. Section 4. Neighborhood Newsletters. (a) The city shall finance the printing and mail- ing of neighborhood newsletters and communications, within budgetary allowances set by the city. Neighbor- hood organizations may raise funds to finance their own publications. (b) Newsletters financed by the city shall be gov- erned by these guidelines: (I) The main purposes of the neighborhood newsletters are to distribute information to neighborhood members on matters affecting their areas and to provide a forum for the free expres- sion of the opinions of neighborhood members on issues of interest to the neighborhood. (2) Advocacy positions may be included in the newsletters in an editorial format. News- letters shall clearly indicate editorial material and guarantee space for timely printing of differ- ing viewpoints. (3) Commercial advertising will not be per- mitted in newsletters unless financed by other than city funds. (4) The city shall have access to neighbor- hood newsletters for city information. Resolution - 4 01554- Section 5. Recommended Procedure for Establishment of City-Recognized Neighborhood Organizations. (a) When sufficient interest has been expressed by a substantial number of persons interested in the neigh- borhood, a request should be made to the city manager for staff assistance. (b) After informal meetings between city staff and interested persons, a neighborhood-wide meeting or meet- ings shall be held for the purpose of information, organi- zation, adoption of a neighborhood governing document and election of officers. (c) After a neighborhood governing document has been adopted by the neighborhood organization, it may be sub- mitted to the City Manager for consideration by the City Council. (d) The City Council, upon approval of the govern- ing document of the neighborhood organization, shall accept the document, and any modification thereto, by resolution. The neighborhood organization is then recog- nized as the official voice of that neighborhood area under the provisions of this Policy. Section 4. The Neighborhood Organization Policy for Citizen Planning Groups adopted by the Common Council of the City of Eugene on August 28, 1973 is repealed and superceded by the Neighborhood Organization Recognition Policy contained herein. The foregoing Resolution adopted the 23rd day of August, 1976. ~~~~ Resolution - 5. 0<55 Y- OFFICIAL REPORT OF THE PLANNING CO~MISSION OF THE CITY OF EUGENE, OREGON TO THE HONORABLE MAYOR AND COMMON COUNCIL OF THE CITY OF EUGENE, OREGON At its August 9, 1976, public meeting, the Eugene Planning Commission made the following recommendation to the City Council = The Commission recommended adoption of the resolution developed by the Neighborhood Organization Policy Review Committee regarding revision of the city's Neighborhood Organization Policy (proposed resolution attached as Ex h i bit II A II ), i n cor p 0 rat i n g the f 0 11 m';; n g am end men t s : (Italics indicate proposed Planning Commission amendments.) 1) Section l-c The neighborhood organization shall be open to the total area and diversity of interests present in the neighborhood. Participation shall be open to any property owner or tenant within the neighborhood. Criteria regulating voting shall be determined by each neighborhood group, shall not exclude residents or non~~esident property owners~ and shall be included in the governing document, 2) Section 3-d Neighborhood organizations shall be notified of all proposed changes in city policies, projects, services, and activities having a significant effect on their neighborhoods (e.g. land use, transportation and traffic, parks and recreation, housing, and public services), in ample time to allow participation in the decision-making process. Speci fie site Zocations for Zand aequis-i tion need not be 1:dentified by the City. Respectfully submitted, Alan Maxwell, President EUGENE PLANNING COMMISSION by: ~/cLL/ // Gary/Chenki n, Acti ng Secretary 8/13/76 ( Exhibit IIAII d.55tf ( June 1976 Resolut-ion No. WHEREAS, pUblic par>ticipation is the act of shaPing in -tl18 fOY1i1Ulation of policies and proposals which affect the lives of all citizens; and WHERE.4S, local govern71ent has a responsibility for encouraging pUblic par>- ticipation in the planning process, both for the betterment of local deeision-making and to satisfy requirements of state and federal planning programs; and rIffEREAS, par>ticipation needs to go beyond just the s7~ple role of commenting t~ard a process whieh involves the pub lie in an aetive role; and WHERE.4S, the city of Eugene recognizes that pUblic par>ticipation through neighborhood organizations ean produee benefits for the general health~ welfare~ an~ pride of the total eommunity: NOW, THEREFORE, BE IT RESOLVED by the Common Council of the city of Eugene that: 1. the eity of Eugene eneourages