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Home My WebLink AboutItem C - Jeppesen Acres Street Improvement Project ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: Jeppesen Acres Road Improvement Project Design Report Meeting Date: May 29, 2012 Agenda Item Number: C Department: Public Works Engineering Staff Contact: Mark Schoening www.eugene-or.gov Contact Telephone Number: 541-682-5243 ISSUE STATEMENT The purpose of this work session is to present the design report for the Jeppesen Acres Road street improvement project to the City Council and to receive council direction on proceeding with the project. BACKGROUND Council Action History This project was initiated by City Council action on February 28, 2011, by adoption of the 2012-2017 Capital Improvement Plan and pursuant to Section 7.160(5) of the Eugene Code (EC), 1971. Funding for the project was included in the FY 12 Annual Budget. Public Process The public process for the project was initiated on January 10, 2012, with a public meeting. The following topics were discussed:  The goals and objectives of the public process.  The life of a street construction project from the identification of a project in Transplan through the completion of construction and the levying of assessments.  Street classification and design and traffic calming components. On February 25, 2012, a neighborhood walkabout was conducted. This provided an opportunity for staff and neighborhood residents to share observations and identify existing conditions, concerns and values for the project. On March 5, 2012, a second public meeting was held. The assessment process and financing of assessments were reviewed. In addition, design options for all aspects of the street were presented and discussed. On May 21, 2012, a third public meeting was held to review the design report to be presented to the City Council and to review the conceptual design developed from input received during the public process. Prior to the last meeting, the City received 25 letters objecting to the project and one letter in support of the project. Eighteen of these letters are from properties without irrevocable petitions and meet the requirements of a formal remonstrance against the project. Three of the letters are from properties with S:\CMO\2012 Council Agendas\M120529\S120529C.doc recorded irrevocable petitions, one letter is from a renter, and three letters are still being researched. While remonstrances are not considered until the public hearing preceding the formation of a local improvement district, they do provide an indication of the level of opposition to the project. Design Exceptions Jeppesen Acres Road is an unimproved street with an asphalt pavement 20 feet wide within a public right-of-way that varies between 50 and 60 feet in width. Homes along the street have developed relatively close to the edge of the public right-of-way. The City’s design standards for public improvements require setback sidewalks on both sides of streets classified as neighborhood collectors. Including setback, sidewalks on both sides of the street have a significant impact to the character of the homes along the street. Including a setback, sidewalk on only the south side of the street reasonably balances the needs of pedestrians with the needs of homeowners on the street. The applicable design exception to only include sidewalk on the south side of the street is as follows – For a City-initiated project, the council decides not to approve a proposed project design that meets the standards of this chapter, but, after a design process that includes input from affected property owners and interested persons, the council approves a design that the City Engineer determines is safe and functional. RELATED CITY POLICIES The Municipal Charter, Chapter IX- Public Improvements provides the regulatory framework for public improvement procedures and assessments. The Eugene Code, Chapter 7 – Public Improvements prescribes the process for the initiation of an assessment project, formation of a local improvement district, and computation and allocation of assessments to benefiting properties. COUNCIL OPTIONS The options available to the City Council are outlined in EC 7.160(7) and include: 1.Order the local improvement to be made and direct the City Engineer to prepare plans and specifications for the improvement and to call for bids on the construction contract. 2.Modify the improvement, order it to be made as modified, and direct the City Engineer to prepare plans and specifications for the modified improvement and to call for bids on the construction contract. 3.Require additional information about the improvement. 