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HomeMy WebLinkAboutItem B: City of Eugene Naming Policy ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: City of Eugene Naming Policy Meeting Date: May 19, 2010 Agenda Item Number: B Department: City Manager’s Office Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 AGENDA ITEM SUMMARY This is a work session to discuss establishing a comprehensive set of procedures and policies to name City-owned facilities as well as endorse names of assets for which other agencies have primary responsibility. In general, City facilities are named for their geographic location, or for a natural, historic, or geological feature, a practice that promotes community identification and creates a sense of ownership by community members. Facilities and amenities may also be named to recognize or commemorate individuals. The proposed naming policy (Attachment A) supports a continuation of this practice and further clarifies the criteria and procedures for naming and renaming. It also recognizes the existence of several internal policies. BACKGROUND The City Council last discussed this issue in July 2004. That work session was precipitated by two actions: the highly publicized decision to change the name of Centennial Boulevard to Martin Luther King, Jr. Boulevard, and a request from a group of bicycling advocates to rename a bike bridge in honor of a recently retired, long-term City employee. There was general agreement at that time that a more cohesive, comprehensive City of Eugene naming policy should be developed. On March 10 2010, in response to a request from Governor Kulongoski, the City Council submitted a letter to the Oregon Transportation Commission (OTC) supporting a proposal to rename Beltline Highway in honor of Randall C. Papé. Although in principal the proposal was widely supported and deemed an appropriate honor, the financial impacts associated with the renaming were not provided until after the OTC’s decision was made. It was also unclear what process, if any, had been used to gauge public opinion about this proposal. More recently, a request to endorse a proposal to name the new I-5/Willamette River Bridge the “Whilmut Passage Bridge” was submitted by the Whilamut Natural Area Citizen Planning Committee (see Attachment B). In this case, the City of Eugene has no jurisdictional authority over the decision and, therefore, any process or policy put into place by the council will result in a recommendation to the OTC via the Oregon Department of Transportation. These past and present scenarios illustrate the need for a comprehensive City naming policy that anticipates multiple contingencies and ensures a transparent, thorough process. Z:\CMO\2010 Council Agendas\M100519\S100519B.DOC Currently, there is no single official policy encompassing all types of naming requests and situations, but rather a mixture of processes and practices, some documented, used to name city facilities. These can be loosely categorized as “naming in recognition” or “naming in commemoration” opportunities. For example, the Eugene Public Library has developed an extensive list of “naming in recognition” gift opportunities. The Parks and Open Space Division has a set of guidelines and procedures in place to recognize monetary gifts in support of park facilities and/or amenities. Other departments have less formal practices and have made decisions to name subsections of facilities within the management structure of the department. “Naming in commemoration” refers to the practice of naming a City facility after a person who has made a substantial contribution to the United States, Oregon or local community, usually without any monetary gift to the City itself. In these cases, especially for large, visible and frequently used facilities, the City Council has taken formal action to name a facility. Examples of this include the 2003 council resolution to name the Willamette River bike path after former mayor Ruth Bascom, the council motion in the late 1990s to name the new pedestrian bridge adjacent to the Ferry Street Bridge after Representative Peter DeFazio, and the decision in September 2009 to rename the Autzen Footbridge in honor of Dave and Lynn Frohnmayer. Naming in commemoration is the process for which there is currently little policy or procedure. Preliminary research of practices in other communities shows that a number of cities have policies in place and these have provided a good basis for developing the proposed policy for City-owned facilities. The naming and renaming of streets follows policies and procedures set forth as regional guidelines and in Eugene Code provisions. It is recommended that these policies, which for renaming proposals include a public involvement component and a mechanism for Planning Commission and City Council review, remain in effect. The act of renaming a facility carries with it additional responsibilities. While the naming of a new facility or amenity may benefit from a structured process, renaming warrants its own policies and procedures and should include an analysis of any financial implications or other impacts before a