HomeMy WebLinkAboutItem 5: HUD Sustainable Communities GrantECC
UGENE ITY OUNCIL
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Work Session: Housing and Urban Development Sustainable Communities Grant
Meeting Date: September 26, 2011 Agenda Item Number: 5
Department: City Managers Office Staff Contact: Brenda Wilson
www.eugene-or.gov Contact Telephone Number: 541-682-8441
ISSUE STATEMENT
The Eugene-Springfield metropolitan area is one of 45 regions in the country selected to receive
a Sustainable Regional Communities Planning Grant from the U.S. Department of Housing and
Urban Development. Its primary purpose is to build economic competitiveness by connecting
housing with good jobs, quality schools and transportation. The greatest opportunity of this
grant is to enhance this region’s competitive advantage for receiving future federal funds for
priority economic development, transportation, and housing projects.
The purpose of this work session is to provide the City Council with an update on the grant
program, local use of these funds, and linkages to City of Eugene goals as well as provide the
council an opportunity to discuss the City’s continued partnership in the grant.
BACKGROUND
On October 14, 2010, Housing and Urban Development (HUD) announced that 45 regional areas
across the country, including the Eugene-Springfield metropolitan area, were awarded nearly
$100 million in new, competitive grants to promote smarter and sustainable planning for
economic growth. This new Sustainable Communities grant program reflects a federal priority to
reduce single objective funding appropriations, and to better integrate federal programs that can
support local plans, policies, and economic goals within a framework of six Livability Principles:
Provide more transportation choices
Promote equitable, affordable housing
Enhance economic competitiveness
Support existing communities
Coordinate policies and leverage investment
Value communities and neighborhoods
Application for Funds - In 2010, the Lane Council of Governments led the development and
submission of an application to the U.S. Department of Housing and Urban Development (HUD)
for a Sustainable Communities Regional Planning Grant for the Lane Livability Consortium
(Consortium). Applications were required to be submitted by multi-jurisdictional, multi-sector
partnerships. As the Metropolitan Planning Organization (MPO) and focal point for regional
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governmental coordination, the Lane Council of Governments (LCOG) took on the responsibility
for submitting the application. This region was selected as one of 45 Sustainable Communities
grant recipients selected from over 1,000 applications and was the only one selected from
Oregon.
Project Scope - The goal of the consortium is to build on the strength of existing regional plans
and to create linkages among those plans. One of the major strengths of the region’s application
was the presence of multiple multi-jurisdictional plans including the Regional Plan for Economic
Prosperity, the Regional Transportation Plan, and the Eugene-Springfield Consolidated Plan.
The Consortium program will look at ways to integrate these existing plans and goals in a
sustainability framework and strengthen coordination among the partners to maximize
effectiveness. The products will be presented as a regional investment strategy. Given HUD’s
emphasis on Federal interdepartmental integration, the work will largely be focused on
enhancing future efforts to obtain Federal funding for local projects.
Much of what is contemplated through the Consortium project is consistent with the Envision
Eugene planning effort and will further implement the plan vision and strategies that have been
identified, and are anticipated to be critical to the successful implementation of the Eugene
Comprehensive Plan, once adopted. Specifically, the program inventory and assessments for the
Economic Development, Housing, and Transportation programs is work that needs to be
completed to move forward council goals, including those called out in Envision Eugene Pillars
1, 2, 3, and 4. Understanding the baseline for these programs will also enhance staff’s ability to
effectively carry out Pillar 7, plan monitoring, and flexible adaptation. The integration analysis
and opportunity for the creation of shared elements in regional plans provides a framework for
efficiency through regional infrastructure and capital investment plans.
Participants - Parties to the application included City of Eugene, City of Springfield, Lane
County, Lane Transit District, Lane Council of Governments, Metropolitan Planning
Organization, Oregon Department of Transportation (ODOT), Housing and Community Services
Agency of Lane County, the University of Oregon Sustainable Cities Initiative, and St. Vincent
de Paul Society of Lane County. Eugene Water & Electric Board and Emerald People’s Utility
District subsequently agreed to join the consortium.
Recent Events – Towards the end of June 2011, the City of Springfield and Lane County raised
several concerns about the proposed Work Plan and the management of the grant by LCOG. The
concerns centered around LCOG’s level of participation in and management of the grant; and the
clarity of Consortium project goals and outcomes. Because of these concerns, the City of
Springfield voted to stop its participation in the grant and it was assumed that the county would
follow suit.
A re-grouping team was established at the beginning of July which included the City of Eugene,
the City of Springfield, Lane County, ODOT, the UO, and Byron Vanderpool of LCOG, with
Brenda Wilson as the interim project manager (see Attachment A). This team developed a new
governance structure which included the two city mayors and the county board president. The
re-group team, along with a new Project Management Team, drafted a new Work Plan
(Attachment B) which addresses the concerns raised, includes new opportunities identified by
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the partners, and still reflects the guidelines and requirements set forth by HUD. Stephanie
Jennings was also appointed as the new project manager.
On September 19, the Springfield City Council voted 4-to-1 in support of the new Work Plan
and Memorandum of Understanding. It is important to note that the contents of the Work Plan
are still being reviewed by HUD and changes may be recommended or required.
Next Steps – If the new governance structure and Work Plan are approved by HUD, this project
will be led and managed by the Project Management Team, with oversight from the Leadership
Committee, and supported with grant funds through the HUD Sustainable Communities Grant.
The Lane Council of Governments will serve as the fiduciary partner for the grant.
RELATED CITY POLICIES
The Consortium project seeks to build on the strengths of existing regional efforts and plans as
well as plans specific to participating jurisdictions and agencies. Such plans include but are not
limited to the following:
Envision Eugene
Eugene Climate and Energy Action Plan
Eugene Growth Management Policies
Regional Prosperity Economic Development Plan
TransPlan
Central Lane MPO Regional Transportation Plan
Eugene-Springfield 2010 Consolidated Plan
COUNCIL OPTIONS
1.Move to continue as a partner in the Lane Livability Consortium.
2.Decline to continue as a partner.
3.Take other action, as directed by the council.
CITY MANAGER’S RECOMMENDATION
The City Manager continues to believe that it is in the City’s interest to continue as partners in
the Lane Livability Consortium and therefore recommends Option 1.
SUGGESTED MOTION
Move to direct the City Manager to have the City continue as a partner of the Lane Livability
Consortium.
ATTACHMENTS
A.New Governance Structure
B.Work Plan Dated September 15, 2011
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FOR MORE INFORMATION
Staff Contact: Brenda Wilson
Telephone: 541-682-8441
Staff E-Mail: brenda.s.wilson@ci.eugene.or.us
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ATTACHMENT A
HUD Sustainable Communities Grant
Governance Structure Proposal
Leadership Team (LT)
Key elected/appointed officials: Mayor Piercy, Mayor Lundberg, Commissioner Stewart,
Robert Liberty.
Charge – policy level review; liaison with policy bodies, community and others; project
communications.
Project Management Team (PMT)
Key appointed officials: Eugene, Springfield, Lane County, UO, ODOT, LCOG (MPO).
Charge – oversight and guidance to Project Manager and Project Core Team; review of
work products; communications with Leadership Team.
Project Core Team (PCT)
Staff members assigned by grant partners.
Charge – implementation of work plan tasks; production of project content; project
reporting.
Project Manager
Stephanie Jennings - reporting responsibilities to Leadership Team.
Charge – overall compliance with grant conditions; manage timelines and decision
points; primary point of contact for HUD and partner entities.
