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HomeMy WebLinkAboutOrdinance No. 19918ORDINANCE NO. IC-~ ~~' AN ORDINANCE LEVYING ASSESSMENTS FaR PAVING. SIDEWALKS AND STQRM SEWERS ON B4GART LANE AND BAILEY LANE FROM WILLAKENZIE ROAD TO LUELLA STREET; AND DECLARING AN EMERGENCY. ~C4NTRACT 92-2~~ The City Council of the City of Eugene finds that: on the 4th day of March, 1991, as authorized in the Eugene Code 7.160 ~5~ and 7.164 ~7} ~a} the City Council initiated the proposed local improvement consisting of paving, sidewalks and storm sewers on Bogart Lane and Bailey Lane from Willakenzie Road to Luella Street. After due notice and a public hearing thereon before the hearing official, and no remonstrances having been filed, on the 22nd day of June, 1992, the City Council formed the local improve-- meat district and authorized construction of the laca~ improvement. The actual cost of the local improvement is ascertained to be $910,687.69 and the amounts to be assessed to and borne by the specially benefitted property and to be borne by the City or others has been determined in accordance with applicable provisions of the Eugene Cade, 1971 and as set forth in Exhibit A attached hereto and incorporated herein by reference. The City Council has established the method of calculating local improvement assessments in Sections 7.170-and 7.175 of the Eugene Code, 1971. A notice containing the information required by Section 7.185 of the Eugene Code, 1971 has been posted on a bulletin board at City Hall and given by certified mail to the owners of the parcels of real property subs ect to the assessment more than ten days prior to the public hearing before the hearing official. At the time and place specified therein, a hearings official heard all evidence and argument presented, and no remonstrances having been filed, has fully considered the same, and has reported his or her adopted findings to the City Council. The Council has reviewed and considered the assessment report of the City Engineer and Finance officer and the hearings offi- vial's findings and summary of the hearing, and based thereon, THH CITY OF EUGENE DQES ORDAIN AS FOLLOWS: Section 1. The Summary of the hearing conducted by the hearings official are hereby made a part of the Council's record in these proceedings, and the hearings official's findings, including those regarding compliance with Sections 7.160 to 7.190 of the Eugene Code, 1971, attached hereto as Exhibit B and incorporated herein by reference, are hereby adopted. Section 2. The actual cost of the local improvement compris- ing of paving, sidewalks and storm sewers on Bogart Lane and Bailey ~~5 Lane from Willakenzie Road to Luella is $910,687.69 of which $395,723.62 is hereby assessed against the parcels of property hereinafter described in the amounts set opposite, respectively. Section 3. The City Council does hereby determine and assess each lot and part of lot being within the described local improve- ment district as set forth on the assessment roll attached as Exhibit C hereto and incorporated herein by reference. Section 4. The City Council does hereby determine that each parcel of land or lot hereinabove described is specially benefitted ORDNANCE ~ ~ to the extent of the assessment set forth. The Finance officer shall give notice of the assessments to the owners of the assessed parcels advising them the assessment may be paid in full, without interest, within ten days of the effective date of this ordinance. Assessments that remain unpaid after the ten day period are declared to be liens upon the respective lots, parts of lots or parcels of land against which said several amounts are assessed, and may be paid, with interest on the unpaid principal amount commencing ten days after the effect date of this ordinance: 4.l In up to twenty semi-annual installments, including principal and interest at the rate set by the City Manager as provided in E.C. 2.D22 through 2.D24. 