decision by the City Council is made. Public involvement in naming and renaming facilities and amenities is another consideration. Some cities have created ad hoc groups to develop a set of names, others have created an initiative-type system and still others have handed off such tasks to a standing citizen advisory committee. There are a number of variations related to citizen involvement. RELATED CITY POLICIES The establishment of a City naming policy relates to the City Council goal of Effective, Accountable Municipal Government, a government that works openly, collaboratively, and fairly with the community to achieve measurable and positive outcomes and provide effective, efficient services. OPTIONS The City Council has several options with regard to the proposed naming policy: 1. Adopt the naming policy and procedures as proposed. 2. Amend the naming policies and procedures. 3. Direct staff to return with additional information. Z:\CMO\2010 Council Agendas\M100519\S100519B.DOC CITY MANAGER’S RECOMMENDATION The City Manager has no recommendation at this time. Based on council direction, staff will revise the proposed naming policy and bring it back for formal adoption at a regular council meeting. SUGGESTED MOTION No motion is suggested. ATTACHMENTS A. Proposed Naming Policy B. “Whilamut Passage Bridge” Information C. Hypothetical Application Process FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: beth.l.forrest@ci.eugene.or.us Z:\CMO\2010 Council Agendas\M100519\S100519B.DOC Ý·¬§±ºÛ«¹»²»Ò¿³·²¹Ð±´·½§ ÑÞÖÛÝÌ×ÊÛ Ì¸»·²¬»²¬±º¬¸»Ý·¬§±ºÛ«¹»²»º¿½·´·¬§²¿³·²¹°±´·½§·­¬±¹«·¼»¬¸»²¿³·²¹±º³¿¶±®ôÝ·¬§±©²»¼ º¿½·´·¬·»­·²¿º¿·®ô±¾¶»½¬·ª»¿²¼½±²­·­¬»²¬³¿²²»®ô¿²¼¿·¼·²¬¸»­»´»½¬·±²±º²¿³»­¬¸¿¬¿®»­«·¬¿¾´»¬± ¬¸»°®±°»®¬§±®º¿½·´·¬§ô®»­°»½¬º«´±º¬¸»¸·­¬±®§±º¬¸»­·¬»ô¿²¼«­»º«´¬±¬¸»°«¾´·½·²´±½¿¬·²¹¬¸» º¿½·´·¬§òÚ±®¬¸»°«®°±­»­±º¬¸·­°±´·½§ôÂøñÃ?YÁ­¸¿´´¾»«­»¼¬±³»¿²¿²§¾«·´¼·²¹ô°¿®µô­¬®»»¬ô²¿¬«®¿´ ¿®»¿ô¾®·¼¹»ô±®±¬¸»®Ý·¬§±©²»¼­¬®«½¬«®»ò ÙÛÒÛÎßÔ Ì¸»»­¬¿¾´·­¸³»²¬±ºº±®³¿´´»¹¿´²¿³»­±º°»®³¿²»²¬®»¿´°®±°»®¬§±©²»¼¾§¬¸»Ý·¬§±ºÛ«¹»²» ®»¯«·®»­¿¼³·²·­¬®¿¬·ª»¿½¬·±²òѲ´§¬¸»Û«¹»²»Ý·¬§Ý±«²½·´®»¬¿·²­¬¸»¿«¬¸±®·¬§¬±»­¬¿¾´·­¸º±®³¿´ ´»¹¿´²¿³»­º±®Ý·¬§±©²»¼º¿½·´·¬·»­ò ׬©·´´¾»¬¸»¹»²»®¿´°±´·½§±º¬¸»Ý·¬§±ºÛ«¹»²»©¸»²²¿³·²¹º¿½·´·¬·»­¬±·²½±®°±®¿¬»¿¹»±¹®¿°¸·½ô 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road names became problematic for address and road name users. Developers have proposed road names that are identical or too similar to existing road names in Lane County. There have also been problems with road names containing road types, alpha/numeric, etc. This results in difficulties for many public agencies, private companies, the U.S. Postal Service, E9-1-1, residents, and the public at large. Lane Council of Governments (LCOG) facilitated a meeting with local governments and the U.S. Postal Service to create guidelines to accommodate the needs of Planners, Addressing, Public Safety, and U.S. Postal Service staff when reviewing new road names and proposed road name changes. The guidelines apply to both public and private road names. Generally, each jurisdiction involved in reviewing subdivision plats and proposed road name changes already has an existing review process. In addition to these existing review processes, it was concluded that it would be beneficial to have the U.S. Postal Service, E9-1-1, and LCOG review proposed road names. In an effort to reduce the amount of paper involved with this additional step, correspondence will be sent via e-mail. An e-mail group list has been created and can be found on the RIS network as *LCOG Roadnames. Another benefit of the group list is that it may help prohibit identical or too similar road names from being approved by two different entities simultaneously. Those who send proposed road names to the e-mail group list should give reply deadlines. Recipients should reply that the proposed road name is acceptable or unacceptable before the deadline. Guidelines: These guidelines do not conflict with any existing regulations within Lane County. Road names can be checked by using www.rlid.org. This site contains all road names within Lane County where building permits have been issued. Do not accept: * Road names without a valid road type; Road names with post-directionals (ex: Woodlake Way South); Road names with pre-directionals contained within the road name field (instead of in the pre-direction field). Pre-directionals that are attached to another word in the road name (no space between words) are acceptable (ex: South Ridge Dr is not acceptable, Southridge Dr acceptable); Road names with punctuation (ex: St. Ives Pl, Be-ell Pl, or Hooton’s Corners Rd); Road names with potentially confusing foreign names (ex: Soufreiere Ct); Road names that are alpha/numeric (ex: Bonners Lane 1); Road names that sound like existing road names (ex: Cortland/Portland); Road names that contain more than 20 characters (ex: Goodpasture Lakes Loop Rd); * Road names that contain a road type within the road name (ex: Woodway Pl); Road names that contain a sound-alike of a road type within the road name (ex: Brenelain Ave);* Page 1 of 2 Do not accept (cont’d) Road names that are identical to an existing mailing or