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Home My WebLink AboutItem A: Lane Livability Grant ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: Housing and Urban Development Sustainable Communities Grant Meeting Date: June 20, 2011 Agenda Item Number: A Department: Planning and Development Staff Contact: Sarah Medary www.eugene-or.gov Contact Telephone Number: 541-682-6877 ISSUE STATEMENT The Eugene-Springfield metropolitan area is one of 45 regions in the country selected to receive a Sustainable Regional Communities Planning Grant from the U.S. Department of Housing and Urban Development. Its primary purpose is to build economic competitiveness by connecting housing with good jobs, quality schools and transportation. The greatest opportunity of this grant is to enhance our region’s competitive advantage for receiving future federal funds for priority economic development, transportation, and housing projects. The purpose of this work session is to provide the City Council with background information on the grant program, local use of these funds, and linkages to City of Eugene goals as well as an opportunity to discuss the Memorandum of Understanding (MOU). BACKGROUND On October 14, 2010, Housing and Urban Development (HUD) Secretary Shaun Donovan announced that 45 regional areas across the country, including the Eugene-Springfield metropolitan area, were awarded nearly $100 million in new, competitive grants to promote smarter and sustainable planning for economic growth. The federal notice for the Sustainable Communities grant program and a complete list of grant recipients is attached. In his announcement, Secretary Donovan said “Regions that embrace sustainable communities will have a built-in competitive edge in attracting jobs and private investment. Planning our communities smarter means parents will spend less time driving and more time with their children; more families will live in safe, stable communities near good schools and jobs; and more businesses will have access to the capital and talent they need to grow and prosper.” The Sustainable Communities grant program reflects a federal priority to reduce single objective funding appropriations, and to better integrate federal programs that can support local plans, policies, and economic goals. The federal competitive grants program, spread across multiple federal agencies, represents the majority of discretionary funding available to communities across the country. This grant program is part of the federal Partnership for Sustainable \\Cesrv500\cc support\CMO\2011 Council Agendas\M110620\S110620A.doc Communities which seeks to better integrate the policies, programs, and funding of EPA, HUD, DOT, and USDA within a framework of six Livability Principles:  Provide more transportation choices  Promote equitable, affordable housing  Enhance economic competitiveness  Support existing communities  Coordinate policies and leverage investment  Value communities and neighborhoods The benefits and opportunities linked with the Sustainable Communities Grant program were discussed as a part of a very recent meeting of Institute for Sustainable Communities Climate Leadership Academy in Washington, D.C which was attended by City Councilor Alan Zelenka, Planning Director Lisa Gardner, City Engineer Mark Schoening, and 1000 Friends of Oregon Willamette Valley Advocate Mia Nelson. The academy reinforced that the City of Eugene priorities on economic prosperity, social equity, and integrated land use and transportation policies are shared across the country, in cities and counties, from smaller urban areas like Eugene-Springfield, to Minneapolis-St. Paul, Salt Lake City, San Francisco, and Washington, D.C. Of the 13 participating cities and states from across the country, seven were recipients of the HUD Sustainable Communities Grant, nearly all the remaining six had applied in hopes of funding and advancing local priorities. Conversations at this convening reflected the importance and advantages available to those regions that have already been awarded a Sustainable Communities grant. Application for Funds - In 2010, the Lane Council of Governments led the development and submission of an application to the U.S. Department of Housing and Urban Development (HUD) for a Sustainable Communities Regional Planning Grant for the Lane Livability Consortium (LLC). Applications were required to be submitted by multi-jurisdictional, multi-sector partnerships. As the Metropolitan Planning Organization (MPO) and focal point for regional governmental coordination, LCOG was the appropriate entity to fill this role. This region was selected as one of 45 Sustainable Communities grant recipients selected from over 1,000 applications and will receive $1,450,000. This region is the only one selected from Oregon. The City of Eugene will receive $52,000 in grant funds and will provide an in-kind match of $43,500. Project Scope - The LLC seeks to build on the strength of existing regional plans and to create linkages among those plans. One of the major strengths of the region’s application was the presence of multiple multi-jurisdictional plans including the Regional Plan for Economic Prosperity, the Regional Transportation Plan, and the Eugene-Springfield Consolidated Plan. The consortium program seeks to set these existing plans and goals in a sustainability framework and strengthen coordination and integration among these efforts to maximize effectiveness. This product will be presented as a regional investment strategy. Given HUD’s emphasis on Federal interdepartmental integration, this work is largely focused on enhancing future efforts to obtain Federal funding for local projects. \\Cesrv500\cc support\CMO\2011 Council Agendas\M110620\S110620A.doc Participants - Parties to the application included City of Eugene, City of Springfield, Lane County, Lane Transit District, Lane Council of Governments, Metropolitan Planning Organization, Oregon Department of Transportation, Housing and Community Services Agency of Lane County, the University of Oregon Sustainable Cities Initiative, and St. Vincent de Paul Society of Lane County. Eugene Water & Electric Board and Emerald People’s Utility District subsequently agreed