HomeMy WebLinkAboutItem B: Action on Supplemental Budget 2
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Action: Resolution 4861 Adopting a Supplemental Budget; Making Appropriations for
the City of Eugene for the Fiscal Year Beginning July 1, 2005 and Ending June 30, 2006
Meeting Date: March 15, 2006 Agenda Item Number: B
Department: Central Services Staff Contact: Kitty Murdoch
www.eugene-or.gov Contact Telephone Number: 682-5860
ISSUE STATEMENT
This is the second Supplemental Budget for FY06. Oregon Local Budget Law (ORS294.480) allows for
supplemental budgets for “an occurrence…which had not been ascertained at the time of the preparation
of a budget for the current year…” Supplemental Budget #2 carries out recent city council direction on
the City Hall Complex Action Plan and also provides appropriation for the City’s participation in the
redevelopment of property at East Broadway and 8th Avenue as discussed in three recent City Council
work sessions.
BACKGROUND
The City Council held a public hearing on March 13, 2006 on this Supplemental Budget.
On December 14, 2005, the Eugene City Council directed the City Manager to proceed with Phase 2, the
Development Plan Phase, of the City Hall Complex Action Plan for $1,135,000. During this phase
public input will be sought, remaining issues from Phase 1 will be resolved, and technical work will be
conducted to complete the development plan. This supplemental budget establishes capital budget
authority by using $1,135,000 from the Facility Reserve to carryout this work.
The supplemental budget for the East Broadway Parking Garage contains most of the funding for the
project, as described to the council at meetings on February 8, February 13 and February 22. The
project will be paid for out of the parking funds. The funding sources for the 260-space garage project
are detailed in the chart below. The Stormwater Fund portion of the project will be included in the
FY07 budget, along with $320,000 of Urban Renewal Agency funding which is not available until next
year.
East Broadway Garage Project Costs
Payment to Developer $6,700,000
Other City Costs (utilities, 1% for Art, etc.) 935,000
Total Project Costs $7,635,000
Debt Service Reserve Fund $400,000
Total Funding Need $8,035,000
L:\CMO\2006 Council Agendas\M060315\S060315B.doc
East Broadway Garage Funding Sources
Urban Renewal Contribution
-Urban Renewal Revenue Bonds $4,000,000
-Riparian Area Funds 400,000
-Cash in FY06 & FY07 1,110,000
Total Urban Renewal 5,510,000
City Contribution
-Stormwater Funds (FY07) 250,000
-Library Debt Service Fund 475,000
-Facility Reserve 1,800,000
Total City 2,525,000
Total Funding Sources $8,035,000
RELATED CITY POLICIES
One of the council’s seven priority issues is to “Conclude Discussion on the City Hall Complex.” This
supplemental budget provides the budget authority to make significant progress on the priority issue.
These transactions conform to the City’s Financial Management Goals and Policies.
COUNCIL OPTIONS
Particular requests requiring more information or discussion may be removed from the supplemental
budget and delayed for action in a future supplemental budget. In certain cases, there may be a financial
or legal impact to delaying budget approval. The council may also adopt amended appropriation
amounts or funding sources for specific requests in the supplemental budget.
CITY MANAGER’S RECOMMENDATION
The City Manager recommends adoption of the attached resolution adopting the Supplemental Budget.
SUGGESTED MOTION
Move to adopt Resolution 4861 adopting a Supplemental Budget; making appropriations for the City of
Eugene for the Fiscal Year beginning July 1, 2005 and ending June 30, 2006.
ATTACHMENTS
A. Transaction Summary
B. Resolution
FOR MORE INFORMATION
Staff Contact: Kitty Murdoch
Telephone: 682-5860
Staff E-Mail: kitty.m.murdoch@ci.eugene.or.us
L:\CMO\2006 Council Agendas\M060315\S060315B.doc
ATTACITMENT A
221 Library Bond Debt Service Fund
RESOURCES
FY06 FY06
Adopte~..........?B1 Action
nos
S82 Action
FY06
Revised
I.
BEGINNING WORKING CAPITAL
CHANGE TO WORKING CAPITAL
514,7136
1,542
o
516,308
REVENUE
intergovernmental
t\l1iscellaneous
Total Revenue
2,3E33,125
_~_~.&QQ...m..