incorporated city; Road names that are in general confusing, or have unusual spellings (ex: Acres on Taylor Ave or Hodsdonsdale Ln); Road names that contain abbreviated MT (mount/mountain) or ST (saint) without another word following (ex: Shasta MT Rd not acceptable, MT Shasta Rd is acceptable). There will be no punctuation but it must contain a valid road type; Road names with TRL as a road type. “Trail” in the road name is acceptable with a valid road type (ex: Deer TRL not acceptable, Deer Trail Rd is acceptable). Proposed road names that already exist in Lane County will be reviewed on a case-by-case basis. Because the Master Street Address Guide (MSAG) is maintained at a county-wide level, it would be less confusing to avoid duplication of road names in Lane County. Additional guidelines: Naming cul-de-sacs: A new road name is preferable For short cul-de-sacs which can be addressed between the lowest and highest addresses of the “root” road where it connects with the cul-de-sac, it is acceptable to use the same road name and type as the root road. Do not use a different road type. (ex: a cul-de-sac off of Teralee Ln should be named either Teralee Ln or an entirely different road name) If you have any questions regarding these guidelines, please contact Carolyn Housdorf at (541) 682-6437 or chousdorf@lcog.org. *Valid road types are: Aly, Ave, Blvd, Cir, Ct, Dr, Hall, Hwy, Ln, Lp, Pike, Pkwy, Pl, Rd, St, Ter, and Way. Page 2 of 2 λ´»ª¿²¬Ý±¼»Í»½¬·±²­ Standards for Streets, Alleys, and Other Public Ways 9.6855 Street Names. Wherever practical, streets that are in alignment with existing named streets shall bear the names of such existing streets. Names for streets that are not in alignment with existing streets are subject to approval by the planning director and shall not unnecessarily duplicate or resemble the name of any existing or platted street in Lane County. (Section 9.6855, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02.) **************************************** Street Name Change 9.8475Purpose of Street Name Changes. Requests to rename an existing street may be generated by a variety of circumstances. In many cases, there are other existing streets in the city that have similar sounding names resulting in confusion for the postal service, emergency response services and the general public. Applications to rename a street are subject to state law that requires the planning commission to review the request and make a recommendation to the city council for final action. (Section 9.8475, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02.) 9.8480Applicability. Any existing street or highway, other than a county or state road or highway, may be renamed by the city council provided it is within six miles of the limits of the city and within the Eugene Urban Growth Boundary. Street name changes are subject to the Type IV procedural requirements beginning at EC 9.7400. (Section 9.8480, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02.) 9.8485Street Name Change Approval Criteria. The planning commission shall recommend, and the city council shall approve an application for a street name change upon determining that a proposed renaming is in the best interest of the city. (Section 9.8485, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02.) . 9.8490General Requirements The city council by ordinance shall rename a street or highway in accordance with the recommendation of the planning commission, or by resolution shall reject the recommendation. A certified copy of the ordinance shall be filed for record with the county clerk or recorder, and a like copy shall be filed with the county assessor and county surveyor. The county surveyor shall enter the new names of the streets and roads as required by state law. (Section 9.8490, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02.) 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INTRODUCTION AND PURPOSE The Parks and Open Space Division shall oversee the naming of park lands and features within the Eugene parks and open space system, with the exception of certain large buildings such as community centers and aquatic facilities. To ensure fair and consistent application of naming, all park lands and features requiring naming, or for which formal naming is requested, shall be evaluated and processed in accordance with these guidelines. Approved naming or renaming shall not constitute an obligation to provide a sign or other indication of the name. 2.JURISDICTION The establishment of formal legal names of permanent real property owned by the City of Eugene, including parks, requires legislative action and cannot be accomplished through administrative action. Only the Eugene City Council retains the authority to carry out legislative action to establish legal names. Features or distinct areas within parks, however, such as picnic structures or gardens, can be named through administrative action. 