4.2 I f the property owner so elects , in 12 D monthly instal l - ments, including principal and interest at the rate set by the City Manager as provided in E.C. 2.022 through 2.D24 plus a service charge to be determined by the City Manager as provided in E.C. 2.020. .,. Section 5. The City Recorder is directed to enter in the docket of City Liens a statement in connection with each unpaid assessment containing the following: 5.1 A description of each lot, part of lot or acreage specially benef~tted by the local improvement; 5.2 The name of the owner or reputed owner thereof, that the name of the owner is unknown; and 5.3 The sum assessed upon said property, the amount and date from which interest accrues, and the date of entering the same in ORDINANCE - 3 the docket of City Liens. Section 6. Upon enactment of this ordinance, the City Finance Officer shall send notice of the assessments by fzrst class to the owners of the assessed parcels containing the information required by Section 7.190 of the Eugene Code, 1971, and enclose therewith an application for paying the assessment in installments according to the terms set forth in Section 4 of this ordinance. Section 7. Any assessment remaining unpaid and far which no application for installment payments has been received may be foreclosed as provided by law. The proceeds from the payment or foreclosure of assessments levied by this ordinance shall be deposited to the city funds which advanced the cost of construc- tion, engineering and related expenses or which are used to retire any indebtedness incurred by the City for this improvement. Section 8. That the matters contained herein affect the public welfare and safety and therefore, an emergency is hereby declared to exist, and this ordinance shall become effective .~. . immediately upon its passage by the City Council and approval by the Mayor, retention by the Mayor for more than ten days, or readoption over a mayoral veto by two-thirds of all members of the Council. Passed by the City Council this Approved by the Mayor this ~`~~N a of /~~-( 1993 ~i~~day of ~_, 1993 C'am' `1/.~. 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Ln (I1 (.I7 T3 `{~ ~ ~7 ~ ~ ~ ~ ~-' ~ t`+ ~ N ~ F-' ~ cn n .~ n W n cn n O n ~o n ~ n cn n W c-r ~ ~D c"#" i m r-t- ~ © r~ I n. a a. ~ k•-~ v 1 Q •• N ~ p CF7 ~ F~ n~ 3 ~D n cn C~7 m {n cn -o ~--~ cn m ~n-~ o ~. n~~~ c~ r~ ~v ~ n nrDcnp s~ ~ ~~~ ~~~ r+ ra ~ ~mm n -~ ct C :n ~•cno ~~ ~cnm n ra z o~ ~ m n ~. ~'7 vm ~~ N `t7 WN rn~ to O v N -P a 0 W FIl~DINGS AND REC4 ATIDNS SUBJECT- PAVING, SIDEWALKS AND STORM SEWERS ON BOGA~r LANE AND BAILEY LANE FROM WILLAI~NZIE ROAD TO LUELLA STREET (CONTRACT 92-20) BACKCrRDUND The Local Improvement District (LID) for this project was formed by Council Resolution #4333 on June 22, 1992. The project construction has been completed, and all contract payments have been made. The project casts have been assimilated and distributed in accordance with Chapter 7 requirements. Final assessment notices have been prepared and sent to property owners ten ~lU} days prior to the hearing. PROJECT The project included 3~-foot wide paving, with curbs and gutters, a major storm sewer system to serve a larger geographic area, five-foot-wide sidewalks an each side of the street, street lights, and an overlay from Luella.Street to Coburg Raad. ASSF..S.SMENT Under City of Eugene assessment policy, 43.87 percent of the total project cost will be distributed to the abutting property owners. Below are bnal unit assessable costs. 20-foot paving $ 44.77/front foot 36-foot paving $ 55.11/front foot Driveway $ 2.82/square foot Sidewalk $ 2.73/square foot Sanitary sewer $ 1,119.81/each Costs -listed below are based on the Engineer's estimate and preliminary costs quoted to property owners at the Local Improvement District hearing following bid opening: 20-foot paving $ 41.57/front foot 36-foot paving $ 72.32Jfront foot Driveway $ 2.89/square foot Sidewalk $ 2.39/square foot FINDINGS AND RECONMENDATICNS - ~ City participation in the project costs was $511,964 and includes payment for the major storm sewers, street lights, extra width, intersections, the bike path, and the overlay from Luella Street to Coburg Road. PROPERTY 4wNER CGRRF~SPDNDENCE Staff has had contact with two ~2} property owners with panhandle lots, who have voiced concern about the amount of their assessment. Kim ~i Debbie Larson, Tax Lot # 17-03-21- 32-03903 (see map}, were apparently told by the builder that their assessment would be between $200-300; the actual amount is $3,732.55. Greg & Maureen