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HomeMy WebLinkAboutItem 2: Review Police Auditor Job Description ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: Review Police Auditor Job Description Meeting Date: October 20, 2008 Agenda Item Number: 2 Department: Central Services Staff Contact: Alana Holmes www.eugene-or.gov Contact Telephone Number: 682-5765 ISSUE STATEMENT This is a work session for the council to review, and if necessary, revise the Police Auditor Position Description. BACKGROUND The position of Police Auditor has been vacant since August 22, 2008. In a council work session on October 13, 2008, the council approved revisions to the Police Auditor recruitment brochure, subject to the addition of the Police Auditor Position Description under review on October 20. Once the position description is approved, it will be included in the recruitment brochure and provided to the council for final review. The current Police Auditor position description is attached. Please note that since this is the current description, the change to the minimum qualifications to include a Juris Doctorate has not yet been made. Once the council provides direction on any other edits to the job description all of the revisions will be made. RELATED CITY POLICIES This item is not directly related to a City policy. However, the hiring of a Police Auditor relates to the council values of a “Safe Community” and “Effective, Accountable Municipal Government.” COUNCIL OPTIONS The council may approve a motion to revise the position description, modify or reject the motion. SUGGESTED MOTION Move to approve the revisions to the Police Auditor position description. ATTACHMENTS A. Current Police Auditor Position Description Z:\CMO\2008 Council Agendas\M081020\S0810202.doc FOR MORE INFORMATION Staff Contact: Alana Holmes Telephone: 682-5765 Staff E-Mail: alana.m.holmes@ci.eugene.or.us Z:\CMO\2008 Council Agendas\M081020\S0810202.doc ùÓÈÃÍÖ÷ÇÕ×Î×ùÐÛÉÉéÌ×ÙÓÖÓÙÛÈÓÍÎúÇÐÐ×ÈÓÎ ùÐÍÉ×ÈÔÓÉÅÓÎØÍÅ Class Code: Police Auditor 09216 CITY OF EUGENE Established Date: Mar 1, 2006 Revision Date: Mar 23, 2006 SALARY RANGE $41.69 - $51.95 Hourly $7,226.27 - $9,004.67 Monthly $86,715.20 - $108,056.00 Annually DEFINITION: DEFINITION The Police Auditor provides independent, external oversight of investigations of complaints involving police employees. The auditor’s responsibilities include receiving complaints, monitoring or participating in internal investigations to ensure objective, thorough and high quality investigations; and preparing reports on complaint trends and police practices in general. S/he promotes organizational changes that improve police services and community relations, and reduce risk to the City by identifying, analyzing and making recommendations regarding the complaint investigation process and policies, practices and training. The auditor provides staff support to the Civilian Review Board appointed by the City Council. DISTINGUISHING CHARACTERISTICS This high-visibility position is characterized by the auditor’s ability to provide fair and objective oversight of the police complaint process, build credibility among diverse audiences, and instill public confidence in the complaint system. The responsibilities of the police auditor are broad in scope and require the highest degree of professional, independent judgment, personal integrity, and accountability. The auditor performs work that is highly complex, and often involves issues that are sensitive and confidential. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the City Council. Exercises day-to-day operational supervision over Police Auditor office staff. EXAMPLES OF DUTIES - DUTIES MAY INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING: Plans, implements and oversees the operations of the Auditor’s Office, which receives complaints about police employee conduct; establishes program priorities and procedures; manages the implementation and evaluation of work programs to achieve program objectives. Classifies and routes complaints based on established criteria, including identification of cases ÔÈÈÌ ÛÕ×ÎÙÃÕÍÆ×ÊÎÏ×ÎÈÒÍÚÉÙÍÏ ×ÇÕ×Î× Ø×ÖÛÇÐÈÙÖÏýÛÙÈÓÍÎÿÉÌ×ÙÚÇÐÐ×ÈÓÎùÐÛÉÉéÌ×Ùóøÿ  Ô×ÛØ×ÊÖÍÍÈ×Êÿ  ÍÖ  ìï ùÓÈÃÍÖ÷ÇÕ×Î×ùÐÛÉÉéÌ×ÙÓÖÓÙÛÈÓÍÎúÇÐÐ×ÈÓÎ suitable for mediation, and acts as liaison to