to join the consortium. Next Steps - As proposed to HUD, this project will be led and managed by the Lane Council of Governments and supported with grant funds through the HUD Sustainable Communities Grant. The LLC supporting this grant needs to be formalized through a Memorandum of Understanding (MOU). Once the MOU is completed, there are multiple opportunities to further shape the outcomes of this project. The most current version of the MOU is attached. It is important to note that the contents of the MOU are still being revised and changes will continue to be made as questions and issues arise with different portions of the agreement. Some issues raised during the May 26, 2011, Joint Elected Officials Meeting have already been addressed in the contents of the new MOU. RELATED CITY POLICIES The project seeks to build on the strengths of existing regional plans as well as plans specific to participating jurisdictions and agencies. Such plans include but are not limited to the following:  Regional Prosperity Economic Development Plan  TransPlan  Central Lane MPO Regional Transportation Plan  Eugene- Springfield 2010 Consolidated Plan  Eugene Climate and Energy Action Plan  Eugene Growth Management Policies and Envision Eugene CITY MANAGER’S RECOMMENDATION The purpose of this work session is to provide the City Council with background information on the grant program, local use of these funds, and linkages to City of Eugene goals as well an opportunity to discuss the Memorandum of Understanding (MOU). ATTACHMENTS A.Partnership for Sustainable Communities Program Description B.Sustainable Communities Grant Award Recipients C.Memorandum of Understanding FOR MORE INFORMATION Staff Contact: Sarah Medary Telephone: 541-682-6877 Staff E-Mail: sarah.j.medary@ci.eugene.or.us \\Cesrv500\cc support\CMO\2011 Council Agendas\M110620\S110620A.doc ¹ º º º ºº º º ÚÇîðïðÍ«¬¿·²¿¾´»Ý±³³«²·¬·»Î»¹·±²¿´Ð´¿²²·²¹Ù®¿²¬Ð®±¹®¿³ Ù®¿²¬»» Ù®¿²¬»»Ý±²±®¬·«³Ô»¿¼»®Ý·¬§Í¬¿¬»Ú«²¼·²¹ ß³±«²¬ Û¿¬ß´¿¾¿³¿Î»¹·±²¿´Ð´¿²²·²¹¿²¼Ü»ª»´±°³»²¬ß²²·¬±²ßÔüîîëôððð Ý±³³··±² ß°¿½¸»Ý±«²¬§Í¬òÖ±¸²ßÆüèîðôëðð Ý¿´·º±®²·¿Í¬¿¬»Ë²·ª»®·¬§ôÚ®»²±Ú±«²¼¿¬·±²Ú®»²±Ýßüìôðððôððð Í¿½®¿³»²¬±ß®»¿Ý±«²½·´±ºÙ±ª»®²³»²¬Í¿½®¿³»²¬±Ýßüïôëððôððð Ý¿°·¬±´Î»¹·±²Ý±«²½·´±ºÙ±ª»®²³»²¬Ø¿®¬º±®¼ÝÌüìôîððôððð É·²¼¸¿³Î»¹·±²Ý±«²½·´±ºÙ±ª»®²³»²¬É·´´·³¿²¬·½ÝÌüîîëôððð Ý»²¬®¿´Ú´±®·¼¿Î»¹·±²¿´Ð´¿²²·²¹Ý±«²½·´Þ¿®¬±©ÚÔüïôìððôððð Í±«¬¸Ú´±®·¼¿Î»¹·±²¿´Ð´¿²²·²¹Ý±«²½·´Ø±´´§©±±¼ÚÔüìôîëðôððð Ü»Ó±·²»ß®»¿Ó»¬®±°±´·¬¿²Ð´¿²²·²¹Ñ®¹¿²·¦¿¬·±²Ë®¾¿²¼¿´»×ßüîôîððôððð 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Ý´¿®µÝ±«²¬§Ê¿²½±«ª»®Éß Lane Livability Consortium Memorandum of Understanding WHEREAS, In June 2009, the U.S. Departments of Housing and Urban Development (HUD), Transportation, and the Environmental Protection Agency announced the creation of an interagency partnership and Sustainable Communities Regional Planning Grant Program that would support regions who committed to work collaboratively across jurisdictional boundaries to create “Regional Plans for Sustainable Development”; WHEREAS, as part of the application process a group of 10 organizations composed of local governments, metropolitan and transportation planning organizations, nonprofit community- based organizations, public and private sector organizations, and educational institutions were organized to form a collaborative called the “Lane Livability Consortium” (Consortium) that could be expanded over time to include additional members; WHEREAS on behalf of the Consortium, the Lane Council of Governments (LCOG), as lead applicant, submitted an application (Project) to HUD and was subsequently selected as one of 45 recipients of the first round of Sustainable Communities grants in 2010; WHEREAS, at the time of the application the Consortium participants (Parties) agreed to enter into a formal Consortium Agreement (Agreement) to fully participate in the Project and commit themselves to bring the Project forward and provide the budgeted staff support to it. NOW THEREFORE, the Parties hereto agree as follows: I.Consortium Participants This Agreement is entered into by members of the Consortium, as follows: Lane Transit District Lane County  City of Eugene Housing And Community Service Agency  City of Springfield of Lane County  St. Vincent de Paul Society of Lane Central Lane Metropolitan Planning  County Organization University of Oregon, Sustainable Cities Lane Council of Governments  Initiative Oregon Department of Transportation  University of Oregon, Community Eugene Water & Electric Board  Planning Workshop Purpose of the Agreement: The purpose of this Memorandum of Understanding is to outline how the Parties plan to work together to ensure effective function of the Consortium and successfully complete the Project. Consortium members will ensure that any regional discussions occur within the current governance framework and within adopted policies and procedures of the respective jurisdictions or agencies. To ensure accountability and successful completion of the project activities, subgrantee contracts will be developed to clarify specific deliverables, time frames and reporting requirements. Revised DRAFT MOU Page 1 of 8 II.Goals To provide a regional forum for improving our economic health, providing affordable  housing, and increasing transportation choices; To build regional and organizational capacity for sustainable community planning and  development; To better integrate core community planning functions, especially in the areas of affordable  housing, economic development and transportation; To make our public engagement programs more effective by ensuring outreach is equitable  and inclusive; To incorporate emerging public policy issues such as public health and climate change into  our existing regional plan for sustainable development; To identify infrastructure investment strategies that use our limited public resources wisely  and sustainably for multiple community benefits; To identify ways of monitoring and measuring progress towards sustainable community  outcomes; and To consistently incorporate evaluation and learning opportunities into our work.  