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Home My WebLink AboutItem 5: FY09 SB#2 for the City of Eugene ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Action: Resolution 4983 Adopting a Supplemental Budget; Making Appropriations for the City of Eugene for the Fiscal Year Beginning July 1, 2008 and Ending June 30, 2009 Meeting Date: June 15, 2009 Agenda Item Number: 5 Department: Central Services Staff Contact: Kitty Murdoch www.eugene-or.gov Contact Telephone Number: 682-5860 ISSUE STATEMENT City Council approval of the second Supplemental Budget for FY09 is requested. Oregon Local Budget Law (ORS 294.480) allows for supplemental budgets for "an occurrence...which had not been ascertained at the time of the preparation of a budget for the current year..." This Supplemental Budget consists of $821,255 in proposed changes to the FY09 Budget. A brief description of the proposed transactions is provided in Attachment A. This supplemental budget does not authorize any increased property tax levy. BACKGROUND Supplemental Budgets recognize new revenue and authorize other unanticipated changes in legal appropriations during a fiscal year. On June 15, 2009, a public hearing was held to receive testimony on this supplemental budget. One individual provided testimony. John Barofsky, the chair of the Eugene Budget Committee, testified about the use of $110,000 received in the Road Capital Projects Fund from the University of Oregon for right-of-way work. He said he would prefer to see the funds used for capital street improvement projects instead of capital project planning and public outreach. In response, staff noted that the funds were important support for these necessary activities as no other resources were available. General Fund This supplemental budget requests the following changes to the General Fund budget: Contingency Account A $65,000 appropriation from the contingency account is requested by Central Services for: ? $25,000 for Food for Lane County challenge grant approved by the council on December 10, 2008. ? $40,000 for Police Auditor recruitment costs per council direction on October 13, 2008. These requests reduce the balance in the contingency account to $207,521. The contingency account worksheet is attached. Other General Fund Central Services and Public Works are reallocating existing General Fund City Attorney appropriation to departments where actual costs have occurred. This will result in no net change to the overall operating budget. Z:\CMO\2009 Council Agendas\M090622\S0906225.doc The Police Department is recognizing new revenue of $352,155 for revenue received for the Regional Radio System. The City coordinates maintenance of a regional UHF radio receiver system on behalf of a consortium of local agencies. This supplemental budget request is to recognize revenues received and budget offsetting expenditures related to maintenance of the system in FY09. Capital Projects The General Capital Projects Fund is requesting an increase of $26,428 for debt service arbitrage costs due to the 1999 Parks and Open Space Bond activity. The Road Capital Projects Fund is requesting: ? Recognition of $359,100 in grant funding from the Oregon Department of Transportation Bike and Pedestrian Program for improvements related to the Bailey Hill Road project. ? Recognition of $110,000 in revenue from the University of Oregon for utility work in the right- of-way and increase appropriation by the same amount to allow project teams to respond to requests from the public and other City departments for transportation capital planning support. Timing Expenditure authority is needed immediately to carry out council direction or to meet legal or program requirements. RELATED CITY POLICIES These transactions conform to the City’s Financial Management Goals and Policies. COUNCIL OPTIONS Particular requests requiring more information or discussion may be removed from the supplemental budget and delayed for action in a future supplemental budget. In certain cases there may be a financial or