the formation of neighborhood organizations and their involvement in the local government's decision-making processes; and 2. the city of Eugene adopts this Neighborhood Organization Recognition Policy in order to estahlish enteria for the reeognition of neighborhood organizations and define the relationship between the city and reeognized neighborhood organizations; and 3. sections 1 - 5 which comprise this Neighborhood Organization Reeognition Poliey are adopted as poliey statements and are to be used to aff~rm and govern the relationship between the eity and recognized neighborhoods as they partieipate in the deeision- making processes of the city; and 4. the provisions of the IWeighborhood Organization Policy for Citizen Planning Groups~" adopted by the City Couneil on August 28~ 1973:, are superseded by the provisions of this resolution. Section 1. Criteria for Recognition of Neighborhood Organizations a. At the time a neighborhood €Aa~tejQ governing document is submitted to the City Council for reeognition~ evidence SAa~t8 shall be submitted showing that the €Aa~te~ doeu'7lent was widely circulated within the neighborhood ~~te~ te tFie s~ase~HeAt a8eptt8~ Sf a eAa~te~ before adoption by the group. b. All meetings shall be well-publicized in advance. c. tRat The neighborhood organization ts shall be open to the total area and tAe diversity of interests present in the neighborhood. PartiCipation 5Ae~+s shall be open to any property o~vner or tenant within the neighborhood. Criteria regulating voting shall be determined by eaeh neighborhood group~ shall not exelude residents~ ( :>" ~~ Page 2. 0l65tf <<ad shall be included in the €Aa~te~ governing ., . GOC:.077er: ~ . d. +Rat The organization structure ~s €a~a8le ef ~r8v+atp.9 shall provide for necessary coordination setweeR among neighborhood residents and beb~ee~ the neighborhood and city deparrnlents and elected and appoin- ted officials. e. tRa~ The boundaries of the neighborhood shall specifically define an area of appropriate geographic size and population for effective. planning and tAat these boundaries shall take into account natural boundaries, commercial patterns, community organizations, and historical factors. f. +Rat a Re~~Aaa~R8ea eAa~te~ a55ij~tA~ sa~~5fae~epy fH1~tttffie~t ef tAe aesye ffitA~ffiHm ~e~~t~emeRt5 ~e ~e€e~Ht2ea ay 8fft€ta+ G8~Aett aett8R aRe ~lasee SR ftle WttA tAe b~ty ~aAa~e~15 eff4se. A ~eighborhood gove~aing doeument whieh meets the listed 1~equirement3 may be sub- ~~tted to the City Couneilwith a request 'for reeognit~Qn of the neighhorhood by offieial Couneil aetion. g. tRat The neighborhood organization shall assume the responsibility of maintaining the ffitR~RH;HR requirements for recognition. Alleged violations shall be B~eH~At taken before the neighborhood organiza- tion tR at a publicized general meeting. Thereafter~ vAsettled disputes which coneern adherenee to provisions of this Policy may be taken to the City CounciZ~ which wiZl take appropriate aetion~ up to and ineluding withd:r>CMal of recognition. h. As long as the neighborhood remains organized and actively involved tA 5etVtR~ €ij~~eAt ~~eBteffi5 with current issues or in developing any part of a plan, it will continue to be recognized. Section 2. Function and Responsibilities of Neighborhood Organizations. a. Neighborhood organizations will be advisory to the City Council, aRe Planning Comnission, and other city boards~ eOl77lTl1~ssior:3~ and officials on matters affecting ~he gP8wth af ~eYete~ffie~t sf their neighborhoods. With the assistance of professional staff, subject to their avail- ability, the neighborhood organization may develop neighborhood plans and proposals with respect to land use, zoning, parks, open space and recreation, annexation, housing, community facilities, transportation and tra ffi c, puhlic safety., sanitation., and other faet8fS af~eettR9 tAe t~vaattt~y Sf aetivities and public services which affeet their neighborhoods. b. Neighborhood organizations may address themselves to ~Zl matters which affect them and may establish relations~ not in conf1iet with city-neighborhood relations set forth in this Policy~ with any ageney or jurisdict'ion with whieh they have mutual COneeYflS. This Policy go~eY~s only the relationship be-tween reeo~aized neighborhood organi- zation.s and the city of Eugene. B c. Neighborhood organizations SR8Ht8 ee€8ffie tAfsfffiea shaZZ info~l them- selves of neighborhood needs and desires as welt as matl1tatAeEi and ( ~55 4- Page 3. maintain communication wit~ memae~s Sf tAe Ret~Aae~R88~ e~~aR1=atteRs with the-ir ne-ighborhoods on a:}i- plans, a118 pr'oposal s, and activities affecting tA2 a~ea their areas. € d. Net~Raef~a86 e~~aR4~a~t8R9 may 5~effit~ ~bRt~~ feeemffie~8af.