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Home My WebLink AboutResolution No. 4779 RESOLUTION NO. 4779 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE RESERVE FOR ENCUMBRANCES TO DEPARTMENTS AND TO NON-DEPARTMENTAL ACCOUNTS The City Council of the City of Eugene finds that: ORS 294.435(3) stipulates that" ...appropriations...shall, as a rninimum, contain one arnount for each organizational unit...of each fund. In addition, separate amounts shall be appropriated in each fund for debt service, special payments, interfund revenue transfers, capital outlay, operating expenses which cannot be allocated to an organizational unit...and operating contingencies." ORS 294.435(4) requires that "...no greater expenditure...ofpublic money shall be made for any specific purpose than the amount appropriated therefor except as provided in ORS . . .294.450...." The City's annual budget provides for a Reserve for Encumbrances for purchase orders outstanding on June 30, 2003. The goods and services covered by the purchase orders will be received in Fiscal Year 2004. This resolution authorizes the transfer of funds from the Reserve for Encumbrances to the respective departments holding the outstanding purchase orders and the transfer of any excess funds therein to non-departmental accounts as reflected in Exhibit "A". ORS 294.450(1) authorizes "...transfers of appropriations may be made within a given fund when authorized by an official resolution...of the governing body." ORS 294.450(3) states that "Transfers of appropriations or of appropriations and a like amount of budget resources may be made from the general fund of the municipal corporation to any other fund when authorized by an official resolution or ordinance of the governing body." The expenditures related to the transfers indicated on Exhibit "A" attached hereto, and by this reference incorporated herein, have been determined necessary for the efficient operation of the City, and should not be delayed to the next fiscal year. In order for the City to comply with ORS 294.435 (3 and 4) the transfers indicated on Exhibit "A" attached hereto, must be authorized by the Council prior to the expenditure of the funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal Corporation of the State of Oregon, as follows: Based upon the above findings, and in accordance with ORS 294.450, the Finance and Court Services Executive Manager is authorized and directed to make the transfer of appropriations as indicated on the attached Exhibit "A" in the amounts and for the purposes stated. The foregoing resolution adopted this 27th day of October, 2003. mCU~dM~ Ci ty Recorder Exhibit A City of Eugene Reserve for Encumbrance Fund/Department n Amount GENERAL FUND OPERATIONS DEPARTMENTAL Central Services Fire & Emergency Medical Services Planning and Development Police Library, Recreation & Cultural Services Public Works 1 09,41 7 14,820 132,044 49,192 84,060 89.644 TOTAL OPERATIONS 479,177 OTHER REQUIREMENTS Reserve (479.177) TOTAL OTHER REQUIREMENTS (479,177) TOTAL GENERAL FUND Q Page 1 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department i$ Amount PARTNERSHIPS FOR YOUTH FUND OPERATIONS DEPARTMENTAL Library, Recreation & Cultural Services 292.707 TOTAL OPERATIONS 292,707 OTHER REQUIREMENTS Reserve (292.707) (292,707) TOTAL OTHER REQUIREMENTS TOTAL PARTNERSHIPS FOR YOUTH FUND Q Page 2 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department SPECIAL ASSESSMENT MANAGEMENT FUND OPERATIONS DEPARTMENTAL Central Services TOTAL OPERATIONS OTHER REQUIREMENTS Reserve Balance Available TOTAL OTHER REQUIREMENTS TOTAL SPECIAL ASSESSMENT MANAGEMENT FUND Page 3 l$ Amount 