III.Roles/Commitments The Consortium will work together to successfully carry out the activities within the general timing outlined in the Lane Livability’s Work Plan (see Attachment A). Specific work plan deliverables, milestones, and schedules will be more fully developed by the Consortium. Consortium member agencies will designate a primary and a backup delegate to serve as points 1 of contact for their agency and to participate in the Consortium Steering Committee meetings. The Project Manager will work with Consortium participants to develop a communication plan that ensures accountability to policymakers and decision-makers of respective Parties, including providing regular reports and updates, as needed. Any Consortium member may terminate its membership in the Partnership upon written notice from the organization’s Executive Director or Chief Executive Officer. Before any Consortium member terminates their participation in this agreement, the Consortium member agrees to give the Consortium notice of its desire to withdraw and reasons for withdrawal to the Consortium. All Consortium members commit to work to preserve the Consortium, and wherever it is consistent with the goals of the Consortium, to accommodate the concerns of any member who is seeking to withdraw, in order to prevent such a withdrawal and preserve the Consortium. Termination of Consortium member status shall not relieve a member of any responsibilities or liabilities already incurred. 1 The University of Oregon will provide one representative to the Consortium. Revised DRAFT MOU Page 2 of 8 The following table represents relative levels of involvement by agency for the tasks presented in the project work plan. Revised DRAFT MOU Page 3 of 8 IV.Responsibilities of Consortium Members 1.Provide the necessary institutional support for the Project Steering Committee representatives to complete their responsibilities. 2.Support a culture of discussion and communication among the Consortium members. 3.Contribute to the efficient flow of information and access to relevant data. 4.Give due consideration to proposals, tools and strategies brought forth by the Project Steering Committee. V.Lane Livability Consortium Structure The core elements of the Consortium include the following: Consortium Agencies. The Lane Livability Consortium (Consortium) provides a regional forum for discussion and consensus building on issues of importance to the Eugene-Springfield area and to serve as a resource for information, collaboration, and technical assistance between the Parties. The Consortium is comprised of those agencies included as signatories to this MOU. Project Manager. The Project Manager will oversee the Sustainable Communities Regional Planning Grant administration; provide leadership in meeting the goals and intended outcomes of the Project; implement the overall Project communication plan and support the Consortium agencies in their outreach efforts; facilitate conflict resolution between Consortium members; investigate opportunities to recruit additional membership to the Consortium; manage the day- to-day operations of the Project and reporting to the Consortium; and serve as the Liaison to HUD for the project and for the Consortium. Project Steering Committee. The Project Steering Committee is comprised of one representative staff member from each of the Consortium Agencies. The Steering Committee shall have the following functions and responsibilities: Meet regularly to coordinate, collaborate, and complete tasks.  Receive reports from Focus Area Teams and include Focus Area Team recommendations /  proposals as part of the deliberation on issues to be considered by the Consortium ; Decide upon measures to ensure the effective day-to-day coordination and monitoring of  the progress of the technical work affecting the Project as a whole; Discuss emerging trends and strategies for addressing common Consortium issues.  Provide on-going public information, presentations, and outreach about the program  purpose and activities. Identify and investigate opportunities to recruit additional membership to the Consortium;  Identify and engage stakeholders as may be needed to meet the long-range goals of the  Project. Develop proposals, strategies and tools relating to public outreach and engagement,  policies, planning and decision-making processes, and funding issues. Revised DRAFT MOU Page 4 of 8 Initiate reports, plans, and studies, as needed, to communicate and coordinate proposals,  priorities, and activities, and collaborate with other organizations and interests on sustainability issues. Serve as primary conduits of information between their agencies and the Consortium.  Consortium members shall coordinate with Management and Elected Officials of their respective agencies, as appropriate, to ensure that Consortium activities are consistent with Party goals for the Project. The Consortium is an advisory body and is intended to provide assistance to partner agencies as and when requested and as an adjunct and available resource for on-going mandated projects. Decisions will be in the form of reports and/or proposals to agency staff. The tools and strategies proposed by the Consortium will serve as framework documents to advance the consideration federal Livability Principles by the appropriate implementing agencies. Assistance with communicating to agencies’ boards, commissions, and decision-making bodies will be provided by the Project Manager as requested. Focus Area Teams. Focus Area Teams may be appointed by the Project Manager or Consortium as needed. At minimum, at least one member of the Steering Committee shall serve on each Focus Area Team. Consortium representatives shall be responsible for communicating Focus Area Team discussions and recommendations to the Steering Committee and Consortium. Each team shall have a facilitator appointed by the Steering Committee who shall be responsible for assisting the team to achieve their common objectives and communicating the progress of the team. Partners. Partners are non-voting members that have been approved by the Consortium Membership. These entities could include educational, economic, human services, public utility or other agencies such as Lane Community College; Lane Workforce Partnership; Springfield Utility Board; City of Coburg; United Way of Lane County; Travel Lane