Sustainability is our capacity as a community to grow and change, to more deeply
understand the inter-relationships of our human, economic, and natural systems,
and to make the decisions today that ensure our viability and resilience for
tomorrow.
The Lane Livability Consortium
Purpose Statement
To build upon our successes and to develop a regional investment strategy for our region by
developing expertise, tools, and processes that will be implemented to enhance livability,
ensure social equity, and build a healthy local economy as integrated and efficient systems
within the following key program areas.
The Lane Livability Consortium Climate Change and Public Health
Equitable and Inclusive Public Engagement Strategic Infrastructure Investments
Integration of Housing/Economic Capacity Building
Development/Transportation;
Background
Since 1973, Oregon has maintained a strong statewide program for land use planning. The
foundation of that program is a set of 19 Statewide Planning Goals that express the state's
approach on issues ranging from Citizen Involvement, Agricultural and Forest Lands, to
Economic Development, Housing, and Transportation. Other pertinent Statewide Planning
Goals address Natural Resources, Scenic and Historic Areas, and Open Spaces; Air, Water and
Land Resources Quality; and Energy Conservation.
In the Eugene-Springfield metropolitan area, the Eugene-Springfield Metropolitan Area General
Plan, or Metro Plan, has been developed in accordance with the statewide planning goals and
is the basic guiding land use policy document, providing an overall framework supplemented by
more detailed refinement plans, programs, and policies. While the Metro Plan has successfully
served the region for the last 30 years, Eugene, Springfield and Lane County are now embarking
on a new era in planning that will enable the cities to exercise more individual control over local
matters while maintaining critical regional governance partnerships. This local effort occurs
within the evolution of the larger planning discipline to recognize the importance of
regionalization, social equity issues, and economics. As Eugene, Springfield, and Lane County
work to make government function more efficiently and chart their own common and
independent futures, they also continue to recognize the value of collaboration, and to develop
a regional investment strategy to more fully evaluate the implications of human development
on the local landscape. In order to assure that our planning documents fully meet the needs of
a regional plan for sustainable development, this project will address two types of gaps in the
current Metro Plan: process-related gaps and planning content gaps. The first goal will be to
Lane Livability Consortium 1
better integrate the component pieces within and between agencies by addressing conflicting
boundaries and their correlating decision-making structure; developing strategies for increased
collaboration and integration of key plan components. Secondly, by building our capacity for
more collaborative discussions we will be prepared to take on the content-specific gaps, such as
economic development, sustainable growth, affordable housing, public health, and social
equity.
Lane Livability Consortium.
As the cities examine growth and public investment independently, the Lane Livability
Consortium will provide a regional forum that can best facilitate the partner’s discussions
regarding issues and challenges that are common to the region and which are best met with a
collaborative problem-solving model. Specific program areas for Consortium efforts include
comprehensive and inclusive public engagement, establishing a baseline for measuring the
success of future sustainability efforts, building organizational capacity locally and statewide,
and identifying a process to make more strategic regional investments in support of
sustainability primarily in the areas of housing, transportation and economic development.
Effectively engaging a diverse set of regional stakeholders will be the core component of our
work. It will lead to new relationships within and between the partner agencies, new metrics
for examining and establishing planning priorities and work plans, and will identify current gaps
in how we are integrating sustainability into our current regional plans. This body of work will
be presented to the local elected officials as they evolve the Metro Plan through their existing
timeframes, and will also be applied uniquely within each organization as they seek future
funding for projects identified and supported through the work of the Consortium. Members of
the Consortium include the Central Lane Metropolitan Planning Organization (MPO), Lane
Council of Governments (LCOG), City of Eugene, City of Springfield, Lane County, Lane Transit
District, St. Vincent de Paul Society of Lane County, University of Oregon (UO) Sustainable Cities
Initiative, Housing and Community Services Agency of Lane County (HACSA), the Eugene Water
& Electric Board, and the Oregon Department of Transportation (ODOT). It is anticipated that
additional jurisdictions and interests will be added as needed throughout the project.
Governance of the Consortium will be by consensus.
Operations of the Consortium
Ultimate responsibility for the activities of the Consortium will be vested in a Leadership Team
composed of elected officials from the three general purpose governments (the City of Eugene,
the City of Springfield and Lane County), and a senior appointed official from the University of
Oregon. This team will generally oversee the activities of a Project Management Team
comprised of senior appointed officials from the organizations represented on the Leadership
Team, with the addition of the Oregon Department of Transportation and the Lane Council of
Governments.
The Project Management Team will be the principal oversight body for the Consortium,
providing direction and guidance to the Project Manager and Project Core Team, which will
perform most of the activities of the Consortium. The Project Management Team, along with
assistance from a Project Manager, will be responsible for review of Project Core Team work
Lane Livability Consortium 2
product and communications with the Leadership Team, and resolution of any conflicts or
disagreements where the Project Core Team is unable to achieve consensus. The Project
Management Team will meet at least once quarterly and at such other times as it deems
necessary. The Project Management Team will refer such matters to the Leadership Team as
raise issues of policy concern appropriate for resolution by elected officials.
The Project Core Team will be comprised of staff members assigned of consortium agencies, as
designated by their agency. The Project Core Team will be responsible for implementation of
work plan tasks and production of project content. The Project Core Team is also responsible
for making an initial recommendation for a catalytic infrastructure project or projects to
demonstrate successful implementation of a regional investment strategy.
The Project Manager will have responsibility for facilitating and leading the day to day activities
of the Consortium, by providing guidance and advice to the Project Core Team. The Project
Manager will oversee grant administration; provide leadership in meeting the goals and
intended outcomes of the Project; implement the overall Project communication plan and
support the Consortium agencies in their Project-related outreach efforts; facilitate conflict
resolution between Consortium members; investigate opportunities to recruit additional
membership to the Consortium; and serve as the Liaison to the Department of Housing and
Urban Development (HUD) for the project and for the Consortium.
Work Activities
Sustainability Baseline Assessment. The UO Sustainable Cities Initiative will lead the
Consortium effort to produce a two-part Sustainability Baseline Assessment with one
component focusing on public engagement strategies and one on existing plans. This will allow
the region to identify strengths, gaps and barriers in our existing sustainability efforts, and to
develop new opportunities to engage traditionally underrepresented communities.
Meeting Greenhouse Gas Reduction Targets. The Consortium will support the Central Lane
MPO and partner agencies in developing a regional approach which can be used to address
necessary planning to reduce Greenhouse Gas production within the MPO.. This work will
include significant data and modeling development, research of equity considerations related
to reducing Greenhouse Gas (GHG) emissions, and the development of scenario planning
methodology, GHG Reduction Strategies, and Regional Decision-Making models.
Smart Communities: Closing the Gaps. The Consortium will develop new strategies and new
models for more integrated planning and decision‐making, especially related to the focus areas
of housing, transportation, and economic development. This work will build on the
recommendations from the Sustainability Baseline Assessments and will include the
development of a triple bottom line analysis tool and accompanying resources, as well as
recommendations for new strategies related to climate change, public health, and social equity,
and a comprehensive set of practices, planning processes, and decision-making tools that the
partner jurisdictions can use to orchestrate changes in their respective policies and protocols.
This will ensure that community members have the skills, resources and assurances needed to
Lane Livability Consortium 3
develop plans and programs that address economic, environmental and social problems and
opportunities and direct investments that are supportive of the community’s vision.
Moving Plans to Actions. The Consortium, in collaboration with the UO Sustainable Cities
Initiative, will lead the effort to develop a Regional Investment Strategy that will better link key
housing, transportation, economic development and other infrastructure investments. This
work includes cataloguing and evaluating planned capital investments and available funding
sources to develop draft and final Implementation and Financing Plans and refining the Triple
Bottom Line Analysis Tools to consider how best to equitably distribute infrastructure,
amenities and services, ensure that public revenue sources are economically sustainable,
promote equity, foster healthy ecosystems and create communities of opportunity.
