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Home My WebLink AboutAdmin Order 58-21-24-F -- Banner Fee AmendmentsAdministrative Order – Page 1 of 1 ADMINISTRATIVE ORDER NO. 58-21-24-F of the City Manager of the City of Eugene SETTING STREET AND POLE BANNER PERMIT FEES AND SUPERSEDING THE SCHEDULE ADOPTED BY ADMINISTRATIVE ORDER NO. 58-99-06-F. The City Manager of the City of Eugene finds as follows: A. Section 2.020 of the Eugene Code, 1971, authorizes the City Manager to determine and set fees and charges to be imposed by the City for services, goods, use of municipal property, and licenses and permits. B. Pursuant to the above authority, on May 13, 1999, the City Manager issued Administrative Order No. 58-99-06-F making the most recent changes to the Street and Pole Banner Fee Schedule (“the Fee Schedule”). C. On December 8, 2021, I issued Administrative Order No. 58-21-24, ordering that notice be given of the opportunity to submit written comments on my proposal to set new street and pole banner fees. The Notice specified that comments on the proposed amendments would be received for 15 days from December 10, 2021, the posting date of the Notice. No comments were received within the time or in the manner described in the Notice. D. Based on my investigation pursuant to the provisions of Section 2.020 of the Eugene Code, 1971, I find that the fees should be set as proposed. (See Exhibit B to this Order) E. The unamended street and pole banner fees adopted by Administrative Order No. 58-99-06-F are incorporated into the Fee Schedule attached as Exhibit A to this Order. On the basis of these findings, I order that: 1. The Street and Pole Banner Fee Schedule attached as Exhibit A to this Order is the schedule of fees to be charged for the described services effective January 1, 2022. 2. The Fee Schedule attached to Administrative Order No. 58-99-06-F is superseded by the Street and Pole Banner Fee Schedule attached as Exhibit A to this Order, effective January 1, 2022. Dated this day of December, 2021. Sarah Medary Sarah Medary (Jan 3, 2022 09:40 PST) DJ MR Sarah Medary City Manager SM DJ Exhibit A to Administrative Order No. 58-21-24-F STREET AND POLE BANNER PERMIT FEES (Effective January 1, 2022) Fee Description Fees Street Banner Permit Fee (for one street banner for up to 14 consecutive days) $60.00* Street Banner Hardware Utilization Fee** $50.00 Pole Banner Permit Fee (for one pole banner on each available pole in one pole banner zone for up to 28 consecutive days) $60.00* Pole Banner Hardware Utilization Fee ** $5.00 x the number of available poles in applicant’s chosen reservation zone Banner Removal Fee Actual costs incurred by the City, including equipment costs and City personnel labor costs at the hourly rate in effect for the involved employee(s) at the time the services are performed (minimum charge $75.00) *Includes a basic fee of $55.05 plus a 9% administrative charge. **Includes banner bracket replacement, regular/normal equipment wear and tear, standard maintenance and inspection costs. Page 1 of 3 Exhibit B to Administrative Order No. 58-21-24-F City Manager’s Findings Proposed Street and Pole Banner Permit Fee Schedule Amendments Pursuant to Section 2.020(2) of the Eugene Code, 1971, the City Manager has considered the following factors in determining the Street and Pole Banner Permit fees: (a) Applicable policies, enactments and directives of the Council. Section 2.020 of the Eugene, Code, 1971 authorizes the City Manager to determine and set fees and charges to be imposed by the City for services, goods, use of municipal property, and licenses and permits. (b) The amount charged by the City in the past. Findings: Current charges under AO# 58-99-06-F: Street and Pole Banner Fee Schedule Street or Pole Banner Permit (authorizes installation of one street or pole banner for up to 21 consecutive days) ........................ $37.45* Removal of Street or Pole Banner by City, actual costs incurred by the City in connection with the removal of a banner, including equipment costs and City personnel labor costs at the hourly rate in effect for the involved employee(s)at the time the services are performed, with a minimum charge of ..................... $75.00 *Includes a basic fee of $35.00 plus a 7% administrative charge. (c) The full costs of providing the service supported by the fee. Findings: Adjustment to the fees, and the number of consecutive days that each approved permit is allowed, is necessary to bridge the gap between actual costs incurred as well as to meet program demand. (d) The amounts charged by other comparable providers. Findings: In 2019/2020, Public Works reached out to other