County; and Springfield and Eugene Chambers of Commerce. Partners may attend and participate in Consortium meetings and be members of teams working on Project tasks. Stakeholders. Stakeholders are groups identified by the Consortium Membership as representing varied disciplines, such as (but not limited to) housing, educational, economic, human services, public utility or other boards, commissions, and committees. Stakeholders may attend and participate in Steering Committee meetings at the discretion of the Consortium members. VI.Decision-Making Steering Committee Decision-Making Steering Committee decisions will be in the form of reports and/or proposals to agency staff. The Committee will use a consensus decision-making process and will foster mutual respect and a collaborative approach to problem solving. Members will seek to advance broad interests and look for win-win solutions. Consensus means that all voting members present can live with Revised DRAFT MOU Page 5 of 8 the decision. Members are encouraged to voice and have recorded all views. Once a consensus decision has been reached, all members agree to support that decision. If reaching consensus seems unlikely, the Steering Committee may decide to delay discussion of the item to a later date. A quorum for decision-making purposes will be two-thirds (2/3) of the voting membership. A quorum may include teleconferencing of members, if feasible. The committee may consider non-action items with less than a quorum present. All voting members of the Steering Committee are expected to participate in all meetings or to send an alternate if applicable. If the Steering Committee is unable to reach consensus on a decision, any member may call for a vote to close discussion and switch from consensus decision making to majority decision making using the following process: Decisions will be made by an 80% supermajority of the voting members present. A quorum is needed in order for a supermajority vote to be taken. A simple majority of voting members present may call for the end of discussion and a supermajority vote. If a vote is required, each member of the Project Steering Committee or their alternate shall be entitled to one vote. Consortium Agencies and Decision-Making Bodies The appropriate implementing agencies, organizations, and interests represented in the Consortium shall give due consideration to proposals brought forth by the Consortium. The following diagram depicts this due consideration: Revised DRAFT MOU Page 6 of 8 VII.Resources and Financing The following Parties are programmed to receive grant funding in support of work activities associated with the completion of project tasks: Lane Transit District University of Oregon, Community  City of Eugene Planning Workshop  City of Springfield Lane County  St. Vincent de Paul Central Lane Metropolitan Planning  University of Oregon, Sustainable Cities Organization  Initiative Lane Council of Governments  These agencies have also agreed to provide leveraged resources in the form of in-kind work to be established as part of subsequent contractual documents. 2 The following Parties are providing leveraged resources in the form of in-kind work or cash to support work activities associated with the completion of project tasks: Housing And Community Service Agency of Lane County  Oregon Department of Transportation  Eugene Water & Electric Board  Nothing set forth herein constitutes a commitment to provide leveraged resources beyond the amounts specified in the contract and terms and conditions. Furthermore a party may discontinue leveraged resources whenever the reimbursement payments come in arrears or do not equal the amounts set forth in the Subgrantee Contract terms with LCOG. VIII. Joinability The Consortium will continue to grow over time. An ongoing task will be to reach out to potential new partners and seek their membership and active involvement. Together, the Consortium will collaborate to bring other Parties into the Consortium. The Consortium is authorized to direct the Project Manager to add new members on behalf of the entire Consortium. New members will be asked to sign the Consortium MOU. The Consortium membership has been designed to provide an extensive diversity of interests and representation. As future members are added or representation within the membership changes, every effort shall be made to limit the amount of overlap between interest areas so that no entity or interest is able to exercise an undue voice in relation to others. IX. Public Engagement The Consortium will implement a wide ranging public engagement process throughout the region that prioritizes the engagement of all community residents and stakeholders, particularly groups traditionally underrepresented in public planning processes. The public involvement component will ensure the participation of a wide range of stakeholders to ensure a diversity of population, viewpoints, and issues. 2 The Oregon Department of Transportation is the only Party anticipated to provide a cash match. Revised DRAFT MOU Page 7 of 8 By my signature below, my organization / agency reaffirms its commitment to serve as a member of the Lane Livability Consortium in accordance with the terms outlined in this Agreement. I understand that this Agreement will be executed in one or more counterparts, each of which will be deemed an original, but all of which will constitute one and the same instrument. The executed Agreement will be kept on file at the Lane Council of Governments. This Agreement will become effective upon signature and may be terminated upon written notice to the Lane Council of Governments. The provisions of this Agreement will be reviewed periodically and amended or supplemented, as appropriate, as may be mutually agreed upon. __________________ ____________ __________________ ____________ Mark Pangborn, General Manager Jon Ruiz, City Manager Lane Transit District City of Eugene __________________ ____________ __________________ ____________ Gino Grimaldi, City Manager Terry McDonald, Executive Director City of Springfield St. Vincent de Paul __________________ ____________ __________________ ____________ Robert Liberty, Executive Director Liane Richardson, County Administrator