4.Decide not to make the improvement. CITY MANAGER’S RECOMMENDATION The City Manager recommends that the council direct the City Engineer to modify the improvement to remove the setback sidewalk on the north side of Jeppesen Acres Road and direct the City Engineer to prepare plans and specifications for the modified improvement and to call for bids on the construction contract. S:\CMO\2012 Council Agendas\M120529\S120529C.doc SUGGESTED MOTION Move to direct the City Engineer to modify the improvement to remove the setback sidewalk on the north side of Jeppesen Acres Road and direct the City Engineer to prepare plans and specifications for the modified improvement and to call for bids on the construction contract. ATTACHMENTS A. Design Report FOR MORE INFORMATION Staff Contact: Mark Schoening Telephone: 541-682-5243 Staff E-Mail: mark.a.schoening@ci.eugene.or.us S:\CMO\2012 Council Agendas\M120529\S120529C.doc Jeppesen Acres Road Street Improvement Project Design Report Mark Schoening, P.E. City Engineer May22,2012 This design report for the Jeppesen Acres Road improvement project was prepared in accordance with EC 7.160(6). The Jeppesen Acres Road improvement project extends 1700 feet from the intersection of Gilham Road to the intersection of Providence Street. The street is functionally classified as a neighborhood collector. The right of way width varies from 50 feet to 60 feet. The width of the proposed improvements is 45 feet and lie entirely within the existing right of way. The proposed improvements include: Two 10-foot wide travel lanes Traffic calming Two five-foot wide setback sidewalks Rain gardens Street trees Parking bays Street lights A cross section of the proposed improvement is shown as Attachment 1. A map showing the properties to be included within the boundary of the proposed local improvement district is shown on Attachment 2. A list of the properties to be included within the proposed local improvement district is shown on Attachment 3. The total estimated cost of the street improvement project is $1.27 million. The estimated assessable share of the cost is $770,000 and the estimated city share of the cost is $500,000. The estimated assessment is $16,000 for each of the 48 properties within the proposed local improvement district. The Eugene Code for assessment projects was amended by ordinance enacted in December 2010 and effective in June 2011. The new methodology was applied in determining the estimated assessments. All of the properties are zoned residential and assigned one residential assessment unit. There are no dead- end or cul-de-sac streets within the proposed local improvement district. There are also no undeveloped lots larger than 1/2 acre. Attachments (3) ATTACHMENTC JeppesenAcresRoadProposedLocalImprovementDistrictListofParcelsandOwners 22May12 #TAXLOTOWNER(S)ADDRESSCITYSTZIP 11703201201302000BLACKSERENA2351JEPPESENACRESRDEUGENEOR97401 21703201201600000PORTISSHIRLEYFTEandPORTISWILLIAMLTE2275JEPPESENACRESRDEUGENEOR97401 31703201201701000ADKINSMARKL1306BOGARTLNEUGENEOR97401 41703201201702000REYNOLDSJEREMYA2175W2NDAVEEUGENEOR97402 51703201201703000REYNOLDSJEREMYA 61703201201800000OBRIENJOHNAandTONNESENOBRIENTHERESAF2225JEPPESENACRESRDEUGENEOR97401 71703201201901000ZIEBERTPHILIPD&JAIMEL30856ISAACWALTONRDEUGENEOR97405 81703201201902000ZIEBERTDOROTHYPOBOX72025SPRINGFIELDOR974750100 91703201202000000BROWNCHARLESM&ALYSSAL2205JEPPESENACRESRDEUGENEOR97401 101703201202100000LABERGELINDA2209JEPPESENACRESRDEUGENEOR97401 111703201202300000VANECEKALLENE2201JEPPESENACRESRDEUGENEOR97401 121703201202301000HARRISRUTHD2207JEPPESENACRESRDEUGENEOR97401 131703201202302000WILLETTCLAIREM2203JEPPESONACRESRDEUGENEOR97401 141703201202400000GRAHAMDALLAS1615COLBYCRTEUGENEOR97401 151703201202500000GLUZARIEandJAMESGLUZMARCIA2204JEPPESONACRESRDEUGENEOR97401 161703201202600000PETERSENDONALDG&COLLEEND2210JEPPESENACRESRDEUGENEOR97401 171703201202700000LEROUXGILLESN&MARILYN2220JEPPESENACRESRDEUGENEOR97401 181703201202800000EUGENESCHOOLDISTRICT4J200NMONROESTEUGENEOR97402 191703201202900000BIGLEAFTIMBERCORPORATIONPOBOX548COTTAGEGROVEOR97424 201703201203000000OREGONREHABILITATIONHOUSINGASSOC165525THSTSESALEMOR97302 211703201203100000HULTBERGARNOLDL&GB2320JEPPESONACRESEUGENEOR97401 221703201203201000NORWOODMICHAELEDWARDIRAFBO2360JEPPESENACRESRDEUGENEOR97401 231703201203202000NORWOODMICHAELEDWARDIRAFBO 241703202100100000FISCHERJOHNC&LAURIEN2197JEPPESENACRESRDEUGENEOR97401 251703202100200000FISCHERANNEM2185JEPPESENACRESRDEUGENEOR97401 261703202100300000BROWNSTEPHENA&PATRICIAP2175JEPPESENACRESRDEUGENEOR97401 271703202100400000OLSENPATRICKJ&PAMELAE2165JEPPESENACRESRDEUGENEOR97401 281703202100500000HOLMJAMESE&PAMELAJ2161JEPPESENACRESRDEUGENEOR97401 291703202100600000PEEBLESDANW&JANICEA2159JEPPESENACRESEUGENEOR97401 301703202100700000MITCHELLTIMOTHYGandNIJBOERMITCHELLMARJO2155JEPPESENACRESRDEUGENEOR97401 311703202100800000SHAWROBERTJ&MERILEED2145JEPPESENACRESRDEUGENEOR97401 321703202100900000PREDKOSTEPHEN2133JEPPESENACRESRDEUGENEOR97401 331703202101000000HILDEBRANDDUANED&CAROLI2123JEPPESENACRESRDEUGENEOR97401 341703202101001000MEDLEYPATRICIAK2125JEPPESENACRESRDEUGENEOR97401 351703202101002000NICHOLASNORAANN2121JEPPESENACRESRDEUGENEOR97401 361703202101100000JELLESEDTIMINIEL2115JEPPESENACRESRDEUGENEOR97401 371703202101400000MARLENEJEANWILSONTRUST1127CALIFORNIAAVECOOSBAYOR97420 381703202101501000OAKWAYGOLFINCPOBOX2266EUGENEOR97402 391703202101502000DANIELSONPETERN&MOLLYA2178JEPPESENACRESRDEUGENEOR97401 401703202101503000KINANERUTHM&THOMASJ646WIMBLEDONCRTEUGENEOR97401 411703202101600000LASZLOSARAHLandTHOMAS2174JEPPESENACRESRDEUGENEOR97401 421703202101701000GOMESPEREIRAVALERIEandWILLMANPAUL2168JEPPESENACRESRDEUGENEOR97401 431703202101702000BRENNANJOHNS&ANNM2164JEPPESENACRESEUGENEOR97401 441703202101800000MOBERLYDOYLEWARREN2158JEPPERSENACRESEUGENEOR97401 451703202101900000SHREVETIMOTHYS2148JEPPESENACRESRDEUGENEOR97401 461703202102000000BALESTELISE404MANSFIELDSTSPRINGFIELDOR97477 471703202102100000PURKEYROBERTR2124JEPPESENACRESRDEUGENEOR97401 481703202102200000ZIMMERBERGJANINEA&BERGJARLW2118JEPPESENACRESRDEUGENEOR97401