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HomeMy WebLinkAboutAdmin Order 57-22-04-F -- Amended Recreation Div. Fee ScheduleADMINISTRATIVE ORDER NO. 57-22-04-F of the City Manager of the City of Eugene SETTING RECREATION DIVISION FEES AND SUPERSEDING THE FEE SCHEDULE ADOPTED BY ADMINISTRATIVE ORDER NO. 57-20- 02-F. The City Manager of the City of Eugene finds as follows: A. Section 2.020 of the Eugene Code, 1971, authorizes the City Manager of the City of Eugene to determine and set fees and charges to be imposed by the City for services, goods, use of municipal property, and licenses and permits. Pursuant to that authority, the City has implemented a Recreation Division Fee Schedule (“the Fee Schedule”). The most recent amendments to the Fee Schedule were adopted on December 19, 2020, by Administrative Order No. 57-20-02-F. B. On November 18, 2022, I issued Administrative Order No. 57-22-04 ordering that notice be given of the opportunity to submit written comments on my proposal to set new Recreation Division fees. The Notice specified that comments on the proposed amendments would be received for 15 days from December 2, 2022, the publishing and posting date of the Notice. No comments were received within the time or in the manner described in the Notice. C. Based on my investigation pursuant to the provisions of Section 2.020 of the Eugene Code, 1971, I find that the fees should be set as proposed. (See Exhibit B to this Order) D. The unamended Recreation Division fees adopted by Administrative Order No. 57- 20-02-F are incorporated into the Fee Schedule attached as Exhibit A to this Order. On the basis of these findings, I order that: 1. The Recreation Division Fee Schedule attached as Exhibit A to this Order is the schedule of fees to be charged for the described services effective January 1, 2023. 2. The Fee Schedule attached to Administrative Order No. 57-20-02-F is superseded by the Recreation Division Fee Schedule attached as Exhibit A to this Order, effective January 1, 2023. Dated this 28 day of December, 2022. WTO WTO Sarah Medary City Manager Administrative Order – Page 1 of 1 Exhibit A to Administrative Order No. 57-22-04-F Page 1 of 13 CITY OF EUGENE RECREATION DIVISION FEE SCHEDULE (Effective January 1, 2023) A. ADMINISTRATION AND MARKETING Fees 1. Recreation Guide Advertising Commercial Rate ¼ page vertical 3.3333” w x 4” h $250 ½ page horizontal 6.9583” w x 4” h $500 Full page (interior B & W) 6.9583”w x 9.3333”h $850 Full page (interior color) 6.9583”w x 9.3333” h $950 Back cover (color or B &W) 7.0833” w x 6.6667” h $1,000 (10% discount for an identical ad placed in 2 or more consecutive guides.) 2. Recreation Guide Advertising Internal LRCS Department Rate 50% of Commercial Rate 3. Recreation Guide Advertising Internal City Department Rate 75% of Commercial Rate 4. Recreation Guide Advertising Nonprofit Organization Rate 90% of Commercial rate 5. Photocopying (all Recreation Facilities) See current Public Records Requests Fee Schedule B. AQUATICS SERVICE AREA Fees 1. Youth and Senior (60 and older) Discounted Admission: (Senior Admission includes Fitness Classes) Amazon, Echo Hollow, and Sheldon • Single Visit: $4.50 Pools • 10 Visit Punch Card: $36.00 • 30 Day Pass: $44.00 • 90 Day Pass: $105.00 2. Adult Admission (includes Fitness Classes): Amazon, Echo Hollow, and Sheldon • Single Visit: $5.00 Pools • 10 Visit Punch Card: $42.00 • 30 Day Pass: $54.00 • 90 Day Pass: $130.00 Exhibit A to Administrative Order No. 57-22-04-F Page 2 of 13 B. AQUATICS SERVICE AREA Fees 3. Family Admission:* Amazon, Echo Hollow, and Sheldon Pools • Single Visit: $15.00 *additional names, $2.50 each • 10 Visit Punch Card: $90.00 *additional names, $18.00 each • 30 Day Pass: $108.00 *additional names, $22.00 each • 90 Day Pass: $260.00 *additional names, $53.00 each *Family admission includes up to five members of a household; additional names can be added to the card as noted above. 4. Learn to Swim Classes - All Pools Per person, per meeting: $5.00 5. Private Lessons - All Pools • Per person, per half-hour: $25.00 • Two persons who register or sign up together, per half-hour: $30.00 6. Personal Training - All Pools Per person, per half-hour: $30.00 7. Kayak Drop-In - All Pools Per person: $6.00 8. Aquatics’ Camps and Summer Swim & Water Polo League/Camp (Total Direct Labor Costs) + (Total Direct Labor Costs x up to 40% Service Area Overhead Rate) + (Materials & Services) divided by (*Minimum Number of Participants) = (Per Person Fee) *Minimum Number of Participants shall be determined based on each projected camp. 9. Lifeguard Certification $175.00* *The LRCS Director, or the Director’s designee, may temporarily reduce by 50% or eliminate this fee as an incentive for hiring lifeguards when such position vacancies are high and application submittals are low, at least 30% lower than what is defined as needed to fully operate all 3 pools. 