UO Sustainable Cities Initiative Lane County __________________ ____________ __________________ ____________ Larry Abel, Executive Director George Kloeppel, Executive Director Housing And Community Service Agency Central Lane Metropolitan Planning of Lane County Organization __________________ ____________ __________________ ____________ George Kloeppel, Executive Director Jerri Bohard, Operations Deputy Director Lane Council of Governments Oregon Department of Transportation __________________ ____________ __________________ ____________ Roger Gray, General Manager Bob Parker, Director Eugene Water & Electric Board UO Community Planning Workshop Revised DRAFT MOU Page 8 of 8 Lane Livability Consortium DRAFT WORK PLAN PHASE I LANE LIVABILITY CONSORTIUM Task 1.1 LLC Program/Purpose Purpose: To develop a clear message about the Consortium and the project’s purpose and outcomes for use by Consortium members in promoting the project, building constituencies, and completing tasks. Activities: Draft Project Overview, discussions at Consortium Meetings Products: Project Overview (draft completed) Task 1.2 Organizational Structure Purpose: To define an organizational structure for the Consortium, including an internal structure, and a structure for a regional framework for communication and operations. Activities: Draft structure for review and acknowledgement by Consortium members. Ongoing communication as needed. Products: Bylaws and Organization Chart/Graphic Task 1.3 Communications Plan Purpose: To ensure accountability to Consortium Member agencies by clarifying roles and responsibilities for internal and external communications. To identify stakeholder audiences and information/messaging needs and opportunities. Activities: Draft communications plan for review and acknowledgment by Consortium members. Include training components as needed. Products: Stakeholder Database; Consortium Member Contact List; Internal Consortium Communications Plan and Diagram(s); External Communications Plan and Diagram(s) Task 1.4 Focus Area/Teams Purpose: To identify range of focus areas and teams responsible for leadership for specific interest areas, activities and/or products. Activities: Consortium meeting discussions. Products: Team/Focus Area Roster (people, purpose) Task 1.5 Other Partners/Stakeholders Purpose: To continue to build the Consortium with additional partners and stakeholders as may be needed to meet the long range goals of the project. Activities: Stakeholder identification, ongoing public information, presentations, outreach. Products: Informational packets; Existing electronic and printed newsletters/memos; Stakeholder information updates. Task 1.6 Meetings/Project Management Purpose: To provide a regional forum for sustainable community planning and development, and to help build capacity of staff, agencies and decision-makers towards sustainable outcomes. Activities: Scheduling, convening, facilitating, and documenting Consortium meetings. Managing day-to-day activities, including contract administration and program leadership. Facilitating communications and information exchange within the 6/17/2011 1 of 10 Lane Livability Consortium DRAFT WORK PLAN Consortium and with stakeholders, including management of on-line collaboration tool. Products: Meeting agendas, materials, and summary notes/reports. Public notices, as needed. Billing narratives and invoices and bi-annual HUD-mandated reports. Task 1.7 Public Engagement Groundwork Purpose: To prepare for informing the public and interested parties about the activities of the Lane Livability Consortium. Activities: Develop website and begin preparing public engagement materials, including fact sheets, press releases, and other materials. Ongoing communication including website posting, public presentations, newsletters or other media (throughout the project). Products: Program website; Fact sheets, press releases, and other materials; Presentation(s); Interested Parties List. Task 1.8 Data Plan Purpose: To assess existing data collection and determine whether any gaps exist for measuring long-term outcomes as identified in the grant. Activities: Inventory and assess existing data sources and performance measures within Consortium agencies and regionally. Identify gaps in data sources. Completion of data plan, including ongoing data collection and data sharing agreements for measuring long-term outcomes. Investigate opportunities for data visualization techniques. Products: Data Inventory; Final Data Plan PHASE II SUSTAINABILITY BASELINE ASSESSMENT Task 2.1 Public Engagement Assessment Framework Purpose: To develop a framework for assessing current public engagement activities within the region, focusing on access and participation levels of typically underrepresented groups and individuals. Activities: Consortium meeting(s), research, draft framework for review and comment, final framework documentation. Products: Public engagement assessment framework (draft and final) Task 2.2 Assess Existing Public Engagement Programs Purpose: To assess current public engagement activities within the region, focusing on access and participation levels of typically underrepresented groups and individuals. To identify existing best practices and areas for improvement. Adapt existing or develop new public engagement tools, materials and processes based upon results of evaluation. Activities: Inventory and assess existing public engagement programs, activities, and policies within Consortium agencies and regionally. Products: Program Inventory; Program Assessment(s); Draft Assessment document for review and comment; Final Public Engagement Assessment; Best Practices; New, 6/17/2011 2 of 10 Lane Livability Consortium DRAFT WORK PLAN revised and/or adapted public engagement tools, materials, and processes; Toolkit #1: Sustainability in Public Outreach Task 2.3 Participatory Research Program Purpose: To develop proposals for outreach strategies for better involving under- represented members of our community to make sure that public input is a reliable resource for decision-makers. Activities: Participatory research with the Latino community; Workshops, informal focus groups, in-depth interviews, and other participatory