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HomeMy WebLinkAboutItem 6: Adoption of City of Eugene Naming Policy ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Action: Adoption of City of Eugene Naming Policy Meeting Date: September 27, 2010 Agenda Item Number: 6 Department: City Manager’s Office Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 ISSUE STATEMENT The council is asked to consider and formally adopt the City of Eugene Naming Policy. The intent of the policy is to guide the naming of City-owned facilities in a fair, objective and consistent manner and aid in the selection of names that are suitable to the property or facility, respectful of the history of the site or area, useful to the public in locating the facility and reflect prevailing or emerging community culture. In general, City facilities are named for their geographic location, or for a natural, historic, or geological feature - a practice that promotes community identification and creates a sense of ownership by community members. Facilities and amenities may also be named to recognize or commemorate individuals. The proposed naming policy (Attachment A) supports a continuation of this practice and further clarifies the criteria and procedures for naming and renaming. It also recognizes the existence of several internal policies. BACKGROUND A City Council work session was held on May 19, 2010, at which time a proposed naming policy was presented. In addition to setting forth specific procedures for addressing or initiating naming proposals, the policy emphasizes three core elements of any process:  Transparency: Naming and renaming opportunities will be anticipated and/or publicly acknowledged as early as practicable. For high-profile City projects, staff will notify the council of potential naming opportunities and follow the relevant process. The council may choose to charge an existing or ad hoc committee with analyzing the social and financial implications of the proposal.  Fiscal Responsibility: The identification and analysis of the financial costs associated with a naming proposal is to be a component of any naming proposal.  Public Engagement: The details of a well-publicized public comment process are specified in the naming policy. The need for additional outreach and publicity will be determined as each naming proposal is considered. During its discussion of the draft policy, the council suggested several changes. These changes were incorporated into the policy and a revised draft was distributed to the council on July 29, 2010. No further revisions have been proposed. The procedures outlined in the “Council-Initiated Proposals to Other Jurisdictions” section of the proposed policy were given a test run when a request was made by the Whilamut Natural Area Citizen Planning Committee in May 2010 for the council to recommend that the new I-5/Willamette River Z:\CMO\2010 Council Agendas\M100927\S1009276.doc bridge be named the “Whilamut Passage Bridge.” At the committee’s request and after a month-long public comment period, a dedicated public hearing was held on July 27 and the council formally supported the recommendation at its August 9, 2010, meeting. Although this process deviated slightly from the one outlined in the policy, a general application of the proposed procedures resulted in a smooth process with good public participation and the timely identification/analysis of any potential financial implications. With the adoption of this policy, there will be a single official policy anticipating and encompassing most types of naming requests and situations. Existing policies, such as those for naming new streets recognizing monetary gifts in support of City amenities are referenced in the proposed policy and will continue to be followed. Following adoption of the naming policy, staff will work with the executive and division managers to integrate the processes and procedures set forth in the document into construction plans, timelines and public outreach initiatives. RELATED CITY POLICIES The establishment of a City naming policy relates to the City Council goal of Effective, Accountable Municipal Government, a government that works openly, collaboratively, and fairly with the community to achieve measurable and positive outcomes and provide effective, efficient services. OPTIONS The City Council has several options with regard to the proposed naming policy: 1. Adopt the naming policy and procedures as proposed. 2. Further amend the naming policies and procedures. 3. Direct staff to return with additional information. CITY MANAGER’S RECOMMENDATION The City Manager recommends that the council adopt the proposed naming policy. SUGGESTED MOTION Move to adopt the City of Eugene Naming Policy. ATTACHMENTS A. Proposed Naming Policy FOR MORE INFORMATION Staff Contact: Beth Forrest Telephone: 541-682-5882 Staff E-Mail: beth.l.forrest@ci.eugene.or.us Z:\CMO\2010 Council Agendas\M100927\S1009276.doc Ý·¬§±ºÛ«¹»²»Ò¿³·²¹Ð±´·½§ ß¼±°¬»¼Í»°¬»³¾»®îéôîðïð ÑÞÖÛÝÌ×ÊÛ Ì¸»·²¬»²¬±º¬¸»Ý·¬§±ºÛ«¹»²»²¿³·²¹°±´·½§·­¬±¹«·¼»¬¸»²¿³·²¹±ºÝ·¬§±©²»¼º¿½·´·¬·»­·²¿º¿·®ô ±¾¶»½¬·ª»¿²¼½±²­·­¬»²¬³¿²²»®ô¿²¼¿·¼·²¬¸»­»´»½¬·±²±º²¿³»­¬¸¿¬¿®»­«·¬¿¾´»¬±¬¸»°®±°»®¬§±® º¿½·´·¬§ô®»­°»½¬º«´±º¬¸»¸·­¬±®§±º¬¸»­·¬»±®¿®»¿ô«­»º«´¬±¬¸»°«¾´·½·²´±½¿¬·²¹¬¸»º¿½·´·¬§¿²¼®»º´»½¬ °®»ª¿·´·²¹±®»³»®¹·²¹½±³³«²·¬§½«´¬«®»òÚ±®¬¸»°«®°±­»­±º¬¸·­°±´·½§ôÂøñÆYÁ­¸¿´´¾»«­»¼¬± ³»¿²¿²§¾«·´¼·²¹ô°¿®µô­¬®»»¬ô²¿¬«®¿´¿®»¿ô¾®·¼¹»ô±®±¬¸»®Ý·¬§±©²»¼­¬®«½¬«®»ò