10. Swimming Pool Stores Pool store items sold at cost, plus mark-up not to exceed 100% 11. *Special Events *Special events are those events not provided for in items 1 - 9 of this section. The LRCS Director, or the Director’s designee, may establish Special Event fees based upon written proposals prepared by program staff for each event which shall include the department’s event goals, attendance projections, expense projections, income projections and suggested fees based upon the City’s cost recovery goals. 14. Non-Resident Fee Non-residents of the City of Eugene will be assessed a 20% surcharge for registered activities. Drop-in activities are excluded. Exhibit A to Administrative Order No. 57-22-04-F Page 3 of 13 C. RENTAL RATES Fees 1. Amazon Community Center* • Main Hall: $55.00 per hour / $70.00 per hour if alcohol is served. • Large Meeting Room: $55.00 per hour / $70.00 per hour if alcohol is served. • Small Meeting Room: $40.00 per hour. No alcohol permitted • Outdoor: $22.00 per hour / no alcohol permitted • Commercial rate is an additional 20% Deduct $10.00 per hour for rentals that occur during regular open hours 2. Hilyard Community Center* • Entire Facility: $90.00 per hour / $105.00 per hour if alcohol is served • MP Room: $55.00 per hour / $70.00 per hour if alcohol is served. • Classroom: $40.00 per hour / $55.00 per hour if alcohol is served. • Commercial rate is an additional 20% Deduct $10.00 per hour for rentals that occur during regular open hours 3. Washington Park Center* $50.00 per hour / $65.00 per hour if alcohol is served. • Commercial rate is an additional 20% 4. Sheldon Community Center* • Gym: $60.00 per hour • Large Meeting Room: $55.00 per hour • Commercial rate is an additional 20% Deduct $10.00 per hour for rentals that occur during regular open hours 5. Campbell Senior Center* Regular Season (September 1 – April 30): • East Hall and Great Hall: $70.00 per hour / $85.00 per hour if alcohol is served • Meeting Rooms: $40.00 per hour Peak Season (May 1 – August 31 on Saturday and/or Sunday only): • East Hall and Great Hall: $85.00 per hour / $95.00 per hour if alcohol is served • Meeting Rooms: $40.00 per hour All weekend rentals are a minimum 4-hour rental that includes a 30- minute COVID sanitizing process, if applicable. • Outdoor Chairs: $85 per rental contract • Commercial rate is an additional 20% Deduct $10.00 per hour for rentals that occur during regular open hours Exhibit A to Administrative Order No. 57-22-04-F Page 4 of 13 C. RENTAL RATES Fees 6. Petersen Barn Community Center * • Main Hall: $55.00 per hour / $70.00 per hour if alcohol is served • Meeting Rooms: $45.00 per hour / $50 per hour if alcohol is served. • Commercial rate is an additional 20% Deduct $10.00 per hour for rentals that occur during regular open hours 7. Lamb Cottage • $50.00 per hour. • $200.00 refundable deposit. • Commercial rate is an additional 20% 8. Echo Hollow • Full facility: Summer season $335.00 per hour for up to 300 people. Fall, winter, and spring seasons $200 per hour up to 200 people. Summer season is defined as Memorial Day to Labor Day, inclusive • For each additional 50 people: $35.00 per hour. • Daydream Island Room: $35.00 per hour. Deduct $10.00 per hour for rentals that occur during regular open hours. • Dive-In Movie Services: $110.00 for set-up, plus $25.00 per hour for lifeguarding • Kayak and Paddle Rental: $5.50 • Inflatable Play Structure Services: $110.00 for set-up, plus $25.00 per hour for lifeguarding services. • Commercial rate is an additional 20% 9. Sheldon Pool • Full facility: Summer season $335.00 per hour for up to 300 people. Fall, winter, and spring seasons $200 per hour up to 200 people. Summer season is defined as Memorial Day to Labor Day, inclusive • Dive-In Movie Services: $55.00 one-time set-up charge per rental • Kayak and Paddle Rental: $5.50 • Inflatable Play Structure Services: $110.00 for set-up, plus $25.00 per hour for lifeguarding services. • MP (Multi-Purpose) Room: $35 per hour Deduct $10.00 per hour for rentals that occur during regular open hours • Commercial rate is an additional 20% 10. Amazon Pool • Full facility: $335.00 per hour for up to 300 people. • For each additional 50 people: $35.00 per hour. • Kayak and Paddle Rental: $5.50 • Inflatable Play Structure Services: $110.00 for set-up, plus $25.00 per hour for lifeguarding services • Commercial rate is an additional 20% Exhibit A to Administrative Order No. 57-22-04-F Page 5 of 13 C. RENTAL RATES Fees 11. Aquatics Rental Rates Aquatics rental rates for the use of aquatics pools and facilities for Community Partnerships or Commercial entities shall be established by utilizing Facility Use Agreements. 