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HomeMy WebLinkAboutItem 4A: Approval of City Council Minutes ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Approval of Council Minutes Meeting Date: July 9, 2012 Agenda Item Number: 4A Department: City Manager’s Office Staff Contact: Kim Young www.eugene-or.gov Contact Telephone Number: 541-682-5232 ISSUE STATEMENT This is a routine item to approve City Council minutes. SUGGESTED MOTION Move to approve the minutes of the May 14, 2012, Regular Meeting, May 16, 2012, Work Session, May 24, 2012, Joint Elected Officials Meeting, June 11, 2012, Work Session, June 11, 2012, Regular Meeting, June 13, 2012, Work Session, June 20, 2012, Work Session. ATTACHMENTS A. May 14, 2012, Regular Meeting B. May 16, 2012, Work Session C. May 24, 2012, Joint Elected Officials Meeting D. June 11, 2012, Work Session E. June 11, 2012, Regular Meeting F. June 13, 2012, Work Session G. June 20, 2012, Work Session FOR MORE INFORMATION Staff Contact: Kim Young Telephone: 541-682-5232 Staff E-Mail: Kim.A.Young@ci.eugene.or.us S:\CMO\2012 Council Agendas\M120709\S1207094A.doc ATTACHMENT A M I N U T E S Eugene City Council Council Chamber—City Hall 777 Pearl Street—Eugene, Oregon May 14, 2012 7:30 p.m. COUNCILORS PRESENT: George Brown, Pat Farr, Betty Taylor, Andrea Ortiz, George Poling, Mike Clark, Chris Pryor, Alan Zelenka. Her Honor Mayor Kitty Piercy called the May 14, 2012, regular meeting of the Eugene City Council to order. 1. PUBLIC FORUM Mayor Piercy reviewed the rules of the Public Forum. She limited speakers to two minutes. Mark Robinowitz , Ward 1, recommended the City adopt the recommendations of Richard Heinberg and his institute. He said exponential growth could no longer continue as the planet had reached its finite ability to grow. He noted the current price of oil and contrasted that to local government predictions, which served as the basis for transportation projections. Oil production in Alaska had peaked and if dropped 20 to 30 percent it would no longer flow in the winter. He recommended the community think about the energy limits that transcended political partisanship and recognize the finite limits of the planet. Mary Salinas , a Springfield resident, spoke of the plight of the homeless. Their circumstance was extreme but they were human. She shared an article from The Register-Guard entitled Building Hope in the Barrio, which detailed the efforts of a local resident to build houses for low-income residents in South America. She contrasted the costs of those houses to the costs of the proposed Capstone development and suggested that 22,000 homes could be built for the same amount. Wendy Butler Boyeson , Ward 1, advocated for the West Eugene EmX route. She averred buses were currently full and the route was needed, particularly for the disabled who were dependent on public transit. Michael Todd , homeless, averred he had been harassed because an officer passed him five times while he was eating. He further averred that the homeless were given a death sentence because they had no place to sleep. He questioned how the City could be short of money when it was giving out tax breaks. He discussed his experience in the Municipal Court while dealing with an exclusion order. He said he was barred from the bus and the mission and questioned what the world was coming to. Devin Gates , Ward 7, called on the City to outsource the Rental Housing Code for greater impartiality. He believed the added element of energy efficiency went beyond the original scope of the code and would harm tenants in the long-term. Most landlords were not wealthy and it took time to recover one’s costs. The costs would cause many landlords to leave the business and prices would rise substantially. MINUTES—Eugene City Council May 14, 2012 Page 1 Regular Meeting Louisa Hammechek , Ward 1, noted it was National Police Week and she expressed her appreciation for the police and for finding the youth who stole her truck. She was happy to have friendly relations with the police after hearing about the police crackdown on youth camping. She had served on the Opportunity Eugene Task Force and had felt good about the outcome as the task force agreed that the homeless would not be treated roughly by the police. She was disappointed to hear that after that effort, the City allowed the police to crack down on homeless camping. She asked the council to stop that practice. Ms. Hammechek then discussed her concerns about a timber sale in the McKenzie Basin and said it would be foolish of the council not to protect the watershed. Mayor Piercy closed the Public Forum. She called on the council for questions or comments. Councilor Taylor thanked all those who spoke, particularly Mr. Robinowitz. 2. CONSENT CALENDAR A. Approval of City Council Minutes February 15, 2012, Work Session - - February 21, 2012, Regular Meeting - February 22, 2012, Work Session February 27, 2012, Work Session - - February 29, 2012, Work Session - March 12, 2012, Work Session - March 12, 2012, Regular Meeting - May 2, 2012, Boards and Commissions Interviews - May 7, 2012, Boards and Commissions Interviews B. Approval of Tentative Working Agenda Councilor Brown, seconded by Councilor Farr, moved to approve the items on the Consent Calendar. Roll call vote: The motion passed unanimously, 7:0 (Councilor Ortiz had not yet arrived at the meeting). 3. ACTION: Ratification of the Metropolitan Wastewater Management Commission FY13 Regional Wastewater Program Budget and Capital Improvements Program Assistant City Manager Sarah Medary introduced the item. She said the Metropolitan Wastewater Management Commission (MWMC) approved the budget and Capital Improvement Program (CIP) and the documents must be ratified by the partners in the MWMC before the budget was finally ratified. Councilor Brown, seconded by Councilor Farr, moved to ratify the FY13 MWMC budget. Roll call vote: The motion passed unanimously, 7:0. 4. PUBLIC HEARING: Envision Eugene Recommendations Assistant City Manager Medary introduced the item, a public hearing on the City Manager’s recommendations for Envision Eugene. MINUTES—Eugene City Council May 14, 2012 Page 2 Regular Meeting Mayor Piercy opened the public hearing. Councilor Ortiz arrived during the public hearing. Mark Robinowitz , Ward 3, called for protection of farmland to ensure food supplies when oil ran out. He called on the council to involve energy experts in the planning process. He said the community had “passed the limits of growth.” Shawn Boles , Ward 7, spoke to Pillars 3 (climate change) and 7 (adaptive implementation). He emphasized the reality of global warming. He believed Envision Eugene should be implemented in the context of the City’s Climate & Energy Action Plan. He argued for a 45:55 single-family/multi-family housing ratio and opposed expansion of the urban growth boundary (UGB). He would accept a 50:50 housing ratio but expansion should only be onto exception lands. Mia Nelson , 1,000 Friends of Oregon, supported the City’s industrial lands analysis but added that if the County moved forward to provide industrial land in Goshen she hoped the City would consider a compensating adjustment. She believed the Clear Lake residential expansion would meet state requirements and would conflict with adjacent industrial uses. She called for a 50:50 single-family/multi- family ratio and suggested that demographic changes meant more people would seek multi-family housing. She believed the community was under-planning for multi-family. Ms. Nelson submitted written testimony on behalf of her organization. Rob Zako , Ward 3, suggested that the community did not need 20 years of land to build, but rather enough to support a fluid land market. A 20-year supply that practically equated to a three-year supply was acceptable. He did not believe the planning process had ended because he did not think the community had all the information it needed, such as the results of transportation planning. Scott Coleman , Lane County, a property owner in the Clear Lake Road area, said he was okay with his land being inside the UGB but questioned the suitability of the land for residential uses given its proximity to industrial uses. He recommended the City consider locating the Lane County Fairgrounds to the Clear Lake area so the fairgrounds could be redeveloped with residential uses. He commended the City for its holistic approach to planning and believed that the chosen approach could result in useful multi-use areas. Alma Hesus , Ward 4, supported the manager’s recommendation for expansion of the UGB for industrial uses because it would give Eugene a competitive edge in attracting employees. She had collected the business cards of 100 community members in support of her remarks and shared a map that showed their residential locations. Brent McLean , Ward 5, said the council needed to ensure there was enough land for growth. If Eugene did not grow, small bedroom communities would continue to grow toward Eugene. He supported the manager’s recommendation for industrial expansion and recommended the council consider adding more acres. He said the mitigation of brownfields and formation of an industrial land bank was costly and took years to produce results. Ralph Parcell , Ward 4, expressed concern that two of his three children had to leave the community to find employment in their fields. He said the council should be concerned about the lack of living wage jobs for families. If the council did not show foresight in the identification of additional industrial lands he thought the community would have failed. MINUTES—Eugene City Council May 14, 2012 Page 3 Regular Meeting Phil Farrington , Ward 1, considered the manager’s recommendations to be exceedingly modest and asked the council to support and build on them. He said UGB expansion for job growth was essential. He could envision a need for both land in Eugene and land in Goshen because the land in Goshen was served by rail and was of a different type than that found in