These new investment strategies, processes and tools will be put into action with the
development of a concept plan and preliminary budget for a catalytic capital project in the
Franklin Corridor, an area where the three general purpose governments independent planning
responsibilities have common boundaries and connections, as well as a set of smaller projects
based on the opportunities identified in the Regional Investment Strategy. These projects will
require significant agency collaboration and stakeholder involvement, and will include detailed
project scoping, preliminary project review and analysis, Triple Bottom Line Assessment, as well
as development of capital and operating costs estimates and identification of preliminary
funding sources. Implementation agreements will be secured to implement the projects.
Lane Livability Consortium 4
DRAFT PROPOSED CHANGES TO WORK PLAN
September 15, 2011
PHASE I LANE LIVABILITY CONSORTIUM
TASK 1.0 Lane Livability Consortium
Task 1.1 Program/Purpose
Purpose To develop a clear message about project’s purpose and outcomes
for use by Consortium members in promoting the project, building
constituencies, and completing tasks.
Goal(s) Consortium and Stakeholder Support
Activities Draft Project Overview, discussions at Consortium Meetings,
Public Info/Invo For information only.
Products Project Overview (draft completed)
Lead Agency/Staff LCOG
Other Participants Consortium members (all)
Timing First 3 months.
Task 1.2 Organizational Structure
Purpose To define an organizational structure for the Consortium, including
an internal operating structure, and a structure for working within a
regional policy framework for communication, decision-making,
and implementation.
Goal(s) Operational efficiency and excellence.
Activities Draft structure for review and acknowledgement by Consortium
members. Ongoing communication as needed.
Public Info/Invo For information only.
Products Bylaws and Organization Chart/Graphic
Lead Agency/Staff LCOGProject Management Team (PMT)
Other Participants Consortium members (all)
Timing First 3 months. No later than Sept. 30, 2011
Task 1.3 Communications Plan
Purpose To clarify roles and responsibilities for internal and external
communications. To identify stakeholder audiences and
information/messaging needs and opportunities. To identify
mechanisms for informing elected officials of progress and for
elected officials to provide comments and feedback
Goal(s) Accurate and timely information.
Internal and external stakeholder support, education, and
participation.
Lane Livability Consortium 5
Activities Draft communications plan for review and acknowledgment by
Consortium members. Include training components as needed.
Public Info/Invo For information only.
Products Stakeholder Database
Consortium Member Contact List
Internal Consortium Communications Plan
External Communications Plan
Lead Agency/Staff LCOG Project Management Team (PMT) and Project Manager (PM)
Other Participants Consortium members (public information expertise)
Timing First 3-6 months, with on-going implementation of Communication
Plans No later than Nov. 30, 2011
Task 1.4 Focus Area/Teams
Purpose To identify range of focus areas and teams responsible for
leadership for specific interest areas, activities and/or products, like
economic development, public facilities planning, or elements of
the Metro Plan..
Goal(s) Operational efficiency and excellence and gap identification..
Activities Consortium meeting discussions.
Public Info/Invo For information only.
Products Team/Focus Area Roster (people, purpose)
Lead Agency/Staff LCOG Project Management Team (PMT)
Other Participants Consortium members (all)
Timing First 3-6 months, with on-going Team Meetings as neededNo later
than Oct 31, 2011, with on-going Team Meetings as needed
Task 1.5 Other Partners/Stakeholders
Purpose To continue to build the Consortium with additional partners and
stakeholders as may be needed to meet the long range goals of the
project and as catalytic project(s) is/are identified..
Goal(s) Stakeholder Participation and Support
Activities Stakeholder identification, ongoing public information,
presentations, outreach.
Public Info/Invo Key component of overall public involvement program.
Products Informational packets
Existing electronic and printed newsletters/memos
Stakeholder information updates.
Lead Agency/Staff LCOG Project Management Team (PMT)
Other Participants Consortium members (all)
Timing Ongoing Project Activity
Task 1.6 Meetings/Project Management
Purpose To provide a regional forum for sustainable community planning
and development, and to help build capacity of staff, agencies and
decision-makers towards sustainable outcomes.
Goal(s) Operational efficiency and excellence.
Activities Scheduling, convening, facilitating, and documenting Consortium
Lane Livability Consortium 6
meetings. Managing day-to-day activities, including contract
administration and program leadership. Facilitate ongoing
communications and information exchange within the Consortium
and with stakeholders, including management of on-line
collaboration tool.
Public Info/Invo None.
Products Meeting agendas, materials, and summary notes/reports.
Public notices, as needed.
Billing narratives and invoices and bi-annual HUD-mandated
reports.
Lead Agency/Staff LCOG Project Manager (PM) and LCOG (billing, documentation and
reporting)
Other Participants Consortium members (all)
Timing Ongoing Project Activity
Task 1.7 Public Engagement Groundwork
Purpose To prepare for informing the public and interested parties about
the activities of the Lane Livability Consortium.
Goal(s) Community support for program and efforts of Lane Livability
Consortium awareness of how components of the Lane
Livability Consortium support and enhance existing plans and
community institutions.
Activities Develop website and begin preparing public engagement materials,
including fact sheets, press releases, and other materials. Identify
commonalities in existing agency public engagement practices and
guidelines and practices that lend themselves to regional
application. Integrate with existing public engagement efforts .
Ongoing communication including website posting, public
presentations, newsletters or other media (throughout the
project).
Public Info/Invo Website, logo, tagline, fact sheets, press releases, and other
materials. Create and maintain an interested parties list. Translate
materials, as needed. Integrate recommendations from Task 1.3
(External Communications Plan). Adapt materials and processes, as
needed, over the course of the project to integrate findings from
Task 2.2 (Sustainability Assessment of Public Engagement) and Task
3.2 (Equity Considerations).
Products Program website emphasizing links to existing plans,
commissions, and resources.
Fact sheets, press releases, and other materials
Presentation(s)
Interested Parties List.
Lead Agency/Staff LCOG Project Manager (PM)
Other Participants Consortium members (all)
Timing Ongoing Project Activity
Task 1.8 Data Plan
Lane Livability Consortium 7
Purpose To assess existing data collection and determine whether any gaps
exist for measuring long-term outcomes as identified in the grant.
Goal(s) Successful long-term outcomes for livability.
Activities Inventory and assess existing data sources and performance
measures within Consortium agencies and regionally. Identify gaps
in data sources. Completion of data plan, that emphasizes
integration with existing plans, linkages with existing data collection
efforts, and includes including ongoing data collection and data
sharing agreements for measuring long-term outcomes.
Investigate opportunities for data visualization techniques.
Public Info/Invo Seek input from Project Management Team, Consortium members,
and key stakeholder groups (climate change, public health,
sustainability, energy, equity, economic development, other)
Products Data Inventory
Final Data Plan
Lead Agency/Staff LCOG Project Management Team with LCOG support
Other Participants Consortium members (all)
Timing Months 6-12, with ongoing efforts to collect baseline data.
Task 1.9 SUSTAINABLE CITY YEAR SUPPORT
Purpose To enhance the impact of partnership between the City of
Springfield and the UO Sustainable Cities Initiative as part of the
2011 Sustainable City Year program and create opportunities for
other university-community partnerships to advance LLC goals.
Goal(s) Successful implementation of the SCY Partnership program.
