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Home My WebLink AboutItem A: Bond Measure to Fix Streets ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: Authorize Additional Street Preservation Projects to Use Anticipated Bond Proceeds Remaining Upon Completion of 32 Streets Identified in Bond Measure Meeting Date: May 11, 2011 Agenda Item Number: A Department: Public Works Engineering Staff Contact: Mark Schoening www.eugene-or.gov Contact Telephone Number: 541-682-5243 ISSUE STATEMENT The City Council is requested to authorize the additional streets shown on Attachment A to the list of streets to be repaired with bond measure proceeds. The estimated cost of the additional streets is $6,560,000. The list of additional streets was endorsed by the Street Repair Review Panel at its April 20, 2011, meeting. BACKGROUND The Voters’ Pamphlet for the Bond Measure to Fix Streets included the following language: The use of bond proceeds for street preservation projects would be limited to a list of 32 projects. If all 32 projects are completed, the council would be authorized to add other street preservation projects to the list in order to use remaining bond proceeds. With two years of construction completed and several bid openings for the current year of construction, it is anticipated that there will be approximately $10 million in bond measure proceeds remaining after completion of the 32 streets identified in the bond measure. There are several reasons for the amount of anticipated remaining funds. As a result of the length and depth of the recession, the bidding climate for pavement preservation projects has been extremely favorable for public agencies. On several streets the level of pavement deterioration visible on the pavement surface did not extend the full depth of the pavement and the base had not failed. This resulted in an anticipated reconstruction project becoming a much less expensive pavement overlay project. Finally, through an innovative construction method known as partial depth reclamation, the cost to reconstruct several streets was substantially reduced. The Voters’ Pamphlet for the Bond Measure to Fix Streets also included the following language regarding the identification of the 32 streets included in the bond measure: The criteria for choosing bond projects included: a) citizen input with respect to prioritizing major streets in need of reconstruction; b) scientific information about needed street rehabilitation and reconstruction from the pavement management system; and c) geographic distribution throughout the community to ensure all areas of the City receive a benefit from the bond proceeds. \\Cesrv500\cc support\CMO\2011 Council Agendas\M110511\S110511A.doc City staff used the above criteria in identifying additional projects to be constructed with remaining bond proceeds. The first criterion applied was geographic distribution to assure that additional projects were identified in all eight council wards. The second criterion applied was scientific information. This prioritized overlay projects over reconstruction projects. Also, arterials and collectors were prioritized over local streets due to their greater importance to the mobility of larger numbers of citizens and businesses. Finally, transit routes, presence of bike lanes and missing or substandard access ramps were also considered. The third criterion was citizen input prioritizing major streets and reconstruction projects. The Street Repair Review Panel (SRRP) met on April 20, 2011, and was requested to confirm that staff appropriately applied the project selection criteria from the 2008 Voters Pamphlet and to endorse the staff’s recommended list of additional street repair projects. Initially staff presented a list of projects that totaled $12,330,000. The list of projects was split into two groups. The projects in Group A would be initiated immediately following council approval with construction planned for 2013. The initiation of projects in Group B would be contingent upon the extremely favorable bidding climate continuing for the remainder of 2011 and for 2012. After much discussion the SRRP endorsed a list of streets with an estimated cost of $6,560,000. The projects presented by staff, but not endorsed by the SRRP are shown on Attachment B. The SRRP expressed interest in a more in-depth review of streets to be considered with the estimated $3,440,000 remaining in the event the council endorses the list of streets on Attachment A. Some of the concerns expressed by the SRRP included consideration of pavement overlay projects rather than pavement reconstruction projects, consideration of alternative modes, a desire to select from a larger array of streets, and a desire to tour the streets being considered. Staff will schedule future meetings with the SRRP to develop a list of additional streets for council consideration. The SRRP will be presented numerous streets to consider in addition to those shown on Attachment B in developing a recommended list for the City Council. RELATED CITY POLICIES The council’s goals include “Transportation Initiative: Develop mechanisms to adequately fund our transportation system for cars, trucks, bikes and pedestrians including maintenance and preservation and capital reconstruction.” COUNCIL OPTIONS The council may: 1.Authorize the additional streets shown on Attachment A to the list of streets to be repaired with bond measure proceeds. 2.Add or delete from the additional streets shown on Attachment A and authorize the amended list. 3.Take no action. CITY MANAGER’S RECOMMENDATION The City Manager recommends that the City Council authorize the additional streets shown on Attachment A to the list of streets to be repaired with bond measure proceeds. Public Works staff will \\Cesrv500\cc support\CMO\2011 Council Agendas\M110511\S110511A.doc work with the Street Repair Review Panel to develop an additional list of projects for City Council consideration for the estimated $3,440,000 remaining should the council follow the City Manager’s recommendation. SUGGESTED MOTION Move to authorize the additional streets shown on Attachment A to the list of streets to be repaired with bond measure proceeds. ATTACHMENTS A. Additional Streets to Be Repaired with Proceeds from the Street Bond Measure B. Additional Streets Not Endorsed by the Street Repair Review Panel FOR MORE INFORMATION Staff Contact: Mark Schoening Telephone: 541-682-5243 Staff E-Mail: mark.a.schoening@ci.eugene.or.us \\Cesrv500\cc support\CMO\2011 Council Agendas\M110511\S110511A.doc Additional Streets to be Repaired with Proceeds from the Street Bond Measure Ped Ramps Bike Proposed Functional Transit Missing or Programmed Street nameFromToWard(s)Facilities/ TreatmentClassificationRoute?Need Cost Route? Upgrades 5th AvenueHigh StreetBlair Street7Reconstruct/OverlayLocal (High - Wash.)YesYesYes $ 2,000,000 Major Collector (Wash - Blair) West 18th AvenueWashington Street 510' east of 1ReconstructMinor ArterialYesYesYes $ 2,300,000 Chambers Coburg RoadCity LimitsCrescent Avenue4,5OverlayMajor ArterialYesYesYes $ 260,000 Harris Street18th Avenue28th Avenue3Reconstruct/OverlayNeighborhood YesYesNo $ 800,000 Collector Marshall AvenueHughes Echo Hollow Road6OverlayNeighborhood NoYesNo $ 310,000 Collector Roosevelt Blvd.Danebo RoadTerry St.8OverlayMinor ArterialNoYesYes $ 200,000 Donald StreetWillamette Street40th Avenue2Reconstruct/OverlayMajor CollectorYesYesNo $ 690,000 Total $ 6,560,000 ATTACHMENT A Additional Streets Not Endorsed by the Street Repair Review Panel Ped Ramps Bike Proposed Functional Transit Programmed Missing or Street nameFromToWard(s) Facilities/ TreatmentClassificationRoute?Need Cost Route? Upgrades West Amazon Hilyard StreetFox Hollow Road2ReconstructMinor ArterialYesYesYes $ 1,400,000 Valley River WayValley River DriveSouth End5ReconstructMajor CollectorYesYesNo $ 570,000 Garden WayHarlow Road110' south of Sisters 4OverlayMajor CollectorYesYesYes $ 160,000 View Willakenzie RoadBogart LaneCoburg Road4OverlayMajor CollectorNoYesYes $ 300,000 5th AvenueHWY99Bailey Hill Road7, 8Reconstruct/OverlayMajor CollectorNoYesNo $ 1,420,000 7th PlaceHWY99Bailey Hill Road7, 8Reconstruct/OverlayMajor CollectorNoYesNo $ 1,920,000 Total $ 3,340,000 ATTACHMENT B