12. Wayne Morse Farm House* • $40.00 per hour / $50.00 per hour if alcohol is served • $6.00 additional fee if kitchen is needed • Commercial rate is an additional 20% 13. Wayne Morse Farm Shelter* • $20.00 per hour / $30.00 per hour if alcohol is served • Commercial rate is an additional 20% 14. Field and Court Rentals: Rental Class Descriptions Class I - City Sponsored Activities Class II - 4J and Bethel School District Activities Class III - Local, Youth Leagues, Regular Season Activities Class IV - Local, Not-For-Profit Activities and Groups Class V – Local, For-Profit Activities and Groups Class VI – Out-of-City, For-Profit Activities and Groups Lights (if requested) are an additional fee based on actual costs. Softball Field Rentals $10.00 per field per hour Softball Field Rentals – Tournaments Tournament Fees = $10.00 per hour + $35.00 per field preparation fee ($35.00 minimum) + field maintenance costs which include direct personnel and materials & supplies (if requested or required for large tournaments). Lights (if requested) are an additional fee based on actual costs. Natural Grass Field Rentals • $0.00 - Class I, II and III • $25.00 per field per hour: Class IV • $30.00 per field per hour: Class V • $50.00 per field per hour: Class VI • Lights (if requested) are an additional fee based on actual costs. Tennis Court Rentals • $0.00 - Class I, II and III • $14.00 per court per hour: Class IV • $18.00 per court per hour: Class V • $30.00 per court per hour: Class VI Lights (if requested) are an additional fee based on actual costs. 15. School District 4J and 52 Rentals of Recreation Division facilities. No charge during open hours, if space is available. During closed hours, there is a $25.00 per hour Building Supervisor fee. Exhibit A to Administrative Order No. 57-22-04-F Page 6 of 13 C. RENTAL RATES Fees 16. Community Partnership/Program Partner Building Use (Community and Program Partners are non-profit entities, governmental entities, or entities with similar status, who meet certain criteria (as described in the Community & Program Partnerships Policies and Procedures), and apply for, and enter into, an agreement for Community Partnership status.) Community Partner’s and Program Partner’s building use during open hours is free or provided at a reduced rate as negotiated by contract, except: • During closed hours, there is $25.00 per hour Building Supervisor fee. • When using buildings on a regular basis, a deposit fee, established by this fee schedule, is required. • Aquatic/pool lane use rates will be negotiated by contract. Program Partner’s building use will be limited to the facility in which it provides a service or benefit. 17. Rental Deposit • $100.00 refundable deposit required for general rentals, except as otherwise detailed in this Fee Schedule. • $150.00 refundable deposit when alcohol is served, or for commercial or for-profit rentals. • Additional $110.00 refundable key deposit may be required for unsupervised facility use. 18. Changes and Cancellations • Changes: $25.00 fee for changes to rentals. Paid for at the time the change is made. Applies to all rentals including partner rentals and recurring rentals. A change occurs each instance a request is made to change the permit. Changes include time, dates, facility, and responsible party. Multiple changes may be made with a single change request. Changes made less than three (3) weeks prior to the event are subject to manager approval. • Cancellations: • Requested 21 days or more prior to event, renters will be charged a $25 change fee. Remaining deposit, fees and add-ons will be refunded. • Requested between 8 and 20 days prior to event, renters forfeit $100 deposit. All other fees and add-ons will be refunded. • Requested 7 days or less prior to event, renter forfeits all rental fees and add-ons. Deposit refunded in full. 19. Commercial Rentals or Fund Raisers Add 20% per hour on for-profit rentals or non-community partner fundraisers. 20. Recreation Passenger Van Charter Rate $50.00 per hour for van usage by approved users (non-community partner). Includes City of Eugene approved driver. Exhibit A to Administrative Order No. 57-22-04-F Page 7 of 13 C. RENTAL RATES Fees 21. Adaptive Equipment Rental • $10 per hour, not to exceed $40 per day • $40 per day, not to exceed $100 per week • $50.00 per weekend rental, checkout Friday and return on Monday • Weekly rates starting at $100 • $5 Individual fitting/assessment • $10 per hour Individual staff-assisted bicycle demo 22. Community Partner Passenger Van Rental $300.00 per van per 8 hour day Partner agency is responsible for payment in full one week prior to rental date. 23. Non-Resident Fee Non-residents of the City of Eugene will be assessed a 20% surcharge for renting Recreation-managed facilities. *For purposes of this fee schedule, “alcohol” means: 