HomeMy WebLinkAboutItem 4A: Approval of City Council Minutes
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UGENE ITY OUNCIL
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GENDA TEM UMMARY
Approval of Council Minutes
Meeting Date: January 14, 2013 Agenda Item Number: 4A
Department: City Manager’s Office Staff Contact: Kris Bloch
www.eugene-or.gov Contact Telephone Number: 541-682-8497
ISSUE STATEMENT
This is a routine item to approve City Council minutes.
SUGGESTED MOTION
Move to approve the minutes of the December 4, 2012, Council Workshop, December 10, 2012,
Work Session, December 10, 2012, Regular Meeting.
ATTACHMENTS
A. December 4, 2012, Council Workshop
B. December 10, 2012, Work Session
C. December 10, 2012, Regular Meeting
FOR MORE INFORMATION
Staff Contact: Kris Bloch
Telephone: 541-682-8497
Staff E-Mail: kris.d.bloch@ci.eugene.or.us
S:\CMO\2013 Council Agendas\M130114\S1301144A.doc
ATTACHMENT A
M I N U T E S
Eugene City Council Workshop
th
Sloat Room, 99 West 10 Avenue
Eugene, OR
December 4, 2012
7:00 p.m.
COUNCILORS PRESENT: George Brown, Pat Farr, Betty Taylor, Mike Clark, Chris Pryor,
Alan Zelenka, Claire Syrett
COUNCILORS ABSENT: George Poling
Staff present: Jon Ruiz, City Manager, Kristie Hammitt, Central Services Director, Mike Penwell,
Facility Management Division, Larry Hill, Finance Division, Jan Bohman, CMO, Laura Hammond, PDD,
Heidi Snyder, Central Services.
Mayor Piercy called the meeting to order and thanked staff for scheduling this council workshop in order
to keep the new City Hall discussion moving along.
Ms. Hammitt explained that the purpose of the workshop was to have a free-flowing conversation on the
subjective features of the City Hall options being considered. She said that tonight the council would review
the results of the City Hall Options Survey the councilors took prior to the workshop, and that Larry Hill
would facilitate the discussion.
Mr. Hill distributed the agenda and explained that the primary goal of the workshop was to allow all
councilors to share their thoughts on the City Hall options and project values and to advance the council’s
thinking on selecting a location for the new City Hall.
Mr. Hill told the council that the staff had made wall posters displaying the Option Survey results for each
value and had the wall posters mounted on the walls for the Councilors’ review. The wall posters showed
an array of dots which illustrated the extent to which the Councilors felt that each of the three options
(Existing Site/Rebuild; Existing Site/Build New; EWEB Site) reflected the project’s values. The
Councilors reviewed the data and discussed the survey results for each of the project values and offered
their thoughts on the options as they related to the project values.
Mr. Hill said that the workshop provided the council with a better idea of each other’s views. Ms. Hammitt
summarized key points of the discussion as: an interest in identity; building for 50-100 years in the future;
flexibility; a place where people chose to come; financial stewardship; allowing enhancements, for example
a farmer’s market; connecting to the river.
ADJOURN:
The meeting adjourned at 9:00 p.m.
Respectfully Submitted,
Michelle Mortensen
Deputy City Recorder
MINUTES – Eugene City Council December 4, 2012 Page 1
Workshop
(Recorded by Myrnie Daut)
MINUTES – Eugene City Council December 4, 2012 Page 2
Workshop
ATTACHMENT B
M I N U T E S
Eugene City Council
Harris Hall, 125 East 8 Avenue
th
Eugene, Oregon 97401
December 10, 2012
5:30 p.m.
COUNCILORS PRESENT: George Brown, Pat Farr, Betty Taylor, Mike Clark, Chris Pryor, Alan
Zelenka, Claire Syrett
COUNCILORS ABSENT: George Poling
Her Honor, Mayor Piercy called the December 10, 2012, work session of the Eugene City Council to
order.
A. COMMITTEE REPORTS
City Councilors reported on the various committees they represent and other items of interest.
MOTION AND VOTE: Councilor Brown, seconded by Councilor Farr, moved that the policy to
fill vacancies on boards, committees and commissions which occur outside the regular
recruitment period be as follows:
1. The Council shall fill a vacancy on boards, committees and commissions occurring 90 days
or more prior to the end of the term by a candidate from the pool of active applicants for the
board, committee or commission. Such a candidate shall be nominated by the Mayor unless
the Eugene Code provides for a different procedure for nomination.
2.If there are no applicants for the vacant position, the City shall initiate a special recruitment
to solicit applicants for the position.
3.The candidate appointed by the Council shall serve for the balance of the unexpired term.
4.If a vacancy occurs less than 90 days prior to the end of the term, appointment for the
vacant position shall be filled in the next regular recruitment cycle.
PASSED 6:0
Mayor Piercy commented about the Human Rights Day event today where several City staff
members were honored. Mayor Piercy asked City Manager Jon Ruiz to send out the names of
everyone recognized.