municipalities to complete a market survey based on similar banner programs. The results of that survey are set out below. Criteria regarding population size, location, similar demographics, program scope, and digital presence were used to determine which municipalities to include. Their fees and policies were considered in part of the decision process to increase fees and change policies as shown in the Notice attached as Exhibit A to Administrative Order No. 58-21-24. CITY OF SPRINGFIELD Street Banner Application Fee: $159 Pole Banner Application Fee: $110.30 ($106 + 5% tech fee) Advance Notice prior to event date: 5 days Installation: City provided only. No outside vendors. Reservation Length: Page 2 of 3 Street Banners = 14 or 21days site dependent Pole Banners = 28 days max (Source: www.springfield-or.go) CITY OF MEDFORD Street Banner Application Fee: $200 (7 days); $350 (14 days) Pole Banners: n/a Advance Notice prior to event date: n/a Installation: City provided only. No outside vendors. Reservation Length: Street Banners = 7-14 days max (Source: Sandi Sherman, Recreation Supervisor, City of Medford) CITY OF BEND Pole Banner Application Rates: Double Banners – Summer Rates (Memorial Day thru Labor Day) Minimum 4 weeks of display $35 per banner, per month (usually installed in groups of 12) $150 installation fee/(Optional) $150 storage fee (Example for 4 weeks (not including optional storage fee): 12 banners = $450, 24 banners = $750, 36 banners = $1050, 48 banners = $1,350) *Additional weeks are priced at $7 per banner/per week and changes to location cannot be made for additional duration Double Banners – Winter Rates Minimum 4 weeks of display $30 per banner, per month (usually installed in groups of 12) $150 installation fee/(Optional) $150 storage fee (Example for 4 weeks (not including optional storage fee): 12 banners = $510, 24 banners = $870, 36 banners = $1230, 48 banners = $1,590) *Additional weeks are priced at $7 per banner/per week and changes to location cannot be made for additional duration. Single Banners – Summer Rates Minimum 4 weeks of display $30 per banner (usually installed in groups of 12) $150 installation fee/(Optional) $150 storage fee (Example for 4 weeks (not including optional storage fee): 12 banners = $510, 24 banners = $870, 36 banners = $1230, 48 banners = $1,590) *Additional weeks are priced at $7 per banner/per week and changes to location cannot be made for additional duration Single Banners – Winter Rates Price for about 4 weeks of display $25 per banner (usually installed in groups of 12) $150 installation fee/(Optional) $150 storage fee (Example for 4 weeks (not including optional storage fee): 12 banners = $450, 24 banners = $750, 36 banners = $1050, 48 banners = $1,350) Page 3 of 3 *Additional weeks are priced at $7 per banner/per week and changes to location cannot be made for additional duration. Street Banners: n/a Advance Notice prior to event date: 6-12 months recommended Installation: City provided only $150 / $150 annual storage available Reservation Length: Pole Banners = 30 days max (additional fees apply) (Source: www.bendoregon.gov; www.downtownbend.org) CITY OF ASTORIA Street/Pole Banner Application Fee: $50 Advance Notice prior to event date: 90 days (Street); 60 days (Pole) Installation: No city provided installation. Only outside vendors. Reservation Length: Street/Pole Banners = 7-60 days max (Source: www.astoriadowntown) CITY OF SALEM Street Banner Application Fee: $85 Per Day Use Fee: $46 per day (5 day minimum $230) Advance Notice prior to event date: n/a Installation: No city provided installation. Only outside vendors. Reservation Length: Street Banners = 14 days max (Source: www.cityofsalem.net) CITY OF CORVALLIS Street/Pole Banner Application Fee: $60 Advance Notice prior to event date: 6 months Installation: $165 City provided only Reservation Length: Street Banners = 14 days max Pole Banners = 14 days max (Source: www.corvallisoregon.gov) CITY OF ASHLAND Street/Pole Banner Application Fee: $125 Advance Notice prior to event date: 60 days (street); 30 days (pole) Installation: City provided only (street); Vendor install only (pole) Reservation Length: Street Banners = 14 days max Pole Banners = 60 days max (short term); 180 days max (long term) (Source: www.ashland.or.us) (e) The revenue needs of the City as determined by the adopted city budget. Findings: The purpose of the amendment to AO# 58-99-06-F is not to create a revenue stream. It is to continue providing the services to our citizens while being able to attain full cost recovery for all expenses incurred with administrating the program and replacing worn out equipment/hardware as necessary.