HomeMy WebLinkAboutResolution No. 4646
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COUNCIL RESOLUTION 4646
A RESOLUTION AUTHORIZING THE TRANSFER OF
FUNDS FROM THE RESERVE FOR ENCUMBRANCES
TO DEPARTMENTS AND TO NON-DEPARTMENTAL
RESERVES AND BALANCE AVAILABLE.
DATE SUBMITTED: October 10, 2000
PASSED: 7/0
OPPOSED:
ABSENT: Nathanson
REJECTED:
DEFERRED TO:
RESOLUTION NO. 4-fo%
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS
FROM THE RESERVE FOR ENCUMBRANCES TO DEPARTMENTS AND TO
NON-DEP ARTMENTAL RESERVES AND BALANCE AVAILABLE
The City Council of the City of Eugene finds that:
ORS 294.435(3) stipulates that "...appropriations...shall, as a minimum, contain one amount for
each organizational unit...of each fund. In addition, separate amounts shall be appropriated in
each fund for debt service, special payments, interfund revenue transfers, capital outlay,
operating expenses which cannot be allocated to an organizational unit...and operating
contingencies. "
ORS 294.435(4) requires that "...no greater expenditure...ofpublic money shall be made for any
specific purpose than the amount appropriated therefor except as provided in ORS 294.450...."
The City's annual budget provides for a Reserve for Encumbrances for purchase orders
outstanding on June 30, 2000.
The goods and services covered by the purchase orders will be received in Fiscal Year 2000-
2001. This resolution authorizes the transfer of funds from the Reserve for Encumbrances to the
respective departments holding the outstanding purchase orders and the transfer of any excess
funds therein to Reserve, or Balance Available, as reflected in Exhibit "A".
ORS 294.450(1) authorizes" ...transfers of appropriations may be made within a given fund
when authorized by an official resolution...of the governing body."
The expenditures related to the transfers indicated on Exhibit "A" attached hereto, and by this
reference incorporated herein, have been determined necessary for the efficient operation of the
City, and should not be delayed to the next fiscal year.
In order for the City to comply with ORS 294.435 (3 and 4) the transfers indicated on Exhibit
"A" attached hereto, must be authorized by the Council prior to the expenditure of the funds.
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE, a Municipal
Corporation of the State of Oregon, as follows:
Based upon the above findings, and in accordance with ORS 294.450, the Administrative
Services Department Executive Manager is authorized and directed to make the transfer of
appropriations as indicated on the attached Exhibit "A" in the amounts and for the purposes
stated.
The foregoing resolution adopted this / D ~ day of ~ , 2000.
~ecorder
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
GENERAL FUND
OPERATIONS
DEPARTMENTAL
City Manager's Office
Administrative Services
Fire & Emergency Medical Services
Planning and Development
Police Services
LRCS
Public Works
38,318
199,782
21,614
44,870
110,201
49,419
42,873
NON-DEPARTMENTAL
TOTAL OPERATIONS
507,077
OTHER REQUIREMENTS
Reserve
(507.077)
TOTAL OTHER REQUIREMENTS
(507.077)
TOTAL GENERAL FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amou nt
LIBRARY LOCAL OPTION LEVY FUND
OPERATIONS
DEPARTMENTAL
LRCS
63.400
TOTAL OPERATIONS
63,400
OTHER REQUIREMENTS
Reserve
Balance Available
(171,720)
108.320
TOTAL OTHER REQUIREMENTS
(63.400)
TOTAL LIBRARY LOCAL OPTION LEVY FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
SPECIAL ASSESSMENT MANAGEMENT FUND
OPERATIONS
DEPARTMENTAL
Administrative Services
2.057
TOTAL OPERATIONS
2,057
OTHER REQUIREMENTS
Reserve
(2,057)
(2.057)
TOTAL OTHER REQUIREMENTS
TOTAL SPECIAL ASSESSMENT MGMNT FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amou nt