Activities
Support for overall SCY program implementation, including Climate
Change Planning, Alternative Transportation planning, and United
Way Promise Neighborhoods. Research and develop
implementable strategies in support of public health and education
as part of the Promise Neighborhoods Program. Facilitate
integrating these efforts into appropriate regional activities.
Public Info/Invo As determined by Springfield and SCI
Products Reports documenting strategies for implementation
Lead Agency/Staff City of Springfield, UO Sustainable Cities Initiative
Other Participants Consortium member agencies as appropriate
Timing Months 7-19
Lane Livability Consortium 8
PHASE II SUSTAINABILITY BASELINE ASSESSMENT
Task 2.0 Sustainability Assessment: Public Engagement
Task 2.1 Framework
Purpose To develop a framework for assessing current public engagement
activities within the region, focusing on access and participation
levels of typically underrepresented groups and individuals.
Goal(s) Equitable public engagement strategies and outcomes.
Activities Consortium meeting(s), research, draft framework for review and
comment, final framework documentation.
Public Info/Invo Seek input from key stakeholder groups (public involvement
practitioners, human rights organizations, human services
providers, minorities, other.
Products Public engagement assessment framework (draft and final)
Lead Agency/Staff LCOG Project Management Team (PMT)
Other Participants Consortium members (social services, human rights, equity, and
public involvement focus)
Timing First 3-6 months.
Task 2.2 Assess Existing Programs
Purpose To assess current public engagement activities within the region,
focusing on access and participation levels of typically
underrepresented groups and individuals. To identify
commonalties among jurisdictional programs, individual
jurisdictional initiatives which can have regional utility and areas for
improvement. Develop new and/or expanded public engagement
tools, materials and processes based upon results of evaluation.
Goal(s) Equitable public engagement strategies and outcomes.
Activities Inventory and assess existing public engagement programs,
activities, and policies within Consortium agencies and regionally.
Public Info/Invo Engage key stakeholders in evaluation process, review and
discussion of findings, draft recommendations for improvements.
Products Program Inventory
Program Assessment(s)
Draft Assessment document for review and comment
Final Public Engagement Assessment
New, revised and/or expanded public engagement tools,
materials, and processes.
Toolkit #1: Sustainability in Public Outreach
Lead Agency/Staff LCOGProject Management Team (PMT)
Other Participants Consortium members and identified partners/stakeholders (social
services, human rights, equity, and public involvement focus)
Timing Months 6-12
Lane Livability Consortium 9
Task 2.3 Participatory Research Program
Purpose To create ongoing capacity for inclusive participation. Bring Latino
community views and perspectives into a participatory regional
civic engagement process by recruiting a core group of Latino
leaders to participate in regional planning efforts, providing
recommendations for Consortium members to increase interaction
with members of the Latino community, and identify social and
economic indicators important to the Latino community.
Goal(s) Equitable public engagement strategies and outcomes.
Activities Engage the Latino community through workshops, informal focus
groups, in-depth interviews, and other participatory techniques.
Public Info/Invo Engage key stakeholders in evaluation process (e.g. El Centro
LatinoAmericano), review and discussion of findings, draft
recommendations for improvements.
Products Recommendations for increasing interactions between
officials/staff and the Latino community
Recommendations for social and economic indicators
important to Latino community
Recommendations for how the work with the Latino
community can be applicable to other communities
Lead Agency/Staff UO Sustainable Cities Initiative
Other Participants Consortium members and identified partners/stakeholders (social
services, human rights, equity, and public involvement focus)
Timing Months 6-12
Task 3.0 Sustainability Assessment: Regional Plans
Task 3.1 Framework
Purpose To develop an assessment framework, evaluating strategies, and
processes for describing and assessing sustainability of regional
plans and planning activities.
Goal(s) Creation of additional shared elements in regional
transportation, housing, water, and air quality, and economic
development plans tied to local comprehensive land use and
capital investment plans (HUD Long-term Outcome).
Improved integration of sustainability components within
planning policies and processes.
Activities Consortium meeting(s), research, draft framework for review and
comment, final framework documentation.
Public Info/Invo Seek input from key stakeholder groups (climate change, public
health, sustainability, energy, equity, economic development,
other)
Products Regional Planning Assessment Framework (draft and final)
Lead Agency/Staff UO CPW
Other Participants Consortium members, with focus on City and County partners,
Lane Livability Consortium 10
LCOG, and MPO
Timing Months 6 to 9
Special Note Consider how the outputs from the Regional Transportation
Options Plan could be integrated into this analysis.
Task 3.2 Core Area Reports
Purpose To collect needed data and develop findings within each core
planning function (Economic Development, Affordable Housing,
and Transportation), as well as supporting areas such as Natural
Resources, Water Infrastructure, and Energy, to inform the
Sustainability Assessment.
Goal(s) Creation of additional shared elements in regional
transportation, housing, water, and air quality, and economic
development plans tied to local comprehensive land use and
capital investment plans (HUD Long-term Outcome).
Improved integration of sustainability components within
planning policies and processes.
Activities Data collection and research of plans and processes,
documentation, presentation, review and comment
Public Info/Invo Public comment/review of draft reports.
Products Economic Development Program Inventory and Assessment
Affordable Housing Program Inventory and Assessment
Transportation Program Inventory and Assessment
Additional Inventories and Assessments, as needed (e.g. Energy
and Water, Recreation and Open Space , and Natural
Resources)
Locally based Cost/benefit analyses of LEED construction
practices and increased residential density.
Public Health Impact Statement development based on Core
Public Health Functions, and integration with existing ACHIEVE
grant..
Lead UO CPW (Coordination)
Lane County (Economic Development and Public Health)
City of Eugene (Affordable Housing)
Central Lane MPO (Transportation)
Housing and Community Services Agency of Lane County
Other Participants Consortium members
Timing Months 6 to 12
Special Notes Include energy, natural resources, recreation, Board of Health
reports, and open space plans in creation of additional shared
elements in regional plans.
Task 3.3 Integration Analysis
Purpose To identify planning program areas that could be further integrated
with one another to support sustainability outcomes.
Goal(s) Creation of additional shared elements in regional
transportation, housing, water, and air quality plans tied to
Lane Livability Consortium 11
local comprehensive land use and capital investment plans
(HUD Long-term Outcome).
Improved integration of sustainability components within
planning policies and processes.
Activities Data collection and research of plans and processes,
documentation, presentation, review and comment. Complete a
regional assessment of “20 minute neighborhoods.”
Public Info/Invo Public comment/review of draft reports.
Products Assessment of Integrated Components with Regional Planning
(Draft and Final)
Lead Agency/Staff UO Sustainable Cities Initiative
Other Participants Consortium members
Timing Months 6 to 12
Task 3.4 Final Sustainability Assessment
Purpose To develop a final Sustainability Assessment report with
recommendations for additions and revisions for existing plans and
planning programs.
Goal(s) Creation of additional shared elements in regional
transportation, housing, water, and air quality, and economic
development plans tied to local comprehensive land use and
capital investment plans (HUD Long-term Outcome).
Improved integration of sustainability components within
planning policies and processes.
Activities Draft document, interviews and/or workshops with constituent
groups, presentations, public comment and preparation of final
documents.
Public Info/Invo Significant outreach to key stakeholders, opportunities for review
and comment of findings and recommendations.