1. An alcoholic beverage containing more than one-half of one percent of alcohol by volume; or 2. Malt beverages, to wit, beer, ale, porter, stout and similar beverages made of barley malt, hops and water, containing more than one-half of one percent of alcohol by volume and not more than 14 percent of alcohol by volume. “Alcohol” does not include hard liquor, which is an alcoholic beverage, including sweet wines and all spirituous liquors, containing 14 percent or more of alcohol by volume, which is prohibited within City parks per Park Rule 1.007. Service is limited to a maximum of three hours. D. SENIOR RECREATION SERVICE AREA Fees 1. Van/Bus/Outdoor Trips (Total Direct Labor Costs) + (Total Direct Labor Costs x up to 40% Service Area Overhead Rate) + (Materials & Services) divided by (*Minimum Number of Participants) = (Per Person Fee) *Minimum Number of Participants shall be determined based on each projected trip. 2. Wood Shop Drop-in $3.00 Per Visit 3. Recreation Classes (Total Direct Labor Costs) + (Total Direct Labor Costs x up to 40% Service Area Overhead Rate) + (Materials & Services) divided by (*Minimum Number of Participants) = (Per Person Fee) *Minimum Number of Participants shall be determined based on each projected class. Exhibit A to Administrative Order No. 57-22-04-F Page 8 of 13 D. SENIOR RECREATION SERVICE AREA Fees 4. *Special Events *Special events are those events not provided for in items 1 - 3 of this section. The LRCS Director, or the Director’s designee, may establish Special Event fees based upon written proposals prepared by program staff for each event which shall include the department’s event goals, attendance projections, expense projections, income projections and suggested fees based upon the City’s cost recovery goals. 5. Non-Resident Fee Non-residents of the City of Eugene will be assessed a 20% surcharge for registered activities. Drop-in activities are excluded. E. ADAPTIVE RECREATION SERVICE AREA Fees 1. Classes/Recreation-Based Support Groups and Bus/Outdoor Trips (Total Direct Labor Costs) + (Total Direct Labor Costs x up to 40% Service Area Overhead Rate) + (Materials & Services) divided by (*Minimum Number of Participants) = (Per Person Fee) *Minimum Number of Participants shall be determined based on each projected trip. 2. Individual Assessment Charge (Total Direct Labor Costs) + (Total Direct Labor Costs x up to 40% Service Area Overhead Rate) + (Materials & Services) divided by total hours = (Per Labor Hour Cost) 3. Youth / Teen Camps (Total Direct Labor Costs) + (Total Direct Labor Costs x up to 40% Service Area Overhead Rate) + (Materials & Services) divided by (*Minimum Number of Participants) = (Per person Fee) *Minimum Number of Participants shall be determined based on each projected camp program. Early drop off/late pickup fee: $1.00 per minute. 4. *Special Events *Special events are those events not provided for in items 1 - 3 of this section. The LRCS Director, or the Director’s designee, may establish Special Event fees based upon written proposals prepared by program staff for each event which shall include the department’s event goals, attendance projections, expense projections, income projections and suggested fees based upon the City’s cost recovery goals. 5. Non-Resident Fee Non-residents of the City of Eugene will be assessed a 20% surcharge for registered activities. Drop in activities are excluded. Exhibit A to Administrative Order No. 57-22-04-F Page 9 of 13 F. YOUTH & FAMILY SERVICE AREA Fees 1. Classes offered by the Recreation Division at Amazon, Petersen Barn and Sheldon Community Centers (Total Direct Labor Costs) + (Total Direct Labor Costs x up to 40% Service Area Overhead Rate) + (Materials & Services) divided by (*Minimum Number of Participants) = (Per Person Fee) *Minimum Number of Participants shall be determined based on each projected class. Late child pick up fee: $1.00 per minute 2. Before and After School Care Annual (Total Direct Labor Costs) + (Total Direct Labor Costs x up to 40% Service Area Overhead Rate) + (Materials & Services) divided by (*total annual hours) = hourly rate. *Total annual hours are calculated for each site. • Non-refundable registration fee: $35.00 • Late payment fee: $25.00 • Late child pick up fee: $1.00 per minute • Lunch fee: $5.00 • Withdrawals are processed at the end of the month the child attends, and no refund for missed days will occur. • Limited scholarships and 5% sibling discounts are available. 