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HomeMy WebLinkAboutOrdinance No. 19932ORDINANCE NO. ~9-~~~- AN QRDINANCE LEVYING ASSESSMENTS FoR PAVING, SIDEWALKS AND STORM DRAINS 4N MARSHALL AVENUE FRAM 254-FEET EAST of HUGHES STREET TQ ECHQ HALLOW ROAD AND QN TANEY STREET FROM MARSHALL AVENUE TQ 250-FEET SQUTH; AND DECLARING AN EMERGENCY. CONTRACT 92w27~ The City Council of the City of Eugene finds that: on the l3 th day of January, 19 92 , as authorized in the Eugene Code 7.160 ~5~ and 7.160 ~7~ ~a~ the City Council initiated the proposed local improvement consisting of paving, sidewalks and storm drains on Marshall Avenue from 250-feet east of Hughes Street to Echo Hollow Road and on Taney Street from Marshall Avenue to 250-feet south. After due notice and a public hearing thereon before the hearing official, and no remonstrances having been filed, on the 27th day of July, 1992, the City Council formed the local improve- ment district and authorized construction of the local improvement. The actual cost of the local improvement is ascertained to be $918,585.45 and the amounts to be assessed to and borne by the specially benefitted property and to be borne by the City or others has been determined in accordance wit5h~~ applicable provisions of the Eugene Code, 1971 and as set forth in Exhibit A attached hereto and incorporated herein by reference. The City Council has established the method of calculating local improvement assessments in Sections 7.170 and 7.175 of the Eugene Code, 1971. A notice containing the information required by Section 7.185 of the Eugene Code, 1971 has been posted on a bulletin board at City Hall and given by certified mail to the owners of the parcels of real property subject to the assessment more than ten days prior to the public hearing before the hearing official. At the time and place specified therein, a hearings official heard all evidence and argument presented, and no remonstrances having been filed, has fully considered the same, and has reported his or her adopted findings to the City Council. The Council has reviewed and considered the assessment report of the City Engineer and Finance Cfficer and the hearings offi- dial's findings and summary of the hearing, and based thereon, THE CITY OF EUGENE DOES ORDAIN AS FOLLOWS: Section 1. The Summary of the hearing conducted by the hearings official are hereby made a part of the Council's record in these proceedings, and the hearings official's findings, including those regarding compliance with Sections 7.160 to 7.190 of the Eugene Code, 1971, attached hereto as Exhibit B and incorporated herein by reference, are hereby adopted. Section Z. The actual cost of the local improvement compris- ing of paving, sidewalks and storm drains an Marshall Avenue from 25~-feet east of Hughes Street to Echo Hollow Road and on Taney Street from Marshall Avenue to 25a=feet south is $518,5$5.45 of which $449,428.63 is hereby assessed against the parcels of property hereinafter described in the amounts set apposite, respectively. Section 3. The City. Council does hereby determine and assess each lot and part of lot being within the described local improve- ~RD~NANCE - 2 meat district as set forth on the assessment roll attached as Exhibit C hereto and incorporated herein by reference. Section 4. The City Council does hereby determine that each parcel of land or lot hereinabove described is specially benefitted to the extent of the assessment set forth. The Finance officer shall give notice of the assessments to the owners of the assessed parcels advising them the assessment may be paid in full, without interest, within ten days of the effective date of this ordinance. Assessments that remain unpaid after the ten day period are declared to be liens upon the respective. lots, parts of lots ar parcels of land against which said several amounts are assessed, and may be paid, with interest on the unpaid principal amount commencing ten days after the effect date of this ordinance: 4.l In up to twenty semi-annual installments, including pr~.ncipal and interest at the rate set by the City Manager as provided in E.C. 2.022 through 2.024. 