Products Sustainability Assessment of Regional Planning (draft and
final)
Toolkit #2: Sustainability Assessments
Lead Agency/Staff UO Sustainable Cities Initiative
Other Participants Consortium members
Timing Months 9 to 15
Lane Livability Consortium 12
PHASE III CLIMATE CHANGE PLANNING
TASK 4.0 Reducing Transportation Sector GHG Emissions
Task 4.1 Data & Modeling
Purpose To assess and , obtain and implement the data, develop and the
modeling tools, and research the equity and public health
considerations related to reducing Greenhouse Gas (GHG)
emissions, and the development of scenario planning
methodology, GHG Production Strategies, and Regional Decision-
Making models.necessary to conduct planning to reduce
transportation sector GHG emissions within the MPO region. To
train local and MPO staff as needed to use modeling and other
technological tools for GHG planning purposes.
Goal(s) Ensure compliance with section 38 of Oregon SB 1059.To
develop a regional strategy which can be used in planning to
address Greenhouse Gas production within the MPO and larger
region as required.
Activities Inventory of needed data, identified data sources, and data
acquisition plan. Development of appropriate modeling tools. Staff
training programs. Coordination with other Oregon MPOs and
ODOT.
Public Info/Invo For information only.
Products GHG Data Plan
GHG Modeling Plan
GHG Modeling and Technologies Training Program
Lead Agency/Staff Central Lane MPO and Lane County (public health)
Other Participants LCOG, ODOT, LTD, Eugene, Springfield, Lane County
(transportation, and land use and public health planners , GIS)
Timing First 12-18 months
Task 4.2 Equity Considerations
Purpose To assess the potential impacts on Title VI populations relative to
various GHG reduction strategies.
Goal(s) Equitable GHG Reduction Policies and Programs
Activities Environmental justice assessments, demographic and
socioeconomic research and analysis, and stakeholder input.
Coordination with ODOT regarding Statewide GHG policies.
Conduct a comprehensive vulnerability assessment that addresses
stresses and interruptions to basic services that may result from
climate-related events (heat, drought, flood, etc.).
Public Info/Invo Involve Title VI/EJ stakeholders in research and analysis. Provide
opportunities for public review and comment of findings and
recommendations.
Products Memo summarizing findings and presenting recommendations
and/or evaluation methodologies..
Vulnerability Assessment.
Lane Livability Consortium 13
Lead Agency/Staff Central Lane MPO
Other Participants UO, LCOG, ODOT, LTD, Eugene, Springfield, Lane County, St.
Vincent de Paul (social service, human rights interests)
Timing Months 12-15
Task 4.3 Land Use/Transportation
Purpose To identify best practices for more integrated land use and
transportation planning.
Goal(s) Effective GHG scenario planning processes.
Activities Assessment of current transportation and land use planning in the
Central Lane MPO. Research of best practices and development of
recommended planning process improvements.
Public Info/Invo Provide opportunities for public review and comment on findings
and recommendations. Consider including recommendations for
public involvement in support of land use/transportation
integration.
Products Memo summarizing findings and presenting recommendations
and/or evaluation methodologies.
Lead Agency/Staff Central Lane MPO
Other Participants LCOG, ODOT, LTD, Eugene, Springfield, and Lane County
transportation and land use planners.
Timing Months 12-15
Task 4.4 Scenario Planning Methodology
Purpose To identify a preferred methodology for conducting scenario
planning in the Central Lane MPO for the purposes ofto address
GHG productionreduction.
Goal(s) To develop a regional strategy which can be used in planning to
address Greenhouse Gas production within the MPO and larger
region as required..Reducing transportation sector GHG
emissions in compliance with Oregon HB 2001 and SB 1059
Activities Presentation, evaluation, and selection of scenario planning
methodology, baseline inputs, and planning variables. to be tested,
and evaluation criteria. Creation of Bike and pedestrian Friendly
Street Design alternatives and Gap Analyis.
Public Info/Invo Community-wide public information and involvement, including
planning commissions. Included in Task 4.7 below.
Products Scenario Planning Methodology Presentations
Recommended Methodology
Lead Agency/Staff Central Lane MPO
Other Participants LCOG, ODOT, LTD, Eugene, Springfield, and Lane County
transportation and land use planners.
Timing Months 15 -21
Task 4.5 GHG Reduction Strategies
Purpose To develop a set of locally relevant and feasible GHG reduction
strategies for use in scenario planning.
Lane Livability Consortium 14
Goal(s) To develop a regional strategy which can be used in planning to
address Greenhouse Gas production within the MPO. Reducing
transportation sector GHG emissions in compliance with Oregon
HB 2001 and SB 1059
Activities Presentation, evaluation, and selection of GHG Reduction
Strategies to be tested in regional scenario planning based upon
the GHG Planning Toolkit developed by ODOT and DLCD.
Public Info/Invo Community-wide public information and involvement, including
planning commissions. Included in Task 4.7 below.
Products GHG Toolkit Presentations
Recommended GHG Reduction Strategies
Lead Agency/Staff Central Lane MPO, Housing and Community Services Agency of
Lane County (HACSA).
Other Participants ODOT, LTD, Eugene, Springfield, and Lane County
Timing Months 15-21
Task 4.6 Regional Decision Making
Purpose To develop a recommended process for cooperatively selecting a
preferred alternative.
Goal(s) Reducing transportation sector GHG emissions in compliance
with Oregon HB 2001 and SB 1059
Activities Discussions with local jurisdictions to develop draft
recommendations. Presentations and discussions with decision-
makers, such as Eugene and Springfield City Councils, Lane County
Board of Commissioners, Lane Area Commission on Transportation,
Joint Elected Officials, and/or LCOG Board of Directors.
Public Info/Invo Community-wide public information and involvement, including
planning commissions. Included in Task 4.7 below.
Products Presentation(s)
Draft Recommendations
Final Recommendations and draft IGA’s.
Lead Agency/Staff LCOG
Other Participants All Consortium members
Timing Months 15-22
Task 4.67 Climate Change/GHG Reduction Public Outreach
Purpose To inform, educate, and involve the community in regional GHG
reduction efforts. specific to the transportation sector.
Goal(s) Community support for scenario planning, GHG emissions
strategies and decision-making processes.
Activities Website development and maintenance; outreach to existing
stakeholder groups; community-wide workshop and/or open
house.
Public Info/Invo Ensure public outreach integrates findings from Task 2.2
(Sustainability Assessment of Public Engagement) and Task 3.2
(Equity Considerations)
Lane Livability Consortium 15
Products Project Website GHG Component
Public involvement materials, including presentations, fact
sheets, comment sheets.
Public comment summary report(s)
Lead Agency/Staff Central Lane MPO
Other Participants All Consortium members
Timing Months 19-22
Task 4.8 Toolkit Chapter 3
Purpose To develop a toolkit for local jurisdictions to conduct scenario
planning in compliance with the requirements of Oregon HB 2001
and SB 1059 to reduce transportation sector GHG emissions. which
can be used to address planning to reduce Greenhouse Gas
production within the MPO.
Goal(s) To develop a regional strategy which can be used in planning to
address Greenhouse Gas production within the MPOReducing
transportation sector GHG emissions in compliance with
Oregon HB 2001 and SB 1059
Activities Documentation of final recommended GHG planning components,
including data and modeling requirements, equity considerations,
land use/transportation planning integration strategies, scenario
planning methodology, GHG reduction strategies, regional
decision-making, and public outreach and engagement.
Public Info/Invo None. For information only.