3. Camp Programs (Total Direct Labor Costs) + (Total Direct Labor Costs x up to 40% Service Area Overhead Rate) + (Materials & Services) divided by (*Minimum Number of Participants) = Per Person Fee. *Minimum Number of Participants shall be determined based on each projected camp program. • Some camps offer a $25.00 reserve fee. Full payment is due three weeks prior to start date. See Section J. for withdrawal and refund policies. • Limited scholarships and 5% sibling discounts are available. • Late payment fee: $25.00 • Late child pick up fee: $1.00 per minute • Lunch fee: $5.00 4. Preschool Annual (Total Direct Labor Costs) + (Total Direct Labor Costs x up to 40% Service Area Overhead Rate) + (Materials & Services) divided by (*total annual hours) = hourly rate *Total annual hours are calculated for each site. • Limited scholarships and 5% sibling discounts are available. • Non-refundable registration fee: $35.00 • Late payment fee: $25.00 • Late child pick up fee: $1.00 per minute Exhibit A to Administrative Order No. 57-22-04-F Page 10 of 13 F. YOUTH & FAMILY SERVICE AREA Fees 5. Reduced Fee After School Care • Per member: $20.00 • Youth qualifying for reduced fee school lunch: $10.00 • Youth qualifying for free school lunch: Free • Late child pick up fee: $1.00 per minute 6. *Special Events *Special events are those events not provided for in items 1 – 5 of this section. The LRCS Director, or the Director’s designee, may establish Special Event fees based upon written proposals prepared by program staff for each event which shall include the department’s event goals, attendance projections, expense projections, income projections and suggested fees based upon the City’s cost recovery goals. 7. Miscellaneous. These charges and policies apply in addition to the fees provided for in items 2 - 4 and 6 of this section. • Accounts will be assessed a fee of $1.00 for every minute after the designated pick-up time. • For family emergency or children having extended illness, family may receive 50% credit if notification is made at the time of the emergency and the child is absent a minimum of two weeks. 8. Non-Resident Fee Non-residents of the City of Eugene will be assessed a 20% surcharge for registered activities. Drop in activities, and programs and services for After School Youth Clubs are excluded. G. ATHLETICS SERVICE AREA Fees Fees in this section are indicated on a per game basis. However, teams or individuals, as applicable, shall pay for the full season (per game fee x the number of games in a season) at the time of registration. 1. Basketball Leagues: Summer 5 x 5 $70.00 per team per game Winter 5 x 5 $70.00 per team per game Spring 3x3 $25.00 per team per game Indoor Facility Surcharge Indoor Basketball and Volleyball per team and per game fees in this fee schedule may be increased to cover additional expense if securing different or additional facilities is needed. 2. Softball Leagues: Summer • $70.00 per team per game - Women’s, Coed • $70.00 per team per game - Men’s, Senior Men’s Exhibit A to Administrative Order No. 57-22-04-F Page 11 of 13 G. ATHLETICS SERVICE AREA Fees Fall $70.00 per team per game 3. Outdoor Soccer Leagues: Spring/Fall • $40.00 per player - Women’s Recreational • $75.00 per team per game - Men’s and Women’s 8 a-side • $95.00 per team per game - Men’s C, Women’s • $115.00 per team per game - Men’s A-B • $95.00 per team per game - Coed Summer • $70.00 per team per game - Coed 7 a-side • $115.00 per team per game - Coed A-C Winter $42.00 per player 4. Ultimate: Spring $35.00 per team per game Summer $25.00 per player Fall $35.00 per team per game Winter • $40.00 per player - Night Leagues • $30.00 per player – Day Leagues 5. Volleyball Leagues: Spring $45.00 per team per match Fall/Winter $40.00 per team per match Summer Sand • $28.00 per team per match - Coed A • $35.00 per team per match - Coed B-D Indoor Facility Surcharge Indoor Basketball and Volleyball per team and per game fees in this fee schedule may be increased to cover additional expense if securing different or additional facilities is needed. Exhibit A to Administrative Order No. 57-22-04-F Page 12 of 13 G. ATHLETICS SERVICE AREA Fees 6. *Special Events *Special events are those events not provided for in items 1 - 5 of this section. The LRCS Director, or the Director’s designee, may establish Special Event fees based upon written proposals prepared by program staff for each event which shall include the department’s event goals, attendance projections, expense projections, income projections and suggested fees based upon the City’s cost recovery goals. H. OUTDOOR/ENVIRONMENTAL PROGRAM Fees 1. Challenge Course (Total Direct Labor Costs) + (Total Direct Labor Costs x Challenge Course Overhead Rate) + (Materials & Services) divided by (*Minimum Number of Participants) = (Per Person Fee) *Minimum Number of Participants shall be determined based on each projected course. CHALLENGE COURSE OVERHEAD RATES: • Up to 40% for youth and family classes • Up to 50% for adult, non-profit agency bookings • Up to 100% for corporate bookings 2. Youth, Family, Adult Instruction, Trips & Camps (Total Direct Labor Costs) + (Total Direct Labor Costs x Outdoor Area Overhead Rate) + (Materials & Services) divided by (*Minimum Number of Participants) = (Per Person Fee) *Minimum Number of Participants shall be determined based on each projected trip. Deposit Fees: • $25.00 deposit for camps, refundable only if patron withdraws by three weeks prior to the camp start date. • $200.00 deposit for trips that cost more than $500.00, refundable only if patron withdraws by three weeks prior to the trip start date OUTDOOR OVERHEAD RATES: • Up to 40% for youth and family programs • Up to 50% for adult programs 3. *Special Events & Drop-In Programs *Special events are those events not provided for in items 1 – 2 of this section. The LRCS Director, or the Director’s designee, may establish Special Event and Drop-In fees based upon written proposals prepared by program staff for each event which shall include the department’s event goals, attendance projections, expense projections, income projections and suggested fees based upon the City’s cost recovery goals. 4. Non-Resident Fee Non-residents of the City of Eugene will be assessed a 20% surcharge for registered activities. Drop in activities are excluded. Exhibit A to Administrative Order No. 57-22-04-F Page 13 of 13 I. WITHDRAWAL, REFUND AND REGISTRATION PAYMENT POLICY. 1. Except as provided in this Section or in Sections A through I, the fees provided for therein are non-refundable. Participants who preregister for an activity, class or trip, (hereinafter referred to as “registered activity”) may request a refund. Unless a different procedure is provided in Sections A through I, refunds shall be issued and processed as provided in this Section. 2. Withdrawal and refund requests must be made at the facility sponsoring the activity. 3. All withdrawals from recreation activities are subject to a withdrawal fee. A withdrawal fee of $10.00 will be charged for each registration under $100.00. A withdrawal fee of $25.00 will be charged for each registration $100.00 and higher. See Section C. Rental Rates, 18. “Changes and Cancellations” for information specific to facility rentals cancellations. 4. Except as provided in paragraph 6 of this section, a refund shall be issued, minus the withdrawal fee, when the request is made seven or more calendar days before the first meeting of the registered activity. 5. Except as provided in paragraph 6 of this section, when a refund is requested six or fewer calendar days before the first meeting of the registered activity, or once a registered activity has started, a refund shall be issued ONLY if: (a) The participant is moving out of town; or (b) The participant is medically unable to participate; or (c) The registered activity is cancelled by the sponsoring department, in which case no withdrawal fee will be charged. Refunds will be prorated for classes already attended. 6. No refund shall be issued if the refund request is for athletic league fees and trips that require prepayment of advanced reservation tickets or admission fees, or the registrant fails to attend a registered activity. 7. Some activities require a non-refundable registration fee. 8. Patrons are not considered to be registered until they pay in full for a course. Exceptions are for those courses that authorize scheduled payments or third party billing for reimbursement by disability brokerage services. If a patron is unable to pay in full for a course that does not provide for scheduled payments or brokerage billing, the patron can be placed on a wait list for the course. 9. Further information is available from the Recreation Division. Findings – Page 1 of 4 Exhibit B to Administrative Order No. 57-22-04-F City Manager’s Findings Proposed Recreation Division Fee Schedule Amendments Pursuant to Section 2.020(2) of the Eugene Code, 1971, the City Manager has considered the following factors in determining the proposed Recreation Division Fee Schedule amendments: (a) Applicable policies, enactments and directives of the Council. Findings: The City of Eugene’s City Council adopts a City-wide budget regularly. Budgets include expense and revenue targets, including those for the Recreation Division. Fees and charges that were increased on January 1, 2021, are not increased in this amendment. Increases reflected herein are to keep pace with inflation that is driving increased costs, and that, for the most part, have not been increased in six years. (b) The amount charged by the City in the past. Findings: Proposed changes center around updating facility rental rates that, for the most part, have not been updated for six years. Below are tables that reflect the proposed changes to fees/charges, those fees/charges in the existing Administrative Order (effective date 1/1/21), as well as those of the previous three