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Home My WebLink AboutItem A: Joint Meeting with Eugene Water & Electric Board JEO OINT LECTED FFICIALS AIS GENDA TEM UMMARY Work Session: Joint Meeting with Eugene Water & Electric Board Meeting Date: September 12, 2011 Agenda Item Number: A Department: City Manager’s Office Staff Contact: Brenda Wilson www.eugene-or.gov Contact Telephone Number: 541-682-8441 ISSUE STATEMENT This is a joint meeting of the local elected officials of the City of Eugene and the Eugene Water & Electric Board (EWEB) to discuss inter-jurisdictional issues. The focus of this work session is to provide status reports and updates on some key projects of mutual interest. Agenda topics include: 1. Smart Meter Demonstration Project (25 minutes) Presentation (Roger Gray and Lance Robertson) EWEB is launching a pilot project this month to test “smart meter” technology. The information received from the volunteers who participate in the 12-month pilot will help EWEB better understand customer attitudes and preferences toward specific smart meter technology, assess how participants utilize the energy usage and billing information available via the new meters, and test various communication approaches to refine outreach plans. The experience of rolling out smart meters to households in the pilot project will also provide beneficial information to EWEB as it prepares for the installation of digital meters for all electric and water customers in 2013. This project was selected as a joint work session item because it will affect all residents and businesses in Eugene, and is expected to be a high-interest project among many residents. EWEB also has studied and learned from the smart meter deployment experiences of other communities, where some residents have raised concerns about digital meters in the areas of health and safety, accuracy and privacy. EWEB’s aim is to proactively engage and consult the community long in advance of deployment, and to provide accurate and credible information. A short “smart meter 101” presentation is planned for the joint session, as well as an update on the pilot project and other communication efforts. Staff hopes this information will assist the City Council and EWEB Board in responding to questions or concerns from community members about the pilot project and why EWEB is preparing for future deployment of smart meter technology. 2. Climate Initiative Coordination (20 minutes) Status of key City and EWEB efforts (Matt McRae) Future opportunities (Felicity Fahy) S:\CMO\2011 Council Agendas\M110912\S110912A.doc Sustainability and climate change are of significant concern to Eugene residents and major strategic issues for the City and EWEB. The joint meeting is an opportunity to share how staff at both agencies are working together on a number of fronts to address climate change and fossil fuel reductions and how these efforts align with state and regional priorities (see Attachment A for summary of the State Roadmap to 2020). The Community Climate and Energy Action Plan (CEAP) and the 2011 Integrated Energy Resource Plan (IERP) are examples of two key efforts that will be discussed at the meeting. EWEB is one of several key community partners involved in implementing the CEAP. Action items involving EWEB fall primarily within the Building and Energy; Food and Agriculture and Urban Natural Resources topic areas. However, very few action items rely on a single entity for implementation; rather they benefit from the involvement of multiple agencies and collaborative efforts (see Attachment B for more information). Likewise, the City has staff representation on the community advisory panel working with EWEB on developing the IERP. The IERP is a 20-year plan for how EWEB will meet the community’s energy needs. A draft plan will be available for review in November. Staff from both agencies will highlight the partnerships underway to reduce fossil fuel consumption, protect natural resources, develop a more secure energy future, and promote social equity. In undertaking this work, staff is aware of both the challenges and opportunities that lie in effective collaboration and where appropriate and feasible, is aligning priorities and resources to help accomplish the goals and community aspirations of creating a more resilient community. 