complainants on case status and resolution. May initiate a complaint based on reported public statement, news report, or other feedback of police activity. Identifies “community impact cases” and refers these cases, and other cases the Auditor determines are appropriate, to the civilian review board and assists them in the review of these cases. Actively monitors internal affairs investigations for thoroughness and fairness; reviews evidence and may attend witness and employee interviews; recommends additional investigation and/or contacts and outside investigations as warranted; may recommend case disposition to the Chief of Police and may review discipline administered for consistency. Researches and analyzes problems identified through the monitoring of investigations and reviews of risk and tort claims; makes recommendations to the Police Department or the Police Commission regarding training, policies, procedures and best practices to prevent future complaints and allegations of misconduct and improve performance. Responds to the scene of critical or major incidents, such as field force deployment, or use of force incidents to be a first-hand observer; participates in the review of use of force as a member of the use of force review board. Oversees the development and implementation of a management information system to track complaints in coordination with the Police Department’s internal affairs section; uses data from the system to report case statistics and trends, and provide performance indicators to evaluate the effectiveness of the Auditor’s Office and Police internal investigations. Conducts public outreach in tandem with the Civilian Review Board to educate the community on the role of the Auditor’s Office and the process for police complaint intake and investigation. Prepares and delivers reports to the Civilian Review Board, City Council, Police Commission and the public on the status and resolution of complaints, trends and patterns analysis, recommendations for system improvements, and other performance indicators. Develops procedures for the operation of, and provides staff support to, the Civilian Review Board, including establishing standards of professional conduct, ensuring confidentiality, and implementing a comprehensive training program for board members. Provides operational supervision of staff in the Auditor’s Office, including scheduling and assigning work, monitoring and directing activities, and providing coaching and training; participates in hiring processes and provides input on performance evaluations. Ensures implementation of, and adherence to the City’s Affirmative Action Plan, and diversity initiatives. Facilitates staff development on such issues as diversity and creating a respectful working environment. Performs other duties as assigned. QUALIFICATIONS: Knowledge of: Principles and practices of program planning, management, and administration. Principles and practices of police operations, policies and procedures. Fundamentals of administrative investigative principles and methods, including interview ÔÈÈÌ ÛÕ×ÎÙÃÕÍÆ×ÊÎÏ×ÎÈÒÍÚÉÙÍÏ ×ÇÕ×Î× Ø×ÖÛÇÐÈÙÖÏýÛÙÈÓÍÎÿÉÌ×ÙÚÇÐÐ×ÈÓÎùÐÛÉÉéÌ×Ùóøÿ  Ô×ÛØ×ÊÖÍÍÈ×Êÿ  ÍÖ  ìï ùÓÈÃÍÖ÷ÇÕ×Î×ùÐÛÉÉéÌ×ÙÓÖÓÙÛÈÓÍÎúÇÐÐ×ÈÓÎ techniques and rules of evidence. Principles of law enforcement policy development and evaluation, training and instruction, and work performance assessment. Relevant employment laws, including discrimination laws and labor laws, and relevant administrative rules. Principles and practices of employee and labor relations, including effective disciplinary policies and procedures. Public records law. Principles and practices of public process, public information and community relations. Methods and techniques of research, policy review, data analysis and evaluation. Procedures for the intake and review of complaints and methods of complaint resolution, including alternative dispute resolution models. Automated data systems and associated software such as spreadsheets, word processing or information tracking data bases. Public policy issues related to police complaint systems and civilian oversight. National trends and research affecting police complaint systems and civilian oversight. Skill to: Take responsibility for program and policy development; determine how to effectively implement operating procedures and practices by identifying potential problems and constraints and involving key people. Make timely decisions about program direction and evaluate operations and make recommendations for improvement. Establish long range objectives and specify the strategies and actions to achieve those objectives. Identify complex problems and review related information to develop and evaluate options and recommend solutions. Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Oversee and monitor the investigation of personnel-related matters in a unionized, pubic agency. Plan and evaluate the results of independent investigations of sensitive police conduct matters. Communicate effectively orally and in writing to a variety of audiences. Identify measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system. Exercise sound, professional judgment in all phases of program implementation and operation, weighing all interests and ramifications of decisions. Develop training, operating procedures and professional standards for civilian volunteers charged ÔÈÈÌ ÛÕ×ÎÙÃÕÍÆ×ÊÎÏ×ÎÈÒÍÚÉÙÍÏ ×ÇÕ×Î× Ø×ÖÛÇÐÈÙÖÏýÛÙÈÓÍÎÿÉÌ×ÙÚÇÐÐ×ÈÓÎùÐÛÉÉéÌ×Ùóøÿ  Ô×ÛØ×ÊÖÍÍÈ×Êÿ  ÍÖ  ìï ùÓÈÃÍÖ÷ÇÕ×Î×ùÐÛÉÉéÌ×ÙÓÖÓÙÛÈÓÍÎúÇÐÐ×ÈÓÎ with reviewing policy complaints and investigations. Use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. Ability to: Articulate information, procedures and practices clearly and concisely one-on one or before groups. Listen effectively to individuals and groups and build trust with diverse populations. Use tact and diplomacy in dealing with sensitive and controversial situations. Bring together diverse or opposing groups and individuals, and work issues through to a mutually acceptable solution. Establish and maintain constructive and effective working relationships over time with diverse groups and individuals, including city elected officials and managers, community groups, police employees, the public, media and others. Maintain highly sensitive and confidential information. Demonstrate sensitivity for individuals’ rights and differences in ethnic and cultural heritage, age, gender, sexual orientation, disabilities, beliefs, interests, or economic status. Effectively manage staff and create a welcoming and productive work environment. Model highest standards of professional integrity and demonstrate a commitment to protecting the constitutional rights of all affected parties. Experience and Training Guidelines – Any equivalent combination of education and experience which provides the applicant with the knowledge, skills and abilities required to perform the job. A typical way to obtain the knowledge and skills would be: Experience: Five years of progressively responsible experience overseeing and performing administrative investigations and performing program development, analysis, and complex professional staff support preferably in the public sector. Training: A Bachelor’s degree from an accredited school in public administration, business administration, human resources, criminal justice, or a related field is required. A Master’s degree or Juris Doctorate from an accredited school is desirable. Other Requirements: Candidates are subject to a background investigation. Candidates for this position may not have worked for the Eugene Police Department as an employee within the past twenty years. In addition, candidates should have no other prior relationship with the Department that might create actual or perceived bias for or against the Department or Eugene police officers. Candidates will be required to disclose prior employment, contracts and affiliations with the Department. Possession of or ability to obtain, and maintain an appropriate, valid Oregon driver’s license. ÔÈÈÌ ÛÕ×ÎÙÃÕÍÆ×ÊÎÏ×ÎÈÒÍÚÉÙÍÏ ×ÇÕ×Î× Ø×ÖÛÇÐÈÙÖÏýÛÙÈÓÍÎÿÉÌ×ÙÚÇÐÐ×ÈÓÎùÐÛÉÉéÌ×Ùóøÿ  Ô×ÛØ×ÊÖÍÍÈ×Êÿ ÍÖ  ìï ùÓÈÃÍÖ÷ÇÕ×Î×ùÐÛÉÉéÌ×ÙÓÖÓÙÛÈÓÍÎúÇÐÐ×ÈÓÎ Respond to incidents within a reasonable period of time. SUPPLEMENTAL INFORMATION: WORKING CONDITIONS Daily use of computer. May be periods of standing and sitting for prolonged periods. Periodic attendance at meetings or activities outside of normal working hours. Periodic operation of a motor vehicle on public roads. ÔÈÈÌ ÛÕ×ÎÙÃÕÍÆ×ÊÎÏ×ÎÈÒÍÚÉÙÍÏ ×ÇÕ×Î× Ø×ÖÛÇÐÈÙÖÏýÛÙÈÓÍÎÿÉÌ×ÙÚÇÐÐ×ÈÓÎùÐÛÉÉéÌ×Ùóøÿ  Ô×ÛØ×ÊÖÍÍÈ×Êÿ ÍÖ  ìï