HomeMy WebLinkAboutItem 5: Interim Appointment to Budget Committee - and attA-C
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Action: Interim Appointment to the Budget Committee
Meeting Date: January 11, 2010 Agenda Item Number: 5
Department: Central Services Staff Contact: Pavel Gubanikhin
www.eugene-or.gov Contact Telephone Number: (541) 682-5512
AGENDA ITEM SUMMARY
The City Council is being asked to approve a motion to make an interim appointment to the Budget
Committee.
BACKGROUND
Each year, the City Council makes appointments of citizen members to the Budget Committee during
the Boards and Commissions recruitment and appointment processes. ORS 294.336 requires that “if any
appointive member is unable to serve the term for which the member was appointed, or an appointive
member resigns prior to completion of the term for which the member was appointed, the governing
body of the municipal corporation shall fill the vacancy by appointment for the unexpired term”. The
council is asked to make an interim appointment for the unexpired term of Noah Kamrat expiring on
June 30, 2012.
Other Background Information
Noah Kamrat was appointed a citizen member of the Budget Committee on October 27, 2008. Due to a
work assignment outside of the country, Mr. Kamrat was unable to attend Budget Committee meetings
in 2008 and 2009. City staff made several attempts to contact Mr. Kamrat in the fall of 2009 to ascertain
his availability and willingness to serve on the Budget Committee, but were unable to reach him.
In December of 2009, the City Council was asked to vote using the pool of applicants who previously
applied in the fall and expressed an interest in serving on the Budget Committee. Two candidates,
Shanda Miller and Aaron Walker, have received an equal number of votes.
COUNCIL OPTIONS
The City Council may make its candidate selection based on the December 2009 ballot, or may reopen
the recruitment process for the Budget Committee appointment.
CITY MANAGER’S RECOMMENDATION
The City Manager recommends the appointment of Shanda Miller or Aaron Walker to the Budget
Committee.
SUGGESTED MOTION
Move to appoint _______________ as an interim appointment to the Budget Committee to Position 6,
the unexpired term of Noah Kamrat, which will expire on June 30, 2012.
ATTACHMENTS
A.11/09/09 Letter to Noah Kamrat
B.12/03/09 Memorandum Requesting Appointment
C.12/10/09 Budget Committee Ballot Results
FOR MORE INFORMATION
Staff Contact: Pavel Gubanikhin
Telephone: (541) 682-5512
Staff E-Mail: pavel.e.gubanikhin@ci.eugene.or.us
ATTACHMENT A
Central Services
Finance Division
Budget Office
City of Eugene
th
100 W. 10 Avenue, Suite 400
Eugene, Oregon 97401
(541) 682-5021
(541) 682-5802 FAX
www.ci.eugene.or.us
November 9, 2009
Noah Kamrat
th
1960 West 25 Avenue
Eugene, OR 97405
Dear Noah:
The City desires active participation and attendance by members of the Budget Committee. Because
you were working out of the country last year, the City excused your absences during 2008 and the first
half of 2009 when the FY10 budget was reviewed by the Budget Committee.
We will not be able to excuse you from meeting attendance for the FY11 budget process which began
nd
November 2. This letter is to inform you that, if we do not hear from you by November 16, 2009,
your term as a member of the City of Eugene Budget Committee will end.
Please call me at 682-5041 or email me at deeann.raile@ci.eugene.or.us and let me know if you are
able to participate as a member of the City of Eugene Budget Committee.
Sincerely,
Dee Ann Raile
Financial Analysis/Budget Manager
ATTACHMENT B
From:
FORREST Beth L
Sent:
Thursday, December 03, 2009 9:58 AM
To:
*Eugene Mayor and City Council; 'Alan Zelenka'
Cc:
RUIZ Jon R; MEDARY Sarah J; ROBESON Maureen T; RAILE Dee Ann; GUBANIKHIN Pavel
E
Subject:
POLL - Budget Committee Vacancy
Importance:
High
Mayor Piercy and City Councilors,
As you may be aware, there is a vacancy on the Budget Committee due to the continued absence of one
of its citizen members, Noah Kamrat. You must now decide how this vacancy will be filled. Please
take a moment to review the options below and communicate your preference to me by no later than
December 7, 2009
.
?
Nominate a candidate from the recently completed annual recruitment
?
Select one or more candidates from the existing applicant pool to interview
?
Begin a new recruitment process to solicit a new pool of applicants
?
Other: __________________________________________________
The next Budget Committee meeting is being planned for late January/early February. Staff is providing
general orientation sessions for all advisory group members on Dec. 12 and Jan. 12, and is also
developing a Budget Committee orientation session specifically for Ramin Shojai before the
committee’s next meeting in January. It would be optimal to hold that session with both new members if
possible.
As background, Mr. Kamrat was appointed to the Budget Committee in November 2008, but did not
attend meetings because of his work obligations. In anticipation of the 2010 budget season, staff
attempted to contact Mr. Kamrat by phone and left messages on October 12 and October 21 asking him if
he would be able to attend the upcoming meetings. An email asking him if he would be able to attend the
November 2 Budget Committee meeting was also sent on October 28.
With the concurrence of Budget Committee Chair John Barofsky, a certified letter was sent to Mr.
Kamrat on November 10 informing him that he would be replaced if staff did not hear from him by
November 16. To-date, no communication or response from Mr. Kamrat has been received.
Copies of the applications received for the Budget Committee, the final appointment ballot, and the
certified letter sent to Mr. Kamrat are attached below.
Please let me know if you have any questions.
Thanks!
ATTACHMENT C
BALLOT FOR BUDGET COMMITTEE VACANCY
December 10, 2009
PLEASE RETURN BY MONDAY, DECEMBER 14, 2009
Name:
___________________________________________________________________________________
Please indicate those persons you would like to appoint or interview. The name of any candidate
receiving a majority of votes to appoint will beplaced in nomination for formal appointment at an
upcoming City Council meeting. If two or more candidates receive votes, interviews may be scheduled
before a final candidate is selected.
____________________________________________________________________________________
BUDGET COMMITTEE: ONE (1) VACANCY
Balthrop, David vv___ Interview GP, JS vv___ Appoint CP, JS
Barcus, Linda _____ Interview _____ Appoint
Bates, Michael _____ Interview _____ Appoint
Bottge, Merle _____ Interview _____ Appoint
Canter, Timothy v____ Interview GP _____ Appoint
Hinkley, David _____ Interview _____ Appoint
Miller, Shanda v____ Interview MC vvvv_ Appoint AZ, AO, BT, GB
Walker, Aaron v____ Interview JS vvvv_ Appoint GP, CP, JS, MC