Eugene. Clayton Walker , Ward 5, supported the manager’s recommendations, particularly as they related to industrial expansion. He believed code flexibility was as important as adding more land to the inventory. Gary Wildish , Santa Clara, supported the City Manager’s recommendations. He believed the Seven Pillars had the support of the majority of Community Resource Group members. He also supported the proposed housing mix as reasonable and suggested the council would be wrong no matter what it chose because it could not predict the future. He supported the manager’s recommendation for commercial lands and questioned where the land would come from as it would come from industrial and residential lands. He reported that the Industrial Lands Committee examined every parcel of 20 acres or more and found them amazingly constrained. Due to that information he was convinced the City’s few parcels were inadequate for the future. Laura Potter , Ward 1, Eugene Area Chamber of Commerce, expressed support for the manager’s recommendations. She said job growth was a chamber priority and was the foundation for a healthy growing community. The recommendation addressed job needs both through expansion and by calling for aggressive land redevelopment. It supported the needs of a vibrant and growing community. Rob Bennett , Ward 5, expressed support for the manager’s recommendations, particularly those related to industrial expansion. He believed that the community would only attract employers to provide jobs by providing more available land. The community had many small noncontiguous parcels and a handful of parcels larger than 25 acres. Wetlands, some protected, affected every single parcel, and were cost- prohibitive to mitigate. He believed companies would look to other communities that had land that did not require costly mitigation. Mr. Bennett supported the modest three percent expansion proposed. John Lawless , Ward 3, representing the Bennett Family, supported the manager’s recommendations related to commercial land and for flexibility in the implementation strategies to allow for the use of small nonindustrial parcels. He recommended that language be added to allow the evaluation of those parcels. Sue Prichard , Ward 3, supported the manager’s recommendations. She did not think the community was being visionary enough in its industrial land projections. She believed existing projections were overly modest and would not result in enough choice of land for industries that would bring the highest paid jobs to the community. Businesses needed options to thrive. They needed to be able to select from more than one or two sites. She cited several businesses that left the community due to a lack of sites. The City had 176 acres and was proposing adding 475 acres for a total of 651 acres, which was just more than half of the land the City used in the last 20 years. She considered the manager’s recommendation in that regard conservative, although she acknowledged it was a compromise. Ed MaMahon , Ward 7, encouraged the council to support the manager’s recommendations and allow staff to move forward with implementation. He believed they recommended a community balance that allowed Eugene to move forward. He believed all Seven Pillars would be honored and stressed the importance of Pillar 7, which spoke to flexible implementation. Steve Goldman , Ward 7, asked the council to direct staff to prepare a recommendation that did not expand the UGB for residential uses. He maintained the current concept was in conflict with several of the Seven Pillars and the 20-minute neighborhood concept. He thought Eugene could do better. He MINUTES—Eugene City Council May 14, 2012 Page 4 Regular Meeting averred that data provided by the Planning Division showed a dramatic shift away from single-family development. He called for the development of several “paper alternatives” on which the community could vote. Robert Cattoche , Lane County, shared a petition signed by 14 residents of McCourt Lane and urged the council to reject the inclusion of the Gimpl Hill/Bailey Hill area because the area had hydrologic connections to nearby wetlands and contained many wetlands. He hoped an environmental impact study was planned. He believed the area had many constraints that made it challenging to develop and serve. He recommended a 50:50 housing ratio. Susan Tavakolian , Ward X, expressed the Women’s League of Voters’ support for the manager’s recommendations related to commercial lands and industrial expansion. She urged the council to take steps to ensure the added industrial parcels were not further divided. The league also recommended that the City investigate the feasibility of including the Eugene Airport inside UGB. She said the league also supported the proposed housing ratio and the manager’s recommendation to accommodate future multi- family development inside the UGB. She encouraged flexible and efficient infill on land designated for residential uses. She commended the flexible implementation proposed. John Winquist , Lane County, acknowledged that the City was obliged to look to the exception areas first for expansion because they were already impacted. However, he opposed inclusion of the Gimpl Hill/Bailey Hill area inside the UGB because of the impact of residential development on the nearby wetlands. Existing residential development patterns did not lend themselves to functional planning. He recommended that the City restrict development to those areas that could be fed with gravity sewers. Richard Herman , Ward 7, Metropolitan Affordable Housing, expressed support for the manager’s recommendations, particularly those related to the provision of affordable housing. He said that adding housing at all levels helped to keep rents low. He appreciated the City’s commitment to affordable housing for all. Tamara Underwood , Ward 1, supported the manager’s recommendations. She noted the UGB would be expanded by only three percent when the population was expected to grow by 20 percent. She spoke of the challenge her business faced looking for land in Eugene and advocated for more mixed used zoning to allow for more flexibility. She said that it was that Eugene had an adequate transportation infrastructure and expressed support for expansion of the EmX system in west Eugene. Dave Hauser , Eugene Area Chamber of Commerce, also supported the City Manager’s recommendations. He believed they helped move the community forward with economic development in a measured way. He believed that having adequate land for local companies to grow onto an important part of the JEO Regional Prosperity Plan. Lisa Arkin , Beyond Toxics, asked the council to address a gap in the assumptions and principles shaping the recommendations as they related to expansion in the West Eugene area. Beyond Toxics recommended that the City incorporate air toxics data and environmental health research into all land use decisions. She submitted written materials. Mayor Piercy closed the public hearing. She thanked those who offered testimony. She thanked all the citizens who put many hours into the planning process, as well as staff and the Sustainability Commission. MINUTES—Eugene City Council May 14, 2012 Page 5 Regular Meeting Councilor Poling also thanked those who participated in the planning process as well as City staff and City Manager Jon Ruiz. He referred to Pillar 7 and asked the current trigger for re-examining the land supply. City Manager Emily Jerome said cities were required to examine the land supply every time they went through State-mandated periodic review. Pillar 7 currently included five- and ten-year triggers for review of the plan’s performance when compared to the assumptions. Planning Director Lisa Gardner said staff was discussing the types of triggers, including land consumption, part of our future discussion with the council. Councilor Poling asked about the possibility of earlier triggers. City Attorney Jerome said the council could do earlier reviews and did not have to have a trigger to do that. Councilor Farr noted the diverse membership of the CRG and commended the manager and staff for the process. Councilor Clark recognized the hard work of staff, the Community Resource Group, and thanked those who offered testimony. He wanted to see some “teeth” in Pillar 7 so it gave the council the capacity to change the things that should be changed within five years. Councilor Taylor preferred a housing ratio of 45:55 single-family/multi-family. She agreed with testimony suggesting that alternatives to expanding the UGB were needed and that the public should decide. The City did not know if it would need that much land and should consider what kind of community it wanted to be rather than the economic interests of individuals. Councilor Ortiz believed the market would drive the housing mix. She considered the ratio a suggestion. While she did not agree with all Ms. Arkin’s remarks, she appreciated her mention of the Environmental Justice Tour and expressed appreciation for the work done by Beyond Toxics. She expressed an interest in including businesses now outside the city limits inside the city limits so the City could require them to report their toxics use. Mayor Piercy expressed appreciation that residents were listening to each and working together to create a better community. 