Loading...
HomeMy WebLinkAboutItem B: Supervision of the Police Auditor ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: City Council Supervision of Police Auditor Meeting Date: June 22, 2009 Agenda Item Number: B Department: Central Services Staff Contact: Alana Holmes www.eugene-or.gov Contact Telephone Number: 682-5765 ISSUE STATEMENT This is a work session to discuss the council’s role as supervisor of the Police Auditor and what options are available to assist the council with this task. BACKGROUND This work session is an opportunity to discuss in detail the manner in which the council would like to provide supervision to the Police Auditor. As one of only two employees hired and directly supervised by the council, it is essential for both parties to have clarity around the working relationship. (The council also hires and supervises the municipal court judge, but that person is a contractor rather than an employee.) As a supervising body, it is important that the council outline the expectations of the work of the Police Auditor and what type of working relationship will best serve both parties. Areas for consideration include: ? Preferred types of communication, ? Regular meetings to allow for information sharing, coaching and any critical feedback, ? Availability for issues that might arise regarding performance or behavior, and ? How to process issues or concerns related to the Police Auditor. In addition, based on previous council discussions, the Police Auditor should provide updates on a regular basis to the council, on a variety of matters. Attached is a draft document that illustrates many possible topics and a mechanism to track information in a relatively easy format. The council also might decide that the auditor should meet with individual elected officials on a regular basis (for example, once a quarter), similar to what councilors now do with the City Manager. Another area for consideration is whether anyone should be identified as a first point of contact for the auditor among the council body. For example, the council recently designated the council officers to perform this function: should that continue once a new police auditor begins? Having an identified first point of contact could provide a more informal structure for some of the more routine supervision duties. RELATED CITY POLICIES This item is not directly related to a City policy. However, it is related to general Human Resource practices in supervising employees. Z:\CMO\2009 Council Agendas\M090622\S090622B.doc COUNCIL OPTIONS The council may: ? Determine if there should be identified first contact supervisor(s) for the Police Auditor. ? Decide if the attached document with or without revisions would work as a reporting mechanism to the council. ? Other related items the council determines appropriate. CITY MANAGER’S RECOMMENDATION None. SUGGESTED MOTION None. ATTACHMENTS A.Police Auditor Monthly Activity Report FOR MORE INFORMATION Staff Contact: Alana Holmes Telephone: 682-5765 Staff E-Mail: alana.m.holmes@ci.eugene.or.us Z:\CMO\2009 Council Agendas\M090622\S090622B.doc Police Auditor Monthly Activity Report For the month of: Document CRB meetings, notable outcomes from CRB, information, resources and research Support of Citizen Review Board given to CRB members, etc. CRB Member NameDate of ContactResource ProvidedAction Item NeededComments Community Outreach Activities Community GroupDate of OutreachNature of OutreachFollow-up NeededComments Detail ongoing contacts with Council members via telephone and any regularly scheduled Contacts with Council meetings Nature of Contact (i.e. phone, Action Items from regular meeting, etc.)Meeting Council MemberDate of ContactComments Met with Council President and Vice President for Monthly MeetingYes/NoDate of Meeting: Any activities that move the function of the office forward-developing outreach materials, Administrative Function Update reports, yearly statistics, staff support, evaluations, website updates, etc. Nature of ActivityDate(s) of ActivityResult of ActivityFollow-up neededComments Walk-in TrafficDates TrackedNumber of Walk-insFollow-up neededComments Please detail any employee issues, staffing changes, projects, upcoming activities, or any Narrative general issues or any miscellaneous or unusual actvities of note for Council members.