techniques. Products: Proposals for increasing engagement of the Latino community; Effective social and economic indicators; Guidance for how findings may apply to other under- represented communities Task 3.1 Regional Plan Assessment Framework Purpose: To develop an assessment framework, evaluation strategies, and processes for describing and assessing sustainability of regional plans and planning activities. Activities: Consortium meeting(s), research, draft framework for review and comment, final framework documentation. Products: Regional Planning Assessment Framework (draft and final) Task 3.2 Core Area Reports Purpose: To collect needed data and develop findings within each core planning function (Economic Development, Affordable Housing, and Transportation), as well as supporting areas such as Natural Resources, Water Infrastructure, and Energy, to inform the Sustainability Assessment. Activities: Data collection and research of plans and processes, documentation, presentation, review and comment Products: Economic Development Program Inventory and Assessment; Affordable Housing Program Inventory and Assessment; Transportation Program Inventory and Assessment; Additional Inventories and Assessments, as desired (e.g. Energy and Water, Recreation and Open Space, and Natural Resources) Task 3.3 Integration Analysis Purpose: To identify planning program areas that could be further integrated with one another to support sustainability outcomes. Activities: Data collection and research of plans and processes, documentation, presentation, review and comment Products: Assessment of Integrated Components with Regional Planning (Draft and Final) Task 3.4 Final Sustainability Assessment Purpose: To develop a final Sustainability Assessment report with proposals for additions and revisions for existing plans and planning programs. Activities: Draft document, interviews and/or workshops with constituent groups, presentations, public input and preparation of final documents. Products: Sustainability Assessment of Regional Planning (draft and final); Toolkit #2: Sustainability Assessments 6/17/2011 3 of 10 Lane Livability Consortium DRAFT WORK PLAN PHASE III CLIMATE CHANGE PLANNING Task 4.1 Data & Modeling Purpose: To assess, obtain and implement the data and the modeling tools necessary to conduct planning to reduce transportation sector GHG emissions within the MPO region. To train local and MPO staff as needed to use modeling and other technological tools for GHG planning purposes. Activities: Inventory of needed data, identified data sources, and data acquisition plan. Development of appropriate modeling tools. Staff training programs. Coordination with other Oregon MPOs and ODOT. Products: GHG Data Plan; GHG Modeling Plan; GHG Modeling and Technologies Training Program Task 4.2 Equity Considerations Purpose: To assess the potential impacts on low-income and other Title VI populations relative to various GHG reduction strategies. Activities: Environmental justice assessments, demographic and socioeconomic research and analysis, and stakeholder input. Coordination with ODOT regarding Statewide GHG policies. Products: Memo summarizing findings and presenting recommended evaluation methodologies. Task 4.3 Land Use/Transportation Purpose: To identify best practices for more integrated land use and transportation planning. Activities: Assessment of current transportation and land use planning in the Central Lane MPO. Research of best practices and development of planning process improvements. Products: Memo summarizing findings and presenting recommended evaluation methodologies. Task 4.4 Scenario Planning Methodology Purpose: To identify a preferred methodology for conducting scenario planning in the Central Lane MPO for the purposes of GHG reduction. Activities: Presentation, evaluation, and selection of scenario planning methodology, baseline inputs, planning variables to be tested, and evaluation criteria. Products: Scenario Planning Methodology Presentations; Proposed Methodology Task 4.5 GHG Reduction Strategies Purpose: To develop a set of locally relevant and feasible GHG reduction strategies for use in scenario planning. Activities: Presentation, evaluation, and selection of GHG Reduction Strategies to be tested in regional scenario planning based upon the GHG Planning Toolkit developed by ODOT and DLCD. Products: GHG Toolkit Presentations; Proposed GHG Reduction Strategies Task 4.6 Regional Decision-Making Framework 6/17/2011 4 of 10 Lane Livability Consortium DRAFT WORK PLAN Purpose: To develop a framework for cooperatively selecting a preferred alternative. Activities: Discussions with local jurisdictions to develop draft. Presentations and discussions with decision-makers, such as Eugene and Springfield City Councils, Lane County Board of Commissioners, Lane Area Commission on Transportation, Joint Elected Officials, and/or LCOG Board of Directors. Products: Presentation(s); Draft Framework; Final Framework Task 4.7 Climate Change/GHG Reduction Public Outreach Purpose: To inform, educate, and involve the community in regional GHG reduction efforts specific to the transportation sector. Activities: Website development and maintenance; outreach to existing stakeholder groups; community-wide workshop and/or open house. Products: Project Website GHG Component; Public involvement materials, including presentations, fact sheets, comment sheets; Public comment summary report(s) Task 4.8 Toolkit Chapter 3 Purpose: To develop a toolkit for local jurisdictions to conduct scenario planning in compliance with the Oregon Sustainable Transportation Initiative. Activities: Documentation of GHG planning components, including data and modeling requirements, equity considerations, land use/transportation planning integration strategies, scenario planning methodology, GHG reduction strategies, regional decision-making, and public outreach and engagement. Products: GHG Planning Toolkit PHASE IV SMART COMMUNITIES: Closing the Gaps Task 5.1 Triple Bottom Line Tool Purpose: To develop a tool that provides a framework for considering environmental, economic and human outcomes in decision making, recognizing that issues and topics cannot be evaluated or addressed in isolation; using