HomeMy WebLinkAboutAdmin Order 44-22-06 -- Delegating Payment Authority to Dept. PersonnelPage 1 of 3
ADMINISTRATIVE ORDER NO. 44-22-06
of the
Finance Officer of the City of Eugene
DELEGATING PAYMENT AUTHORITY TO DEPARTMENT
PERSONNEL AND REPEALING ADMINISTRATIVE ORDER NO. 44-22-
05 EFFECTIVE September 8, 2022.
The Finance Officer of the City of Eugene finds that:
A. Under provisions of the Eugene Charter of 2002 the City Manager is authorized
to make all purchases, appoint and remove all employees, act as business agent for the Council,
and to perform such other duties as the Council directs.
B. Section 2.525 of the Eugene Code, 1971, requires that checks and electronic or
other types of payments or transfers shall be signed or authorized by the City Manager or the
City Manager’s designee. This section also authorizes the Finance Officer to issue checks and
cause payments to be made to pay City bills and claims, including salaries of City officers and
employees.
C. On February 22, 2005, the City Manager issued Administrative Order No. 21-
05- 01 establishing policies and procedures for payment of City bills and claims and delegated
authority to authorize payments in the form of checks or electronic or other types of payments
or transfers to the Finance Officer subject to the requirements and limitation contained in
Administrative Order No. 21-05-01. That Order also specifically authorized the Finance Officer
to sub-delegate payment authority to City department personnel.
D. On June 22, 2018, the City Manager issued Administrative Order 21-18-04
appointing me as the City’s Finance Officer and City Treasurer, and authorizing me to delegate
to qualified persons of any of my duties and responsibilities granted by that Order.
E. On August 10, 2022, I issued Administrative Order No. 44-22-05 sub-delegating
authority to make electronic or other types of payments or transfers to department personnel as
designated in that Order. Changes in personnel now require that the delegations in that
administrative order be updated.
Based on the above findings, the Finance Officer of the City of Eugene orders that:
1. Administrative Order No. 44-22-05 is repealed, effective September 8, 2022, at
12:01 a.m.
2. Effective September 8, 2022, at 12:01 a.m. the following individuals are
delegated the authority to authorize payments in the form of checks and electronic or other types
of payments or transfers of the type, purpose, and up to the amounts indicated opposite each
(excluding checks written from one City bank account for payment to another City bank
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account). If needed, I may temporarily override these limits, upon request from the department
personnel and with sufficient documentation to determine the need for such an override.
Individual Payment Type Account(s) Dollar Limit
Twylla J. Miller Electronic All accounts $10,000,000
Vicki Silvers Electronic All accounts $10,000,000
Abby Always Electronic All accounts $10,000,000
Samantha Wright Electronic All accounts $10,000,000
Kerry Willhite Electronic All accounts $10,000,000
Ying Li Electronic All accounts $10,000,000
Kacia Edison Electronic All accounts $10,000,000
Christie Wunderlin Electronic LGIP $10,000,000
Mark Villegas Electronic Payroll $4,000,000
Lisa Garn Electronic Payroll $4,000,000
Monica Drews Electronic Payroll $4,000,000
Brenda Hoag Electronic Accounts Payable $10,000,000
Michele Arthur Electronic Accounts Payable $10,000,000
Wayne Dorman ATM EPD SCU/SIU $500
Curtis Newell ATM EPD SCU/SIU $500
Matthew Grover ATM EPD SCU/SIU $500
Rick Lowe ATM EPD SCU/SIU $500
Chuck Salsbury ATM EPD SCU/SIU $500
Mike Ware ATM EPD SCU/SIU $500
Jeffrey Baugh ATM EPD SCU/SIU $500
Brad Hanneman ATM EPD SCU/SIU $500
Ben Klipfel Check Hult Center $300,000
Jack Spinner Check Hult Center $200,000
Adam DeVries Check Hult Center $200,000
Nathan Cox Check Hult Center $200,000
Isaac Marquez Check Hult Center $20,000
Colette Ramirez Check Hult Center $20,000
Theresa Sizemore Check Hult Center $200,000
Lee Alberts Check Hult Center $200,000
Vicki Infinito Check Hult Center $200,000
Jeff Weinkauf Check Hult Center $200,000
Emeka Ogu Check Hult Center $200,000
Dusty Adair Check Hult Center $200,000
Sarah Callegari Check Municipal Court $100,000
Kristi Rhamy Check Municipal Court $100,000
Ruth McBride Check Liability/Reimbursement $10,000
Jason Mead Check Liability/Reimbursement $10,000
Keri Beraldo Check Liability/Reimbursement $50,000
Paul Furnari Check Liability/Reimbursement $25,000
Doug Mozan Check Liability/Reimbursement $1,000
David Natt Check Liability/Reimbursement $1,000
Tim Schuck Check Liability/Reimbursement $1,000
Chris Harrison Check Liability/Reimbursement $1,000
Marcus Pope Check Liability/Reimbursement $1,000
Ron Tinseth Check Liability/Reimbursement $1,000
Julie Schafer Check Liability/Reimbursement $1,000
Shawn Adams Check Liability/Reimbursement $1,000
Chuck Salsbury Check Liability/Reimbursement $1,000
Billy Halvorson Check Liability/Reimbursement $1,000
Gregory Magnus Check Liability/Reimbursement $1,000
Roy Wright Check Liability/Reimbursement $1,000
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Individual Payment Type Account(s) Dollar Limit
Jeremy Sullivan Check Liability/Reimbursement $1,000
Jessica Dalton Check Liability/Reimbursement $1,000
Emily Jerome Check Witness Fee $1,000
Kathryn Brotherton Check Witness Fee $1,000
Ben Miller Check Witness Fee $1,000
Michelle Dunn Check Witness Fee $100
Travis Smith Check Voca Grant $3,000
Elizabeth Cramer Check Voca Grant $3,000
Tiffany Gordon Check Payroll Tax $100,000
Elliot Hinman Check Payroll Tax $100,000
Jennifer Ley Check Payroll Tax $100,000
Tammy Smith Check Ambulance Billing $1,500,000
Brandy Henning Check Ambulance Billing $1,500,000
3. Any changes to the delegated authority in Section 2 above shall be effected by
an Administrative Order with copies provided to the City Recorder and City Treasurer.
4. Any documentation required by the Finance Officer and Treasury Officer,
including signature cards for the City’s depository bank, shall also be provided to the Finance
Officer and Treasury Officer by the department personnel listed in Section 2 above prior to
performing any of the delegated duties.
5. Prior to making or authorizing any payment, department personnel who have been
sub-delegated payment authority under this Administrative Order shall be responsible for
complying with all applicable federal, state and local statutes, policies and administrative rules,
Administrative Order No. 21-05-01, and this Order, for making or authorizing payments of
expenditures for their respective departments.
6. Any check in excess of $15,000 (excluding checks written on one City bank
account for payment to another City bank account) must bear the signatures of two authorized
signers, one of whom has authorization that meets or exceeds the amount of the check.
7. The Treasury Officer is delegated authority for managing and monitoring City petty
cash accounts and is authorized to sub-delegate authority for making payments from those
accounts. A list of personnel who have been granted such authority shall be maintained by the
Treasury Officer.
8. In addition to compliance with paragraph 5 above, City staff that have been sub-
delegated payment authority under this Administrative Order shall comply with such other
policies and procedures with regard to making payments by check and through electronic or other
types of payments or transfers as set forth by the Finance Officer.
Dated this 8 day of September, 2022.
Twylla Miller, Finance Officer