3. COMMON NAME VS. LEGAL NAME For operational and public identification purposes, the Parks and Open Space Division frequently refers to park property by a particular name which has not been legally defined or assigned by the City Council. Such names are called “common” or “use” names. In many cases, common names are used for long periods of time, and subsequently appear in documents and printed materials. Names may only achieve a legal standing by one of two means: 1.Eugene City Council resolution adopting the name 2.Eugene City Council adoption of a plan or document in which the common or use name is clearly used to identify the property or facility 4. NEW PROPERTY AND FEATURES As new property is acquired and new features are constructed, the City of Eugene Parks and Open Space Division typically establishes a name based on one or more of the source criteria listed below. Similarly, the Division may establish a name for existing parks property or features which have not been named. Adjacent Street - Names referencing an adjacent street. Geography – Names referencing geographical characteristics of an area near the park or facility, with consideration being given to archeological, geological, topographical, botanical, zoological, or human-made geographical characteristics. Geographical names shall reference features expressing timeless qualities likely to maintain name appropriateness over time. History - Names referencing a historic person, place, culture, or event associated with the land or facility. Subdivision/Neighborhood - Names referencing the surrounding neighborhood or subdivision comprising a significant portion of the park service area. Page - 1 - Donation Guidelines City of Eugene Parks and Open Space 5. RECOGNITION NAMING Naming park land or features in recognition of a person, group or entity shall be considered based on the following criteria: Donor- Names referencing a donor, or a name suggested by a donor, may be considered in exchange for significant contributions. Naming of land, where the land itself is donated, may be considered where the appraised value of the donated land is $500,000 or greater, and where the donated land represents at least 51% of the area of a particular park. Naming of donated features constructed using donated funds, may be considered for donations of 51% of the feature construction or acquisition cost, or $100,000, whichever is greater. Long-term gifts and endowments are encouraged and may also be considered for naming opportunities. Honoring a Living Person - Park land and features may be named to honor a living person whose gift or service to the community is of a most extraordinary nature. Honoring a Deceased Person – Park lands and features may be named to honor a deceased person to recognize an extraordinary service or gift to the community. Requests for naming in honor of a deceased person shall be considered after 2 years from the date of death. Group Recognition - Park lands and features may be named to recognize an organization or group for extraordinary gifts or service to the community. 6. RENAMING PROCEDURES In order to respect past community values, a commonly- or legally-named park or feature shall not be renamed in its entirety under most circumstances. The following procedures describe the process for renaming park lands and features in a variety of circumstances: Renaming Through Public Process During public discussions within a park or open space resources plan update process, a general consensus may be reached to rename park land or features to better reflect current community values or the area’s special characteristics, or for similar reasons deemed significant by participating members of the community. Public discussions of naming shall be directed to address the criteria outlined herein. Legal change of the name for a park does not occur unless or until formally adopted by the City of Eugene Council. Name change for a feature or area within a park will take place when the plan is adopted by administrative order. (continued next page) Page - 2 - Donation Guidelines City of Eugene Parks and Open Space Renaming Features Outside of Public Process Requests for renaming outside of a public process may originate from members of the community, organizations, or elsewhere. An official written request for renaming must be sent to the Parks & Open Space Division containing the following information: Description of feature to be renamed The proposed name Concise description of reason(s) for the name change A description of how the renaming request meets the criteria contained within this policy If the proposed name recognizes a living or deceased person, the proposal must also contain the following: Compelling evidence of the extraordinary contribution of the individual to the community Date of the death, if applicable Explanation of how renaming a park or feature would improve community awareness and historical perspective Renaming a Park Outside of Public Process Typically such requests will need the individual support of the Mayor or a City Councilor in order for staff to be instructed by the City Council process the request. Such requests will generally need the same types of information as indicated above for renaming a feature. 