5. ACTION: An Ordinance Concerning Infill Compatibility Standards Related to Multi-Family Developments, Multi-Family Zoning, Garage and Recycling, Screening, and Bicycle Parking; and Amending Sections 9.0500, 9.2750, 9.2751, 9.3125, 9.3626, 9.5500, 9.6105, 9.6410, 9.6740, 9.6745, and 9.8030 of the Eugene Code, 1971 (City File CA 11-2) Assistant City Manager Medary introduced the item, amendments related to infill compatibility for multi- family housing. She recalled the council held a public hearing on April 16. Councilor Brown, seconded by Councilor Farr, moved to approve Council Bill 5069, the proposed ordinance concerning infill compatibility standards related to multi-family developments, multi-family zoning, garage and recycling screening, and bicycle parking, as contained in Attachment B, as modified by Option A contained in revised Attachment C. Ms. Hansen referred the council to revised Attachment C, May 14, 2012, distributed at council places. Roll call vote: The motion passed unanimously, 8:0. MINUTES—Eugene City Council May 14, 2012 Page 6 Regular Meeting Mayor Piercy adjourned the meeting at 9:07 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Kimberly Young) MINUTES—Eugene City Council May 14, 2012 Page 7 Regular Meeting ATTACHMENT B M I N U T E S Eugene City Council McNutt Room—City Hall 777 Pearl Street—Eugene, Oregon May 16, 2012 Noon COUNCILORS PRESENT: George Brown, Pat Farr, Betty Taylor, Andrea Ortiz, George Poling, Mike Clark, Chris Pryor, Alan Zelenka. Her Honor Mayor Kitty Piercy called the May 16, 2012, work session of the Eugene City Council to order. A. WORK SESSION: Trude Kaufman Center Recreation Division Manager Craig Smith reminded the council that the Trude Kaufman building had been mothballed since January 2011. In July 2011 the council had been asked to provide input on the future use of the facility and councilors expressed interest in maintaining the building as a community resource. Staff had received input from many parties, including the Jefferson-Westside Neighbors, who requested that the site be used for activities that created a sense of community and increased neighborhood livability, with priority on services for youth and seniors. The use should not diminish from neighborhood safety and livability. Mr. Smith reviewed some of the uses proposed by interested parties, which included transitional living quarters for returning female veterans, youth mentorship services, breast cancer recovery program, domestic violence legal assistance, halfway house, park guild, community education center, Extension Services headquarters, low-income housing for seniors, wet bed facility, Lions Club headquarters, and a bed and breakfast. Mr. Smith said the building cost approximately $20,000/year to maintain, with funds coming from the Kaufman Trust. He reported that the property was appraised in 2010 for $495,000. The facility’s condition was fair and needed work would cost about $150,000 to $200,000. It was in a special zone that required compliance with historic guidelines. Mr. Smith reviewed three options for the future use of the building: 1) dispose of the property by selling it at market value; 2) retain the property and create a Request for Proposals (RPF) process that met the criteria identified by the Jefferson-Westside Neighbors and determined the most effective use of the property as a community resource via a lease agreement that eliminated ongoing maintenance costs for the City; and 3) retain the property and create an RFP process that considered the criteria identified by the Jefferson-Westside Neighbors but did not limit the criteria to those standards and determined the most effective use of the property as a community resource via a lease agreement that eliminated the ongoing maintenance costs to the City of Eugene. Mr. Smith reported that City Manager Jon Ruiz recommended Option 3. Councilors asked questions clarifying the details of each option. The council was generally supportive of the staff recommendation. Mr. Brown supported keeping the building in community use. Mr. Zelenka MINUTES—Eugene City Council May 16, 2012 Page 1 Work Session supported using the criteria offered by the Jefferson-Westside Neighbors but did not want the Request for Proposals to be limited to them. Mr. Poling agreed with Mr. Zelenka because he feared the criteria would limit the number of responses, and suggested that the term “community resource” be more clearly defined. Ms. Taylor expressed concern that the structure would no longer be in the use intended by the donor and suggested that might discourage others who wished to donate property to the City for a particular use. City Attorney Emily Jerome indicated that donors could take legal steps to stipulate their donations remained in the intended use but that had not happened in this case. Ms. Ortiz said if the City received no viable responses to the RPF she would support further examination of the site’s limitations and other potential uses. Mayor Piercy pointed out the agency that formerly provided senior programming at the center did not find it suitable for that use in the long-term. She suggested many uses would qualify as a community resource. Mr. Brown, seconded by Mr. Farr, moved to direct the City Manager to create a Request for Proposals process that considers the criteria as identified by the Jefferson-Westside Neighborhood, but does not limit the criteria to those standards, and determine the most effective use of the property as a community resource via a lease agreement that eliminates the ongoing maintenance costs to the City of Eugene. The motion passed unanimously, 8:0. B. WORK SESSION: Envision Eugene Draft Recommendations Planning Director Lisa Gardner led the council through a PowerPoint presentation regarding the public response to Envision Eugene’s draft recommendations. She summarized the response as strong support for the proposed economic development strategies, for investments in downtown, key transit corridors, and core commercial areas, and for the addition of land for parks and schools; there was moderate support for the recommended housing mix and single-family expansion areas. Next steps included formal adoption of the recommendations, scheduled for May 30, and a Goal 5 inventory of potential urban growth boundary (UGB) expansion areas. Councilors asked questions to clarify the details of the presentation and generally commended the public involvement effort. Mayor Piercy observed that the Clear Lake Road area felt closer when approached through Bethel, where housing already existed. She suggested the proposed school and housing were more appropriate in the Golden Gardens area. She believed that was an improvement over industrial. She was concerned about the environmental impact of industrial uses in that area and asked what parameters the community could place on such uses. She said there were residents who did not mind living near industry but did not want to suffer from toxins. Mr. Poling requested a brief summary of how bringing the airport inside the UGB affected the City’s ability to bring other adjacent lands inside the boundary. Mr. Clark left the meeting. Ms. Ortiz requested more information about Creswell’s plans as they related to the Goshen area. Ms. Ortiz referred to the City-owned property in the Golden Gardens area and asked what the City planned to do with it. She suggested the possibility it could be used as affordable housing. MINUTES—Eugene City Council May 16, 2012 Page 2 Work Session Metropolitan/Community Planning Manager Carolyn Burke indicated that the Planning Commission had discussed the potential of master planning for that area. She cautioned that if the City brought Golden Gardens Park into the city as parkland, it could not redesignate it for housing unless it could demonstrate a need. Ms. Ortiz noted the proximity of industry to the Golden Gardens area and said if the City decided to locate housing in that area she would like to see a trigger for annexing the industrial properties to the city so they could be include in the City’s Toxics Right-to-Know program. Mr. Zelenka continued to support inclusion of the airport inside the UGB to give the City more control over the airport. He requested a list of the soil types in the Lane Community College basin and Gimpl Hill areas as well as the land types that would be brought inside the UGB. He asked staff to consider how the City could ensure the industrial parcels brought inside the UGB were not divided. Mr. Brown opposed any expansion onto farmlands, such as those found in the Clear Lake Road area. He believed the existence of agricultural and hydric soils argued against development of the area. His concerns extended to the nearby Willow Creek area. He advocated for including the Russell Creek basin inside the UGB with the Dillard Road area “thrown in.” Mr. Pryor was interested in further discussion of the City-owned property at Golden Gardens. He recalled the City originally purchased the property with the intent of exchanging it for the current fairgrounds location, a possibility that continued to be of interest to him. He did not want to constrain that property if there was any life left to that discussion. He was interested in further examination of the development potential of the Lane Community College and Russell Creek basins and wanted to ensure that the college’s policy makers participated in that process. He agreed with Mr. Zelenka about the airport. Mayor Piercy reminded the council that its decisions regarding the housing ratio would impact the amount of acreage the City needed. Ms. Taylor did not support expansion of the UGB. She said the City would not have to expand the UGB if it adopted a lower single-family housing percentage. She did not think the City needed to expand the UGB for industrial uses because she did not think the type of jobs the community desired required large sites. She expressed concern that placing housing near the airport would lead to noise complaints. Ms. Taylor agreed with Mr. Brown about importance of protecting farmland from development. Mr. Zelenka shared Ms. Ortiz's concerns about locating industrial uses proximate to residential uses. He supported further examination of the development potential of the Lane Community College basin. Mr. Zelenka also supported a lower single-family housing percentage and suggested a split of 50:50. He asked staff to investigate the impact of that ratio on the UGB. Mr. Farr agreed that further examination of the Lane Community College basin was in order and asked staff to coordinate with Lane County in that effort. Mr. Zelenka requested an explanation of the rationale behind the industrial acreage need. He also requested