Products GHG Planning Toolkit
Lead Agency/Staff Central Lane MPO
Other Participants LCOG, ODOT, Eugene, Springfield, Lane County, and LTD
Timing Months 22-24
PHASE IV SMART COMMUNITIES: Closing the Gaps
TASK 5.0 Triple Bottom Line Analysis
Task 5.1 Triple Bottom Line Assessment Tools and Methods
Purpose Build upon existing tools developed by individual jurisdictions toTo
develop a tools any jurisdiction can elect to use that provides a
framework for considering environmental, economic and human
equity outcomes in policy and decision making., rRecognizeing that
issues and topics cannot be evaluated or addressed in isolation;
useing sustainability as a unifying concept to integrate and connect
topics. These tools will also allow staff and officials to consider the
cost effectiveness of different alternatives for achieving
environmental, economic, and equity outcomes.
Lane Livability Consortium 16
Goal(s) Create Triple Bottom Line assessment tools and methods that
can be used by participating government agencies to help them
achieve desired outcomes, including the outcomes that are
among the goals of the HUD grant program.
Tools will include aspects of cost effectiveness, which will allow
local and regional governments to deploy their resources most
effectively to achieve environmental, economic, and social
equity goals.
Creation of additional shared elements in regional
transportation, housing, water, and air quality plans tied to
local comprehensive land use and capital investment plans
(HUD Long-term Outcome).
Improved integration of sustainability components within
planning policies and processes.
Activities Introductory Triple Bottom Line Solution Summit for transportation
investments (separately funded), Research and evaluation of
existing triple bottom line assessment tools, including the
Sustainable Transportation Analysis and Rating System for
transportation projects (STARS-Project) and local and regional
transportation plans (STARS-Plan). Based on this preliminary effort,
(1) use for policy, process and capital projects; presentation to
Consortium; development of preferred tool develop framework
and methods for evaluating policy and capital projects; (2) present
the framework and methods to staff and officials of interested
Consortium members; (3) refine triple bottom line assessment
tools based on related research activities; and (4) develop training
tools; conduct training.
Public Info/Invo Provide opportunities for public review and comment,
presentations and discussions with key policy stakeholders
Products Research findings and preliminary recommendations
Draft Triple Bottom Line Tools for transportation investments
Final Triple Bottom Line Tools for transportation investments,
Triple Bottom Line assessment methods for other public
investments and programs, based on priorities set by the
Leadership and Project Management Team
Documentation of clear and practical methods for evaluating
the complex trade-offs with the principles of triple-bottom line
evaluation.
Engagement and education of technical staff and managers at
local governments and agencies with responsibilities for the
planning, construction and operation of local and regional
public facilities and services, in order to allow them to use triple
bottom line assessment methods and tools in their decision
making and advice to decision makers.
User’s Guide, including instructions, data needs, training tools
Lane Livability Consortium 17
Lead Agency/Staff UO Sustainable Cities Initiative
Other Participants Consortium members
Timing Months 12-15 [originally months 2 to 18, with some gaps. Now it
should begin in September 2011 and finish before the start of Task
9.3.]
Task 5.2 Equity Atlas
Purpose To develop resources that will allow for visual representation of
communities of concern and their access opportunities to
affordable housing, jobs, transit, schools, parks, shopping, and
other community resources and amenities. Use this resource to
consider how to distribute the burdens and benefits of policy and
infrastructure choices.
Goal(s) Creation of additional shared elements in regional
transportation, housing, water, and air quality plans tied to
local comprehensive land use and capital investment plans
(HUD Long-term Outcome).
Improved integration of sustainability components within
planning policies and processes.
Activities Research and evaluation of equity atlas tools (e.g. Portland) and
methodology, inventory data sources and opportunities,
presentation to Consortium, development of mapping tools and
reports
Public Info/Invo Provide opportunities for public review and comment,
presentations and discussions with key policy stakeholders
Products Research findings and preliminary recommendations
Draft Equity Altas
Final Equity Altas, including methods and reports
Lead Agency/Staff LCOG
Other Participants Consortium members
Timing Months 12-15
Task 5.2 Sustainable Transportation Planning
Purpose To develop a tool that will integrate sustainability into the
development of local and regional transportation plans.
Goal(s) The Sustainable Transportation Analysis and Rating System will
help achieve the outcomes that are among the goals of the
HUD grant program.
Activities Development of the Sustainable Transportation Analysis and Rating
System for local and regional transportation plans (STARS-Plan).
Participate with STARS Expert Advisory Panels. Use draft STARS-
Plan goals and objectives to develop local performance measures.
Review local and regional data availability and collect data relevant
to local performance measures. Create and implement public
survey to gather qualitative data about transportation issues and
behaviors. Prepare and evaluate at least one additional sustainable
Lane Livability Consortium 18
transportation/land use scenario for local transportation plan. To
the extent possible and appropriate, integrate components and
concepts developed through Triple Bottom Line assessment tools
and methods in Task 5.1.
Public Info/Invo Provide opportunities for public review and comment,
presentations and discussions with key policy stakeholders,
including Eugene Planning Commission, Sustainability Commission,
and City Council. Maintain and update website.
Products Fully developed STARS-Plan process that will be applied to the
Eugene Transportation System Plan process, available to use
both within Lane County and to other jurisdictions around the
country
Lead Agency/Staff Eugene
Other Participants UO Sustainable Cities Initiative, Consortium members
Timing Months 3-12
TASK 6.0 New Plan Components
Task 6.1 Climate Change/GHG
Purpose To develop recommendations and implementable strategies in
support of climate change planning and GHG reduction within
appropriate Metro planning documents.
Goal(s) Fill an existing gap in the Regional Plan for Sustainable
Development (Eugene-Springfield Metro Plan)
Activities Development of draft language for public review and comment.
Public Info/Invo Web notice, email distribution, and public comment period.
Products Draft and final policy language recommendations.
Lead Agency/Staff Central lane MPO
Other Participants Eugene, Springfield, Lane County
Timing Months 24-30
Task 6.2 Public Health
Purpose To develop recommendations and implementable strategies in
support of public health within appropriate Metro Plan planning
documents. strategies for integration of public health services into
sustainable development planning efforts, specifically tobacco free
policies, promoting physical activity and healthy eating, and
improving access to quality preventive healthcare services.
Goal(s) Fill an existing gap in the Regional Plan for Sustainable
Development (Eugene-Springfield Metro Plan) Create a
healthier community by using evidence-based protocols to
reduce chronic disease, then link those efforts to economic
development metrics.
Activities Development of draft language for public review and comment.
Public Info/Invo Web notice, email distribution, and public comment period.
Products Draft and final policy language recommendations.
Lane Livability Consortium 19
Public health implications around Vulnerability Assessment (see
Task 4.1)
Lead Agency/Staff LCOGLane County
Other Participants Eugene, Springfield, Lane County
Timing Months 24-30
Task 6.3 Social Equity
Purpose To develop recommendations and implementable strategies in
support of social equity within appropriate Metro planning
documents.
Goal(s) Fill an existing gap in the Regional Plan for Sustainable
Development (Eugene-Springfield Metro Plan)
Activities Development of draft language for public review and comment.
Public Info/Invo Web notice, email distribution, and public comment period.
Products Draft and final policy language recommendations.
Lead Agency/Staff LCOG/UO
Other Participants Eugene, Springfield, Lane County
Timing Months 24-30
Task 6.4 Regional Prosperity Economic Development Plan
Purpose To develop recommendations and implementable strategies in
support of the regions’ shared vision of economic development
focused on a sustainable future based on efficient, competitive
local businesses and emerging green innovation and technology.
Goal(s) To look at ways to create 20,000 net new jobs, reduce local
unemployment rate to below the state average, and increase
the average wage to above the state average.
Activities Support formation and expansion of creative, green, and
technology-based business. Analyze formal and informal
cooperation among sectors with disproportionate impact on
regional sustainability and prosperity goals; then recommend new
public resources that increase identified clustering advantages.
