HomeMy WebLinkAboutItem B: City Manager Annual Performance Review
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Work Session: City Manager Annual Performance Review
Meeting Date: July 11, 2012 Agenda Item Number: B
Department: Central Services-Human Resources Staff Contact: Denise Smith
www.eugene-or.gov Contact Telephone Number: 541-682-5731
ISSUE STATEMENT
Jon Ruiz was hired as the Eugene City Manager on April 14, 2008. This agenda item is for the council
to conduct City Manager Ruiz’s annual performance review. The two-part format agreed upon by the
council and City Manager Ruiz includes an executive session followed by a public session. During the
executive session, councilors will review the results of the feedback gathered, share their overall
performance feedback, and discuss final ratings. Based on the discussion, the City Manager will submit
his proposed goals for the coming year to the council.
BACKGROUND
This year’s feedback process includes a couple of key questions, framed from the agreed-upon
performance dimensions, which were sent to the executive leaders of each City department, other City
employees who had worked on projects with the City Manager, and an identified group of community
leaders. City Councilors also are completing their own evaluation forms. A summary of this feedback
and the City Manager’s self-evaluation are being sent to the council in advance of this work session.
Human Resources staff is compiling all of this information to support the City Council in getting a well-
rounded view of the performance of the City Manager this year. Human Resources will also calculate
the compensation adjustment based on the City Manager contract language. With respect to
compensation, the contract provides that the City Manager will receive (1) whatever COLA that non-
represented employees are receiving (which means no COLA for FY13); and (2) a merit and deferred
compensation adjustment based on the ratings that the council gives to the City Manager, “unless the
Council determines that the City’s budget situation is sufficiently ominous that no merit or deferred
compensation increase should be made.” The calculation related to any compensation adjustment will
be included in the notebook containing the evaluation forms and summaries that will be provided to each
elected official.
RELATED CITY POLICIES
The City Council has historically conducted an annual performance review of the City Manager. This
process is a continuation for City Manager Jon Ruiz.
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CITY MANAGER’S RECOMMENDATION
None
SUGGESTED MOTION
None
ATTACHMENTS
Notebooks containing the following information will be provided under separate cover:
A.Copies of the compiled feedback summaries
B.Individual comments from city councilors
C.Copy of overall summary of councilors’ review comments and ratings to go into the section of the
notebook labeled “Mayor and Council Comments”
D.Compensation information based on final ratings
FOR MORE INFORMATION
Staff Contact: Denise Smith, Human Resources
Telephone: 541-682-5731
Staff E-Mail: denise.d.smith@ci.eugene.or.us
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