3. Additional Items of Interest and General Discussion (30 minutes) In addition to the agenda topics, staff has prepared a background memo on several other issues of interest including: EWEB’s Enhanced Utility Bill Assistance Program, Ward Redistricting, Electric Vehicle Project Update, the Carmen-Smith Relicensing Agreement, Veneta Pipeline Construction Update, and the EWEB Master Plan Update. While the issues and projects described in the memo are not the focus of the two staff presentations planned for the joint work session, there will be an opportunity for open discussion towards the end of the meeting. Staff invites questions regarding these topics and other issues of interest at that time. BACKGROUND The Eugene City Council schedules occasional joint meetings with the EWEB Board to discuss issues and projects involving both bodies and to share information on items of mutual interest. The City Council and EWEB Board last met on June 28, 2010. RELATED CITY POLICIES There are no specific City policies to be considered by the City Council at this meeting; it is a status update on several topics. COUNCIL OPTIONS No formal action is requested at this meeting. This meeting is for discussion purposes only. S:\CMO\2011 Council Agendas\M110912\S110912A.doc CITY MANAGER’S RECOMMENDATION Not applicable. SUGGESTED MOTION No motion is required. ATTACHMENTS A. Summary of State Roadmap to 2020 B. Matrix C. Community Climate and Energy Action Plan – Intro and Chapter 2: Buildings and Energy D. Background Memorandum for General Discussion Items E. Redistricting Map Data FOR MORE INFORMATION Staff Contact: Brenda Wilson Telephone: 682-8441 Staff E-Mail: brenda.s.wilson@ci.eugene.or.us S:\CMO\2011 Council Agendas\M110912\S110912A.doc Attachment1 ^ƵŵŵĂƌǇŽĨ^ƚĂƚĞZŽĂĚŵĂƉϮϬϮϬ','ZĞĚƵĐƚŝŽŶ'ŽĂůWůĂŶŶŝŶŐ TheCityofEugeneandEWEBhaveeachcommittedtobeleadersingreenhousegasreductionand climatechangeadaptationstrategies.However,localgovernmentscannotontheirownmaterially reducegreenhousegasemissionswithoutreciprocalinitiativesbyotherlocal,regionalandfederal agencies.Aregionalapproachthatprioritizesstrategiesandcoordinateseffortsisneededtoensure thattheinvestmentsmadebylocalagencieshavethegreatestimpact. Atthestatelevel,theOregonGlobalWarmingCommissionhasadoptedthe͞ZŽĂĚŵĂƉtoϮϬϮϬ͟project whichrecommendsactionsacrossmultiplesectorsastohowOregoncanmeetits2020GHGreduction goal(10%below1990levels)andchartatrajectorytowardsits2050goal(75%below1990levels). Theworkofevaluatingscenariosanddevelopingrecommendationswasdonebysixtechnical committeesdrawnfrombusiness,academia,nongovernmentalorganizations,andlocalgovernment andstateagencystaff.Localrepresentativesservingonthesubjectareacommitteesincluded:Eugene CityCouncilorAlanZelenkaandLTDstafferTomSchwetz(TransportationandLandUse);EWEBstaff DickVarnerandJasonHeuser(Energy);andCityStaffBabeK͛^ƵůůŝǀĂŶandEthanNelson(Materials Management). Roadmap2020identifies169differentGHGreductionmeasuresandintersectswithlocalclimate changeplanslikethosecompletedbyEugene,Portland,McMinnville,Corvallis,andJackson&Josephine Counties.Generally,Roadmap2020isbasedonsevenfundamentalpropositions:1)Embedcarbonin theplanningprocess;2)Leverageefficiencyofcities;3)Leverageefficiencyofbuildings;4)Shift transportationfuels;5)Rampdowncoalemissions;6)Capturecarbonacrosstheboard;and7)Embed carboninenergyprices. ItwasdeterminedthatOregonhadmetitsfirstgoalʹƚŽarreststateGHGemissionsgrowthby2010and setthegroundworkforreductions.Theeconomicslowdownplayedapartinmeetingthisgoal,butit ǁŽƵůĚŶ͛ƚhavebeenpossiblewithoutrecentlyenactedstateinitiatives.Roadmap2020willbecounting onthesemeasurestobeginamodestbutsteadyemissionsreductioncurve,including: RenewablePortfolio^ƚĂŶĚĂƌĚ͛Ɛgoalof25%renewableenergyby2025; thedecommissioningorconversionoftheBoardmanCoalPlantby2020; theEmissionsPerformanceStandardrequiringanynewbaseloadpowerresourceor contractemitlessthan1100lbs/megawatthour; theLowCarbonFuelStandardrequiringthattransportationfuelsreducetheircarbon intensityby10% CityofEugeneandEWEBstaffarenotonlycollaboratingtoadvancetheimplementationoflocalclimate changeplans,butarealsoworkingtogethertoinfluenceplanningatthestatelevelaswell.Areasof futurecollaborationandjointadvocacyatthestatelevelmayinclude:1)implementationof͞ƌĞĂĐŚ͟ buildingenergycodes;2)statewidedeploymentofenergyperformancescoresfornewconstruction;3) Attachment1 stateenergytaxcreditprogramenhancementstargetingmultifamilyrentalenergyefficiencyprojects; 4)requiringthatcommercialand/orrentalpropertiesarebroughtuptocodeattimeofproperty transferornewlease. 