HomeMy WebLinkAboutItem B: City Manager Evaluation
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Work Session: City Manager Annual Performance Review
Meeting Date: July 22, 2009 Agenda Item Number: B
Department: Central Services-Human Resources Staff Contact: Denise Smith
www.eugene-or.gov Contact Telephone Number: 682-5731
ISSUE STATEMENT
Jon Ruiz was hired as the City of Eugene City Manager on April 14, 2008. This agenda item is for the
council to conduct City Manager Jon Ruiz’s first annual performance review. The format agreed upon
by the council and City Manager Ruiz is that the first part will be in executive session. During this
session, they will review the results of the feedback gathering, share their overall performance feedback
with him and discuss any compensation adjustments. The second part of the process will be sharing
their feedback with the City Manager on this past year’s performance, identify agreed upon goals for the
coming year and make a decision on a compensation discussion.
BACKGROUND
Using a process agreed upon by the City Council and City Manager, surveys based on the agreed upon
performance dimensions were conducted with executive leaders of each City department, an identified
group of community leaders, and an identified group of employees from throughout the City
organization. Neighborhood leaders, their neighborhood members and other employees were also
invited to share comments through email. Finally, City Councilors each filled out their own dimension
forms.
Human Resources has compiled all of this information to support the City Council in getting a well-
rounded view of the performance of the City Manager this year.
RELATED CITY POLICIES
The City Council has historically conducted an annual performance review of the City Manager. This
process is a continuation for City Manager Jon Ruiz.
COUNCIL OPTIONS
Council members may evaluate and discuss the following decision points and direct staff accordingly:
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In preparation for this year’s performance review of the City Manager, the council stated their
desire to set specific goals for the next year with the City Manager. The council may decide how
they would like to finalize these goals with City Manager Jon Ruiz.
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The council may discuss the following options with City Manager Jon Ruiz for decisions about
compensation adjustments:
1.Option 1: Decide to waive a compensation discussion this year.
2.Option 2: Decide to conduct a compensation discussion and agree with staff on the
correct data to be gathered for this discussion.
CITY MANAGER’S RECOMMENDATION
In consideration of the current budget situation, Option 1: waive a compensation discussion this year.
SUGGESTED MOTION
Move to complete goal-setting with the City Manager for the next year by (place appropriate date here),
and to accept the City Manager’s recommendation and waive the compensation discussion this year.
ATTACHMENTS
For notebooks the councilors already have (Attachments delivered in Thursday packet in envelope
marked “Confidential”):
A.Copies of each councilor’s individual review comments and ratings to go into the section in the
notebook labeled “City Councilor Evaluations.”
B.Copy of an overall summary of the councilors review comments and ratings to go into the section of
the notebook labeled “Mayor and Council Comments.”
FOR MORE INFORMATION
Staff Contact: Denise Smith, Human Resources
Telephone: 682-5731
Staff E-Mail: denise.d.smith@ci.eugene.or.us
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