HomeMy WebLinkAboutItem A: City Hall Complex Workshop
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Workshop: City Council Priority Issue - City Hall Complex
Meeting Date: March 8, 2006 Agenda Item Number: A
Department: Central Services Staff Contact: Mike Penwell
www.eugene-or.gov Contact Telephone Number: 682-5547
ISSUE STATEMENT
The purpose of the March 8, 2006, workshop is to discuss preliminary space needs assumptions,
facility implications relative to police service delivery options, proposed site evaluation criteria,
emerging issues from citizen interviews, and a preview of the first community forum. Feedback from
the first community forum will be brought back to the council at the April 26, 2006, work session,
including a request for specific direction regarding site evaluation criteria.
BACKGROUND
On May 25, 2005, the council approved the City Hall Complex Priority Issue Action Plan which
identified the major policy issues to be addressed, the overall description of project phasing, the nature
of work to be accomplished, resource needs and proposed project outcomes. The first phase of the
action plan is identified as the Policy Advisement Phase which will culminate with the council
workshop. The council approved the allocation of up to $50,000 from the Facility Replacement
Reserve to implement Phase 1 of the action plan.
On September 12, 2005, a public hearing was held to give the citizens of Eugene an opportunity to
offer suggestions on a master planning process related to City Hall and associated City
facilities, and identify issues to be addressed as the City plans for its future downtown facilities needs.
On November 23, 2005, nine project values were adopted by the council to serve as a basis for future
decision making. In addition, position statements on the four issues with the highest degree of
consensus were adopted by the council during the work session.
At the December 14, 2005, work session, the council directed the City Manager to proceed with
Phase 2—the Development Plan Phase—of the City Hall Complex Action Plan for $1,135,000.
RELATED CITY POLICIES
The City Hall Complex master planning and public participation process relates to the council goals of
an effective, accountable municipal government, a safe community, and sustainable community growth
and change. In addition, the City Hall Complex Action Plan identifies key issues that must be
addressed as the action plan moves forward.
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City Council Agenda page 3
COUNCIL OPTIONS
The council is asked to provide general direction on the strategic issues related to the City Hall Com-
plex and on preferences for the public involvement process. While it is not anticipated that any formal
motions will be introduced during this workshop, there will opportunities to indicate preferences or
“leanings” on the issues related to the City Hall Complex.
CITY MANAGER’S RECOMMENDATION
There are no specific recommendations for this agenda item.
SUGGESTED MOTION
There are no suggested motions related to this agenda item.
ATTACHMENTS
A. Updated City Hall Complex Major Meeting Schedule
Note: Related material previously received by council includes the City Hall Complex Action
Plan and the City Hall Complex Council Workshop final report from the Policy Advisement Phase
(Phase 1). The consultant team will walk the council through all additional materials at the workshop
in order to facilitate an in-depth discussion of issues.
FOR MORE INFORMATION
Staff Contact: Mike Penwell, Facilities Design and Construction Manager
Telephone: 682-5547
Staff E-Mail: michael.j.penwell@ci.eugene.or.us
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City Council Agenda page 4
ATTACHMENT A
City Hall Complex Planning
Major Meeting Schedule
Updated: 2/24/06
Council Workshops Date Time Location
Council Workshop #1 Wed., 3/8/06 12:00 – 3:00 p.m. Training Building
Council Workshop #2 Wed., 5/10/06 12:00 – 2:00 p.m. Library B/T Room
Council Workshop #3 Wed., 8/9/06 12:00 – 3:00 p.m. Library B/T Room
Council Workshop #4 Wed., 10/18/06 12:00 – 2:00 p.m. Library B/T Room
Council Work Sessions Date Time Location
Council Work Session #1 Wed., 4/26/06 12:00 – 12:45 p.m. City Hall/McNutt Room
Council Work Session #2 Wed., 6/28/06 12:00 – 12:45 p.m. City Hall/McNutt Room
Council Work Session #3 Wed., 9/20/06 12:00 – 12:45 p.m. City Hall/McNutt Room
Council Work Session #4 Wed., 11/22/06 12:00 – 12:45 p.m. City Hall/McNutt Room
Community Forums Date Time Location
Community Forum #1 Thursday, 3/23/06 6:00 – 8:30 p.m. First United Methodist
Community Forum #2 Thursday, 5/25/06 6:00 – 8:30 p.m. First United Methodist
Community Forum #3 Thursday, 8/24/06 6:00 – 8:30 p.m. First United Methodist
Community Forum #4 Thursday, 11/9/06 6:00 – 8:30 p.m. First United Methodist
City Council Agenda page 5