legal impact to delaying budget approval. The council may also adopt amended appropriation amounts or funding sources for specific requests in the supplemental budget. CITY MANAGER’S RECOMMENDATION The City Manager recommends approval of the attached resolution adopting the Supplemental Budget. SUGGESTED MOTION Move to adopt Resolution 4983 adopting a Supplemental Budget; making appropriations for the City of Eugene for the Fiscal Year beginning July 1, 2008, and ending June 30, 2009. ATTACHMENTS A. Transaction Summary B. Resolution C. FY09 Contingency Account Z:\CMO\2009 Council Agendas\M090622\S0906225.doc FOR MORE INFORMATION Staff Contact: Kitty Murdoch Telephone: 682-5860 Staff E-Mail: kitty.m.murdoch@ci.eugene.or.us Z:\CMO\2009 Council Agendas\M090622\S0906225.doc Attachment A Transaction Summary 010 General Fund FY09FY09FY09FY09 doptedSB1 ActionSB2 ActionRevised A I.RESOURCES BEGINNING WORKING CAPITAL 27,683,9942,255,12429,939,118 CHANGE TO WORKING CAPITAL REVENUE Taxes88,867,68888,867,688 Licenses/Permits6,309,4506,309,450 Intergovernmental4,453,9151,182,0995,636,014 Rental93,02793,027 Charges for Services11,871,466463,911352,15512,687,532 a Fines/Forfeitures3,422,8403,422,840 Miscellaneous1,453,5061,453,506 Interfund Transfers10,378,01510,378,015 Total Revenue126,849,9071,646,010352,155128,848,072 TOTAL RESOURCES154,533,9013,901,134352,155158,787,190 II.REQUIREMENTS Department Operating CentralServices23481409,,721676,51000,24254085,, abc,, CentralServices2348140972167651000 abc 24254085 Fire & Emergency Medical Svcs23,000,290403,23523,403,525 Library, Rec & Cultural Svcs23,212,224231,38223,443,606 Planning and Development7,816,902800,0338,616,935 Police40,331,2562,748,469366,15543,445,880 d Public Works7,210,05655,1837,265,239 Total Department Operating125,052,1374,959,978417,155130,429,270 Non-Departmental Debt Service259,000259,000 Interfund Transfers3,761,300405,9454,167,245 Interfund Loans00 Contingency340,000(67,479)(65,000)207,521 a,b Intergovernmental Expenditures729,520729,520 Reserve 1,818,870685,7642,504,634 Reserve for Encumbrances2,083,074(2,083,074)0 UEFB20,490,00020,490,000 Total Non-Departmental29,481,764(1,058,844)(65,000)28,357,920 TOTAL REQUIREMENTS154,533,9013,901,134352,155158,787,190 010 General Fund a)Move $25,000 from the Contingency account to Central Services for payment of the Food for Lane County challenge grant approved by Council on December 10,2008. b)Move $40,000 from the Contingency account to Central Services for Police Auditor recruitment costs per Council direction on October 13, 2008. c)Reallocate City Attorney budgets by reducing $14,000 from Central Services and increase Police by the same amount. d)Recognize $352,155 of revenue and offsetting expenses for the Regional Radio System. 310 General Capital Projects Fund FY09FY09FY09FY09 AdoptedSB1 ActionSB2 ActionRevised I.RESOURCES BEGINNING WORKING CAPITAL 18,515,728(3,988,593)14,527,135 CHANGE TO WORKING CAPITAL REVENUE Intergovernmental0300,000300,000 Rental20,000020,000 Miscellaneous171,5900171,590 Interfund Transfers2,270,933378,4452,649,378 Fiscal Transactions11,732,832011,732,832 Total Revenue14,195,355678,44514,873,800 TOTAL RESOURCES32,711,083(3,310,148)29,400,935 II.REQUIREMENTS Department Operating Central Services13,444(1,737)11,707 Total Department Operating13,444(1,737)11,707 Capital Projects Capital Projects14,065,632678,42914,744,061 Capital Carryover17,471,556(3,860,164)13,611,392 py() Total Capital Projects31,537,188(3,181,735)28,355,453 Non-Departmental Debt Service50,000026,427a76,427 Reserve 29,000029,000 Balance Available1,081,451(126,676)(26,427)a928,348 1,160,451 Total Non-Departmental(126,676)1,033,775 TOTAL REQUIREMENTS32,711,083(3,310,148)29,400,935 310 General Capital Projects Fund a) Increase debt service appropriation due to arbitrage costs for Parks and Open Space bonds. 