4.2 If the property owner so elects, in 120 monthly install- ments, including principal and interest at the rate set by the City Manager as provided in E.C. 2.022 through 2.D24 plus a service charge to be determined by the City Manager as provided in E.C. 2.020. Section 5. The City Recorder is directed to enter in the docket of City Liens a statement in connection with each unpaid assessment containing the following: 5.1 A description of each lot, part of lot or acreage specially benefitted by the local improvement; ORDINANCE - 3 5.2 The name of the owner ar reputed owner thereof , that the name of the owner is unknown; and 5.3 The sum assessed upon said property, the amount and date from which interest accrues, and the date of entering the same in the docket of City Liens. Section 6. Upon enactment of this ordinance, the City Finance officer shall send notice of the assessments by first class to the owners of the assessed parcels containing the information required by Section 7.190 of the Eugene Code, 1971, and enclose therewith an application for paying the assessment in installments according to the terms set forth in Section 4 of this ordinance. Section 7. Any assessment remaining unpaid and for which no application far installment payments has been received may be foreclosed as provided by law. The proceeds from .the a ent or p Ym foreclosure of assessments levied by this ordinance shall be deposited to the city funds which advanced the cost of construe- , tion, engineering and related expenses or which are used to retire any indebtedness incurred by the City for this improvement. Section 8. That the matters contained herein affect the public welfare and safety and therefore, an emergency is hereb Y declared to exist, and this ordinance shall become effective immediately upon its passage by the Cit Council and a royal b y pp Y the Mayor, retention by the Mayor for more than ten days, or readoption over a mayoral veto by two-thirds of all members of the Council. aRDINANCE - 4 Passed by the City Council this 2`7T~da of S ,w 1993 City Recor er Approved by the Mayor this ~7=`~ day of Ci~t~M~ 1993 Mayor ORDINANCE - 5 --~ O -~• a ~~ m~ ~ tD ~ . .. ~ ~ N ~ b cn n v ~ rv ~ o -~• ~ ~ ~ o v~ ~ -I rr N C r* v. 3 ~D r ~ {C to ~• "S (D ~ r cn n ~ n w n nnnncn ~ ~ m n ~+ o ~ ~ ~-~, ~,... ~ s o ~ ~+ ~ ~ ~-~~~a~ ~ ~ ~ z --t -•~ -~ ~ ~ -~ ~ D co a z a o cn~cncn• • ~ ~ ~ cn Mnn-~ a o~ •• = oEZO cn r~ ~ D m --., ~ ~ cn ~ ~ ~ f z --I 3 m ~ . . o m DG3D to caw c~ r ~ to m TS -[ 3 Z3 ~ N ~' 3 ~ D z oo rn ~ ~ ;V fD fp ~ 2 Z D r* rr D r ro~ ~ ~~ n o~ a ~ c+ N f~ ~ D v ~- • ~ ~• m ~' to ~ O o ~D --+ c+ W ~1-'• _ ~ C 'O fU G7 -s = n o m cn ~ ~ ~~ r~ a m ~ -i ~ n ~ f"F © UI J. 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The formation of the Local Improvement District and adoption of the hearings official, minutes, findings and recommendations was approved by the City Council an July 27, 1992 in Council Resolution #4338. The project construction has been .completed, and all contract payments have been made. The project costs have been assimilated and distributed in accordance with Chapter 7 of the Eugene Code. Property owners within the LID will bear 48.9 percent of the cast for the local improvement district tLID~. The property owners were notified of the final assessment hearing ten X10} days prior to the hearing. PROJECT The project included 4,100-lineal feet of 36-foot wide paving on Marshall Avenue, curb and gutters, and sidewalks, with short segments of 28-foot wide paving on the non- collector designated street segments of Marshall Avenue and Taney Street. The City is funding the non-assessable width and depth, all major storm drains, and the cost of the intersections. ASSESSMENT Under City of Eugene assessment policy, 48.9 percent of the improvement costs will be distributed to the abutting property owners. Below are the final unit assessable costs. 20-foot paving 28-foot paving 36-foot paving 7" thick driveway apron 5" thick driveway apron 5-foot sidewalk $ 39.641front foot $ 60.761front foot $ 50.461front foot $ 12.151front foot $ 12.151E ro nt foot $ 12.151front foot Front foot cost for 36-foot paving is less than the 28-foot paving because there are only two lots being assessed at the 36-foot rate. One of the lots is a panhandle lot with only 15-foot of frontage. Using 60-feet as the minimum assessable frontage for this parcel, as required by the Eugene Code, and the fiull frontage for the other parcel, the total assessable frontage is greater than the actual number of front feet. Accordingly, the resultant cost per front foot is less for the 36 foot paving than for the 28~foot paving. Those properties fronting the 28-foot paving all have frontages greater than 60-feet, thus the resultant frontage has less effect on the cost per front foot. The cast distribution is in accordance with Eugene Code 7.175~2~~b}1.b.