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HomeMy WebLinkAbout170111.WS.SIREMINUTES – Eugene City Council January 11, 2017 Page 1 Work Session M I N U T E S Eugene City Council Harris Hall, 125 East 8th Avenue Eugene, Oregon 97401 January 11, 2017 12:00 p.m. Councilors Present: Emily Semple, Betty Taylor, Alan Zelenka, George Poling, Mike Clark, Greg Evans, Claire Syrett, Chris Pryor Mayor Vinis opened the January 11, 2017, meeting of the Eugene City Council. 1. ELECTION OF 2017 COUNCIL OFFICERS MOTION AND VOTE: Councilor Evans seconded by Councilor Zelenka, moved to elect Alan Zelenka as President of the City Council for 2017. PASSED 8:0 MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Pryor, moved to elect Mike Clark as Vice President of the City Council for 2017. PASSED 8:0 2. WORK SESSION: City Council Process Session Assistant City Manager Sarah Medary and Council Support Manager Beth Forrest led the City Council in a discussion of City Council Operating Agreements. Council discussion • Maintain status quo for a couple months while users become accustomed to new webcast system; legislative intent is very important. • Frustrated with the lack of detailed minutes; it is important for the public to know who said what and within what context. • It is important to ensure that meeting records can be easily retrieved. • It is important to be transparent about how and why councilors vote on any given issue. • Concern about search ability of long-term records; not in favor of verbatim minutes. • Having robust minutes in paper format are still needed to be accessible for the public. • Council should consider extending Wednesday work sessions from 11:30 a.m. – 1:30 p.m. • Maintaining a tighter timeframe for work sessions encourages council to work more efficiently. • Lengthening work session time would be difficult for those who work during the day. • Length of meeting is not as critical as staying on task; should look into where the forum should be. • Public Forum should be first item at each regular meeting; add Council reports to the beginning of 5:30 work sessions. • Further discussion is needed about how council handles motions that are not scheduled as part of the agenda; introduction of resolutions should also be discussed. • Important to coordinate work session polls though a designated staff contact point.