HomeMy WebLinkAboutAdmin Order 58-24-27-F -- Professional Services Fee AmendmentsAdministrative Order – Page 1 of 2
ADMINISTRATIVE ORDER NO. 58-24-27-F
of the
City Manager of the City of Eugene
SETTING PUBLIC WORKS PROFESSIONAL SERVICES FEES AND
SUPERSEDING THE FEE SCHEDULE ADOPTED BY
ADMINISTRATIVE ORDER NO. 58-21-22-F.
The City Manager of the City of Eugene finds as follows:
A. Section 2.020 of the Eugene Code, 1971, authorizes the City Manager to determine
and set fees and charges to be imposed by the City for services, goods, use of municipal property,
and licenses and permits. EC 7.130 directs that fees be set pursuant to EC 2.020 to cover the costs,
including overhead, of engineering, inspection and review services performed by the City of all
private or public improvements not engineered by the City.
B. Pursuant to the above authority, on September 12, 2021, I issued Administrative
Order No. 58-21-22-F making the most recent changes to the Public Works Professional Services
fees and adopting an updated Public Works Professional Services Fee Schedule (“the Fee
Schedule”).
C. On September 26, 2024, I issued Administrative Order No. 58-24-27, ordering that
notice be given of the opportunity to submit written comments on my proposal to set new Public
Works Professional Services fees. The Notice specified that comments on the proposed
amendments would be received for 15 days from October 7, 2024, the publishing and posting date
of the Notice. No comments were received within the time or in the manner described in the Notice.
D. Based on my investigation pursuant to the provisions of Section 2.020 of the
Eugene Code, 1971, I find that the fees should be set as proposed. (See Exhibit B to this Order.)
E. The unamended Public Works Professional Services fees adopted by
Administrative Order No. 58-21-22-F are incorporated into the Fee Schedule attached as Exhibit
A to this Order.
On the basis of these findings, I order that:
1. The Public Works Professional Services Fee Schedule attached as Exhibit A to this
Order is the schedule of fees to be charged for the described services effective November 1, 2024.
Exhibit A
to Administrative Order No. 58-24-27-F
PUBLIC WORKS PROFESSIONAL SERVICES FEE SCHEDULE
(Effective November 1, 2024)
Class Description Fees
4013 Associate Engineering Technician .......................................... $177.00 per hour
4009 Engineering Technician 1 ....................................................... $133.00 per hour
4012 Engineering Technician 2 ....................................................... $151.00 per hour
4110 Civil Engineer 1 ...................................................................... $187.00 per hour
4111 Civil Engineer 2 ...................................................................... $199.00 per hour
6110 Electrician 1 ............................................................................ $177.00 per hour
6120 Electrician 2 ............................................................................ $179.00 per hour
9198 Engineering Dev/Review Manager ......................................... $227.00 per hour
5320 Landscape Architect ............................................................... $187.00 per hour
5319 Traffic Engineering Tech 2 ..................................................... $130.00 per hour
5033 Development & Infra Technician ............................................ $130.00 per hour
Employees Temporarily Assigned to the Professional Services Funds Other employees
may be charged
at an hourly rate
based on salary,
fringe benefits,
and overhead
costs.
As-Constructs & Warranty Inspection Fees:
(Fees are based upon the bonded value of the public improvements.)
Small Development (less than $25,000) ....................................................... $625.00
Medium Development ($25,000 to less than $100,000) ............................... $1,100.00
Large Development ($100,000 to $500,000) ................................................ $1,700.00
Very Large Development (greater than $500,000) ....................................... 0.35% x
construction
costs, up to a
maximum of
$3,000
Exhibit B
to Administrative Order No. 58-24-27-F
Findings – Page 1
City Manager’s Findings
Proposed Public Works Professional Services Fee Schedule Amendments
Pursuant to Section 2.020(2) of the Eugene Code, 1971, the City Manager has considered the
following factors in determining the proposed Public Works Professional Services Fee Schedule
amendments:
(a) Applicable policies, enactments and directives of the Council.
Findings: The Professional Services Fund is an internal service fund that is required to
set rates to cover costs, which includes an hourly rate by class for staff.
(b) The amount charged by the City in the past.
(c) The full costs of providing the service supported by the fee.
Findings:
Rates are set based upon the Professional Services Fund Rate Model. The rate model is
based upon projected budget and projected billable hours by employee class. The
overall rate increase is an average of approximately 24%. This rate increase is
5033
Exhibit B
to Administrative Order No. 58-24-27-F
Findings – Page 2
necessary to balance the fund and end the 6-year forecast window with a balance
available that is close to the City’s two-month operating reserve target. Rates in this fund
have been held flat since FY22 in an attempt to compensate for the economic pressures
of rising costs and to use reserves until they were exhausted. There have been
significant increases in personnel costs due to an in-depth market study completed in
2023. This rate model incorporates both current and projected future personnel and
materials & supply costs to right size the fund along with a contribution to balance
available, which is projected to be under the recommended two months operating
reserve by the end of the biennium.
(d) The amounts charged by other comparable providers.
Findings:
Below is a survey of comparable providers. The City of Eugene’s rates are on average
comparable with private companies, with the exception of the Civil Engineer 2 and Eng.
Development Review Mgr, which are 8% and 18% lower than the average.
Exhibit B
to Administrative Order No. 58-24-27-F
Findings – Page 3
(e) The revenue needs of the City as determined by the adopted city budget.
Findings:
The Professional Service Fund rate revenue included in the 2023-2025 adopted
biennium budget was projected prior to this proposed rate increase. PSF revenue is
expected to increase with the new rates. This revenue increase is needed to fund the
expenses associated with managing and overseeing the program and allow for this
program to cover its full cost and also contribute to balance available.
Factors listed above that are irrelevant or inapplicable in determining the amount of the
fees, if any: n/a