~1 ~ and {2). F~nd~ngs and Recommendations - f Costs listed below are based on the engineer's estimate and preliminary costs uoted to q property owners at the Local Improvement District hearing following bid opening: 20-foot paving $ 40.921front foot 28-foot paving $ 58.241front foot 36-foot paving $ 5Q.461front foot 7" thick driveway apron $ 15.3$Ifront foot 5" thick driveway apron $ 12.97lfront foot 5-foot sidewalk $ 12,141front #oot Asphalt driveway adjustment $ 1.291square foot Concrete driveway adjustment $ 2.591square foot The final assessment cost for 28•foot paving is slightly higher than what was uoted at the L! D ~ q hearing, since the cost of driveway adjustment beyond the apron area are now included in the front foot paving cost. PRQPERTY aWNER CORRESPONDENCE Staff received letters from two property owners within the LID prior to the public hearin . 9 Cne was from Mike Weech, who owns tax lot 6100, assessor's map 17-04-22-32. A copy of this letter is attached as Exhibit C. Mr, Weech's primar concern was with the Y amount of the assessment. In this case, the assessments are close to the costs estimated at the previous public hearing, and are similar to or lower than the costs of other projects of comparable size. Mr. Weech also questioned the assessment of more front feet than his property actually has, but the assessments of minimum fronta es have . 9 been performed as required by law. The other letter way received from Kevin Storey, who owns tax lot 2200, assessor's ma p "I 7-04-22-42. A copy of this letter is attached as Exhibit D. Mr. Storey's ma'ar concern J was with the prospect of adding a sidewalk in franc of his property, which he felt was unnecessary. No sidewalk was built in front of his property, and his property is not being assessed for any sidewalk. Mr. Storey's letter also expressed concerns over the amount of the assessments, but as noted above, the costs of this project are similar to or less than those of other projects of similar size. PUBLIC HEARINGS, ~ FINDINGS, AND RECOMMENDATIONS Staff provided the Hearings Cfficial with a Memorandum which outlined the above information. A public hearing concerning the assessment was held on Se tember 1, p 1993, at 6:CO p.m. ~n the First Floor Conference Room of the Public Works Buildin , 858 9 Pearl Street. Hearings Cfficial Michael Walch presided. A copy of the Minutes of that public hearing are attached as Exhibit A, and a copy of the Memorandum rovided b staff i ' ' p y s attached as Exh~b~t B. As described in the minutes, five members of the public were present at the hearin and 9~ four offered comments. Most of these comments were in the form of uestions q concerning minimum assessments, assessment deferrals, and assessment financin ,all 9 of which were addressed by the staff members present. Hank Melich asked about the relationship of collector streets and assessable street widths, and staff described how Findings and Recommendations -~ 2 these matters were addressed in this case. Doris Maddox asked about the amount of frontage assessed for her two narrow lots, and was advised that they were being assessed as a single flag lot with the minimum ~~ feet of frontage. Dora! King and Idabelle Goode both stated that residents should not be assessed a second time for paving the same street, but staff explained that the city had never assessed property owners for improvements on these streets; staff had no information regarding how the existing asphalt mat was paid far. Other questions regarding particular parcels and the deferral and financing programs available were answered by staff to the satisfaction of the citizens present. The statements by the members of the public present at the hearing were generally favorable. Concerns were expressed about the project cast, but in this case the project costs are comparable to those estimated at the previous hearing, and are similar to or Tower than the costs of similarly-sized projects. No other objections to the proposed assessment were voiced at the public hearing. The Hearings Official finds that notice of the public hearing was provided and the public hearing conducted in accordance with the relevant provisions of the Eugene Code. The Hearings Official further finds that the proposed assessments are calculated in accordance with the Eugene Code, and are comparable to the estimates of assessments given at the previous public hearing. The Hearings Official also finds that the project is one for which the assessments are for a local improvement as set forth in ORS 31 x.41 Q because: { 1 ~ The assessments do not exceed actual costs; {2~ The assessments are imposed for a capital construction project which provides a specific benefit for a specific property or rectifies the problem caused by a specific property; {3~ The assessments are imposed in a single assessment upon completion of the project; and {4~ The assessments allow the property