HomeMy WebLinkAboutItem 2D: Confirmation of Timeline for City Council Employee Performance Reviews for 2011- and Att A
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Confirmation of Timeline for City Council Employee Performance Reviews for 2011
Meeting Date: April 11, 2011 Agenda Item Number: 2D
Department: Central Services Staff Contact: Denise Smith, Human Resources
www.eugene-or.gov Contact Telephone Number: 541-682-5731
ISSUE STATEMENT
This agenda item is a consent calendar item to review and confirm a timeline for completion of the employee
performance reviews for the Police Auditor and the City Manager.
BACKGROUND
Human Resources supported the City Council’s employee performance feedback processes last year, completing
the City Manager’s review in July and the Police Auditor’s review in the fall. Though both processes were
successful, Human Resources is proposing a timeline for 2011 to better integrate with the council’s calendar.
The proposed timeline is designed to allow the council to align the Police Auditor’s process with his employment
anniversary date in June, while accommodating the City Manager’s preference for his review process to follow
the City’s annual budget cycle.
RELATED CITY POLICIES
The City Council has historically conducted annual performance evaluations for the employees who report
directly to them.
COUNCIL OPTIONS
Accept the proposed time schedule
Reject the proposed time schedule
Request modification to the proposed time schedule.
CITY MANAGER’S RECOMMENDATION
The City Manager recommends acceptance of the schedule.
SUGGESTED MOTION
Move to approve the proposed time schedule for the council’s completion of the performance reviews for the City
Manager and Police Auditor positions.
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ATTACHMENTS
A. Copy of memo sent to council officers with background information and proposed time schedule.
FOR MORE INFORMATION
Staff Contact: Denise Smith, Human Resources
Telephone: 541-682-5731
Staff E-Mail: denise.d.smith@ci.eugene.or.us
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Attachment A
Central Services
Human Resource
Services
City of Eugene
777 Pearl Street, Room 101
M
Eugene, Oregon 97401
EMORANDUM
(541) 682-5061
(541) 682-6831 FAX
www.eugene-or.gov
Date:
February 24, 2011
To:
Mayor Kitty Piercy
Betty Taylor, Council President
George Brown, Council Vice President
From:
Denise Smith, Performance and Development Manager
Alana Holmes, Human Resources Director
Subject: Timeline for City Council employee performance reviews for 2011
Human Resources supported the City Council’s employee performance feedback processes
last year, completing the City Manager’s review in July and the Police Auditor’s in the fall.
Though both processes were successful, we would like to propose a timeline for 2011 that
might integrate better with the Council’s busy work schedule.
We are proposing a timeline designed to keep a bit of space between the two processes. This
will also allow the Council to complete the Police Auditor’s process close to his employment
anniversary date in June and accommodate the City Manager’s preference for wrapping up the
annual budget cycle before the Council conducts his annual performance review.
Please review the attached schedule and let us know if you have any questions or concerns or
would like us to explore other options. If the proposed timeline is acceptable, we suggest
placing this on the Council’s consent calendar for a decision by March 4, 2011.
We look forward to working with you to ensure a smooth and effective performance review
process for your employees.
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City Council Employee Performance Feedback
Proposed Timelines for 2011
Police Auditor
Activity When
Ongoing presentations for City Council on 3 x’s per year
status of Police Auditor work
Written incident summaries Bi-monthly, or incident-based
Police Auditor Annual Report 1 st Quarter of the year
Collect feedback data for Police Auditor April
from:
Civilian Review Board
Self-evaluation by Auditor
Any community contributors
Report results of Civilian Review Board May
feedback to City Council
City Council reviews feedback and May
completes their individual
evaluations
Human Resources summarizes
City Council meets with Police Auditor for June
annual performance feedback session Will coincide with the Police Auditor
anniversary date of June 29
Annual goals completed to City Council July
City Manager
Activity When
Collect feedback data for City Manager June
from:
Self-evaluation by Auditor
Any community and organizational
contributors
City Council reviews feedback and July
completes their individual
evaluations
Human Resources summarizes
City Council meets with City Manager for End of July/Early August
annual performance feedback session
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