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XSGSRWIVZI[EXIV[MPPEPWSLIPTVIHYGIXLIEQSYRXSJIRIVK]YWIHXS XVIEXERHHMWXVMFYXI[EXIVERH[MPPMQTVSZI)YKIRIv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ppendix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ntergovernmental Relations City of Eugene 777 Pearl Street, Room 105 M Eugene, Oregon 97401-2793 EMORANDUM (541) 682-8441 (541) 682-5414 FAX www.eugene-or.gov Date: September 12, 2011 To: Mayor Piercy and City Council and EWEB Board of Commissioners From: Brenda Wilson, Intergovernmental Relations Manager City of Eugene Subject: Background Memorandum for September 12, 2011 Meeting ______________________________________________________________________________ This memorandum provides information on a number of issues and projects that city and EWEB staff are actively involved with. While the issues discussed herein may be of mutual interest to both policy bodies, they are not the focus of the two staff presentations planned for the joint work session. However, following the staff presentations, there will be an opportunity for open discussion. Staff invites questions regarding the topics below and staff contact numbers have been included should you need more detailed information on these issues following our discussion. EWEB’s Enhanced Utility Bill Assistance Program EWEB has a long history of bill assistance programs, and has adapted funding levels and services over time. Most of the major adaptations were made in response to significant economic changes, such as the 2001 energy crisis, when electricity prices soared. Starting in 2002, about $2M in funds were allocated annually for low income bill support using a dedicated funding stream as opposed to relying on voluntary donations. This was a 15-fold increase over previous assistance levels. More recently, in response to the economic recession, EWEB’s Board approved an enhanced temporary assistance fund to help customers with bill payments during the downturn. The Community Care program reached out to multiple segments of the community, such as the newly unemployed, that would not normally be eligible for assistance based on income guidelines. Other programs included funding assistance for shelter care programs, expanded arrearage for senior and disabled customers, loan deferrals, and a crisis fund. Assistance above traditional levels was $3.8 M, $1.8 M and $1 M for 2009, 2010 and 2011, respectively, and was taken from reserves to mitigate any rate impact. A prominent marketing campaign accompanied this effort to raise public awareness of the programs. 1 In addition, EWEB expanded the Energy Management & Conservation Services available to landlords and renters to help reduce the cost of utility service for eligible customers. EWEB also participated with the City in a highly successful energy retrofit program targeting six multi-family unit complexes. In total, EWEB has provided nearly $12 million to assist low-income, jobless and other customers hit by the economic crisis in the past three years. Given the prolonged economic downturn, and uncertainty around future levels of federal funding available for utility bill assistance programs, EWEB has been wrestling with setting an appropriate level of support moving forward. The Board requested that staff meet with community experts to develop measures, or ‘triggers’ that could be more consistently applied when setting future customer support funding levels. th On August 5, staff met with ten community members to discuss potential triggers, like changes in the County unemployment rate, to help guide such funding decisions. Staff will be presenting proposing th measures to the Board at its September 6 meeting, with a recommendation for an elevated level of bill assistance for the 2012 budget year, and to utilize the agreed upon triggers when setting next year’s bill assistance budget. For more information contact Mark Freeman, EWEB Customer Service Manager at (541) 685-7061. Ward Redistricting Every 10 years, the Eugene City Council adjusts council ward boundaries to accommodate population changes and shifts. The purpose of ward redistricting is to make sure each ward has about the same number of people so that Eugene residents are represented equally on the Eugene City Council and on the Eugene Water & Electric Board. Based on 2010 U.S. Census data, Eugene’s population totaled 156,222 which means that each of the eight wards should have approximately 19,528 residents. Total Percent difference from equal target Ward Target Population Population population 1 17,597 19,528 -9.9% 2 17,705 19,528 -9.3% 3 21,003 19,528 7.6% 4 19,215 19,528 -1.6% 5 20,047 19,528 2.7% 6 21,603 19,528 10.6% 7 19,449 19,528 -0.4% 8 19,603 19,528 0.4% Grand Total 156,222 156,222 2 In spring 2011, council