~eH5 te tAe PtaHRtA~ Ga~~5St8R. Re~~e5tS fer fH~6tn~ 8~ Aei~A~e~Haea ~fejee~s fSf ~85Sta+e ~n€tH5taR ~R tHe €fty BHa~et eBB eapft2+ ~mp~8~e~en~S ~reg~a~ may ae SHeffi~tte8 te tRe €~ty eHe~e~ e8ffiffifttee. Neighborhood organizations may submit to city departments and eleeted or appointed eity bod-ies requests Or' proposals for projeets or aet-ivities needed in their neighborhood areas. d e. Neighborhood organizations shall continue the planning process by reevaluating the goals, objectives, and recommendations contained within the neighborhood plan. e. As t8R~ as tRe Ret~RB8~Aaea ~ematRS e~~aR+cea aRe aettvety tRV6lvea tR 5e~Y~R~ €HPfeRt ~pa~teffiS 6P tR aeYeta~tR~ aRj ~a~t sf a p~aA~ aA~ tt eaR ae aeffieR5t~atea that the eFftee~s a~e kee~~A~ tAe Aet~Aae~he8a tRf6Pffie~, tt Wt~t €8RttAHe te ~e feea~Aj~e~. Section 3. Functions and Responsibilities of the City a. The city will provide recognized neighborhood organizations with supplies, printing~ mailing, and limited staff assistance to aid in tAe ~taRA~A~ ~~e€eS5 their aetivitie?~ subject to budgetary alloca- tions. o. The eity shall provide an orientation session twiee year'ly to acquaint neighborhood leaders with eity functions and programs~ and eity~ neighborhood relationships and responsibilities. 8 c. Neighborhood organizations shall be notified of at~ ~P6~a5e~ ~eRiRg, sHBe~v~s~8A, €eRe~eteAa~ Hse ~e~tt5, aA~ ~taRRea ~R4t 8eVete~ffieRt fpY9j ap~tt€atteR5 land use and development applieations within the neighborhood and annexations contiguous to the neighborhood within five days after the receipt of such applications aRe tR aavaAee Sf the sate Hp8R WAteR tRey a~e S€AeSHtea fe~ €eRStae~atteR BY tRe PtaARt~~ Geffiffi~5s~aR. Neighborhood organizations will also be notified of pub lie hearings affeeting disposition of these applieations. € d. Neighborhood organizations shall be notified of all proposed, sef4sHSty eaAteffi~tatea €tty changes in city polieies~ projeets~ ser- viee8~ ar~ aetivities having a ~~tma~y significant effect H~eR trafft€ aRe Sefeets iM the+~ Re+~ftbefMeees, aRa alt ~fa~e~ee ffiaja~ e~aR~es tR €teY- ~afks aRe ~eefeat4eR fae~t~t~e5 aRa ~f8~pams W4tAtR on their neighborhoods (e.g. land use~ transportation a~~ traffie~ parks and reereation~ housing~ and publie serviees)~ in ample time to allow participation in the ~taRR4R~ decision-making process. a e. All neighborhood plans shall be reviewed by the Planning Commission at a public hearing open to the Eugene community before a recommen- dation is forwarded to the City Council. i li . \, ~S5if \' ". Page 4. e f. Upon af3t3i08Vat adoption by the City Council, the neighborhood plan shall be considered a general plan refinement by the city and its various departments. Seetion 4. Neighborhood Newsletters a. The city shall finanee the print'ing and mailing of neighborhood newsletters <<~~ eommunieations~ unthin bvngeto~y allowances set by the city. Neighborhood organizations may raise funds to finanee their ow-a publications. b. Newsletters fi~~nced by the city shall be governed by these guide- lines: 1) The main purposes of the neighborhood newsletters aPe to dis- tribute information to neighborhood members on matters affecting their area~ and to provide a forum for the free expression of the opinions of neighborhood members on issues of interest to the neighborhood. 2) Advocaey positions may be included in the newsletters in an editoriaZ format. Newsletters shall clearly indicate editorial material and gua1~antee spade for timely printing of differing viewpoints. 3) CommerciaZ advertizi~2 will not be permitted in newsletters unless finaneed by other than eity funds. 4) The'city shall have access to neighborhood newsletters for city information. Section 5. Recorrmended Procedure for Establishment of City-Recognized Neighborhood Organizations a. When sufficient interest has been expressed by a substantial number of ~~e~e~ty 6WRe~s aRe teAaRts persons interested in the neighbor- hood, a request should be made to the city mafla~e~ls eff4ee manager for city staff assistance. b. After informal meetings between city staff and interested persons, a neighborhood-wide meeting or meetings shall be held for the purpose of information, organization, adoption of a neighborhood €AatotefJ governing document~ and election of officers. c. After a neighborhood eRa~te~ gove~ning document has been adopted by the neighborhood organization, it SA6ella may be submitted to the City ~1anager for consideration by the City Council. d. By pese}tit4sA, the 6~ty 6e~Ae~~ may a~~f8ve t~e €Aa~tep sf t~e Re4~h~efRaea ef~afl~~a~~6A aAcl th~5 ~eee~R~~e 4t as the eff~e~al Re~~~- eefA8e8 sp~aR~~atteR fe~ tAe g~veA apea. The City Covncil~ upon approval of the governing docum8nt of the neighborhood organization~ shall adopt the doewnent~ and any modifieations thereto~ by resolu- tion. The neighborhood organization is then recognized as the official voice of that neighborhood area u~~er the provisioiw of this Policy.