a timeline for the council’s decision-making process. Mr. Brown wanted the council to have more choices in regard to the residential expansion areas. Mayor Piercy adjourned the meeting at 1:26 p.m. MINUTES—Eugene City Council May 16, 2012 Page 3 Work Session Respectfully submitted, Beth Forrest City Recorder (Recorded by Kimberly Young) MINUTES—Eugene City Council May 16, 2012 Page 4 Work Session ATTACHMENT C M I N U T E S Joint Elected Officials Lane County, City of Eugene, City of Springfield, Lane Rural Fire/Rescue Bascom-Tykeson Room—Eugene Public Library th 100 West 10 Avenue—Eugene, Oregon May 24, 2012 Noon EUGENE COUNCILORS PRESENT: George Brown, Pat Farr, Betty Taylor, Andrea Ortiz, George Poling, Mike Clark, Chris Pryor. EUGENE COUNCILORS ABSENT: Alan Zelenka. SPRINGFIELD COUNCILORS PRESENT: Hillary Wylie, Joe Pishioneri, David Ralston, Sheri Moore, Sean Van Gorden, Marilee Woodrow. LANE COMMISSIONERS PRESENT: Sid Leiken, Faye Stewart, Jay Bozievich. LANE COMMISSIONERS ABSENT: Peter Sorenson, Rob Handy. BOARD MEMBERS PRESENT: John Baxter, Larry VonMoos, Pete Holmes, Jim Drew. Her Honor Mayor Kitty Piercy called the meeting of the Eugene City Council to order. Lane Board of County Commissioners Chair Sid Leiken called the meeting of the Lane Board of County Commissioners to order. Her Honor Mayor Christine Lundberg called the Springfield City Council to order. Lane Rural Fire/Rescue Board of Directors President Baxter called the Lane Rural Fire/Rescue Board of Directors to order. A. ADJUSTMENTS TO AGENDA There were none. MINUTES—Joint Elected Officials May 24, 2012 Page 1 Lane County, City of Eugene, City of Springfield, Lane Rural Fire/Rescue B. AMBLANCE TRANSPORT SYSTEM Mr. Bozievich noted the members of the intergovernmental Ambulance Transport Task Force, which included himself, Ms. Ortiz, Mr. Clark, Mr. Van Gordon, Ms. Woodrow, Mr. Holmes, and Mr. Drew. He said the elected officials were supported by the staff of the Eugene-Springfield Fire Department and Lane Rural/Fire Rescue. Mr. Bozievich reported that task force members unanimously agreed that ambulance transport was a core service that must be accessible by residents and visitors in central Lane County regardless of ability to pay. Mr. Bozievich reviewed the agenda for the presentation. Fire Chief Randy Groves led the elected officials through a PowerPoint presentation that provided information on existing ambulance service areas, a history of local ambulance service delivery since 1981, an overview of service funding and the funding challenges created by capitated Medicare/Medicaid reimbursements, demographic trend lines for population and age, a breakdown of gross charges, combined medical unit responses broken down by ambulance service areas, call volume broken down by responding agency, and a review of the department’s progress on the recommendations made by the last intergovernmental ambulance task force in 2009 as well as on measures initiated by staff. The elected officials asked questions clarifying the details of the presentation. Mr. Drew reviewed the task force’s Option 1, “Do nothing.” Mr. VanGordon reviewed Option 2, “Privatize.” Ms. Ortiz reviewed Option 3, “Form Ambulance Transport District.” Ms. Woodrow reviewed a matrix comparing all three options. Ms. Ortiz expressed concern that the existing workload was taxing staff, which was spread too thin. She recommended the elected officials consider what they could do in the long-term to alleviate that problem. Mr. Bozievich concurred. He said the system was on the edge in terms of capacity and there were times during the day when units were temporarily not available. That was leading to burnout among the paramedics, who never had an opportunity to return to the station during the day because of the service demand. He did not believe the option of doing nothing was realistic. Mr. Van Gordon left the meeting. Responding to a question from Mr. Stewart, Chief Groves anticipated that a district, if formed, would likely charge a fee of some size to prevent overutilization. Mr. Stewart questioned whether that provided an adequate disincentive, particularly for those with insurance. He asked if Oakridge or South Lane had been contacted about the potential of joining together to form a larger Lane County district. Chief Groves said it was difficult to get all the necessary people in one place at one time but he saw no obstacle to a larger district. Responding to a question from Ms. Moore, Chief Groves confirmed the task force had discussed combining ambulance and fire services in a single district. Mr. Bozievich observed there were 12 fire districts inside the three ambulance service areas examined by the task force, which added to the complexity of such an approach. MINUTES—Joint Elected Officials May 24, 2012 Page 2 Lane County, City of Eugene, City of Springfield, Lane Rural Fire/Rescue Ms. Ortiz believed that there were equity issues surrounding ambulance service delivery in Lane County, particularly for the more rural areas. She advocated for a regional conversation about how such services were provided. Mr. Ralston commended the work of the task force. He agreed doing nothing was not an option. He supported the option of a taxing district, suggesting it was only option that would provide both equity and cost savings, and recommended that the elected officials begin to move forward immediately. Mr. Leiken pointed out the assessor’s office would need stable funding in order to support a new district as well as its current responsibilities. Ms. Ortiz determined from Chief Groves that Emergency Services Consulting International had included the potential of district formation in its feasibility study recommendations. The elected officials expressed general support for further staff exploration of a service district. Mr. Stewart encouraged that the examination be focused on a countywide district. Mayor Piercy thanked the task force and staff for their work. She encouraged staff to develop a timeline for the process. Mayor Piercy adjourned the meeting of the Eugene City Council at 1:23 p.m. Mayor Lundberg adjourned the meeting of the Springfield City Council at 1:23 p.m. Commissioner Leiken adjourned the meeting of the Board of County Commissioners at 1:23 p.m. President Baxter adjourned the meeting of the Lane Rural Fire/Rescue Board of Directors at 1:23 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Kimberly Young) MINUTES—Joint Elected Officials May 24, 2012 Page 3 Lane County, City of Eugene, City of Springfield, Lane Rural Fire/Rescue ATTACHMENT D M I N U T E S Eugene City Council McNutt Room—City Hall 777 Pearl Street—Eugene, Oregon June 11, 2012 5:30 p.m. COUNCILORS PRESENT: George Brown, Pat Farr, Betty Taylor, Andrea Ortiz, George Poling, Alan Zelenka, Chris Pryor, Mike Clark. COUNCILORS PRESENT: Andrea Ortiz. Her Honor Mayor Kitty Piercy called the June 11, 2012, work session of the Eugene City Council to order. Police Chief Pete Kerns updated the council on downtown police-related activity and downtown police staffing levels. A. UPDATE: 2012 Olympic Trials – Track and Field Waste Prevention/Green Building Program Manager Ethan Nelson and Recreation Services Director Craig Smith joined the council and led it through a PowerPoint presentation about the 2012 Olympic Trials with a focus on sustainability-related efforts and efforts to increase access and equity. The presentation also included information about related community programs and initiatives, many with a focus on youth, arts, and natural spaces. Mayor Piercy thanked staff for the exciting presentation and the focus on sustainability. Ms. Ortiz commended the mayor’s leadership in making Eugene a more sustainable community. B. WORK SESSION: Envision Eugene Planning Director Lisa Gardner and Community/Metro Planning Manager Carolyn Burke were present for the item. Mr. Brown, seconded by Mr. Farr, moved to direct the City Manager to prepare, for a formal adoption process, planning documents to establish a new Urban Growth Boundary based on recommendations in the Technical Components Document (Attachment A), and that carry forward the pillars and strategies described in the Envision Eugene Draft Proposal, March 14, 2012. At Mr. Brown’s request, City Attorney Emily Jerome reviewed the next steps in the process, which included submittal of the plan to the Oregon Department of Land Conservation and Development for final MINUTES—Eugene City Council June 11, 2012 Page 1 Work Session review. She anticipated it was possible staff could return to the council if further investigation determined that lands proposed to be brought inside the urban growth boundary (UGB) were found unsuitable. Industrial lands Mr. Brown reminded the council of the motion he offered at the last meeting, which had been tabled. The motion was taken from the table: Mr. Brown, seconded by Ms. Taylor, moved to amend the motion to remove all references to the Clear Lake Road area from Attachment A. Mr. Brown reiterated the concerns he expressed on May 30 regarding the unique nature of the agricultural and hydric soils in the Clear Lake Road area. He believed they were unsuitable for development. Mr. Clark did not support the amendment because the recommendation was the result of a unique and inclusive public process designed by the City Manager to bring residents to a compromise. Mr. Farr agreed with Mr. Clark. He observed that Eugene was surrounded by precious lands of all types. He determined from City Attorney Jerome that if the council passed the main motion, City staff would do further analysis of the feasibility of the lands proposed for inclusion in the UGB. Mr. Farr asked staff to comment on the relative quality of the Clear Lake Road area in comparison to other areas. Senior Planner Alissa Hansen indicated that farm lands in the Clear Lake Road area were considered to less high value than the farmlands in the River Road area, for example. While still considered high value, they were impacted by wetlands, forest soils, and steep slopes. She