ÙÛÒÛÎßÔ Ì¸»»­¬¿¾´·­¸³»²¬±ºº±®³¿´´»¹¿´²¿³»­±º°»®³¿²»²¬®»¿´°®±°»®¬§±©²»¼¾§¬¸»Ý·¬§±ºÛ«¹»²» ®»¯«·®»­¿¼³·²·­¬®¿¬·ª»¿½¬·±²òѲ´§¬¸»Û«¹»²»Ý·¬§Ý±«²½·´®»¬¿·²­¬¸»¿«¬¸±®·¬§¬±»­¬¿¾´·­¸º±®³¿´ ´»¹¿´²¿³»­º±®Ý·¬§±©²»¼º¿½·´·¬·»­ò ׬©·´´¾»¬¸»¹»²»®¿´°±´·½§±º¬¸»Ý·¬§±ºÛ«¹»²»©¸»²²¿³·²¹º¿½·´·¬·»­¬±·²½±®°±®¿¬»¿¹»±¹®¿°¸·½ô 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ßòͬ®»»¬Ò¿³·²¹Ð±´·½§ø·²½´«¼·²¹®»´»ª¿²¬½±¼»°®±ª·­·±²­÷ ÞòÔ·¾®¿®§Ò¿³·²¹Ð±´·½§ Ýòп®µ­¿²¼Ñ°»²Í°¿½»Ò¿³·²¹Ð±´·½§ Üòß°°´·½¿¬·±²º±®Ò¿³·²¹ñλ²¿³·²¹Ú¿½·´·¬·»­ APPENDIX A Suggested Road Naming Guidelines Lane County, Oregon Recently, many new road names became problematic for address and road name users. Developers have proposed road names that are identical or too similar to existing road names in Lane County. There have also been problems with road names containing road types, alpha/numeric, etc. This results in difficulties for many public agencies, private companies, the U.S. Postal Service, E9-1-1, residents, and the public at large. Lane Council of Governments (LCOG) facilitated a meeting with local governments and the U.S. Postal Service to create guidelines to accommodate the needs of Planners, Addressing, Public Safety, and U.S. Postal Service staff when reviewing new road names and proposed road name changes. The guidelines apply to both public and private road names. Generally, each jurisdiction involved in reviewing subdivision plats and proposed road name changes already has an existing review process. In addition to these existing review processes, it was concluded that it would be beneficial to have the U.S. Postal Service, E9-1-1, and LCOG review proposed road names. In an effort to reduce the amount of paper involved with this additional step, correspondence will be sent via e-mail. An e-mail group list has been created and can be found on the RIS network as *LCOG Roadnames. Another benefit of the group list is that it may help prohibit identical or too similar road names from being approved by two different entities simultaneously. Those who send proposed road names to the e-mail group list should give reply deadlines. Recipients should reply that the proposed road name is acceptable or unacceptable before the deadline. Guidelines: These guidelines do not conflict with any existing regulations within Lane County. Road names can be checked by using www.rlid.org. This site contains all road names within Lane County where building permits have been issued. Do not accept: * Road names without a valid road type; Road names with post-directionals (ex: Woodlake Way South); Road names with pre-directionals contained within the road name field (instead of in the pre-direction field). Pre-directionals that are attached to another word in the road name (no space between words) are acceptable (ex: South Ridge Dr is not acceptable, Southridge Dr acceptable); Road names with punctuation (ex: St. Ives Pl, Be-ell Pl, or Hooton’s Corners Rd); Road names with potentially confusing foreign names (ex: Soufreiere Ct); Road names that are alpha/numeric (ex: Bonners Lane 1); Road names that sound like existing road names (ex: Cortland/Portland); Road names that contain more than 20 characters (ex: Goodpasture Lakes Loop Rd); * Road names that contain a road type within the road name (ex: Woodway Pl); Road names that contain a sound-alike of a road type within the road name (ex: Brenelain Ave);* Page 1 of 2 Do not accept (cont’d) Road names that are identical to an existing mailing or incorporated city; Road names that are in general confusing, or have unusual spellings (ex: Acres on Taylor Ave or Hodsdonsdale Ln); Road names that contain abbreviated MT (mount/mountain) or ST (saint) without another word following (ex: Shasta MT Rd not acceptable, MT Shasta Rd is acceptable). There will be no punctuation but it must contain a valid road type; Road names with TRL as a road type. “Trail” in the road name is acceptable with a valid road type (ex: Deer TRL not acceptable, Deer Trail Rd is acceptable). Proposed road names that already exist in Lane County will be reviewed on a case-by-case basis. Because the Master Street Address Guide (MSAG) is maintained at a county-wide level, it would be less confusing to avoid duplication of road names in Lane County. Additional guidelines: Naming cul-de-sacs: A new road name is preferable For short cul-de-sacs which can be addressed between the lowest and highest addresses of the “root” road where it connects with the cul-de-sac, it is acceptable to use the same road name and type as the root road. Do not use a different road type. (ex: a cul-de-sac off of Teralee Ln should be named either Teralee Ln or an entirely different road name) If you have any questions regarding these guidelines, please contact Carolyn Housdorf at (541) 682-6437 or chousdorf@lcog.org. *Valid road types are: Aly, Ave, Blvd, Cir, Ct, Dr, Hall, Hwy, Ln, Lp, Pike, Pkwy, Pl, Rd, St, Ter, and Way. Page 2 of 2 λ´»ª¿²¬Ý±¼»Í»½¬·±²­ Standards for Streets, Alleys, and Other Public Ways 9.6855 Street Names. Wherever practical, streets that are in alignment with existing named streets shall bear the names of such existing streets. Names for streets that are not in alignment with existing streets are subject to approval by the planning director and shall not unnecessarily duplicate or resemble the name of any existing or platted street in Lane County. (Section 9.6855, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02.) **************************************** Street Name Change 9.8475Purpose of Street Name Changes. Requests to rename an existing street may be generated by a variety of circumstances. In many cases, there are other existing streets in the city that have similar sounding names resulting in confusion for the postal service, emergency response services and the general public. Applications to rename a street are subject to state law that requires the planning commission to review the request and make a recommendation to the city council for final action. (Section 9.8475, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02.) 