HomeMy WebLinkAboutItem B: City Manager Annual Performance Review (2)
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Work Session: City Manager Annual Performance Review
Meeting Date: July 20, 2011 Agenda Item Number: B
Department: Central Services-Human Resources Staff Contact: Denise Smith
www.eugene-or.gov Contact Telephone Number: 541-682-5731
ISSUE STATEMENT
Jon Ruiz was hired as the Eugene City Manager on April 14, 2008. This agenda item is for the council
to conduct City Manager Ruiz’s annual performance review. The two-part format agreed upon by the
council and City Manager Ruiz includes an executive session followed by a public session. During the
executive session, councilors will review the results of the feedback gathered, share their overall
performance feedback, and discuss final ratings. Based on the discussion, the City Manager will submit
his proposed goals for the coming year to the council.
BACKGROUND
This year’s feedback process included a couple of key questions, framed from the agreed-upon
performance dimensions, which were sent to the executive leaders of each City department and an
identified group of community leaders. A summary of this feedback and the City Manager’s self-
evaluation were sent to the council in advance of this work session. City Councilors were also asked to
fill out their own dimension forms.
Human Resources has compiled all of this information to support the City Council in getting a well-
rounded view of the performance of the City Manager this year. Human Resources has also calculated
the compensation adjustment based on the City Manager contract language the council adopted this past
spring; that adjustment is automatic (based on the council’s evaluation) unless the council determines
that that the City’s budget situation is sufficiently ominous that no merit or deferred compensation
increase should be made.
RELATED CITY POLICIES
The City Council has historically conducted an annual performance review of the City Manager. This
process is a continuation for City Manager Jon Ruiz.
SUGGESTED MOTION
No motion is required. As noted above, the adjustment to the City Managers compensation is automatic
based on the average of the ratings from the elected officials.
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ATTACHMENTS
Notebooks containing the following information will be provided under separate cover:
A.Copies of the compiled feedback summaries
B.Individual comments from city councilors
C.Copy of an overall summary of the councilors’ review comments and ratings to go into the section of
the notebook labeled “Mayor and Council Comments”
D.Compensation information based on final ratings
FOR MORE INFORMATION
Staff Contact: Denise Smith, Human Resources
Telephone: 541-682-5731
Staff E-Mail: denise.d.smith@ci.eugene.or.us
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