156,371 156,371 (188,974) 32,603 (156,371 ) Q 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department i$ Amount ROAD FUND OPERATIONS DEPARTMENTAL Public Works 32,636 TOTAL OPERATIONS 32,636 OTHER REQUIREMENTS Reserve Balance Available (224,376) 191,740 TOTAL OTHER REQUIREMENTS (32,636) TOTAL ROAD FUND Q Page 4 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department i$ Amount TRANSPORTATION UTILITY FUND OPERATIONS DEPARTMENTAL Public Works 7.660 TOTAL OPERATIONS 7,660 OTHER REQUIREMENTS Reserve Balance Available (33,970) 26.310 TOTAL OTHER REQUIREMENTS (7,660) TOTAL TRANSPORTATION UTILITY FUND Q Page 5 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department i.$ Amount GENERAL AND ROAD CAPITAL PROJECTS FUND OPERATIONS DEPARTMENTAL Central Services 13,060 13,060 TOTAL OPERATIONS OTHER REQUIREMENTS Reserve (13,060) (13,060) TOTAL OTHER REQUIREMENTS TOTAL GENERAL AND ROAD CAPITAL PROJECTS FUND [QJ Page 6 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department i$ Amount MUNICIPAL AIRPORT FUND OPERATIONS DEPARTMENTAL Public Works 95.456 TOTAL OPERATIONS 95,456 OTHER REQUIREMENTS Reserve Balance Available (108,179) 12,723 TOTAL OTHER REQUIREMENTS (95.456) TOTAL MUNICIPAL AIRPORT FUND Q Page 7 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department i$ Amount PARKING SERVICES FUND OPERATIONS DEPARTMENTAL Planning and Development 40,869 TOTAL OPERATIONS 40,869 OTHER REQUIREMENTS Reserve Balance Available (63,921 ) 23,052 TOTAL OTHER REQUIREMENTS (40,869) TOTAL PARKING SERVICES FUND Q Page 8 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department i$ Amount WASTEWATER UTILITY FUND OPERATIONS DEPARTMENTAL Public Works 396,726 TOTAL OPERATIONS 396,726 OTHER REQUIREMENTS Reserve Balance Available (682,068) 285,342 TOTAL OTHER REQUIREMENTS (396,726) TOTAL WASTEWATER UTILITY FUND Q Page 9 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department i$ Amount STORMWATER UTILITY FUND OPERATIONS DEPARTMENTAL Public Works 104,060 TOTAL OPERATIONS 104,060 OTHER REQUIREMENTS Reserve Balance Available (152,881 ) 48,821 TOTAL OTHER REQUIREMENTS (104,060) TOTAL STORMWATER UTILITY FUND Q Page 10 4779Exhibit Axis Fund/Department Exhibit A City of Eugene Reserve for Encumbrance U Amount EMERGENCY MEDICAL SERVICES FUND OPERATIONS DEPARTMENTAL Fire & EMS 912 912 TOTAL OPERATIONS OTHER REQUIREMENTS Reserve (912) (912) Q TOTAL OTHER REQUIREMENTS TOTAL EMERGENCY MEDICAL SERVICES FUND Page 11 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department STORES & INFORMATION SYSTEMS AND SERVICES FUND OPERATIONS DEPARTMENTAL Central Services TOTAL OPERATIONS OTHER REQUIREMENTS Reserve Balance Available TOTAL OTHER REQUIREMENTS TOTAL STORES & INFO. SYS. AND SERVICES FUND Page 12 i.$ Amount 127,279 127,279 (172,364 ) 45,085 (127,279) Q 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department i$ Amount FACILITIES AND FLEET SERVICES FUND OPERATIONS DEPARTMENTAL Central Services Public Works 41,689 768,591 TOTAL OPERATIONS 810,280 OTHER REQUIREMENTS Reserve Balance Available (1,238,380) 428,100 TOTAL OTHER REQUIREMENTS (810,280) TOTAL FACILITIES AND FLEET SERVICES FUND Q Page 13 4779Exhibit A.xls Exhibit A City of Eugene Reserve for Encumbrance Fund/Department n Amount PROFESSIONAL SERVICES FUND OPERATIONS DEPARTMENTAL Public Works 41 ,543 TOTAL OPERATIONS 41 ,543 OTHER REQUIREMENTS Reserve Balance Available (53,949) 12.406 TOTAL OTHER REQUIREMENTS (41,543) TOTAL PROFESSIONAL SERVICES FUND Q TOTAL CHANGE TO OPERATING APPROPRIATION - ALL FUNDS TOTAL CHANGE TO BALANCE AVAILABLE - ALL FUNDS TOTAL CHANGE TO RESERVE - ALL FUNDS 2,598,736 1,106,182 (3.704.918) TOTALCHANGE-ALLFUNDS o Page 14 4779Exhibit Axis