B. WORK SESSION: Financial Strategy
City Manager Ruiz, Finance Director Sue Cutsogeorge and Gary Manross introduced the item. Mr.
Ruiz gave a PowerPoint presentation that outlined strategies for addressing the challenge of closing
a $6 million dollar deficit. The Mayor and councilors were asked to consider the information and
let staff know if they wanted a change in the way we are addressing the gap or if they want to
continue the current work being done.
Survey information was shared to show the level of community support for a modest ($10/month)
fee to avoid cuts in City service. The survey suggested the majority of those polled would be willing
MINUTES – Eugene City Council December 10, 2012 Page 1
Work Session
to pay the nominal fee and want this to go to a vote of the community. General support for the
modest revenue measure was expressed. Staff will bring back two ordinances for consideration.
Comments from the survey indicated that the Eugene community supports and wants to continue
funding the following items:
1.Creation of New Jobs
2.Continued Support of Public Safety
3.Human Services – Provide More Homeless Services
Councilor Syrett arrived at 6:15 pm.
Mayor Piercy asked for a motion to provide feedback to staff about the funding proposal.
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Pryor, moved to continue
down the path for financial strategy as outlined by the City Manager. PASSED 6:1, Councilor
Clark opposed.
The work session adjourned at 7:02 pm.
Respectfully submitted,
Michelle Mortensen
Deputy City Recorder
MINUTES – Eugene City Council December 10, 2012 Page 2
Work Session
ATTACHMENT C
M I N U T E S
Eugene City Council
Harris Hall, 125 East 8 Avenue
th
Eugene, Oregon 97401
December 10, 2012
7:30 p.m.
COUNCILORS PRESENT: George Brown, Pat Farr, Betty Taylor, Mike Clark, Chris Pryor, Alan
Zelenka, Claire Syrett
COUNCILORS ABSENT: George Poling
Her Honor, Mayor Piercy called the December 10, 2012, regular meeting of the Eugene City Council to
order.
1.CEREMONIAL MATTERS
Assistant City Manager Sarah Medary was recognized for receiving the Assistant City Manager
award from the International City/County Management Association.
2.PUBLIC FORUM
Jeannine Parisi and Merlin Hough honored Andrea Ortiz for five years on the LRAPA Board.
Shawn Boles urged the council to craft a regional response to climate change.
Kelsey Juliana presented books and DVDs to the Mayor and council.
Deb Frisch addressed homeless choices and voiced concern about the lack of progress.
Jim Hale spoke about budget issues.
Carol Berg-Caldwell expressed appreciation for Municipal Court staff and the mall guides.
Helen Liguori supported efforts to help homeless.
Lotus supported efforts to help the homeless and lifting the camping ban.
Mark Hubbell supported the rights of homeless people.
Tracy Joscelyn thanked the City and agencies for helping the homeless.
Mary Kleeman said she wants to help the homeless.
Michael Carrigan supported the Declaration of Human Rights – Article 25.
Argus read a story about a sailor and related it to homelessness.
Jerry Smith supported SLEEPS, OCCUPY, CALC, and their efforts to help homeless people.
Barbara Prentice supported SLEEPS and OCCUPY, and modification of the camping ban.
Gulistan N.L. Machacek supported help for homelessness, including a camping site.
James Chastain said he wants help for homeless and supported human rights.
John Monroe voiced his anger about the condition of homeless people.
Alley Valkyrie listed cities that have been sued over homelessness issues.
Timothy Rake supported SLEEPS, and helping homeless people.
Barry Dillon offered a Greek lesson about what the name “Eugene” means.
Jean Stacey voiced her anger about homeless people being ignored.
Jane Renfro Smith, Church Women United, supported SLEEPS and help for the homeless.
Hedin Manus Brugh expressed concern about safety of homeless people.
Joe Tyndall supported efforts to help the homeless.
Jason Gray asked for an end to criminalizing homelessness.
MINUTES – Eugene City Council December 10, 2012 Page 1
Regular Meeting
Mary Sharon Moore supported the SLEEPS initiative.
Anya Dobrovolski spoke about pedestrian safety, Oregon Crosswalk Law and an ODOT sting.
Eugene Drix said all of us can help solve homelessness.
Alexander Daniell supported Opportunity Eugene and the use of Conestoga Huts.
Michael Gannon wanted to help the homeless and supported lifting the camping ban.
Brad Gibson, Dignity Village, R2D2, said homeless need more help.
Majeska Seese-Green shared a statement about a foreclosure and reuse of property.
Marina Hajek expressed concern about careless, young drivers.
3. PUBLIC FORUM ON CITY HALL
Tim Campbell supported keeping City Hall at 777 Pearl, and people/jobs in downtown core.
Gerry Gaydos supported keeping City Hall at 777 Pearl, noting the value in re-using site.
Mark Johnson supported keeping City Hall at 777 Pearl, creating a vibrant downtown.
Jeannine Parisi supported sharing the EWEB building, but said downtown site good, too.