ROAD FUND
OPERATIONS
DEPARTMENTAL
Public Works
347.899
TOTAL OPERATIONS
347,899
OTHER REQUIREMENTS
Reserve
Balance Available
(669,557)
321.658
TOTAL OTHER REQUIREMENTS
(347.899)
TOTAL ROAD FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
PSAP FUND
OTHER REQUIREMENTS
Reserve
Balance Available
(13,562)
13.562
TOTAL OTHER REQUIREMENTS
Q
TOTAL PSAP FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amou nt
INET FUND
OPERATIONS
DEPARTMENTAL
Police
9.280
TOTAL OPERATIONS
9,280
OTHER REQUIREMENTS
Reserve
(9,280)
(9.280)
TOTAL OTHER REQUIREMENTS
TOTAL INET FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
CONSTRUCTION PERMITS FUND
OPERATIONS
DEPARTMENTAL
Planning and Development
56.905
TOTAL OPERATIONS
56,905
OTHER REQUIREMENTS
Reserve
Balance Available
(57,510)
605
TOTAL OTHER REQUIREMENTS
(56.905)
TOTAL CONBSTRUCTION PERMITS FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
MUNICIPAL AIRPORT FUND
OPERATIONS
DEPARTMENTAL
Public Works
49.409
TOTAL OPERATIONS
49,409
OTHER REQUIREMENTS
Reserve
Balance Available
(66,422)
17.013
TOTAL OTHER REQUIREMENTS
(49.409)
TOTAL MUNICIPAL AIRPORT FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
PARKING SERVICES FUND
OPERATIONS
DEPARTMENTAL
Planning and Development
Public Works
73,609
11.067
TOTAL OPERATIONS
84.676
OTHER REQUIREMENTS
Reserve
Balance Available
(104,676)
20.000
TOTAL OTHER REQUIREMENTS
(84.676)
TOTAL PARKING SERVICES FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
WASTEWATER UTILITY FUND
OPERATIONS
DEPARTMENTAL
Public Works
345.689
TOTAL OPERATIONS
345.689
OTHER REQUIREMENTS
Reserve
Balance Available
(499,324)
153.635
TOTAL OTHER REQUIREMENTS
(345.689)
TOTAL WASTEWATER UTILITY FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
STORMWATER UTILITY FUND
OPERATIONS
DEPARTMENTAL
Public Works
134.855
TOTAL OPERATIONS
134,855
OTHER REQUIREMENTS
Reserve
Balance Available
(198,042)
63.187
TOTAL OTHER REQUIREMENTS
(134.855)
TOTAL STORMWATER UTILITY FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
EMERGENCY MEDICAL EMERGENCY FUND
OPERATIONS
DEPARTMENTAL
Administrative Services
43,118
TOTAL OPERATIONS
43,118
OTHER REQUIREMENTS
Reserve
Balance Available
(292,110)
248.992
TOTAL OTHER REQUIREMENTS
(43.118)
TOTAL EMERGENCY MEDICAL SERVICE FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
STORES AND INFORMATION SYSTEMS FUND
OPERATIONS
DEPARTMENTAL
Administrative Services
354.571
TOTAL OPERATIONS
354,571
OTHER REQUIREMENTS
Reserve
Balance Available
(366,566)
11.995
TOTAL OTHER REQUIREMENTS
(354.571 )
TOTAL STORES AND INFO. SERVICES FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
FACILITIES AND FLEET SERVICE FUND
OPERATIONS
DEPARTMENTAL
Planning and Development
Public Works
TOTAL OPERATIONS
2,520
807.871
810,391
OTHER REQUIREMENTS
Reserve
Balance Available
(1,516,015)
705.624
TOTAL OTHER REQUIREMENTS
(810.391)
TOTAL FACILITIES AND FLEET SERVICES FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
RISK MANAGEMENT FUND
OTHER REQUIREMENTS
Reserve
Balance Available
(20,830)
20.830
TOTAL OTHER REQUIREMENTS
Q
TOTAL RISK MANAGEMENT FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amou nt
PROFESSIONAL SERVICES FUND
OPERATIONS
DEPARTMENTAL
Public Works
4.320
TOTAL OPERATIONS
4,320
OTHER REQUIREMENTS
Reserve
Balance Available
(5,000)
680
TOTAL OTHER REQUIREMENTS
(4.320)
TOTAL PROFESSIONAL SERVICES FUND
Q
Exhibit A
City of Eugene
Reserve for Encumbrance
Transfer of funds from Reserve for Encumbrance
to the following:
Fund/Department
$$ Amount
Public Arts Trust
OPERATIONS
DEPARTMENTAL
Public Works
26.829
TOTAL OPERATIONS
26,829
OTHER REQUIREMENTS
Reserve
Balance Available
(26,916)
87
TOTAL OTHER REQUIREMENTS
(26.829)
TOTAL PROFESSIONAL SERVICES FUND
Q
TOTAL RESERVES ALL FUNDS
4.526.664