Administrative Orders that date back to 3/1/16. Only those items subject to proposed changes are listed. Also, proposed changes are presented in the order they appear in the proposed document. Aquatics Service Area Fees ($) Past Previous Fee (eff 3/1/16) Past Previous Fee (eff 6/1/17) Previous Fee (eff 1/1/20) Existing Fee (eff 1/1/21) Proposed Fee Lifeguard certification 175 175 175 175 175* *Subject to reduction or cancellation with written request from program staff, and with the approval of the LRCS Director Facility Rental Rates ($/hr) Past Previous Fee (eff 3/1/16) Past Previous Fee (eff 6/1/17) Previous Fee (eff 1/1/20) Existing Fee (eff 1/1/21) Proposed Fee Amazon Community Center (ACC) – Main Hall 50 50 50 50 55 ACC – Main Hall w/ alcohol 60 60 60 60 70 ACC – Large Meeting Room 50 50 50 50 55 ACC – Large Meeting Room w/ alcohol 60 60 60 60 70 ACC – Small Meeting Room 40 40 40 40 40 ACC – Small Meeting Room w/ alcohol 40 40 40 40 na (no alcohol) ACC - Outdoor na na na na 22 $10/hr discount typically applied during open hours for this and other facilities Hilyard Community Center (HCC) – Entire Facility na na na na 90 HCC – Entire Facility w/ alcohol na na na na 105 HCC – MP Room 50 50 50 50 55 HCC – MP Room w/ alcohol 60 60 60 60 70 HCC – Classroom 40 40 40 40 40 HCC – Classroom w/ alcohol 50 50 50 50 55 Washington Park Center (WP) 45 45 45 45 50 WP – w/ alcohol 55 55 55 55 65 Sheldon Community Center (SCC) - Gym 55 55 55 55 60 SCC – Large Meeting Room 50 50 50 50 55 SCC – Small Meeting Room 40 40 40 40 Not available Findings – Page 2 of 4 Exhibit B to Administrative Order No. 57-22-04-F Campbell Senior Center (CSC) – Regular Season (9/1- 4/30) CSC – East Hall* and Great Hall 60 60 60 60 70 CSC – East Hall* and Great Hall w/ alcohol 70 70 70 70 85 CSC – Meeting Rooms 40 40 40 40 40 *East hall used to be named “Main Hall” in previous Administrative Orders. “Great Hall” added as part of 2018 Bond project Campbell Senior Center (CSC) – Peak Season (5/1-8/31; Sat and/or Sun only) CSC – East Hall* and Great Hall 75 75 75 75 85 CSC – East Hall* and Great Hall w/ alcohol 85 85 85 85 95 CSC – Meeting Rooms 50 50 50 40 40 Petersen Barn Community Center (PBCC) – Main Hall 50 50 50 50 55 PBCC – Main Hall w/alcohol 60 60 60 60 70 PBCC – Meeting Rooms 40 40 40 40 45 Lamb Cottage (LC) 35 35 35 45 50 Wayne Morse Farm House 35 35 35 35 40 Wayne Morse Farm House w/ alcohol 45 45 45 45 50 Field, Other Rental Rates ($/hr) Past Previous Fee (eff 3/1/16) Past Previous Fee (eff 6/1/17) Previous Fee (eff 1/1/20) Existing Fee (eff 1/1/21) Proposed Fee Softball Field Rentals 8 8 8 8 10 Softball Field Rentals - Tournaments 8 8 8 8 10 Softball Field Rentals – Tournaments – Additional Field Prep 27 27 27 27 35 Natural Grass field rentals (Class I-III,IV,V,VI)* 0/20/25/45 0/20/25/45 0/20/25/45 0/20/25/45 0/25/30/50 Tennis Court Rentals (Class I-III,IV,V,VI)* 0/12.50/16.50/25 0/12.50/16.50/25 0/12.50/16.50/25 0,12.50,16.50,25 0/14/18/30 School Districts – 4J, 52 Rentals ($/hr) Recreation Div Facility rentals – Open Hrs 0 0 0 0 0 Recreation Div Facility rentals – Closed Hrs 0 8 15 20 25 Community Partnership/Program Partner Building Use ($/hr) Recreation Div Facility rentals – Open Hrs 0 0 0 0 0 Recreation Div Facility rentals – Closed Hrs 15 15 15 20 25 Changes and Cancellations ($) Retention of deposit amount upon cancellation na na na 100 (of deposit) 0 Cancellation 21 days or more prior to rental na na na na 25 Cancellation 8-20 days prior to rental na na na 100 (of deposit) 100 (of deposit) Cancellation 7 days or fewer prior to rental na na na na All rental fees and add-ons Passenger Van Rentals Recreation Passenger Van Charter Rate ($/hr) 40 40 40 40 50 Community Partner Passenger Van Rental (per 8 hour day) 250 250 250 250 300 Athletics Service Area – Basketball Leagues Past Previous Fee (eff 3/1/16) Past Previous Fee (eff 6/1/17) Previous Fee (eff 1/1/20) Existing Fee (eff 1/1/21) Proposed Fee Summer 5x5 (per team per game) 65 65 65 65 70 Winter 5x5 (per team per game) 65 65 65 65 70 Spring 3x3 (per team per game) 20 20 20 20 25 Athletics Service Area – Softball Leagues Past Previous Fee (eff 3/1/16) Past Previous Fee (eff 6/1/17) Previous Fee (eff 1/1/20) Existing Fee (eff 1/1/21) Proposed Fee Summer (Women’s, Co-eds; per team per game) 61 61 61 61 70 Summer (Men’s, Senior Men’s; per team per game) 62 62 62 62 70 Fall (per team per game) 65 65 65 65 70 Athletics Service Area – Outdoor Soccer Leagues Spring/Fall – Women’s recreational; per player 35 35 35 35 40 Spring/Fall – Men’s and Women’s 8 a-side; per team per game 70 70 70 70 75 Spring/Fall – Men’s C, Women’s; per team per game 90 90 90 90 95 Findings – Page 3 of 4 Exhibit B to Administrative Order No. 57-22-04-F Spring/Fall – Men’s A/B; per team per game 110 110 110 110 115 Spring/Fall – Coed; per team per