9.8480Applicability. Any existing street or highway, other than a county or state road or highway, may be renamed by the city council provided it is within six miles of the limits of the city and within the Eugene Urban Growth Boundary. Street name changes are subject to the Type IV procedural requirements beginning at EC 9.7400. (Section 9.8480, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02.) 9.8485Street Name Change Approval Criteria. The planning commission shall recommend, and the city council shall approve an application for a street name change upon determining that a proposed renaming is in the best interest of the city. (Section 9.8485, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02.) . 9.8490General Requirements The city council by ordinance shall rename a street or highway in accordance with the recommendation of the planning commission, or by resolution shall reject the recommendation. A certified copy of the ordinance shall be filed for record with the county clerk or recorder, and a like copy shall be filed with the county assessor and county surveyor. The county surveyor shall enter the new names of the streets and roads as required by state law. (Section 9.8490, see chart at front of Chapter 9 for legislative history from 2/26/01 through 6/1/02.) 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INTRODUCTION AND PURPOSE The Parks and Open Space Division shall oversee the naming of park lands and features within the Eugene parks and open space system, with the exception of certain large buildings such as community centers and aquatic facilities. To ensure fair and consistent application of naming, all park lands and features requiring naming, or for which formal naming is requested, shall be evaluated and processed in accordance with these guidelines. Approved naming or renaming shall not constitute an obligation to provide a sign or other indication of the name. 2.JURISDICTION The establishment of formal legal names of permanent real property owned by the City of Eugene, including parks, requires legislative action and cannot be accomplished through administrative action. Only the Eugene City Council retains the authority to carry out legislative action to establish legal names. Features or distinct areas within parks, however, such as picnic structures or gardens, can be named through administrative action. 3. COMMON NAME VS. LEGAL NAME For operational and public identification purposes, the Parks and Open Space Division frequently refers to park property by a particular name which has not been legally defined or assigned by the City Council. Such names are called “common” or “use” names. In many cases, common names are used for long periods of time, and subsequently appear in documents and printed materials. Names may only achieve a legal standing by one of two means: 1.Eugene City Council resolution adopting the name 2.Eugene City Council adoption of a plan or document in which the common or use name is clearly used to identify the property or facility 4. NEW PROPERTY AND FEATURES As new property is acquired and new features are constructed, the City of Eugene Parks and Open Space Division typically establishes a name based on one or more of the source criteria listed below. Similarly, the Division may establish a name for existing parks property or features which have not been named. Adjacent Street - Names referencing an adjacent street. Geography – Names referencing geographical characteristics of an area near the park or facility, with consideration being given to archeological, geological, topographical, botanical, zoological, or human-made geographical characteristics. Geographical names shall reference features expressing timeless qualities likely to maintain name appropriateness over time. History - Names referencing a historic person, place, culture, or event associated with the land or facility. Subdivision/Neighborhood - Names referencing the surrounding neighborhood or subdivision comprising a significant portion of the park service area. Page - 1 - Donation Guidelines City of Eugene Parks and Open Space 5. RECOGNITION NAMING Naming park land or features in recognition of a person, group or entity shall be considered based on the following criteria: Donor- Names referencing a donor, or a name suggested by a donor, may be considered in exchange for significant contributions. Naming of land, where the land itself is donated, may be considered where the appraised value of the donated land is $500,000 or greater, and where the donated land represents at least 51% of the area of a particular park. Naming of donated features constructed