owners to elect to pay the assessment with interest over at least ten {10y years. Therefore, the Hearings Official recommends that the City Council adopt an ordinance for assessment as set forth by the City Engineer. Respectfully submitted, ' ~ . ~"+ Michael C. tNalch Hearings Official Findings and Recommendations - 3 Exhibit A Local Improvement District Paving, Curbs, Sidewalks, and Storm Drain on Marshall Avenue from 200 Feet East of Hughes Street to Echo Hollow Road and on Taney Street from Marshall Avenue to 250 Feet South of Marshall Avenue Job #2763 September 1, 1993 Public Hearing Hearings official Michael walch convened the hearing at 6:00 p. m. He described the subject matter of the hearing and the procedures which would be followed at the hearing, and then introduced City Engineer Les Lyle. Mr. Lyle began by introducing Paul Klope the primary staff engineer for this, project, and Terry Grondana of the City's Finance Department. Mr. Lyle explained that the project had been initiated by the City Council, and that a public hearing on formation of the local improvement district had been held in 1992. After the public hearing, the City Council voted to form the local improvement district on July 27,1992. The project had since been constructed, aril the present hearing was to consider the assessment to be made against the benefiting properties, Mr. Lyle explained that assessments were made in accordance with the provisions mandated by the Eugene Code. The Code provides for different rates of assessment based on type and width of street involved. In this case, Marshall Street is a collector street and Hughes is a local street, so properties along those streets are assessed differently. Lots along a collector street which are improved with a single family residence are assessed as if a 20 foot wide street were constructed, with the City paying any additional amounts required for the non-assessable street width. At that point, one member of the public present, Mr. Hank Melich, asked if the assessments were based on the assessed value of properties within the district. Mr. Lyle answered that they were not, and that assessments were based on front footages. He added that vacant lots bordering on collector streets may be assessed at higher rates than lots improved with single-family residences, and that lots bordering on residential local} streets are assessed as if a 28 foot wide street were constructed. Mr. Lyle continued that assessments were determined by the amount of the construction contract, the Public works Engineering costs associated with the project, and any other costs properly allocable to the project. This cost was then assessed to the property owners in the district based on their front footage amounts, as adjusted. The Code provides that properties with less than b0 feet of frontage will be assessed for 60 feet of frontage. In this case, the proposed assessments are $39.64 per front foot far 20 foot streets; $60.76 per front foot for 28 foot streets; $50.46 per front foot for 36 foot streets; $12.15 per foot for driveway aprons; and $12.15 per foot for sidewalks. The assessments for the ~b foot street widths are lower in this case because only two parcels are assessed fora 36 foot equivalent street width, and one of these is a flag lot so the number of front feet assessed exceeds the actual number of front feet. ' Mr. Lyle stated that these assessments were comparable to the costs estimated at the revious . P public hearing. Mr. Lyle then stated that all property owners qualify for ten-year frnancing from the City for their assessments. He then indicated that two letters pert~ainiuug to the assessment had been received from property owners. One was from a Mike weech, and Mr. Lyle summarized his letter as expressing concerns about his ability to pay the assessment and the number of front feet determined for his property. The other letter was from Kevin Storey, and Mr. Lyle summarized his letter as expressing concerns over the sidewalk, though Mr. Lyle Hated that his propert does . y not have any sidewalk and ~s not berng assessed. for any. At that point Mr. watch invited the members of the public present to ask questions of the staff members. Mr. Melich began by asking if Marshall was considered a collector street west of Hughes Street, and Mr. Lyle answered that is was. Mr. Melich asked if the properties along the collector part of the street were assessed at rates higher than properties along the residential part of the street. Mr. Lyle explained that properties along the collector part of the street were assessed for the equivalent of a 2Q foot wide street, which