Development of Brownfield redevelopment program to create
industrial infill opportunities. Support local cultural resources.
Public Info/Invo Public involvement as needed???
Products Draft and final policy language recommendations.
Lead Agency/Staff Eugene, Springfield, Lane County
Other Participants Consortium members
Timing Months 24-30
Task 6.5 Fair Housing Plan
Purpose To conduct enhanced analysis of impediments to fair housing and
develop a fair housing plan.
Goal(s) To analyze impediments that members of protected classes
may face in renting or buying housing and also consider how
planning and investment policies may affect the location of
housing opportunities. Identify linkages with other regional
Lane Livability Consortium 20
plans.
Activities Conduct an analysis of impediments through outreach to protected
classes, analysis of data, mapping, audit testing, and analysis of
related policies. Identify specific strategies to address identified
impediments, plan implementation.
Public Info/Invo Focus groups, public hearings, agency consultation, public
presentations. Web notice, email distribution, and public comment
period.
Products Draft and final policy language recommendations.
Lead Agency/Staff Eugene, Springfield
Other Participants Consortium members
Timing Months 12 - 24
TASK 7.0 Integration and Alignment of Plans
Task 7.1 Regional Plan Improvements
Purpose To promote Identify recommendations and implementable
strategies for planning, decision-making and measuring
performance within a specific set of local and regional plans in
support of more sustainable planning outcomes. institutionalizing
the initiatives and concepts developed under this grant.
Goal(s) Improved and strengthened rRegional Pplans for Ssustainable
dDevelopment.
Activities Inventory and assessment of applicable local and regional plans,
discussion with Consortium members, final documentation in
preparation for public and official review.
Public Info/Invo Public involvement as needed to amend plans develop
recommendations, to include recommendations for improved
panning and decision-makings models, and methods to evaluate
performance.. To be conducted by jurisdiction staff as determined
by individual agency policy and protocols.
Products Regional Plan for Sustainable Development: Plan Adoption
Recommendations Recommendations for changes to existing
plans
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium members
Timing Months 30-36
Task 7.2 New Planning Models
Purpose To develop recommendations to improve planning processes
within the region to support more sustainable outcomes.
Goal(s) More efficient, more sustainable, and better integrated
regional planning.
Activities Develop draft document based on findings of Task 3.0
Sustainability Assessment of Regional Plans. Include
Lane Livability Consortium 21
recommendations for new planning models, with a focus on core
areas of transportation, housing, and economic development, and
new components of climate change, public health, and social
equity.
Public Info/Invo Public involvement as needed to amend planning processes. To be
conducted by jurisdiction staff as determined by individual agency
policy and protocols.
Products Regional Plan for Sustainable Development: New Planning
Models
Lead Agency/Staff LCOG
Other Participants Consortium members
Timing Months 30-36
Task 7.3 New Decision-Making Models
Purpose To develop recommendations to improve decision-making within
the region to support more sustainable outcomes.
Goal(s) More efficient, more sustainable, and better integrated
regional decisions.
Activities Develop draft document based on findings of Task 3.0
Sustainability Assessment of Regional Plans. Include
recommendations for new decision-making models, with a focus
on core areas of transportation, housing, and economic
development, and new components of climate change, public
health, and social equity.
Public Info/Invo Public involvement as needed to amend decision-making
processes. To be conducted by jurisdiction staff as determined by
individual agency policy and protocols.
Products Regional Plan for Sustainable Development: New Decision-
Making Models
Lead Agency/Staff LCOG
Other Participants Consortium members
Timing Months 30-36
Task 7.4 Performance Measures
Purpose To develop recommended performance measures for evaluating
progress in regional sustainability.
Goal(s) Clear measures to track progress and identify areas for ongoing
improvement.
Activities Develop draft document based on findings of Task 3.0
Sustainability Assessment of Regional Plans. Include
recommendations for new performance measures, with a focus on
core areas of transportation, housing, and economic development,
and new components of climate change, public health, and social
equity. Identify baseline and ongoing data and data collection
needs.
Public Info/Invo Public involvement as needed to amend or add performance
Lane Livability Consortium 22
measures. To be conducted by jurisdiction staff as determined by
individual agency policy and protocols.
Products Regional Plan for Sustainable Development: Performance
Measures
Lead Agency/Staff LCOG
Other Participants Consortium members
Timing Months 30-36
Task 7.5 Defining the Region
Purpose To develop options for redefining the region to support more
sustainable outcomes.
Goal(s) More efficient, more sustainable, and better integrated
regional planning, decision-making and coordination.
Improved comprehensive integration of plans. For example,
“crosswalking” climate planning, comprehensive plans,
transportation plans and natural hazards mitigation plans.
Activities Develop draft document based on findings of Task 3.0
Sustainability Assessment of Regional Plans.
Public Info/Invo Public review and comment.
Products Regional Plan for Sustainable Development: Redefining the
Region
Crosswalk of plan integration.
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium members
Timing Months 30-36
TASK 8.0 Capacity Building
Task 8.1 Agency/Organization Staff
Purpose To develop strategies for building capacity of individual staff within
partner agencies supporting full cost accounting that considers the
social, environmental and economic costs, and more integrated
decision making..
Goal(s) High capacity of staff, organizations, and leaders to promote
and implement sustainability in our region.
Activities Identify current gaps in understanding and expertise. Develop
training materials for use by agency staff in a wide range of
disciplines.
Public Info/Invo None. For information only.
Products Training Module relating to Regional Plan for Sustainable
Development focusing on new plan components, planning
processes, and performance measures.
Focus training modules for planners in transportation, land use,
affordable housing, and economic development.
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Lane Livability Consortium 23
Other Participants Consortium members
Timing Months 30+ Ongoing throughout the grant
Task 8.2 Organizational Capacity
Purpose To develop strategies for building organizational capacity of
Consortium member agencies supporting full cost accounting that
considers the social, environmental and economic costs, and more
integrated decision making.
Goal(s) High capacity of staff, organizations, and leaders to promote
and implement sustainability in our region.
Activities Identify current gaps in organizational processes related to
sustainability planning. Develop recommended strategies for
building organizational capacity in support of more sustainable
outcomes.
Public Info/Invo None. For information only.
Products Organizational development strategies in support of
sustainability. Focus on sharing new decision-making models
and ideas to redefine the region.
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium members
Timing Months 30+ Ongoing throughout the grant
Task 8.3 Leadership Capacity
Purpose To develop a program for building regional leadership in
sustainability.
Goal(s) High capacity of staff, organizations, and leaders to promote
and implement sustainability in our region.
Activities Develop a draft leadership-building program based on findings to-
date. Present to public- and private-sector regional leadership
groups for review and discussion. Prepare final program outline
and supporting materials. Identify current training and leadership
development venues for potential integration or enhancement of
existing programs.
Public Info/Invo Outreach to existing leadership programs in the region.
Products Leadership in Sustainability Program outline and supporting
materials.
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium members
Timing Months 30+ Ongoing throughout the grant
Task 8.4 Toolkit Chapter 4
Purpose To document capacity building framework, strategies, and tools to
ensure ongoing learning and development. To share lessons
learned with other agencies.
Goal(s) High capacity of staff, organizations, and leaders to promote
Lane Livability Consortium 24
and implement sustainability in our region.
Activities Compile framework, strategies, and tools used and tested in Tasks
7.1, 7.2, and 7.3 in easy-to-use toolkit. Develop program for
promoting and sharing the toolkit.
Public Info/Invo None. For information only.