provided direction on the public involvement and decision-making process for ward redistricting and, following public input, on the criteria that drive the drawing of potential th boundaries. During a July 25 work session, the council reviewed two possible ward boundary scenarios. The two ward scenarios consider geographic and neighborhood features and strive for relative compactness and contiguity. The scenarios also attempt to bring the population for each of the potential new wards to within 3 percent of the even population target of 19,528 people. Maps of the two scenarios are available for public review at www.eugene-or.gov/redistricting (or see Attachment E). These scenarios provide a starting point for further refinements toward selection of final boundaries by the Eugene City Council. An interactive map, available on the website, allows people to compare the scenarios to current wards as well as to other boundaries such as neighborhood associations and major roads. In addition, the interactive map can help users find any city address and identify which ward it would be in for both scenarios. The map also displays U.S. Census data used in the ward redistricting process as well as demographic statistics for each scenario. A comment form on the map and a link to an online survey will collect feedback and suggestions from the public on the redistricting scenarios. Staff will also be available to present the scenarios to interested groups throughout August and September. A public hearing on the scenarios is scheduled for September 19, 2011. Issues of particular relevance to EWEB include: 1.Four of the EWEB Board members are each elected to represent two wards, with the fifth seat an at-large representative (currently, Commissioner John Simpson). Commissioner Joann Ernst currently represents Wards 1 and 8, Commissioner Bob Cassidy Wards 2 and 3, Commissioner John Brown Wards 4 and 5, and Commissioner Rich Cunningham Wards 6 and 7. The scenarios result in ward populations within 3 percent of the equal population target. Under Scenario 1, no two wards are more than 2.8 percent of one another. Under Scenario 2, no two wards are more than 3.8 percent of one another. For the combined EWEB wards, no double-ward is greater than 1.5 percent of another for Scenario 1 and 3.8 percent for Scenario 2. 2.By Eugene City Charter, Section 33, the council is responsible for dividing the city into wards and redefining boundaries to accord city residents equal protection under the laws, and no person may vote at a city election in a ward other than in which she or he resides. For more information, including agenda packets provided to the Eugene Council earlier this year, please visit the City’s ward redistricting website: www.eugene-or.gov/redistricting. Or contact Laura Hammond, Eugene Planning & Development Department at (541) 682-6021 Electric Vehicle Project Update The I-5 corridor between Eugene and Portland was selected as one of the original test sites for the federally funded EV project. The list of participating cities has since expanded to 18 cities across six states. Deployment of charging infrastructure began last winter, as did delivery electric vehicles to 3 customers. The actual adoption rate of EV’s in Eugene/Springfield and other parts of the country has been slower than originally anticipated. The earthquake in Japan was a factor in delayed delivery of vehicles. As of today, there are twelve known EV buyers in our area who will have received their cars and installed in-home chargers by the end of the year. EV buyers who qualify to participate in the project receive a residential charger at no cost. Public charging infrastructure has also been slow in coming. The latest information is that 68 commercial charging stations are in progress around the state. The City has been working with ECOtality, the company leading the EV Project, to find optimum locations for electric vehicle charging stations on City owned property. Location decisions are based on several factors, including the electrical service capacity of the area, the distance from the electrical source to the parking space, and the parking space location itself. Earlier this year, the City identified the downtown Eugene Public Library parking garage, the Overpark Parking Garage, and the Broadway South Parking Garage as initial installation locations. After reviewing these sites with ECOtality, the Parcade Garage, Train Depot Parking Lot, Hilyard Community Center, and the new Police Building on Country Club road were added to the list