said the community was surrounded by natural constraints of one form or another and staff had to consider many factors when identifying possible expansion lands. The Community Resource Group placed a higher value on the farmland to the north. Mr. Zelenka asked if Mr. Brown intended to substitute another area for the Clear Lake area or if he proposed that the City not expand the UGB for industrial purposes. Mr. Brown believed the City Council had accounted for its industrial land need by adding the Russell Creek basin. Mr. Zelenka did not think that area had much industrial potential. Ms. Gardner agreed. She said the City had focused on the residential potential of that area. Associate Planner Jason Dedrick added that staff examined the area for its industrial potential but found only four parcels larger than eight acres. In addition, the area contained extensive wetlands. The area in the Russell Creek basin closest to Goshen might have some industrial potential. Mr. Brown reiterated his previous arguments about the nature of the soils in the Clear Lake Road area and the importance of food production. While he acknowledged it was more expensive, Mr. Brown pointed out that housing could be built on hills. Ms. Taylor agreed with Mr. Brown. She did not think the community needed to add land for either industrial or residential purposes. She recommended that the City cooperate with the County and work to locate more industrial uses in Goshen and further recommended that the City have input into the types of industry that located there. The motion failed, 6:2; Ms. Taylor and Mr. Brown voting yes. Mr. Zelenka, seconded by Mr. Poling, moved to amend the motion to add to Attachment A under Land for Industrial Jobs a box labeled 3C that would direct staff to include MINUTES—Eugene City Council June 11, 2012 Page 2 Work Session consideration of compatibility issues between industrial and residential uses in expansion areas and direct staff to include consideration of environmental justice impacts of industrial uses in expansion areas. Mr. Clark believed many of the values expressed in the motion were already reflected in the Seven Pillars that constituted the planning and implementation framework. He called for more emphasis on increasing the community’s tax base and jobs. Ms. Ortiz wanted to establish thresholds for new businesses locating in the expansion areas to ensure they were compatible with nearby residential uses and suggested the possibility of annexing the industries that now existed to ensure they reported to the City’s Toxics Right-to-Know Program. Mr. Farr agreed Mr. Clark that the Seven Pillars incorporated the concerns expressed by the motion. Mr. Poling agreed with Mr. Clark but pointed out that things were constantly changing and no one had a crystal ball. He thought the concepts mentioned by Mr. Clark were also encompassed by the Seven Pillars and did not know how to more explicitly incorporate them into the plan. The motion passed unanimously, 8:0. Mr. Zelenka, seconded by Mr. Pryor, moved to amend the motion to revise the section titled Land for Parks and Schools in Attachment A to direct staff to, if legally possible, include the airport in the proposed UGB expansion. The motion passed unanimously, 8:0. Housing mix Ms. Taylor, seconded by Mr. Brown, moved to amend the motion to direct the City Manager to bring back for council consideration a revised proposal that used a future housing mix of 45 percent single-family and 55 percent multi-family. Ms. Taylor said her motion ensured the City would not need to expand its UGB for housing at all, in keeping with national housing trends. It would allow the community to use its land more wisely. Mr. Poling did not support the amendment. He referred to a survey that indicated that a 60 percent single- family ratio was the national trend. He said many compromises had been made on the mix from both sides. He believed the ratio proposed by the manager was most appropriate mix, and feared that changing it now would “draw a line in the sand” and divide the community. Mr. Zelenka asserted that national and local trends argued for a lower single-family ratio. He believed that younger residents preferred multi-family living and older residents were downsizing to live in multi- family housing. Mr. Zelenka acknowledged that the market would largely drive the mix but believed the City Council should send a message that was “more inclusive of the trends.” Mr. Zelenka, seconded by Ms. Ortiz, moved to amend the amendment to change the ratio to 52 percent for single-family housing and 48 percent for multi-family. Mr. Brown also believed recent local trends supported a lower single-family housing ratio. He did not anticipate those trends would change before the council’s first review of the ratio. MINUTES—Eugene City Council June 11, 2012 Page 3 Work Session Mr. Clark opposed the amendment. He recommended that the council consider the entire market area when it discussed trends. He said people were moving to outlying communities with lower housing costs and they were buying single-family houses in single-family neighborhoods. He anticipated the motion would result in more such development in those communities and higher transportation costs for those residents because they would work in Eugene. Mr. Clark suggested that those costs would be reduced if Eugene grew more incrementally toward those communities. Mr. Pryor believed the housing trend was toward more multi-family but believed the ratio proposed in the amendment was not supported by data; instead, it represented an article of faith, or where some of the council wanted to go. He thought the manager’s proposal was a prudent move toward more multi-family housing. He feared the result of the amendment would be to increase densities in existing neighborhoods and that would adversely affect neighborhood character. He believed the manager’s proposal was an attempt to preserve neighborhood character while avoiding sprawl. He was not willing to risk neighborhood character. He agreed that the issue could be revisited in a few years. Mr. Farr agreed with Mr. Clark and Mr. Pryor. He said people did not want increased density in their neighborhoods and the City would create opposition by attempting to force it. He pointed out that communities such as Junction City, whose city limits were very proximate to Eugene, were welcoming additional single-family development. He believed it would be most prudent to accommodate the type of residential growth people wanted inside Eugene. People wanted single-family residences, and if it was affordable they could remain in Eugene-Springfield rather than move to Creswell, Veneta, or Cottage Grove. Ms. Ortiz agreed that the market would ultimately drive the ratio. She preferred a 50:50 single- family/multi-family ratio. Mr. Brown believed that many residents welcomed multi-family developments in their neighborhood. He welcomed more high-rise development in the central area. He believed that many people preferred to live more densely. Speaking to the issue of leap frog sprawl, Mr. Brown maintained that Eugene’s land would always be more expensive than land in outlying communities and housing would always be cheaper there, no matter what Eugene did. He agreed with Mr. Zelenka that senior citizens wanted to downsize, which would free up many single-family houses. Mayor Piercy suggested that the increased multi-family ratio spoke to the City’s intention to require more density, particularly along transit corridors. She did not think the City was talking about increasing density in existing neighborhoods unless they welcomed such housing. Mr. Clark continued to prefer the recommendation that came out of the process established by the City Manager, which was intended to find community compromise. Ms. Taylor agreed the market would dictate what happened, but the council could do what it thought best to avoid sprawl. City Manager Ruiz said his recommendation was intended to be aggressive without artificially constraining the market. He did not believe that a lower single-family ratio created enough area for people to build in a way that allowed the market to work. He said such artificial constraints added to housing affordability issues and could affect neighborhood livability. In addition, increased vehicle miles traveled had an environmental impact that needed to be considered. The vote on the motion was 5:3; Mr. Poling, Mr. Clark, and Mr. Pryor voting no. MINUTES—Eugene City Council June 11, 2012 Page 4 Work Session Residential expansion areas Responding to a question from Mr. Poling about the lack of analysis that occurred in regard to the DAG Trust Partnership property, Ms. Hansen said the State required that the City first look at County lands designated for development; the property in question was zoned for forestry uses. Mr. Poling, seconded by Ms. Ortiz, moved to include the DAG Trust Partnership property in Attachment A. Councilors briefly discussed the practical impact of the motion. Ms. Hansen recommended that staff follow-up on the cost implications of including the property in the Goal 5 analysis and report back at the next meeting. Mr. Poling withdrew his motion and Ms. Ortiz withdrew her second. Mayor Piercy adjourned the meeting at 7:20 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Kimberly Young) MINUTES—Eugene City Council June 11, 2012 Page 5 Work Session ATTACHMENT E M I N U T E S Eugene City Council Council Chamber—City Hall 777 Pearl Street—Eugene, Oregon June 11, 2012 7:30 p.m. COUNCILORS PRESENT: George Brown, Pat Farr, Betty Taylor, Andrea Ortiz, George Poling, Mike Clark, Chris Pryor, Alan Zelenka. Her Honor Mayor Kitty Piercy called the June 11, 2012, regular meeting of the Eugene City Council to order. 1. PLEDGE OF ALLEGIANCE Mayor Piercy shared some thoughts regarding Flag Day. Councilor Farr led the council and audience through the Pledge of Allegiance. 