Products Toolkit #4: Capacity Building
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium members
Timing Months 30+
PHASE V MOVING PLANS TO ACTIONS
TASK 9.0 Community Investment Strategy
Task 9.1 CIP Inventory
Purpose To compile, document, and map a comprehensive list of capital
improvement plans within the region, including project types,
agencies involved, estimated costs, project goals, other project
partners, funding sources, and agency priorities.
Goal(s) Better coordination of capital project planning and public
infrastructure investments to support more sustainable
outcomes.
Activities Inventory existing capital improvement plans for infrastructure,
including transportation, affordable housing, water, stormwater,
and wastewater systems, energy/electricity, natural resource
enhancement, parks and open space, and facilities such as fire and
police stations, schools, hospitals, and maintenance and operations
facilities. Conduct extensive review process with facilities planning
and development entities in the region, including local, state, and
federal agencies, as well as relevant non-profits.
Public Info/Invo None. For information only.
Products CIP Inventory document and mapping.
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium members
Timing Months 6-12, with ongoing assessment as needed in response to
coordination in other tasks
Task 9.2 Finance PlanResource Inventory
Purpose To compile and document a comprehensive list of public revenue
needs and funds available for the completion of capital
improvements included in the CIP Inventory developed in Task
8.1implementaion of strategies.
Goal(s) Improved alignment of federal planning and investment
resources mirroring local and regional sustainability objectives.
Lane Livability Consortium 25
Activities Inventory private or foundation, local, state, and federal funds
currently received within the region on an ongoing or consistent
basis. Identify existing gaps. Assess potential for additional funding
or identify alternative funding sources. Identify - inlcuding funding
opportunities that requiresupport integration. Identify potential
synergies between programs as well as existing conflicts or barriers
to coordination.. Identify resources to advance the highest priority
projects.
Public Info/Invo None. For information only.
Products Public Infrastructure Finance Plan
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium Members
Timing Months 12 -18 6 to 12
Task 9.3 Regional Investment Strategy
Purpose To develop a coordinated strategy for investing in public and
private infrastructure. To identify opportunities for meeting
multiple sustainability objectives in cost-effective and collaborative
ways. To build a framework for developing regionally-significant
infrastructure in support of sustainable economic development.
Goal(s) Regionally significant infrastructure improvements that
contribute to a healthy local economy.
Activities Present findings of CIP Inventory, and Finance PlanResource
Inventory, community investment strategies and finance plan tasks
to key economic development stakeholders. Engage agencies
providing existing funding in eliminating barriers to coordinated
development. Develop relationships with new organizations able
to provide sustained funding. Develop range of alternatives for
regional investment.
Public Info/Invo Focused outreach to economic development interests to develop
draft investment strategies.
Products Regional Investment Strategy (Draft and Final)
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium members
Timing Months 18 to 24 12 to 16
Task 9.4 Regional Investment Public Outreach
Purpose To involve the community in evaluating alternative regional
investment strategies, and to obtain public support for final plan
recommendations and/or priorities.
Goal(s) Strong public support for priority regional investments.
Activities Conduct public outreach to provide opportunities for public review
and comment on the draft alternatives. Develop set of evaluation
criteria; involve public in endorsing plan recommendations.
Lane Livability Consortium 26
Public Info/Invo Conduct public outreach to develop evaluation criteria needed to
identify priority investments.
Products Regional Investment Strategy presentations and public
information materials
Summary Report (Draft and Final)
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium members
Timing Months 24 to 30
Task 9.5 Toolkit Chapter 5
Purpose To document the framework, strategies, and tools needed for
developing a regional investment strategy for public infrastructure
in support of sustainable economic development.
Goal(s) Regionally significant infrastructure improvements that
contribute to a healthy local economy.
Activities Documentation of methodologies for CIP Inventory and Finance
Plan, and public outreach and engagement. Development of tools
and/or templates for use by other agencies and jurisdictions.
Public Info/Invo None. For information only.
Products Toolkit #5: Regional Investment Strategies
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium members
Timing Months 30+
TASK 10.0 Next Steps
Task 10.1 Catalytic Project Prospectus
Purpose To develop a detailed description of a catalytic capital project for
the Franklin Corridor and aor set ofother projects based on the
findings of the Regional Investment Strategy developed in Task 8.
Goal(s) A regionally-significant investment in public infrastructure in
support of sustainable economic development.
Activities Detailed project scoping, project review and analysis, development
of capital and operational cost estimates and identification of
preliminary funding sources. Completion of triple-bottom line
assessment.
Public Info/Invo Significant agency review and comment. Stakeholder review to be
based upon project scope.
Products Project Overview document (1-2 page summary)
Concept drawing(s) as necessary to communicate project
Project Prospectus, including detailed project information and
list of implementing agencies
Preliminary capital and operating budget estimates
Memo presenting findings of triple-bottom line analysis
Lead Agency/Staff LCOG Project management Team (PMT)
Lane Livability Consortium 27
Other Participants Consortium members
Timing Months 30 to 36
Task 10.2 Implementation Agreements
Purpose To develop agreements among agencies needed to implement
Catalytic Project identified in Task 8.1
Goal(s) A regionally-significant investment in public infrastructure in
support of sustainable economic development.
Activities Development of draft agreements for review and comment. Final
agreements produced for signatures.
Public Info/Invo To be completed by implementing agencies in compliance with
public information and involvement requirements of individual
jurisdictions.
Products Draft, final, and signed Implementation Agreements
Lead Agency/Staff LCOG Project management Team (PMT) and Project Manager
Other Participants Implementing agencies of Catalytic Project (TBD)
Timing Months 34+
Task 10.3 Ongoing Funding Opportunities for Future Collaboration
Purpose To pursue and obtain ongoing funding for the Lane Livability
Consortium as a continuing forum for the discussion, promotion,
and implementation of livability projects and programs throughout
Lane County.
Goal(s) Sustained forward progress for livability in Lane County.
Activities Discussions to determine if and in what form the Lane Livability
Consortium will continue determine how Consortium members
may collaborate in the future to attain livability goals. Outreach to
public-, private-, and non-profit partners, grant-writing, and
ongoing resource development.
Public Info/Invo Development of public information materials for use in
communicating to potential funders, both hard-copy and web-
based.
Products Informational brochures
Web-based information
Lead Agency/Staff LCOG
Other Participants Consortium members
Timing Ongoing activity.
TASK 11.0 Project Close
Task 11.1 Project Evaluation
Purpose To conduct an end-of-grant project evaluation in preparation for
ongoing measuring/monitoring activities related to long-term
outcomes as identified in the grant.
Goal(s) Successful long-term outcomes for livability.
Activities Evaluation of progress in completing deliverables, and meeting
short-term project outcomes. Evaluation of Lane Livability
Consortium.
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Public Info/Invo Include a public component in evaluating projects and program
outcomes.
Products Project Evaluation Report (Draft and Final)
Template for reporting ongoing performance measures
Lead Agency/Staff LCOG Project Manager and Project Management Team with LCOG
support
Other Participants Consortium Members
Timing Month 34-36
Task 11.2 Final Toolkit
Purpose To incorporate the various toolkits developed throughout the grant
into a comprehensive package, both hard-copy and web-based.
Goal(s) Shared knowledge and expertise at local, regional, state, and or
national level as applicable.
Activities Minor updates to individual toolkits as needed to be current.
Document production, web content development. Toolkit
promotion and outreach as desired.
Public Info/Invo Toolkit materials will be made available to the public on the web.
Hard-copy materials to be provided at cost.
Products Final Sustainability Toolkit hard-copy document
Final Sustainability Toolkit web-based
Lead Agency/Staff LCOG
Other Participants Consortium Members
Timing Months 34-36
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