2,366,125
o
o
c
o
c
o
2.353.125
13.000
_____uhnnnnnun__
2,366,125
TOTAL RESOURCES
2,880,891
1.542
o
2,882,433
_ ._____h_nnnnnn_nnun
I!. REQUIREMENTS
Depalirf1ent Operating
T otai Department Operat:ng
o
o
o
o
Capital f-)rojects
Total Capita: Projects
o
o
o
o
Non.Departrnental
Debt Service
Interfund Transfers
Reserve
T otai Non-Departmental
2,353,'125 0 0
o 0 475,000 a.
..........~?L.!.~~......m...mmmm!.!.?~.?mm..mi:E5, 000) a.
2.880.891 1,542 0
2135:3( 125
475,000
54,308
2,882,433
TOTAL REQUIREMENTS
2,880,891
1,542
o
2,882,_~~_~...
221 library Bond Debt Service Fund
a. This transaction reduces the library Debt Service Reserve by $475,000 and transfers the resources to the East
Broadway Parking (;arage Fund to support the construction of the garage.
310 General and Road Capital Projects Fund
L RESOURCES
BEGINNING WORKING CAPITAL
CHANGE TO WORKING CAPITAL
REVENUE
Intergovernmental
Renta!
Charges for Services
Miscellaneous
!nterfund Transfers
Fiscal Transactions
Tota! Revenue
TOTAL RESOURCES
II. REQUIREMENTS
Department Operating
Central Services
Total Department Operating
Capital Projects
Capital Projects
Capital Carryover
Total Capital Projects
Non-Departmental
Debt Service
Interfund Loans
Interfund Transfers
Reserve
Reserve for Encumbrances
Balance ,';vailable
Total Non-Departmental
TOTAL REQUIREM ENTS
FY06
__.....!-dopted
16,072,782
12,596,000
75,472
898,464
998,420
26:197,813
69,553
40,835,722
56,908,504
_~_.n........n_._..u...u..__ _____
FYOG FY06
SB1 Action SB2 Action
FY06
Revised
(4,450,46"7)
o
'11,622,3')5
3,809,456
o
19,614
52.765
900,000
o
4,781,835
o
o
o
o
67,000
o
67.000
'16,405,456
75,472
918,078
1,051.185
a. 27,164,813
............._________ 69,553
45,684,557
57,306,872
331,368
61,000
3,060 8,769 0 '11,829
3,060 8,769 0 11,829
15,810,073 1,259,520 1,202,000 a., b. 18,27"1,593
'14,367,880 (1,298,200) 0 13,069,680
30,177,953 (38,680) 1,202,000 31.341.273
'12,593 0 0 12,593
348,242 0 0 348,242
97,500 0 0 97,500
25,236,520 (50,000) (1, "l35,000) b. 24,051,520
8,769 (8,769) 0 0
1,023,867 420,048 0 1,443,915
26,727,49 .! 361,279 (1,'! 35,000} 25,953,770
56,908,504 331,368 67,000 57,306,872
______uu_n____....... ... . ---.......................... .............
310 General and Road Capital Projects Fund
a. This transaction recognizes a $67,000 transfer from the East Broadway Garage Parking
Fund to the Public Art Capita! Fund and appropriates it for public art purposes in the garage
project.
This transaction moves $1,135,000 from the Facility Reserve and increases Capital
b. appropriation for completion of Phase 2, the Development Plan Phase, of the City Hall
Complex Action Plan.
520 Parking Services Fund
L RESOURCES
BEGINNING WORKING CAPITAL
CHANGE TO WORKING CAPITAL
REVENUE
Intergovernmental
Rental
Charges for Services
Fines/Forfeitu res
t,Aiscelianeous
Interfund Transfers
Total Revenue
TOTAL RESOURCES
II. REQUIREMENTS
Department Operating
Central Services
Planning and Development
Public Works
Total Department Operating
Capital Projects
Capital Projects
Capital Carryover
Tota! Capital Projects
Non- Departmenta!
Debt Service
lnterfund Transfers
Reserve
Balance Available
Total Non-Departmental
TOTAL REQUIREMENTS
FYOG FY06 FYOG FYOG
~~~.pted SB1 Action SB2 Action Revised
2.784.267 (77.073) 0 2,707,'194
0 0 5,035,000 a. 5,035,000
516,060 0 0 516,060
2,926,26'1 0 0 2,926,261
1,028,184 0 0 1,028,184
40,797 0 0 40,797
0 0 2,275,000 b. 2,27 !\9.9.9....