312 Road Capital Projects Fund FY09FY09FY09FY09 AdoptedSB1 ActionSB2 ActionRevised I.RESOURCES BEGINNING WORKING CAPITAL 2,114,565(1,674,661)439,904 CHANGE TO WORKING CAPITAL REVENUE Intergovernmental3,004,0003,107,900469,100a,b6,581,000 Rental35,600035,600 Miscellaneous6,00006,000 Interfund Transfers30,0001,650,0001,680,000 Total Revenue3,075,6004,757,9008,302,600 TOTAL RESOURCES5,190,1653,083,2398,742,504 II.REQUIREMENTS Capital Projects Capital Projects3,164,0001,650,000469,100a,b5,283,100 Capital Carryover1,395,238(134,565)1,260,673 Total Capital Projects4,559,2381,515,4356,543,773 Non-Departmental Balance Available630,9271,567,8042,198,731 630927, TotalNonDepartmentaloaon-eparmena1567804,,2198731,, TtlNDttl63092715678042198731 TOTAL REQUIREMENTS5,190,1653,083,2398,742,504 312 Road Capital Projects Fund a Recognize $359,100 in grant revenue from Oregon Department of Transportation Bike and Pedestrian Program for the Bailey Hill Road project. b Recognize $110,000 revenue received from the University of Oregon for utility work in the right of way. Increase appropriation by the same amount to allow project teams to respond to requests from the public and other City departments for transportation capital planning support. Resolution Number ____ Attachment B A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET; MAKING APPROPRIATIONS FOR THE CITY OF EUGENE FOR THE FISCAL YEAR BEGINNING JULY 1, 2008, AND ENDING JUNE 30, 2009. The City Council of the City of Eugene finds that Adopting the Supplemental Budget and Making Appropriations is necessary under ORS 294.480. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EUGENE , A Municipal Corporation of the State of Oregon, as follows: Section 1. ThattheSupplementalBudgetfortheCityofEugene,Oregon,forthefiscalyear beginningJuly1,2008,andendingJune30,2009,assetforthinattachedExhibit "A" is hereby adopted. Section 2. TheSupplementalamountsforthefiscalyearbeginningJuly1,2008,andending June30,2009,andforthepurposesshowninattachedExhibit"A"arehereby appropriated. Section 3. ThatthisSupplementalBudgetispreparedinaccordancewithORS 294.480(1)(a),whichauthorizestheformulationofasupplementalbudget resultingfrom"Anoccurrenceorconditionwhichhadnotbeenascertainedatthe timeofthepreparationofabudgetforthecurrentyearorcurrentbudgetperiod whichrequiresachangeinfinancialplanning."ThisSupplementalBudgetwas published in accordance with ORS 294.480(4). Section 4. ThisresolutioncomplieswithORS294.480(5),anddoesnotauthorizean increaseinthelevyofpropertytaxesabovetheamountpublishedintheAnnual Budget publication. The foregoing resolution adopted this 22nd day of June, 2009. City Recorder EXHIBIT "A" In dollars GENERAL FUND Departmental Operating Central Services50,600 Police Department366,555 Total Departmental Operating 417,155 Non-Departmental Contingency(65,000) Total Non-Departmental (65,000) TOTAL GENERAL FUND352,155 SPECIAL ASSESSMENT MANAGEMENT FUND GENERAL CAPITAL PROJECTS FUND Non-Departmental Debt Service26,428 * Balance Available (26,428) Total Non-Departmental 0 TOTAL GENERAL CAPITAL PROJECTS FUND0 ROAD CAPITAL PROJECTS FUND Capital Projects Capital Projects469,100 Total Capital Projects 469,100 TOTAL ROAD CAPITAL PROJECTS FUND469,100 TOTAL REQUIREMENTS - ALL FUND821,255 S * Reserves, Balance Available, and UEFB amounts are not appropriated for spending and are shown for information purposes only. FY09 GENERAL FUND CONTINGENCY Attachement C Date CCApproved ReviewedRequest Description$ Request$ AmounBalance t GeneralGeneralGeneral ContinencContinencContinenc gygygy Resources Beinnin Appropriation340,000$ 340,000$ gg Starting Balances340,000$ 340,000$ Expenditures Supplemental Budget #1 7/27/2008City Ballot Information Tabloid15,160 15,160 Voters Pamphlet (Transportation GO Bond, Police Auditor Charter 7/27/2008 17,31917,319 Amendment) Eugene Celebration Support ($17,500 for free parking reimbursement 8/11/2008 25,00025,000 & $7,500 for DEMI payment) 9/22/2008 10,00010,000 West Eugene Collaborative SB#1 Subtotal67,479 67,479 Balance as of SB#1272,521$ 272,521$ Expenditures Supplemental Budget #2 10/13/2008 -40,000 Police Auditor Recruitment -25,000 12/10/2008Food for Lane County Match Subtotal65,000 - Balance if all SB2 requests are approved207,521$ 6/8/2009