2. PUBLIC FORUM Mayor Piercy reviewed the rules of the Public Forum. Jim Hale , Ward 5, recommended the council consider land formally identified as urban reserves in the northwest Santa Clara area for expansion rather than into the more expensive to serve Lane Community College basin or southwest Eugene. Patrice Dotson , Ward 1, advocated for the council to provide a publicly owned site to a community coalition hoping to establish a homeless encampment. Mary Salinas , Springfield, advocated for the City Council to give homeless people checks and land for small homes. Jerry Smith , Ward 2, advocated for the City Council to provide a publicly owned site where the homeless could camp and be safe. He also supported a wet bed shelter. Charlie Swanson , Ward 3, asked the council to refer an advisory question to the voters regarding a constitutional amendment overturning the Supreme Court decision in Citizens United versus Federal Communication Commission. He also supported the provision of a publicly owned site for a homeless encampment. Sabra Marcroft , Ward 7, advocated for more housing options so that people could house themselves at the level they were able. MINUTES—Eugene City Council June 11, 2012 Page 1 Regular Meeting Art Bowman , Ward 2, spoke against police profiling of people due to their social and economic status and attributed it to the upcoming Olympic Trials. He called for more citizen oversight of all levels of city government. Dave Piccioni , Ward 7, advocated for the City Council to provide a publicly owned site for the homeless and called on the council to support the students in Quebec who were protesting tuition hikes. He supported the comments of Charlie Swanson. Andy Heben , Ward 3, advocated for the City Council to provide a publicly owned site for a homeless encampment. The effort would require no public money so the council could not justify any opposition. It would be a model for alternative housing. Jean Stacey , Ward 1, provided background on a grassroots effort to establish a homeless encampment to be known as Opportunity Eugene and to be operated by a 501(c)(3) organization. She advocated for the City Council to provide a publicly owned site for that purpose. Joe Tyndall , Ward 1, advocated for the City Council to provide a publicly owned site for a homeless service center and wet bed facility and suggested the existing City Hall site be employed for that purpose. Ruth Duemler , Ward 3, provided the council with copies of the Occupy Eugene newsletter. She commended the City for providing more 24-hour restrooms. She endorsed the remarks of Charlie Swanson and joined those calling for the City Council to provide a publicly owned site for a homeless encampment. Michael Peterson , Ward 1, supported the remarks of Charlie Swanson. Alley Valkyrie , Ward 1, criticized the City for enforcing a rule against glass bottles in the Parks Blocks and suggested that a person receiving such a citation was singled out and excluded from City parks because she was homeless. Ms. Valkyrie believed such citations were tied to the upcoming Olympic Trials. She did not think that officers should have discretion to exclude people from parks and suggested that parks exclusions be processed in the same way as downtown exclusions. John Pitney , Ward 6, supported the remarks of Charlie Swanson. John Monroe , Ward 1, maintained the City was opening itself to legal challenges by not providing a camp site for the homeless to live. He further maintained Eugene police were harassing the homeless in a systematic manner and demanded that it stop. Majeska Seese Green , Ward 7, advocated that the council direct staff to identify a piece of land so the community coalition it could operate a homeless camp and put meaning to the term “housing is a human right.” She also urged the council to modify board and commissions and internal work groups work plans accordingly and to form a homeless commission. Deb Frisch , a resident of Lane County, encouraged the council to reject the proposed project plan th compromise on West 24 Avenue with the Friendly Area Neighborhood board of directors. She criticized the police’s interactions with young members of Occupy Eugene who were hanging around in the Parks Block and wanted officers to resist the baiting and taunting of Occupiers. The police should stop enforcing laws against petty crimes. She called for kinder and gentler officers to work with the disenfranchised youth in downtown. MINUTES—Eugene City Council June 11, 2012 Page 2 Regular Meeting Helen Liquori , Ward 3, requested hand washing stations in conjunction with the newly opened rest rooms. She wanted the City to hire homeless people to monitor the rest rooms and hand washing stations. “Chief Swiftfoot,” homeless, criticized police enforcement actions that he believed were aimed at the homeless. Sue Sierra Lupe , Ward 1, shared information about the Occupy Eugene medical clinic and noted the addition of dental services. She maintained that social cleansing was occurring in the Parks Block, which prevented her from signing up more than two patients for the dental clinic and asked that the social cleansing stop. She believed that visitors to Eugene would be impressed by a city that treated its poor and disenfranchised so well. Pauline Hutson , Ward 1, advocated against the establishment of West Eugene EmX because it would destroy trees and harm her neighborhood. West Eugene did not have the needed ridership. She asked th why West 11 Avenue business owners were treated differently than Coburg Road business owners and suggested it was because the council did not like its appearance. She suggested that EmX was a better fit on Coburg Road. Eugene Drix , Ward 1, praised the Public Forum. He encouraged citizens to visit the West University Neighborhood and recycle discarded student belongings. He suggested the Internet made increased democracy possible. Josef Siekiel-Zdzienicki , Ward 1, supported a homeless encampment and the remarks of Charlie Swanson. He suggested the council had too much faith in its staff, which he maintained “ran over people.” Staff did not speak regular English and would not take citizen input. He recommended the council question its staff more because in his experience, staff lied. Carla Newbre , Ward 1, advocated for the council to provide a publicly owned site for a homeless encampment and urged the council to implement all of the recommendations of the Opportunity Eugene Task Force. Gordie Albie , Ward 1, advocated for the council to provide a publicly owned site for a homeless encampment. Eric Hall , Ward 7, advocated for retention of the sunset clause in the Rental Housing Code. He asked the council to implement the other modifications recommended to the program by the Housing Policy Board subcommittee. He shared a graphic contrasting landlord expenses versus revenues and said each new expense fell on the renter, not the landlord. Mayor Piercy closed the Public Forum. She thanked those who offered comment and solicited council comments and questions. Councilor Clark suggested to Ms. Hutson that she address her remarks to policies rather than personalities. Councilor Ortiz expressed concern about the public testimony related to the downtown and asked the council to consider what success was in regard to downtown. Was it statistics? Was it more people being arrested or less people being arrested? She continued to be concerned about the Downtown Public Safety Zone. She called for council discussion of the subject. MINUTES—Eugene City Council June 11, 2012 Page 3 Regular Meeting 3. CONSENT CALENDAR A. Approval of City Council Minutes May 23, 2012, Work Session - - May 29, 2012, Work Session May 29, 2012, Regular Meeting - - May 30, 2012, Work Session B. Approval of Tentative Working Agenda Councilor Brown, seconded by Councilor Farr, moved to approve the items on the Consent Calendar. Roll call vote: The motion passed unanimously, 8:0. 4. ACTION: An Ordinance Extending the Rental Housing Code Councilor Brown, seconded by Councilor Taylor, moved to adopt Council Bill 5073, Option 1, an ordinance removing the sunset date for the Rental Housing Code. Councilor Pryor, seconded by Councilor Poling, moved to substitute Option 2. Councilor Zelenka expressed interest in changing Eugene’s ordinance to more closely resemble that of Corvallis. Stuart Ramsing indicated staff was working with the HPB subcommittee on ordinance revisions that the council would see in the fall. Many of them addressed the issues of concern to Mr. Zelenka. Roll call vote: The motion passed, 6:2; councilors Taylor and Brown voting no. Roll call vote: The motion as amended passed, 6:2; councilors Taylor and Brown voting no. 5. ACTION: Appointments to Boards, Commissions, and Committees Councilor Brown, seconded by Councilor Farr, moved to appoint Jill Fetherstonhaugh to Position 4 on the Budget Committee for a three-year term beginning July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to appoint Marshall Wilde to Position 6 on the Budget Committee for a three-year term beginning July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to appoint Robert Clarke to Position 8 on the Budget Committee for a three-year term beginning July 1, 2012, and ending on June 30, 2015. Councilor Zelenka moved to substitute Richard Varner. The motion died for lack of a second. MINUTES—Eugene City Council June 11, 2012 Page 4 Regular Meeting Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to reappoint George Rode to Position 5 on the Civilian Review Board for a three-year term beginning July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to reappoint Bernadette Conover to Position 6 on the Civilian Review Board for a three-year term beginning July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to reappoint Debra Velure to Position 7 on the Civilian Review Board for a three-year term beginning July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Human Rights Commission Councilor Brown, seconded by Councilor Farr, moved to reappoint Andrew Thomson to Position 8 on the Human Rights Commission for a three-year term beginning July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to reappoint Lorraine Kerwood to Position 9 on the Human Rights Commission for a three-year term beginning July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to appoint Denise Griewisch to Position 10 on the Human Rights Commission for a three-year term beginning July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to appoint Christopher Nunes to Position 2 on the Human Rights Commission, the unexpired term of Martha Fish ending on June 30, 2014. Roll call vote: The motion passed unanimously, 8:0. Planning Commission Councilor Brown, seconded by Councilor Farr, moved to reappoint Mark Steven Baker to Position 1 on the Planning Commission for a four-year term beginning July 1, 2012, and ending on June 30, 2016. Roll call vote: The motion passed unanimously, 8:0. Police Commission Councilor Brown, seconded by Councilor Farr, moved to reappoint Kaitlyn Lange to Position 1 of the Police Commission for a four-year term beginning July 1, 2012, and ending on June 30, 2016. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to reappoint Juan Carlos Valle to Position 2 of the Police Commission for a four-year term beginning July 1, 2012, and ending on June 30, 2016. Roll call vote: The motion passed unanimously, 8:0. MINUTES—Eugene City Council June 11, 2012 Page 5 Regular Meeting Councilor Brown, seconded by Councilor Farr, moved to reappoint James Garner to Position 3 of the Police Commission for a four-year term beginning July 1, 2012, and ending on June 30, 2016. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to appoint Joe Tyndall to Position 8 of the Police Commission for a four-year term beginning July 1, 2012, and ending on June 30, 2016. Roll call vote: The motion passed unanimously, 8:0. Councilor Clark, seconded by Councilor Poling, moved to substitute William Whalen for Joe Tyndall. Councilor Clark said he understood that Mr. Whalen had the support of a commissioner who was not able to present at the Police Commission subcommittee meeting where the topic was discussed. Mayor Piercy said that two commissioners highly recommended Mr. Tyndall, but she felt either candidate was a good one. She had discussed the difference between service on the commission and advocacy with Mr. Tyndall and believed he was cognizant of the difference. Roll call vote: The motion failed, 5:3; councilors Poling, Clark, and Farr voting yes. Roll call vote: The motion passed unanimously, 8:0. Sustainability Commission Mayor Piercy formally recognized the following councilor appointments to the Sustainability Commission: Ward 1 position, for a term expiring on June 30, 2016: Shawn Boles Ward 2 position, for a term expiring on June 30, 2016: Howie Bonnett Ward 3 position, for a term expiring on June 30, 2016: Dawn Lesley Ward 4 position, for a term expiring on June 30, 2016: Kathi Jaworski Councilor Brown, seconded by Councilor Farr, moved to appoint Sasha Luftig to Position 2 of the Sustainability Commission (the unexpired term of Art Farley) ending on June 30, 2013. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to appoint Sara Mazze to Position 4 of the Sustainability Commission to the unexpired term ending on June 30, 2013. Councilor Taylor moved to substitute Lauri Bernstein. The motion died for lack of a second. Councilor Poling, seconded by Coucilor Clark, moved to substitute Steven Adams. Roll call vote: the motion failed, 5:3; councilors Poling, Clark, and Farr voting yes. Roll call vote: The motion passed unanimously, 8:0. Toxics Board Councilor Brown, seconded by Councilor Farr, moved to reappoint Richard Nicol to Position 3, a business representative on the Toxics Board, for a three-year term beginning MINUTES—Eugene City Council June 11, 2012 Page 6 Regular Meeting on July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to reappoint Randall Prince to Position 6, an advocacy representative on the Toxics Board to a three-year term beginning on July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Whilamut Natural Area Citizen Planning Committee Councilor Brown, seconded by Councilor Farr, moved to appoint Aryana Ferguson to Position 3 on the Whilamut Natural Area Citizen Planning Committee for a three-year term beginning on July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to appoint Lucia Hardy to Position 4 on the Whilamut Natural Area Citizen Planning Committee for a three-year term beginning on July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to appoint Bitty Roy to Position 7 on the Whilamut Natural Area Citizen Planning Committee for a three-year term beginning on July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to appoint James Trimboli to Position 10 on the Whilamut Natural Area Citizen Planning Committee for a three-year term beginning on July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. Councilor Brown, seconded by Councilor Farr, moved to reappoint Vicky Mello to Position 15 on the Whilamut Natural Area Citizen Planning Committee for a three-year term beginning on July 1, 2012, and ending on June 30, 2015. Roll call vote: The motion passed unanimously, 8:0. 6. COMMITTEE REPORTS There were no reports. Mayor Piercy adjourned the meeting at 9:12 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Kimberly Young) MINUTES—Eugene City Council June 11, 2012 Page 7 Regular Meeting ATTACHMENT F M I N U T E S Eugene City Council McNutt Room—City Hall 777 Pearl Street—Eugene, Oregon June 13, 2012 Noon COUNCILORS PRESENT: George Brown, Pat Farr, Betty Taylor, Andrea Ortiz, George Poling, Mike Clark, Chris Pryor, Alan Zelenka. Her Honor Mayor Kitty Piercy called the June 13, 2012, work session of the Eugene City Council to order. A. WORK SESSION: Envision Eugene City Attorney Emily Jerome reviewed the motion still on the table: Mr. Brown, seconded by Mr. Farr, moved to direct the City Manager to prepare, for a formal adoption process, planning documents to establish a new Urban Growth Boundary based on recommendations in the Technical Components Document (Attachment A), and that carry forward the pillars and strategies described in the Envision Eugene Draft Proposal, March 14, 2012. Ms. Jerome reviewed the amendments to the motion made by the council on June 11. Responding to a question from Mayor Piercy, Planning Director Lisa Gardner confirmed that the City’s consultant had confirmed the DAG Trust Partnership property could be included in the Goal 5 analysis. Mr. Poling, seconded by Mr. Clark, moved to amend Attachment A, Technical Components document, by adding the DAG Trust property to a list of potential single- family home expansion areas that staff will continue to analyze in the Land for Single- Family Homes section of the manager’s recommendation, column box D. Mr. Poling believed the property should be studied for its residential potential because of several important considerations, including that the property was directly adjacent to the urban growth boundary (UGB), was in one ownership in four parcels totaling 300 acres, was undeveloped, and the owner desired to be included in the UGB while the owners of other properties being contemplated for addition did not. There were no wetlands or hydraulic soils on the property, it contained few slopes, and was not intensely managed for resource purposes now. Responding to a question from Mr. Zelenka, Ms. Gardner reviewed the staff analysis that would be required and confirmed that staff was likely to analyze the property anyway. Further analysis would not be an issue but she cautioned the council that there were hurdles to including the property inside the UGB, including that it was not already designated for development. MINUTES—Eugene City Council June 13, 2012 Page 1 Work Session The motion passed, 6:2; Ms. Taylor and Mr. Brown voting no. Mr. Farr, seconded by Mr. Clark, moved to direct staff to plan for a housing mix of 55 percent single family, 45 percent multi-family. Ms. Ortiz acknowledged she was not invested in the ratio as she believed the market would drive the ratio. However, she had received considerable input from those who had spent months of their time on the topic and had changed her mind. She supported the motion. Mr. Pryor said some might not find the difference between the ratios significant but at one level he considered it a monumental difference because of the months of work put into the subject by citizens. He determined from Ms. Gardner that the community and public input had supported the 55:45 ratio, but the Community Resource Group had declined to offer a specific recommendation regarding the ratio believing it was a policy choice for the council. Mr. Pryor thought the subject deserved more thoughtful deliberation than could be accomplished at the last minute. He thought the ratio adopted at the June 11 meeting had been arbitrary and would call into question his ability to support the plan. Mr. Zelenka did not think the adopted ratio had been arbitrary. The ratio was among the many ranges discussed and many people were not in consensus regarding the higher single-family ratio. He said his motion was an attempt to split the difference and arrive at a political compromise. He recalled that the Sustainability Commission had preferred a number at the lower end of the range. He did not think the council should merely rubberstamp the manager’s recommendation without further analysis and the potential of additional compromise. Mr. Brown believed it was appropriate that the Community Resource Group had deferred to the council in regard to the ratio. He concurred with Mr. Zelenka’s remarks. He did not think that changing the ratio was disrespecting the work of the Community Resource Group, which had not reached consensus on the topic. He said the council could revisit the ratio in five years to determine if it was reflective of local and national trends. He opposed the amendment. Ms. Taylor did not think the council had to agree with its advisory committees to demonstrate its respect for their work. The experts she considered knowledgeable