game 90 90 90 90 95 Summer – Coed 7 a-side; per team per game 65 65 65 65 70 Summer – Coed A-C; per team per game 105 105 105 105 115 Winter; per player 37 37 37 37 42 Athletics Service Area - Ultimate Spring; per team per game 30 30 30 30 35 Summer; per player 20 20 20 20 25 Fall; per team per game 30 30 30 30 35 Winter – Night league; per player 35 35 35 35 40 Winter – Day league; per player 25 25 25 25 30 Athletics Service Area – Volleyball Leagues Spring; per team per match 40 40 40 40 45 Fall/Winter; per team per match 34 34 34 34 40 Summer Sand – Coed A; per team per match 23 23 23 23 28 Summer Sand – Coed B-D; per team per match 30 30 30 30 35 In Line Hockey Leagues/Clinics; per game per meeting 5 5 5 5 No longer offered (c) The full costs of providing the service supported by the fee. Findings: The Recreation Division incurs personnel, and materials and supply expenses. In fiscal year 2022 its total expenses, excluding grant-related expenses, totaled just over $11 million. These costs are partially offset by revenues including but not limited to, program/league registration, rental, contracted program, and late fees. The Recreation Division’s revenue is, historically, about 30% of its total expenses. (d) The amounts charged by other comparable providers. Findings: Section B.9. Aquatics Service Area (Lifeguard certification fee). The proposed change adds decrease/waiver options to this fee, upon recommendation by Recreation Division program staff and only with the approval by the LRCS Director or their designee. Such a waiver is offered by at least one regional park and recreation district. Section C. 1-13. Rental Rates (Community center/center-managed facilities). Proposed changes in these sections relate to the rental of classrooms, office rooms, halls, and entire facilities. Rates from three regional municipalities, another government agency, two non-profits organizations and one for-profit entity, were considered, and found to be reasonably comparable, given differences in size, features, amenities, and terms. Section C.14. Rental Rates (Field and Court rentals). Rentals in this section were compared against those of a local recreation district. The proposed rental rates are considered comparable. Section C. 15, 16. Rental Rates (School District rentals of Recreation Division facilities, Community Partnership/Program Partner Building Use). The proposed changes in these two sections relate to closed building supervisor fees on rentals for special partners. When a building is rented after regular business hours, and no employees are present, a fee is charged to cover the cost of a building supervisor to be hired during that period. The current fee is $20.00 per hour. The proposed fee increase, to $25/hour, covers the Recreation Division’s direct expenses (average temporary employee wage plus fringe Findings – Page 4 of 4 Exhibit B to Administrative Order No. 57-22-04-F expense). No comparable rates were sought for this charge. Section C. 18. Rental Rates (Changes and Cancellations). The proposed changes are to provide a set of tiered penalties for cancelling a rental reservation a short time before it occurs. Six regional municipalities and park and recreation districts were considered. Cancellation policies vary across this population. The proposed change is considered similar in structure and financial impact. Section C. 20., 22. Rental Rates (Recreation Passenger Van Charter Rate, Community Partner Passenger Van Rental). No comparables were identified for these proposed fees. As detailed in the previous section of this Findings report, rental rates have remained unchanged since before March 31, 2016. Section G. Athletics Service Area (Basketball, Softball, Outdoor Soccer, Ultimate, Volleyball leagues). Fees in this section – generally per team registration fees with some per person registration fees - were compared against those of a local recreation district. The proposed rental rates are considered comparable. (e) The revenue needs of the City as determined by the adopted city budget. Findings: The Recreation Division incurs personnel, and materials and supply expenses, that align with its portion of the City’s adopted budget. These budgeted costs are partially offset by an expectation for the collection of a range of fees and charges including but not limited to, program registration, rental, contracted program, and late fees. The fiscal year 2023 adopted City budget targets revenue collections of about $3.6 million. The proposed changes summarized above are estimated to have a positive impact to existing cost recovery. Factors listed above that are irrelevant or inapplicable in determining the amount of the fees, if any: n/a Signature: Email: William Thomas O'Hearn William Thomas O'Hearn (Dec 28, 2022 10:32 PST) wo'hearn@eugene-or.gov