of locations for grant funded installations. The City is still working with ECOtality on finalizing costs and scheduling. EWEB is also in conversations with ECOtality to locate two charging units in front of the headquarters building later this year. ECOtality indicates that another 15-20 public chargers at local commercial/retail establishments are planned. EWEB has established a staff team to plan for the integration of EV technology in our electric infrastructure and identify potential impacts and barriers to adoption. For example, the team developed EV adoption rate forecasts to include in our 2011 energy plan, and created public information materials for our website and to provide at car dealerships for prospective EV owners. To address concerns about the capability of EWEB’s electric system to handle high concentrations (clustering) of EVs in any one area, staff did a loading analysis on two distribution feeders that serve a high concentration of residential and light commercial customers. The results indicated that the existing distribution transformer plant is sufficient even if half of our customers in a particular neighborhood purchase an EV. More recently, EWEB chose to enter the commercial EV market with a 2011 Ford Transit Connect all- electric van for courier use. The existing van was due for replacement and because of its consistent and relatively high usage, it made economic as well as environmental sense to purchase the e-van. Over the anticipated 10-year life expectancy of the e-van, we expect to save money while also avoiding the burning of 9,200 gallons of gasoline and the emission of 77.6 metric tons of CO2. EWEB is also initiating a pilot project with new EV owners to give customers a $200 bill credit in exchange for allowing EWEB to analyze their charging patterns and for agreeing to participate in periodic information sharing events. Under the terms of a confidentiality agreement, EWEB will also 4 receive aggregate charging data as an EV Project participant. We hope to use information from these sources as well as our own e-van to better understand the long-term impact of EVs on our system, as well as promote the feasibility of this technology to our customers. For more information contact Jeff Petry, Eugene Parking Services Manager at (541) 682-5729, or Dean Alhsten, EWEB Systems Engineering & Substation Reliability Manager at (541) 685-7136. Carmen-Smith Relicensing Agreement The Carmen-Smith Hydroelectric Project, which is located 71 miles east of Eugene on the upper McKenzie River, represents almost half of EWEB’s total owned generation capacity. EWEB received an initial federal operating license for the Carmen-Smith Project in 1958. Staff have been engaged in a process to relicense the Carmen-Smith Project since 2002. In early 2007, EWEB entered into settlement negotiations with a 16-member stakeholder group that included federal and state agencies, three Native American tribes, and a number of non-governmental organizations. The negotiations concluded in October 2008 with an agreement signed by all participants and submitted to the Federal Energy Regulatory Commission (FERC). The agreement calls for construction of an upstream fish ladder and a downstream fish screen and piping system at Trail Bridge Dam, increasing year-round instream flows in the Smith and Carmen bypass reaches above Trail Bridge Reservoir, greatly improving fisheries spawning and rearing habitat throughout the project area, rebuilding the three campgrounds in the area, and constructing new day-use sites at all three reservoirs. The agreement also contains measures addressing vegetation, wildlife, and historic and cultural resources. EWEB anticipates that the FERC will act on EWEB’s license application in the next couple of months. Once the new license is issued, EWEB and the Settlement Agreement parties will have 30 days to review and accept or challenge the licensing order. A number of activities are currently underway to prepare for implementation of the new license. This includes upgrades to the power plant, design of fish passage and other habitat improvements, refinement of several resource management plans, and completion of discrete engineering projects needed for license implementation. EWEB has contracted with an engineering design firm, CH2M Hill, and a construction manager/general contractor, Wildish, to lead the fish passage design and construction efforts. CH2M Hill is also leading the powerhouse rehabilitation work, although portions of that scope are being completed directly by EWEB staff. Based on the current projection for license issuance, a request to City Council to issue bonds to finance the Carmen-Smith improvements is planned for early 2012. Analysis is now underway to developing a valid and actionable cost estimate for the implementation package for bonding purposes, and to refine the estimated length of time the power plant will be out of service, which impacts total project costs. EWEB will be requesting a work session with City Council later this year to discuss the project financing request in more detail. 