~.._......._--
4,511,302 n 7,310,000 11,821,302
7,295,569 (77,073) 7,310,000 14,528,496
438,482
2,639,692
107,090
3,185,264
375,000
491,259
866.259
641,298
827,100
742,162
1,033,486
3,244,046
......!..,~~?!.~~~...mmm
o
o
o
..-............----------
o
o
o
o
o
438.482
2,639,692
107,090
3,185,264
l,618,000
630,2'10
8,248,210
641,298
894,100
752,440
807,184
3,095,022
14,528,496
o 7,243,000 c.
.m..J.},~.,g~.J.._._.... 0
138,951 7,243,000
o
o
10,278
(226,302)
(2'16,024)
^
u
67,000 d,
n
U
n
U
6'1,000
520 Parking Services Fund
a. The $5,035,000 is the amount received from the Urban Renewal Agency funds in support of the East
Broadway Garage project.
b. The $2,275,000 is comprised of transfers of $1,800,000 from the Facilities Replacement Fund
Reserve and $475,000 from the Library Bond Debt Service Fund in support of the East 8roadwav
c, Capitai appropriation of $7,243,000 for Hle East Broadway Garage project.
d. Transfer to the Public Art Capital Fund for pubiic art in nle East Broadway Garage project.
(77,073)
7,310,000
ATTACHMENT H
Resolution Number 4861
A RESOLUTION ADOPTlNGA SUPPLEMENTAL HUDGET;
MAKING APPROPRIA TIONS FOR THE CITY OF EUGENE
FOR THE FISCAL YEAR BEGINNING JIJLY 1, 2005,
AND ENDING JUNE 30, 2006.
The City Council ofthe City of Eugene finds that Adopting the SllPplernental Budget and
Making Appropriations is necessary under ORS 294.480.
NOW THEREFORE,
HE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF El.JGENE, A
T\-1unicipal Corporation of the St<lte of Oregon, as t<Jllows:
Section 1.
That the Supplemental Budget T()r the City of Eugene, Oregon, for the Hscal year
beginning July 1, 2005, and ending June 30,2006. as S(~t forth in attached Exhibit
"A" is hereby adopted.
fi~,-~.tj.Q}Jn{,:
The Supplemental amounts for the fiscal year beginning July 1,2005, and ending
June 30, 2006, and for the purposes shown in attached Exhibit "A" are hereby
appropriated.
0<;,.~lj~~!:lJ.:
That this Supplemental Budget is prepared in accordance with ORS
294.480( I )(a), \vhich authorizes the f(mnulation of a supplemental budg(~!
resulting from;; i\ n occurrence or condition which had not been ascertained at the
time of the preparation of a budget for the current year or current budget period
which requires a change in financial planning." This Supplernental Budget was
published in accordance with ORS 294.480(4).
:~_~1jg!L4:
This resolution complies with ORS 294.480(5), and does not authorize an
increase in the levy of property tax.es above the amount published in the Annual
8udget publication.
The foregoing resolution adopted this 15th day of March, 2006.
City Recorder
EXHIBIT "A"
In cJol!ars
LIBRARY BONDS DEBT SERVICE FUND
Non~Departmental
Interfund Transfer
"Reserves
Total Non-Departmental
475,000
(475,9.9.91
o
TOTAL LIBRARY BONDS DEBT SERVICE FUND
o
GENERAL AND ROAD CAPITAL PROJECTS FUND
Capital Projects
Capital Projects
Total Capital Projects
1,2.02.,000
'! ,202,000
NonuDepartmental
.. Reserves
Total NonuDepartmental
(1 ;135,000)
C1,135,000)
TOTAL GENERAL AND ROAD CAPITAL PROJECTS FUNC
67,000
PARKING SERVICES FUND
Capital Projects
Capital Projects
Total Capital Projects
7,243,000
7,243.000
NonuDepartmental
Interfund Transfer
Total Non~Departmental
67,000
67,000
TOTAL PARKING SERVICES FUND
7,310,000
TOTAL REQUIREMENTS - ALL FUNDS
7,377,000
... Reserve an10unts are not appropriated for spending and are
shown for information purposes only.