7. NAMING APPROVAL PROCEDURES All naming requests and proposals shall be reviewed by the Parks and Open Space Division. Requests shall be reviewed by Parks and Open Space Division staff, who shall forward a recommendation to the Director, who may elect to accept or reject the request. The Director may elect to forward the naming request to the Eugene City Council for action if the request is judged to have a high level of controversy, or to change names with prior legal standing. The Director may decline to forward the request to the Eugene City Council for naming of subordinate areas or features within a park. On receipt of a request from the City Council to consider renaming a park, staff will evaluate the information provided and return a recommendation to the City Council regarding the request. The Council would then make the decision. Page - 3 - City of Eugene Application for Naming Facilities The naming of facilities follows City of Eugene policy. The Eugene City Council has sole responsibility for establishing formal legal names for City-owned facilities. I/We _____________________________________________________ request that the name of (Name of applicant) _____________________________________________________________ be considered for the (proposed name) _______________________________________________________________ facility located at (current or functional facility name) ______________________________________________________________________________ (address or description of location) Summary of recommendation (additional documents may be attached to this form) If proposed name recognizes a living or deceased person, please include the following: Compelling evidence of the extraordinary contribution of the individual to the community Date of the death, if applicable Explanation of how renaming facility would improve community awareness and historical perspective ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Person(s) submitting this proposal (please print): ______________________________________________________________________________ Address: ______________________________________________________________________________ Phone: _______________________________________ Email: __________________________ Date submitted: ________________________________ Submit to: City Manager’s Office, 777 Pearl Street, Room 105, Eugene, OR 97401 (541-682-5010) I-5 Willamette River Bridge – Eugene and Springfield Naming Procedure 1. ODOT needs to receive information documenting support for a specific name from the City of Springfield, City of Eugene, Lane County and the Metropolitan Planning Committee. 2. Any name has to be approved by the Oregon Geographic Names Board. Information needed for OGNB approval will need to be developed by the naming advocates. a. Name proposal forms and instructions can be found and submitted electronically online by visiting Website http://geonames.usgs.gov/domestic/name_form.htm b. Or it can be mailed or e-mailed to: Oregon Geographic Names Board- Oregon Historical Society ATTN: Champ Vaughan, OGNB President 1200 S.W. Park Avenue Portland, Oregon 97205 E-mail:Vaughan@molalla.net 3. Submit the request along with the supporting documents to: Jane Lee, Region 2 Manager 455 Airport Rd SE, Bldg B Salem, Oregon 97301-4989 4. Any name honoring the Kalapuya or any other tribal group must be acceptable to the Confederated Tribes of Grand Ronde or other appropriate tribal organizations depending on the recommended name. Tribal coordination will be done by ODOT after local consensus is reached. 5. The name must be acceptable to ODOT. ATTACHMENT C HYPOTHETICAL APPLICATION OF PROPOSED POLICY Background The City of Eugene is constructing a pedestrian bridge in a newly created park/natural area. The proposed name for this amenity reflects a geographic or historic connection (e.g., Ridgeline Bridge). John Smith is a long-time city resident who served multiple terms as a City Councilor, was a consistently strong voice in his neighborhood association, and regularly participates in civic discussions about land use and livability issues. A group of individuals would like to name the bridge in honor of Mr. Smith, who represented the ward in which the bridge is being built. Process 1. Group submits application to the City requesting that the bridge be named in honor of John Smith. Application includes background information on Mr. Smith and compelling evidence of his contribution to the community. 2. The council hears the naming proposal at the first available regular City Council meeting. 3. The council determines that an ad hoc naming committee will be formed to review the request and identify and analyze potential consequences associated with the proposed name. 4. A public comment period that includes at least one opportunity for testimony during a Public Forum is initiated. 5. Following a period of due diligence and public comment, the naming committee submits its final recommendation to the council during a regular meeting. 6. The council considers making an exception to the City’s written policy of honoring only deceased individuals and also deliberates on whether to incorporate both the individual’s name and the geographic name. 7. The council approves naming the bridge the John Smith Ridgeline Bridge.