did not support the staff-recommended ratio. She continued to oppose expansion of the UGB and the council had the power to select a mix that did not require any expansion. Ms. Taylor emphasized the importance of the pillar related to climate change and resiliency and said that required people to drive fewer miles, for food to come from nearby, and air protection aided by forest protection. Mr. Farr noted the Planning Commission’s support for the staff recommendation. He suggested the City could reduce vehicle miles traveled if it made housing more affordable in the Eugene-Springfield metropolitan area. Mr. Clark expressed appreciation for the thoughtful and deliberative nature of the planning process and said he wanted to honor the process and its results. He supported the motion. Mayor Piercy expressed concern that many compromises had been made throughout the process but in the end those who prevailed in regard to the housing ratio had been unwilling to see the council use its best judgment to make any changes to the ratio. She appreciated the journey that the community had taken MINUTES—Eugene City Council June 13, 2012 Page 2 Work Session and believed the community had grown in how members talked to each other, but she did not feel good about the outcome represented by the motion. Ms. Taylor said there was nothing wrong with disagreement. She believed that the council needed to put forth both alternatives to the community and seek more public input. The amendment to the motion passed, 5:3; Ms. Taylor, Mr. Zelenka, and Mr. Brown voting no. The amended motion passed, 6:2; Mr. Brown and Ms. Taylor voting no. Mayor Piercy adjourned the meeting at 12:35 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Kimberly Young) MINUTES—Eugene City Council June 13, 2012 Page 3 Work Session ATTACHMENT G M I N U T E S Eugene City Council McNutt Room—City Hall 777 Pearl Street—Eugene, Oregon June 20, 2012 Noon COUNCILORS PRESENT: Betty Taylor, Andrea Ortiz, George Poling, Mike Clark, Chris Pryor, Alan Zelenka. COUNCILORS ABSENT: George Brown, Pat Farr. Her Honor Mayor Kitty Piercy called the June 20, 2012, work session of the Eugene City Council to order. Mr. Zelenka submitted two resolutions to the council, one opposing the passage of coal trains through Eugene and one calling for the use of the Clean Air Act to reduce greenhouse gas emissions. Mayor Piercy anticipated the resolutions would be scheduled for council consideration soon. A. WORK SESSION: Sustainable Budget Discussion The council was joined by members of the City’s executive team: Assistant City Manager/Acting Planning and Development Department Director Sarah Medary, Public Works Director Kurt Corey, Fire Chief Randy Groves, Central Services Department Director Kristi Hammitt, Library, Recreation, and Cultural Services Director Renee Grube, and City Attorney Glenn Klein. Finance Director Sue Cutsogeorge led the council through a PowerPoint presentation titled Sustainable Budget Discussion that set out sustainable budget concepts, highlighted recent discussions about new revenues, and outlined City Manager Jon Ruiz’s approach to the fiscal year 2014 budget. City Manager Ruiz shared a timeline for the development of the budget, which included a possible revenue measure. Mr. Clark expressed disappointment that the council was not having a strategic discussion on how to increase the tax base by increasing the amount of taxable property. He regretted the lack of a link between Envision Eugene and the budget discussion. He did not envision that the voters would support a new tax. City Manager Ruiz reminded Mr. Clark that the Joint Elected Officials Regional Prosperity Report spoke to expanding the economic base and staff was working toward that goal. He promised to return with more information. Ms. Taylor suggested that the council eliminate tax exemptions to grow the base. She also suggested a tie between higher service costs and more growth. She was glad the council had moved forward with a measure for road repairs but did not otherwise support such dedicated revenues. She requested more information about the potential yield from a payroll tax, which would capture revenue from non-City residents. Ms. Taylor also wished to a personal income tax affecting those making more than $100,000 annually. She did not think low-income people would vote for a tax that affected them. MINUTES—Eugene City Council June 20, 2012 Page 1 Work Session Ms. Taylor also supported a business license tax and asked for more information about Portland’s business license tax. She asked if Eugene could collect its tax in the same manner as Portland. She added that she thought Eugene could learn from Portland’s approach to taxing. Mr. Pryor expressed appreciation for the staff’s effort. He believed the council should continue to demonstrate that it was spending the public’s money in the most responsible way possible. The council should keep public acceptance in mind in regard to any taxing options and avoid unilateral action. He said the council should also consider the consequences of its decision. Some properties cost more to serve than other properties and the council must find a balance between those uses that provide a net gain and those that did not so it could support all uses. Mr. Poling believed the City had demonstrated fiscal responsibility in recent years. However, he was hesitant to offer the voters a new tax. If the council proceeded with such a tax he believed it was important that the funding be earmarked for basic services to win public support. Mayor Piercy believed the road measure demonstrated that the public felt it had an investment to protect. She thought there were similar services where the City could lose its investment if it was not protected, which could help initiate a conversation with the voters. Human services could be couched in terms of investment in the family. She believed the council needed to take a practical approach that spoke to why services made a difference in the lives of residents. Mr. Zelenka suggested that the City’s outstanding needs should be quantified and prioritized before the council approached the community about its willingness to invest in services. He believed that specific needs and services should be tied to a specific funding source. He advocated for easily understandable revenues with low administrative costs. Ms. Ortiz asked if a fire taxing district would be part of the council discussion. City Manager Ruiz said yes. Ms. Taylor hoped the City shared the presentation with the neighborhood associations. Ms. Taylor distinguished between temporary revenues intended to address a specific need like road repairs and more permanent revenues. She did not like dedicating revenues to specific uses because the council did not know what all the future service needs would be. She believed that if the council requested general purpose money it could point to what it planned to spend it on. Mr. Pryor suggested the challenge with asking the voters for long-term funding was that the council could not always state how the money would be spent. He believed short-term, one-time funding was a simple conversation. A conversation about creating sustainable long-term funding was very difficult because it involved the community’s trust. He anticipated the council would need to reexamine its policies if it wished to have such a conversation to clarify those policies for the public and build trust. Recognizing the time and effort it would require, Mayor Piercy emphasized the importance of a real community conversation about the City’s financial status, what the council was attempting to accomplish, and why. Mr. Zelenka pointed out the City had done things differently and reduced its budget over the past several years. There was more to do, but it was at the margins. Unless the City had more money, the council would have to reduce services. He acknowledged challenging economic times and suggested that as MINUTES—Eugene City Council June 20, 2012 Page 2 Work Session things turned around, it would be a good time to have the community conversation. He agreed there was a need for a new revenue source but it needed to be specific and constrained. Then the council could talk with the community about the value of the investment and why voters should support it. Mayor Piercy suggested that the community conversation could also include discussion about what the City had lost and what it was losing. She cited human services as an example. She said families did better if cultural activities were available and if parks were opened, but the City was cutting back on those basic services, which she believed had a human services element. She said as the council looked to services to add it needed to keep in mind that it was losing ground in other areas, and that should be part of the conversation. Ms. Taylor agreed with Mayor Piercy’s remarks. She said there were many services such as schools and parks that some citizens did not use but they were important services to the community. She asked if the City was going to ask the voters if it supported the current service mix. Ms. Taylor recommended that the City advocate for a real estate transfer tax at the State legislature. Mayor Piercy recommended the council also consider partnerships with other agencies as a means to accomplish some of its goals. Mr. Pryor recommended that the council prioritize services to inform the community discussion. Mr. Zelenka suggested that staff quantify the outstanding funding issues identified in slide 9 of the presentation prior to the council’s priority discussion. Mr. Clark also supported holding a priority discussion. He believed it would add to public confidence. Mayor Piercy recommended that the City publicize the proposed process on the Web site in a manner that was accessible to the public. Mayor Piercy adjourned the meeting at 12:59 p.m. Respectfully submitted, Beth Forrest City Recorder (Recorded by Kimberly Young) MINUTES—Eugene City Council June 20, 2012 Page 3 Work Session