is less than the 28 foot street customarily assessed to properties bordering on residential streets. Mr. Klope added that the 2~ foot equivalent assessment was given to properties with single-family residences built on them, but not for vacant lots. Idabelle Goode, another member of the public present, next asked why Marshall Street was designated as a collector while being adead-end street. Mr. Lyie answered Chat designations are based a:a traffic volume, and that Marshall Street is a collector for art of its P length because of high traffic volumes. Ms. Goode added that the street has more traffic and higher speeds since the construction. Another area resident in attendance, Daral King, then stated that residents should be given credit for the prior paving of the street, and Ms. Goode added that she had paid for street paving previously. Mr. Lyle responded that the City's policy is that when a street is built to the City's standards, the City will thereafter maintain those streets. In this case the street is an existing deteriorating asphalt mat, and it is unknown who paid far it. He added that the Cit . y ~s also concerned about traffic safety problems resulting from street quality, Mr. Lyie stated that property taxes do not pay for streets, but that streets are funded by initial assessments for construction and gas tax revenues for maintenance. Mr. Klope added that for this project, the City was paying for extra street widths and storm drains, so that the City was paying 51 % of the overall project cost. Mr. Melich asked if the City also paid for the water lines, and Mr. Lyle answered that utility lines were installed by the respective utilities, in this case EWEB, with no direct cost to property owners. 2 Doris Maddox, another property owner in attendance, next asked if property owners would be required to pay for utilities later, and Mr. Lyle answered that they would nat, because the utilities' franchise agreements with the City required the utilities to install or move utility lines. Ms. Maddox then stated that she was glad the street was paved, as it was now much safer for her children to walk to school. She explained that she owned a panhandle lot and had recently learned that the driveway was not on her property, so she had just acquired the land under her driveway. Since she now owns two lots, each with 12~/z feet of frontage, she asked if she would be assessed the minimum 60 feet for both Tots. Mr. Melich added that he also owned two lots. Mr. Klape answered that Ms. Maddox' driveway was assessed at I2~/z feet,' and Mr. Lyle added that one of Mr. Melich's Lots was assessed for 20 feet of street width because it was improved with a residence, but his flag lot was assessed for 36 feet of street width at the minimum frontage of 60 feet, because it was vacant. Mr. Melich then stated that his wife was over 60 years old and he soon would be, and asked if they would qualify far a deferral. of their assessment. Ms. Grandona asked if either of them were 62 years old, and Mr. Melich indicated that one of them would be in November 1993, and that their income was less than $10,000 per year. Ms. Grandona indicated that under those circumstances they would probably qualify, and they should request an application for deferral. Mr. Lyle added that after the Hearings Gfficial's findings were presented to the City Council assessment forms would be sent to property owners with applications for defen~al and financing. Ms. Goode asked for an explanation of the deferral, and Ms. Grandona explained. that the deferral set aside payment of the assessment for qualified property owners at 3 interest, and Mr. Lyle added that when the property owner no longer qualified for the deferral, the assessment could still be financed for ten years through the City. Ms. Goode stated that she was the sole owner of her property, and asked if her new husband's wages would be included in determining eligibility for the deferral. Ms. Grandona answered that his wages would nat be included if he did not reside on the property, but that would change if he moved onto the property. No more questions being asked of the staff, Mr. Balch then asked if any members of the public present desired to make statements regarding the proposed assessment. Mr. Melich stated that he was concerned about the amount of the assessment, but that he had discussed the matter with staff before the hearing and was less concerned now. He added that with his frontage of $7.9 feet, his assessment was about ~/~ of his property value. Mr. Lyle responded that the cost per front faat was laver here than for most projects; mast projects cost appraximately $50-$60 per front foot, and higher if hillside work is involved, so this project had a good price. Mr. Melich confirmed that his friends in the south hills area of the City did receive higher assessments for street improvement projects. I Immediately after the hearing, Mr. Klope reviewed the project fd.e and corrected this to indicate to Ms. Maddox that for her two I2~/2 foat lots she was assessed a total of 60 feet of frontage, the minimum for a residential lot. 3 Ms. Goode stated that she favored the paving, but not as much as the project involved. She added that she had lived on the street for 40 years, and had paid for streets and sewers befare. Mr. Lyle answered that the project did not involve any payment b ro rt owners for Y p l~ Y sewers, and that any previous street paving was not done by the pity. Mr. Melich stated that his neighbor had lived on the street for 45 years and had paid assessments before but couldn't afford to pay any assessments now. Mr. Lyle answered that Mr. Melich should advise her of the defenVal grogram available. Ms. Goode then asked whether leaving the property Eby death or transfer} required the deferred assessment to be paid. Mr. Lyle answered that it would, and that deferral. of the assessment did not make the assessment go away. There were no further questions ar statements from members of the public present at the hearing, so Mr. Watch closed the hearing at fi:42 p.m, and indicated that the record would close as of the conclusion of the hearing. 4 Exhibit B MEMORANDUM August 27, 1993 TO: Hearings Official FROM: Les Lyle, City Engineer SUBJECT: PAVING, CURBS, SIDEWALKS AND STORM DRAIN CN MARSHALL AVENUE FROM 244-FEET EAST OF HUGHES STREET To ECHO HOLLOW ROAD AND ~N TANEY STREET FRGM MARSHALL AVENUE TO 250-FEET SDUTH tCaNTRACT #92-27~ ~J4B #2763 BACKGRaUND Design and bidding authority for this project was initiated by Council Motion January 13, 1992. The formation of the Local Improvement District and adoption of the hearings official, minutes, findings and recommendations was approved by the City Council on July 27, 1992. Property owners within the LID will bear 4$ percent of the cost for the local improvement district ~LID~. The property owners were notified of the final assessment hearing ten ~ 1 a~ days prior to the hearing. PROJECT The project included~4,loo-lines! feet of 36-foot wide paving on Marshall Avenue, curb and gutters, and sidewalks, with short segments of 28-foot wide paving on the nan- collector designated street segments. The City is funding the non-assessable width and depth, all major storm drains, and the cost of the intersections. ASSESSMENT Under City of Eugene assessment policy, 48.9 percent of the improvement costs will be distributed to the abutting property owners. Below are the final unit assessable costs. 2O-foot paving $ 39.641front foot 2$-foot paving $ 6o.761front foot 36-foot paving $ 5o.461front foot 7" thick driveway apron ~ 12.151front foot 5" thick driveway apron $ 12.151front foot 5-foot sidewalk $ 12.151front font Front foot cost for 36-foot paving is less than the 2$-foot paving because there are only two Lots being assessed at the 36-foot rate. One of the Tots is a panhandle Iot with only 15-foot of frontage. Using 6o-feet as a minimum assessable frontage and the full frontage for the other parcel the total assessable frontage is greater than the deed calls, thus, the resultant cost is less than that of 28-foot paving. Those properties fronting the 28-foot paving all have frontages greater than 6o-feet thus the resultant frontage has less HEARING MEMO -MARSHALL AVENUE August 27, ~ 993 Page 2 effect on the cyst per front foot. The cost distribution is in accordance with City Code 7.175~Z}fib}1.b.~1}and ~~}. Costs listed below are based on the engineer's estimate and preliminary costs quoted to property owners at the Local Imprvvernent District hearing following bid opening: 2~-foot paving $ 44.921frant foot 2H-foot paving $ 58.241front foot 36-foot paving $ 54.461front foot 7" thick driveway apron $ 15.381frant foot 5" thick driveway apron ~ 12.971front foot 5-foot sidewalk ~ 12. ~ 4lfront foot Asphalt driveway adjustment $ 1.291square foot Concrete driveway adjustment ~ 2.591square foot The final assessment cost for 28-foot paving is slightly higher than what was quoted at the LID hearing, since the cost of driveway adjustment beyond the apron area are now included in the f rout foot paving cost. RECOMMENDATION The final improvement costs are comparable tv those quoted at the local improvement hearing and are comparable to typical projects of this:size. 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