using donated funds, may be considered for donations of 51% of the feature construction or acquisition cost, or $100,000, whichever is greater. Long-term gifts and endowments are encouraged and may also be considered for naming opportunities. Honoring a Living Person - Park land and features may be named to honor a living person whose gift or service to the community is of a most extraordinary nature. Honoring a Deceased Person – Park lands and features may be named to honor a deceased person to recognize an extraordinary service or gift to the community. Requests for naming in honor of a deceased person shall be considered after 2 years from the date of death. Group Recognition - Park lands and features may be named to recognize an organization or group for extraordinary gifts or service to the community. 6. RENAMING PROCEDURES In order to respect past community values, a commonly- or legally-named park or feature shall not be renamed in its entirety under most circumstances. The following procedures describe the process for renaming park lands and features in a variety of circumstances: Renaming Through Public Process During public discussions within a park or open space resources plan update process, a general consensus may be reached to rename park land or features to better reflect current community values or the area’s special characteristics, or for similar reasons deemed significant by participating members of the community. Public discussions of naming shall be directed to address the criteria outlined herein. Legal change of the name for a park does not occur unless or until formally adopted by the City of Eugene Council. Name change for a feature or area within a park will take place when the plan is adopted by administrative order. (continued next page) Page - 2 - Donation Guidelines City of Eugene Parks and Open Space Renaming Features Outside of Public Process Requests for renaming outside of a public process may originate from members of the community, organizations, or elsewhere. An official written request for renaming must be sent to the Parks & Open Space Division containing the following information: Description of feature to be renamed The proposed name Concise description of reason(s) for the name change A description of how the renaming request meets the criteria contained within this policy If the proposed name recognizes a living or deceased person, the proposal must also contain the following: Compelling evidence of the extraordinary contribution of the individual to the community Date of the death, if applicable Explanation of how renaming a park or feature would improve community awareness and historical perspective Renaming a Park Outside of Public Process Typically such requests will need the individual support of the Mayor or a City Councilor in order for staff to be instructed by the City Council process the request. Such requests will generally need the same types of information as indicated above for renaming a feature. 7. NAMING APPROVAL PROCEDURES All naming requests and proposals shall be reviewed by the Parks and Open Space Division. Requests shall be reviewed by Parks and Open Space Division staff, who shall forward a recommendation to the Director, who may elect to accept or reject the request. The Director may elect to forward the naming request to the Eugene City Council for action if the request is judged to have a high level of controversy, or to change names with prior legal standing. The Director may decline to forward the request to the Eugene City Council for naming of subordinate areas or features within a park. On receipt of a request from the City Council to consider renaming a park, staff will evaluate the information provided and return a recommendation to the City Council regarding the request. The Council would then make the decision. Page - 3 - City of Eugene Application for Naming Facilities The naming of facilities follows City of Eugene policy. The Eugene City Council has sole responsibility for establishing formal legal names for City-owned facilities. I/We _____________________________________________________ request that the name of (Name of applicant) _____________________________________________________________ be considered for the (proposed name) _______________________________________________________________ facility located at (current or functional facility name) ______________________________________________________________________________ (address or description of location) Summary of recommendation (additional documents may be attached to this form) If proposed name recognizes a living or deceased person, please include the following: Compelling evidence of the extraordinary contribution of the individual to the community Date of the death, if applicable Explanation of how renaming facility would improve community awareness and historical perspective ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Person(s) submitting this proposal (please print): ______________________________________________________________________________ Address: ______________________________________________________________________________ Phone: _______________________________________ Email: __________________________ Date submitted: ________________________________ Submit to: City Manager’s Office, 777 Pearl Street, Room 105, Eugene, OR 97401 (541-682-5010)