5 For more information contact Mike McCann, Carmen-Smith License Implementation Manager at (541) 685-7379. Veneta Pipeline Construction Update In April 2010, EWEB entered into a contract to sell wholesale water to the City of Veneta. Ground water currently serves as Veneta’s sole water supply source, with five ground water wells presently owned and operated by the City. However studies have indicated that the aquifer has a limited ability to provide sufficient water to meet future needs. The contract with EWEB provided certainty that Veneta could obtain a safe and reliable source of water by building a 9.7 mile pipeline to the Eugene city limits and connecting into the EWEB water distribution system. Wholesale water supply contracts benefit EWEB customers. Treating and delivering water comes with high fixed overhead costs. Spreading those costs over a wider retail and wholesale base helps lower costs and minimize the magnitude of future rate increases. Currently, wholesale water sales represent about 8 percent of EWEB’s total annual water sales. Two of the three water rights EWEB holds for the McKenzie are perfected. The utility must demonstrate to state water authorities that it can put the volume granted under the third water right to beneficial use within a reasonable time frame. Selling surplus water to wholesale customers helps EWEB show there is a need for that water. The proposed project consists of connecting a new a 24-inch diameter water line to an existing EWEB main at West 11th Avenue (Highway 126) and Terry Street in west Eugene. The new water line will run approximately 9.7 miles to the City of Veneta Public Works yard. Installation will be primarily by trenching along the roadside, with boring used in crossing sensitive habitats (Coyote Creek on Cantrell Road, Job Swale and the West Fork of Coyote Creek on Perkins Road). The only portion of the 9.7-mile long project that will have a temporary impact to wetlands is the 1.7-mile length alongside Highway 126. No permanent wetland impacts will occur with the proposed project. The City of Veneta has secured ARRA funds to help offset the construction costs, and is currently in preliminary design phase for this project. The City anticipates that it will start the construction bidding process in late March of 2012. EWEB’s portion (approximately 1 mile along the north side of Highway 126 from Terry Street west to Greenhill Road) of the construction project will be bid around this same time. The preliminary schedule is that construction will begin in July of 2012 with an expected completion data of September 2013. In times of water shortage or drought, city of Eugene customers would have first priority to the water. Under the contract, Veneta will maintain a secondary source of water in case of EWEB water shortage or curtailment. For more information contact Brad Taylor, EWEB Water Planning Supervisor at (541) 685-7385). 6 EWEB Master Plan Update Since the mid-1900s, Eugene’s Downtown Riverfront has been the home of the Eugene Water & Electric Board’s operations and maintenance yard. In preparation for the relocation of EWEB’s operations to West Eugene, EWEB and the City entered into a Memorandum of Understanding to develop a master plan for the site and set the stage for its redevelopment. To date, EWEB’s effort to prepare for the redevelopment of the riverfront property has included two phases: 1) a master planning and public involvement process that generated a community-endorsed master plan for the re-use of the riverfront property, and 2) land use consulting to prepare the necessary plan amendments, zone changes, and development standards required to implement the approved master plan. Phase 1: Master Planning and Public Involvement Process (May 2009-June 2010) The master planning process for the EWEB riverfront property is a major step in the decades-long process to renew the connection between Downtown Eugene and the Willamette River. The vision for the redevelopment of the EWEB riverfront is