Mills own two panhandle cots, 17-03-21-24-TL41503 and 17-43-21-24- TL41501 see map}, and claim the 60-foot equivalent for the back lot amounts to a "double penalty". TL41501 is vacant. In both cases, staff explained the rationale for a minimum assessable width. The Intent of Section 7.175 regarding the 60-foot minimum frontage is that it's a means of creating equity. where one lot might be assessed for 85-feet, a panhandle lot with 15-feet of frontage would be assessed for 64-feet. Both lots have the potential to equally use the road. ~t would be unfair to change the panhandle lot only far the 15-feet. The 60-foot minimum has long been a practice identified in the Municipal Code. The final assessable costs for 20-foot paving are slightly higher because the cast of Right-of- VVay acquisition exceeded the estimated cost at the LID hearing by $28,659. The total cost far sidewalks increased due to the additional cast of constructing mailbox stands and associated sidewalk widening and inclusion of sidewalk excavation cost. The decrease in 36-foot wide paving cost is attributable to an increase of front footage assessed, in particular to panhandle lots, vacant .at the time of the LID formation. The final improvement costs are slightly higher than quoted at the local improvement district hearing. However, they are comparable to typical projects of this size. PUBLIC G, FINDINGS AND RECD ATI4NS Staff provided the Hearings official with a Memorandum which outlined the above information. A public hearing was held concerning the project on May 12, 1993, at 6:00 p.m., in the First Floor Conference Roam of City Hall II. Hearings Official Jack A. Billings presided. A copy of Minutes from the meeting are attached as Exhibit "1". As revealed in the minutes, two members of the public addressed the hearing. The first, Maureen Mills, was upset that she did not receive a notice regarding one of her two properties. From a staff comment after the public hearing, the Hearings Official FINDINGS AND RECaMMENDATI~NS -- 2 understands that the staff typically send only one notice to a property owner who might awn multiple parcels. Perhaps that is what occurred in Ms. Mills case. In any event, the policy of the Eugene Code is clear that panhandle lots are to be assessed fora 60-foot equivalency, even if they are much narrower. Ms. Mills is not complaining about the Code provision, but the lack of notice. It appears that the amount of notice which has been provided concerning this project is actually mare than the Eugene Code requires. There is no provision to suggest that a failure to provide notices which aren't required would relieve a property owner of an assessment. The Hearings Official certainly understands that Ms. Mills would be troubled to find that her assessments are about twice as high as she had understood. The Hearings Offiicial also understands the complaint of Mr. Gerry Moseley. As noted, he believes that because Bailey Lane was relatively level in front of his house, that he should be relieved from some of the costs of excavating other parts of the project. City Staff pointed out that some excavation occurred in front of Mr. Moseley's home. Although the City could ask that bids be constructed as Mr. Moseley wishes, it would appear that the amount of administration of such an approach would be prohibitive. The Hearings Official finds that the proposed assessments are calculated in accordance with the Eugene Code, The Hearings Official further finds that the project is one for which the assessments are for a local improvement as set Earth in ORS 31U.1~44 because: (1) The assessments do not exceed actual costs; ~Z} The assessments are imposed for Capital Improvement Construction Project which provides a specific benefit to a specific property or rectifies the problem caused by a specific property; ~3} The assessments are imposed in a single assessment upon completion of the project; and (4) The assessments allow the property owners to elect to pay off with interest over at least ten (10) years. Therefore, the Hearings Official recommends that the City Council adopt an ordinance for assessment as set forth by the City Engineer. Respectfully submitted, Jack A. Billings Hearings Official FINDINGS AND RECGMMENDATIDNS - 3