Jim Hale supported the EWEB site, citing costs of building new.
Sarah Bennett , Downtown Neighbors Association, supported City Hall at 777 Pearl.
Dave Hauser, Chamber of Commerce, supported City Hall at 777 Pearl.
Eric Gunderson supported renovation of City Hall, 777 Pearl, making it new, green, efficient.
Joe Tyndall suggested turning City Hall into a homeless shelter.
Ptery Lieght supported SLEEPS and using City Hall for a shelter.
Eugene Drix supported building with integrity, making it welcoming, by the river.
Sue Prichard supported keeping City Hall at 777 Pearl, noting it was good stewardship.
Otto Poticha supported keeping City Hall at 777 Pearl, creating a signature building.
Bill Whalen supported keeping City Hall at 777 Pearl, where it supports downtown vitality.
Kevin Matthews supported keeping City Hall at 777 Pearl.
Phil Farrington supported keepng City Hall at 777 Pearl, noting it supports downtown.
Sara Palmer supported keeping City Hall on Pearl, and saving the existing building.
4. CONSENT CALENDAR
A. Approval of City Council Minutes
-
November 19, 2012, Public Hearing
- November 21, 2012, Work Session
- November 26, 2012, Work Session
- November 26, 2012, Regular Meeting
- November 28, 2012, Work Session
B. Approval of Tentative Working Agenda
MOTION AND VOTE: Councilor Brown, seconded by Councilor Farr, moved to approve the
items on the Consent Calendar. PASSED: 7:0
5. PUBLIC HEARING AND ACTION:
Resolution Adopting a Supplemental Budget; Making Appropriations for the City of Eugene
for the Fiscal Year Beginning July 1, 2012, and Ending June 30, 2013.
John Barofsky noted concerns about Capital transfer reduction of $100K.
to adopt a
MOTION AND VOTE: Councilor Brown, seconded by Councilor Farr moved
resolution adopting a Supplemental Budget; making appropriations for the City of
Eugene for the Fiscal Year beginning July 1, 2012, and ending June 30, 2013.
PASSED 7:0.
MINUTES – Eugene City Council December 10, 2012 Page 2
Regular Meeting
Mayor Piercy adjourned the City Council meeting and opened the meeting of the Urban Renewal Agency
(URA).
6. PUBLIC HEARING AND ACTION:
Resolution Adopting a Supplemental Budget; Making Appropriations for the Urban Renewal
Agency of the City of Eugene for the Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013
John Barofsky noted reasons for issues related to this item. He expressed confidence in City
staff while noting the importance of budget issues.
MOTION AND VOTE: Councilor Brown, seconded by Councilor Farr, moved to adopt a
resolution adopting a Supplemental Budget; making appropriations for the Urban Renewal
Agency of the City of Eugene for the Fiscal Year beginning July 1, 2012 and ending June 30, 2013.
PASSED: 7:0
The Mayor adjourned the meeting of the URA and reconvened the meeting of the Eugene City Council.
7. WORK SESSION:
Homelessness Project Siting Discussion Follow-Up
MOTION AND VOTE: Councilor Zelenka, seconded by Councilor Farr, moved to authorize the
city manager to take the steps necessary to locate a pilot project for a low-cost micro-housing
project for homeless individuals at the city-owned North Garfield site for a period not to exceed
October 1, 2014. Those steps shall include at a minimum (a) entering into a lease with a non-
profit organization with an ending date for the lease of October 1, 2014; (b) selection of a non-
profit provider to operate the pilot project, and (c) consult with the selected non-profit
organization as it is preparing its application for a conditional use permit for the site. The lease
shall include but not be limited to terms which (a) require insurance to protect the City against
liability, (b) ensure that the site is fully restored at the conclusion of the lease to its present
condition, and (c) require a nominal fee for leasing of the site for the short-term period.
Not later than March 2014, the city manager shall schedule a work session with the council to:
(a) provide a report on the pilot project and any recommendations for improvements if the
council authorizes the pilot project to continue after October 1, 2014, and (b) provide the council
with one or more alternative sites for the continued pilot project.
The Mayor noted that a Conditional Use Permit will take 4-6 months, but in the interim other
things related to the host site can be worked on to prevent additional delays.
PASSED 6:1; Councilor Clark opposed.
Councilor Brown suggested staff look at Conestoga Huts to use as temporary housing or in place of
tents. Council originally didn’t include the huts in the City Code definition of a ‘tent’, but upon City
Attorney suggestion, the council agreed to hold a public hearing on short notice to change the
definition and add Conestoga Huts to the definition. Seeing no concerns from the council, a Public
Hearing was scheduled on 12/12/12.
Meeting adjourned at 9:40 p.m.
Respectfully submitted,
MINUTES – Eugene City Council December 10, 2012 Page 3
Regular Meeting
Michelle Mortensen
Deputy City Recorder
MINUTES – Eugene City Council December 10, 2012 Page 4
Regular Meeting