based upon an understanding that our community’s social, ecological, economic, and sustainability concerns are interdependent. Planning for the redevelopment of the riverfront property represents the unique opportunity to advance these interests simultaneously, and to transform a now vacated utility yard into a vibrant riverfront district. The master plan is based on principles of balance, sustainability, authenticity and feasibility. It establishes the shared vision for the redevelopment of a vibrant, green, mixed-use neighborhood along Eugene’s Downtown Riverfront—the only area of Downtown Eugene to touch the Willamette River. The plan’s framework includes 8 acres of public open space, dramatically improved public access to the riverfront, new redevelopment blocks at the heart of the city, and specific design elements that teach about our river, our history, and our city. The public process to complete the master plan was open, intensive, and responsive. A jointly appointed, nine-member Community Advisory Team (CAT) was selected by EWEB and the City to lead the master planning process. This group of community members brought a diversity of expertise to the advisory team and met in biweekly public work sessions for nearly two years to guide the project. Their work included the development of an RFP/Q, the selection of the design consultant (Rowell Brokaw Architects), the development of form-based design guidelines for redevelopment, and the review of an ecological assessment before approving the final design. The CAT solicited broad public input throughout the planning process and hosted several major public events at critical points in the process. Rowell Brokaw Architects also led an AIA-supported design charrette, arranged numerous focus groups, and interviewed more than 130 stakeholders to provide the CAT with project context and ensure the development of a community-supported design. Over a 12- month period, more than 1,000 community members directly participated in the development of the 7 master plan. The design process culminated with an event attended by more than 300 people at the Eugene Hilton in March 2010 and a public open house on the EWEB site in May 2010. In June 2010, the EWEB Board of Commissioners unanimously approved the master plan after receiving consensus approval from the Community Advisory Team. Phase 2: Land Use Consulting and Applications (November 2010-January 2012) In November 2010, EWEB hired Cameron McCarthy Landscape Architecture & Planning and Rowell Brokaw Architects to complete the land use phase and codify the approved master plan. This work includes the development of: 1) Code amendments (to implement a new Special Area Zone and Specific Area Plan based on the master plan); 2) Metro Plan amendment application; 3) Refinement Plan amendment application; 4) Zone change application; 5) Willamette Greenway permit application; 6) Transportation Planning Rule and Traffic Impact Analysis. The new code being constructed for the Downtown Riverfront (S-DR Zone) uses a combination of traditional zoning and form-based standards to guide redevelopment. The new code is intended to achieve a balance certainty and flexibility in the redevelopment process; to support the appropriate enhancement of riverfront habitat; and to promote a mix of uses that complement and support existing downtown and riverfront uses. Traditional codes are characterized by extensive land use controls and prescriptive criteria and standards employed to ensure that development is compatible with surrounding uses. Form-based codes place an emphasis on predictable physical outcomes. They include regulations that shape the public realm and support the development of pedestrian-friendly, mixed-use urban environments. The code development now underway is ambitious, forward thinking, and technical. In order to achieve an appropriate balance between certainty and flexibility, the draft code employs both techniques with use controls in specific locations that promote a vibrant, active, “people place” and form-based standards that shape the public realm. In addition, the code contains standards and criteria for a new riverfront park and promotes the adaptive reuse of buildings, interim parking strategies, and green infrastructure (stormwater bioswales, green streets, etc.). In keeping with the policies established by the 2004 Downtown Plan, the objectives of the Downtown Riverfront Special Area Zone are to:  Create a “people place” that is active, vibrant, accessible and multi-use.  