sustainability as a unifying concept to integrate and connect topics. Activities: Research and evaluation of existing triple bottom line assessment tools, including use for policy, process and capital projects; presentation to Consortium; development of preferred tool Products: Research findings; Draft Triple Bottom Line Tool; Final Triple Bottom Line Tool, including instructions, data needs, training tools Task 5.2 Equity Atlas Purpose: To develop resources that will allow for visual representation of communities of concern and their access opportunities to affordable housing, jobs, transit, schools, parks, shopping, and other community resources and amenities. Use this resource to consider how to distribute the burdens and benefits of policy and infrastructure choices. Activities: Research and evaluation of equity atlas tools (e.g. Portland) and methodology, inventory data sources and opportunities, presentation to Consortium, development of mapping tools and reports 6/17/2011 5 of 10 Lane Livability Consortium DRAFT WORK PLAN Products: Research findings; Draft and Final Equity Atlas, including methods and reports Task 6.1 Climate Change/GHG Purpose: To develop implementable strategies in support of climate change planning and GHG reduction within appropriate regional planning documents. Activities: Draft proposals for agency consideration. Products: Draft and final Climate Change/GHG planning proposals. Task 6.2 Public Health Purpose: To develop implementable strategies in support of public health within appropriate regional planning documents. Activities: Draft proposals for agency consideration. Products: Draft and final Public Health planning proposals. Task 6.3 Social Equity Purpose: To develop implementable strategies in support of social equity within appropriate Metro planning documents. Activities: Draft proposals for agency consideration. Products: Draft and final Social Equity planning proposals. Task 7.1: Regional Plan Improvements Purpose: To promote implementable strategies within a specific set of local and regional plans in support of more sustainable planning outcomes. Activities: Inventory and assessment of applicable local and regional plans, discussion with Consortium, final documentation. Products: Regional Plan for Sustainable Development: Improvement Strategies Task 7.2 Collaborative Planning Models Purpose: To develop proposals to support more collaborative planning processes within the region towards more efficient and more sustainable outcomes. Activities: Develop draft document based on findings of Task 3.0 Sustainability Assessment of Regional Plans. Include guidance for new planning models, with a focus on core areas of transportation, housing, and economic development, and new components of climate change, public health, and social equity. Products: Regional Plan for Sustainable Development: Collaborative Planning Task 7.3 Collaborative Decision-Making Models Purpose: To develop proposals for efficient regional decision-making in support of more sustainable outcomes. Activities: Develop draft document based on findings of Task 3.0 Sustainability Assessment of Regional Plans. Include guidance for collaborative decision-making models, in core areas of transportation, housing, and economic development, and components of climate change, public health, and social equity. Products: Regional Plan for Sustainable Development: Collaborative Decision-Making Task 7.4 Performance Measures Purpose: To identify existing and develop new performance measures for evaluating progress in meeting regional sustainability objectives. 6/17/2011 6 of 10 Lane Livability Consortium DRAFT WORK PLAN Activities: Develop draft document based on findings of Task 3.0 Sustainability Assessment of Regional Plans. Include proposals for new performance measures, with a focus on core areas of transportation, housing, and economic development, and new components of climate change, public health, and social equity. Identify baseline and ongoing data and data collection needs. Products: Regional Plan for Sustainable Development: Performance Measures Task 7.5 Defining Our Region(s) Purpose: To understand the complexity of varying definitions of our region and how they provide opportunities or present barriers towards meeting important goals. Activities: Develop draft document based on findings of Task 3.0 Sustainability Assessment of Regional Plans. Products: Regional Plan for Sustainable Development: Defining Our Region(s) Task 8.1 Agency/Organization Staff Purpose: To develop strategies for building capacity of individual staff within partner agencies supporting full cost accounting that considers the social, environmental and economic costs, and more integrated decision making. Activities: Identify current gaps in understanding and expertise. Develop training materials for use by agency staff in a wide range of disciplines. Products: Training Module relating to Regional Plan for Sustainable Development focusing on new plan components, planning processes, and performance measures. Focus training modules for planners in transportation, land use, affordable housing, and economic development. Task 8.2 Organizational Capacity Purpose: To develop strategies for building organizational capacity of Consortium member agencies, supporting full cost accounting that considers the social, environmental and economic costs, and more integrated decision making. Activities: Identify current gaps in organizational processes related to sustainability planning. Develop strategies for building organizational capacity in support of more sustainable outcomes. Products: Organizational development strategies in support of sustainability. Focus on sharing new decision-making models and ideas to redefine the region. Task 8.3 Leadership Capacity Purpose: To develop a program for building regional leadership in sustainability. Activities: Develop a draft leadership-building program based on findings to-date. Present to public- and private-sector regional leadership groups for review and discussion. Prepare final program outline and supporting materials. Identify current training and leadership development venues for potential integration or enhancement of existing programs. Products: Leadership in Sustainability Program outline and supporting materials. Task 8.4 Toolkit Chapter 4 6/17/2011 7 of 10 Lane Livability Consortium DRAFT WORK PLAN Purpose: To document capacity building framework, strategies, and tools to ensure ongoing learning and development. To share lessons learned with other agencies. Activities: Compile framework, strategies, and tools used and tested in Tasks 7.1, 7.2, and 7.3 in easy-to-use toolkit. Develop program for promoting and sharing the toolkit. Products: Toolkit #4: Capacity Building PHASE V MOVING PLANS TO ACTIONS Task 9.1 CIP Inventory Purpose: To compile, document, and map a comprehensive list of capital improvement plans within the region, including project types, agencies involved, estimated costs, project goals, other project partners, funding sources, and agency priorities. Activities: Inventory existing capital improvement plans for infrastructure, including transportation, affordable housing, water, stormwater, and wastewater systems, energy/electricity, natural resource enhancement, parks and open space, and facilities such as fire and police stations, schools, hospitals, and maintenance and operations facilities. Conduct extensive review process with facilities planning and development entities in the region, including local, state, and federal agencies, as well as relevant non-profits. Products: CIP Inventory document and mapping. Task 9.2 Finance Plan Purpose: To compile and document a comprehensive list of public revenue needs and funds available for the completion of capital improvements included in the CIP Inventory developed in Task 8.1 Activities: Inventory private or foundation, local, state, and federal funds currently received within the region on an ongoing or consistent basis. Identify existing gaps. Assess potential for additional funding or identify alternative funding sources. Identify potential synergies between programs as well as existing conflicts or barriers to coordination. Products: Public Infrastructure Finance Plan Task 9.3 Regional Investment Strategy Purpose: To assist local agencies in developing a coordinated strategy for investing in and obtaining support for public and private infrastructure. To identify opportunities for meeting multiple sustainability objectives in cost-effective and collaborative ways. To build a framework for developing regionally-significant infrastructure that meets local objectives and priorities for sustainable economic development. Activities: Present findings of CIP Inventory and Finance Plan tasks to key economic development stakeholders. Engage state and federal funding agencies to help eliminate barriers to innovative development. Develop relationships with new organizations able to provide sustained funding. Facilitate local agency collaboration in development of a range of viable alternatives. 6/17/2011 8 of 10 Lane Livability Consortium DRAFT WORK PLAN Products: Regional Investment Strategy (Draft and Final) Task 9.4 Regional Investment Public Outreach Purpose: To involve key stakeholders in considering alternative regional investment strategies, and to obtain support for priorities. Activities: Conduct public outreach to provide opportunities for public review and comment on the draft alternatives. Develop set of evaluation criteria; involve public in prioritizing proposals. Products: Regional Investment Strategy presentations and public information materials; Summary Report (Draft and Final) Task 9.5 Toolkit Chapter 5 Purpose: To document the framework, strategies, and tools needed for developing a regional investment strategy for public infrastructure in support of sustainable economic development. Activities: Documentation of methodologies for CIP Inventory and Finance Plan, and public outreach and engagement. Development of tools and/or templates for use by other agencies and jurisdictions. Products: Toolkit #5: Regional Investment Strategies Task 10.1 Catalytic Project Prospectus Purpose: To position the region to implement a catalytic capital project or set of projects based on the findings of the Regional Investment Strategy. Activities: Detailed project scoping, project review and analysis, development of capital and operational cost estimates and identification of preliminary funding sources. Completion of triple-bottom line assessment. Products: Project Overview document (1-2 page summary); Concept drawing(s) as necessary to communicate project; Project Prospectus, including detailed project information and list of implementing agencies; Preliminary capital and operating budget estimates; Memo presenting findings of triple-bottom line analysis Task 10.2 Implementation Agreements Purpose: To develop agreements among agencies needed to implement Catalytic Project(s). Activities: Development of draft agreements for review and comment. Production of final agreements. Products: Draft and final Implementation Agreements Task 10.3 Ongoing Funding Purpose: To pursue and obtain funding for the implementation of livability projects and programs throughout Lane County. Activities: Outreach to public-, private-, and non-profit partners, grant-writing, and ongoing resource development. Products: Informational brochures; Web-based information; Grant applications. Task 11.1 Project Evaluation 6/17/2011 9 of 10 Lane Livability Consortium DRAFT WORK PLAN Purpose: To conduct an end-of-grant project evaluation. To identify ongoing measuring/monitoring activities related to long-term outcomes of the grant. Activities: Evaluation of progress in completing deliverables, and meeting short-term project outcomes. Evaluation of Lane Livability Consortium and Consortium Steering Committee process and products. Products: Project Evaluation Report (Draft and Final); Template for reporting ongoing performance measures Task 11.2 Final Toolkit Purpose: To incorporate the various toolkits developed throughout the grant into a comprehensive package, both hard-copy and web-based. Activities: Minor updates to individual toolkits as needed to be current. Document production, web content development. Toolkit promotion and outreach as desired. Products: Final Sustainability Toolkit hard-copy document; Final Sustainability Toolkit web- based 6/17/2011 10 of 10