HomeMy WebLinkAboutAdmin Order 43-20-02 -- Contract Signing Authority when EOC is ActivatedAdministrative Order - Page 1 of 2
ADMINISTRATIVE ORDER NO. 43-20-02
of the
City Manager
DELEGATION OF EXPENDITURE AND CONTRACT SIGNING AUTHORITY
WHEN THE EMERGENCY OPERATIONS CENTER IS ACTIVATED,
EXTENDED TO INCLUDE ANY PERSON OR PERSONS “ACTING IN
CAPACITY.”
The City Manager of the City of Eugene finds that:
A. Under the provisions of Section 16(2) of the Eugene Charter of 2002, the City Manager is
given authority to make purchases and act as the business agent for the City Council in connection with
the sale of real estate and other business and commercial transactions.
B. In the event of an emergency, the City may be in immediate need of outside resources to
address the emergency. In such situations, it may not be possible or practical for authorized City of
Eugene personnel to make expenditures and sign contracts using the normal contracting process.
C. It would be most efficient, and in the public interest, to delegate expenditure and contract
signing authority to the Emergency Operation Center Manager, to any of the Department Executive
Directors, and the Logistics Section Chief when the City’s Emergency Operations Center is fully or
partially activated. On April 23, 2018, the City Manager issued Administrative Order No. 43-18-01
delegating this authority.
D. Admin. Order No. 43-18-02 did not extend the delegated authority to persons “acting in
capacity.” Currently, two Department Executive Directors are “acting in capacity” and it is in the public
interest to include them in the delegation of expenditure and contracting signing authority.
NOW, THEREFORE,
THE CITY MANAGER OF THE CITY OF EUGENE ORDERS AND DIRECTS THAT:
1. When the City of Eugene’s Emergency Operations Center is fully or partially activated,
the personnel listed below are authorized, in order to address the emergency, to make expenditures, and
execute contracts and change orders for contracts, not to exceed the amounts indicated per transaction or
contract, and not to exceed $5,000,000 total for each activation.
Personnel Maximum Authority Per
Transaction or Contract
Logistics Section Chief
Emergency Operations Center Manager
$20,000
$100,000
Department Executive Directors $1,500,000
2. The authority delegated in this Order shall not be further sub-delegated by the Emergency
Operations Center Manager or any of the Department Executive Directors.
Administrative Order - Page 2 of 2
3. The delegation of authority contained in this Order shall be construed to extend to and
include any person or persons “acting in capacity.”
Dated and effective this ______ day of _________________________, 2020.
______________________________________
Sarah Medary
City Manager Pro Tem