Provide appropriate setbacks, deeper where environmental or habitat issues are more critical, shallower in other areas.  Incorporate appropriate building and site design techniques that address environmental concerns.  Include educational aspects that teach about the city, river and history. 8  Implement Nodal Development policies outlined by the Metro Plan) and adopted Growth Management policies.  Foster the redevelopment of a pedestrian-oriented, livable riverfront district consistent with the principles and objectives of the Downtown Riverfront Specific Area Plan. Next Steps The consultant team is currently conducting due diligence to resolve conflicts, streamline products, build partnerships, and ensure that the land use package includes all necessary components for successful implementation. The consultant team will complete work on the Downtown Riverfront’s Special Area Zone and Specific Area Plan in September/October 2011. Upon initiation and after filing, the application package will follow the standard Type V review process, which involves Planning Commission and City Council review and approval. For more information contact Gabe Flock, Senior Land Use Planner at (541) 682-5697, or Jeannine Parisi, EWEB’s Community Outreach and Local Government Relations Coordinator at (541) 685-7451. Steam Transition Update Faced with rising costs, an eroding customer base and an inefficient distribution system, EWEB is in the process of shutting down its steam utility. After several years of study, in 2008, the EWEB Board of Commissioners adopted a policy to guide the transition of customers off the steam system and closure of the facility. The policy states that the transition will be completed in a manner that is:  Socially responsive  Environmentally and financially responsible · To the fullest extent possible, balances the considerations of steam customers, the downtown community, the community at large and EWEB's electric utility interests Staff have since been working with steam customers to secure engineering consultations and identify funding options to smooth the way to a more efficient heating and cooling system. Out of the 58 buildings that utilized the steam system when the transition plan started, 38 buildings have converted or disconnected from the EWEB steam system. Two customers chose to simply disconnect due to building or business obsolescence rather than invest in new equipment. It is anticipated that by the start of this heating season (November 2011), an additional 12 conversions will be underway, bringing the total number of conversions to about 86%. There are eight remaining customers that EWEB has been in communication with, but have not yet committed to a conversion strategy and schedule for disconnection. They are keenly aware of the June 2012 steam system shut-down deadline. EWEB has worked closely with the Oregon Department of Energy to provide loans to qualifying customers; however, some projects are not eligible for state support. To help ensure we don’t have ‘stranded’ customers, staff estimate that EWEB will provide low cost financing to 18 customers in the amount of $3.2 million. In addition to increased energy efficiency and improved building value, the transition off the steam system will result in significant CO2 reductions. Conservative estimates put carbon emission reductions at 19,600,000 lbs/yr. 9 For more information contact Mark Freeman, EWEB Customer Service Manager at (541) 685-7061. 10 Draft Ward Scenario 1 Z § ¨¦ 5 Ward: 5 Ward: 5 Ward: 6 Ward: 6 Ward: 4 Ward: 4 § ¨ ¦ 105 Ward: 7 Ward: 7 Ward: 8 Ward: 8 Ward: 1 Ward: 1 Ward: 3 Ward: 3 Current Eugene City Council Wards Eugene UGB Ward: 2 Ward: 2 Scenario 1 Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Ward 7 Miles Ward 8 00.51 Data Sources: City of Eugene and Regional GIS data Caution: This map is based on imprecise source data, subject to change, and for general reference only. City of Eugene -July 21, 2011 Planning and Development Department - Community Development Division Draft Ward Scenario 2 Z § ¨¦ 5 Ward: 5 Ward: 5 Ward: 6 Ward: 6 Ward: 4 Ward: 4 § ¨ ¦ 105 Ward: 7 Ward: 7 Ward: 8 Ward: 8 Ward: 1 Ward: 3 Ward: 1 Ward: 3 Current Eugene City Council Wards Ward: 2 Eugene UGB Ward: 2 Scenario 2 Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Ward 7 Miles Ward 8 00.51 Data Sources: City of Eugene and Regional GIS data Caution: This map is based on imprecise source data, subject to change, and for general reference only. City of Eugene -July 20, 2011 Planning and Development Department - Community Development Division