HomeMy WebLinkAboutItem 3A: Approval of City Council Minutes
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Approval of City Council Minutes
Meeting Date: May 28, 2013 Agenda Item Number: 3A
Department: City Manager’s Office Staff Contact: Kris Bloch
www.eugene-or.gov Contact Telephone Number: 541-682-8497
ISSUE STATEMENT
This is a routine item to approve City Council minutes.
SUGGESTED MOTION
Move to approve the minutes of the May 7, 2013, Boards and Commissions Interviews, May 8,
2013, Work Session, May 13, 2013, Work Session, May 13, 2013, Meeting, May 14, 2013, Boards
and Commissions Interviews, May 15, 2013, Work Sessions, May 20, 2013, Work Sessions and May
20, 2013, Boards and Commissions Interviews.
ATTACHMENTS
A.May 7, 2013, Boards and Commissions Interviews
B.May 8, 2013, Work Session
C.May 13, 2013, Work Session
D.May 13, 2013, Meeting
E.May 14, 2013, Boards and Commissions Interviews
F.May 15, 2013, Work Sessions
G.May 20, 2013, Work Sessions
H.May 20, 2013, Boards and Commissions Interviews
FOR MORE INFORMATION
Staff Contact: Kris Bloch
Telephone: 541-682-8497
Staff E-Mail: kris.d.bloch@ci.eugene.or.us
S:\CMO\2013 Council Agendas\M130528\S1305283A.doc
ATTACHMENT A
M I N U T E S
Eugene City Council
Saul Room - Atrium
99 West 10 Avenue—Eugene, Oregon
th
May 7, 2013
5:30 p.m.
COUNCILORS PRESENT: George Poling, George Brown, Betty Taylor, Claire Syrett, Greg Evans.
COUNCILORS ABSENT: Chris Pryor, Mike Clark, Alan Zelenka.
Council President George Poling called the May 7, 2013, session of the Eugene City Council to order.
A. BOARDS AND COMMISSIONS INTERVIEWS
The council interviewed Tony Brandt, Will Shaver, Linda Hamilton, and Bob Cassidy for vacancies
on the Budget Committee. Each candidate was asked the following questions:
1. What are top three financial challenges that the local governments in the US are facing today?
What are some of the strategies that can be utilized to address those challenges?
2. What are the steps that the City organization can take to make the City budget more
understandable to citizens and to increase public engagement in the budget process?
3. With the City’s General Fund facing deficits in the next several years, there have been
proposals to spend down reserves in order to balance the City budget. Please describe pros
and cons of using one-time funds to support ongoing services.
4. Taking into account broad community input is an important part of the Budget Committee
discussions and decision-making. What types of information and community feedback would
you consider as part of analyzing and discussing the City’s budget?
The council interviewed David Van Der Haeghen, Philip Carrasco, Mary Clayton, Arun Toké, Debra
Merskin, and Edward Goehring for vacancies on the Human Rights Commission. Each candidate
was asked the following questions:
1. Can you tell us a little bit about your efforts to promote diversity, equality, equity, and
understanding of human rights within the community, either through volunteer work or in
your employment activities? Please give examples.
2. Volunteering for a City human rights commission that advises elected officials and works with
City staff is different from a community-based human rights organization. Given those
differences what skills or abilities do you have that would make you effective in this role?
MINUTES—Eugene City Council May 7, 2013 Page 1
Boards and Commissions Interviews
3. The HRC's 2012-13 priorities include working with the community and advising City Council
on issues involving integration of immigrants into the community; homelessness; problems
experienced by youth; and racism and other expressions of bias and hate. Can you comment on
your experiences and/or your interest in addressing these issues?
4. What do you see as the most important human rights issues in our community now? What are
some solutions you think will help resolve those issues?
The council interviewed Laurie Trieger for a vacancy on the Planning Commission. Ms. Trieger was
asked the following questions:
1. What key issues would you hope to address as a member of the Planning Commission?
2. The Eugene Planning Commission often works on lengthy processes and decisions as a group.
Describe your prior skills and experience that will assist you in working with the Planning
commission in a collective manner.
3. The Planning Commission meets most Mondays from 11:30-1:30 and sometimes on Tuesday
evenings. There is often a high volume of materials to review and consider between meetings.
Do you have the time and flexibility in your schedule to accommodate this level of
commitment?
4. Please describe how you would contribute to the diversity of views on the Planning
Commission. In what ways would you seek to bring the perspectives of underrepresented
members of our community into the land use planning and decision process?
5. The Planning Commission must often consider and balance complex issues when reviewing
planning documents and making land use decisions. As an example, the city is in the process of
implementing strategies to accommodate 34,000 new residents over the next 20 years. In your
opinion, what are the most important factors for the Planning Commission to consider in this
effort?
Mr. Poling adjourned the meeting at 8:45 p.m.
Respectfully submitted,
Beth Forrest
City Recorder
MINUTES—Eugene City Council May 7, 2013 Page 2
Boards and Commissions Interviews
ATTACHMENT B
M I N U T E S
Eugene City Council
Harris Hall, 125 East 8 Avenue
th
Eugene, Oregon 97401
May 8, 2013
12:00 p.m.
Councilors Present: George Brown, Betty Taylor, George Poling, Mike Clark, Chris Pryor, Claire Syrett,
Greg Evans, Alan Zelenka (via conference phone).
Her Honor, Mayor Piercy opened the May 8, 2013, work session of the Eugene City Council.
A. WORK SESSION: Comprehensive Plan for Bringing Properties into City
City Manager Jon Ruiz, Executive Director of Library, Recreation and Cultural Services Renee
Grube, Senior Planner Terri Harding, and Principal Planner Steve Nystrom provided background
information noting that their presentation was focused on the River Road and Santa Clara areas
only, even though other parts of town do have properties that are outside the incorporated area
that could be annexed.
Santa Clara River Road Outreach and Learning Project (SCRROL) members Carleen Reilly and
Kate Perle added the perspectives of the neighborhoods they represent as well as information
about the SCRROL process and longer-term goals.
Council Clark recapped the five principles he hoped would be used to guide the council’s
deliberations and be incorporated into the plan.
1) No property owner should be forced to annex into the city.
2) Different incentives should be developed and implemented for applicable separate types of
property owners.
3) The city should develop an extensive communications plan to insure these residents get
accurate information about the city's intentions and the property owner's opportunity to
benefit from annexation.
4) The process for annexation should be simplified and potentially discounted to allow for the
greatest number of property owners to take advantage of the opportunity.
5) The city will collaborate with the existing service providers and special districts in the area to
ensure greatest benefit to the area residents and to maintain to the extent possible locally
valued assets.
Council Discussion/Questions/Issues/Challenges:
There is general support for the City’s policy to wait for a trigger such as proposed
development to initiate an annexation.
Changes to State law requiring all annexations to be contiguous with City properties
creates many challenges.
New tools to make annexation more attractive should be identified and developed.
There will be benefits to bringing all City services to a more complete level.
Considerable time and care must be given to determining the best way to merge the
River Road Parks District with the City’s recreation programs.
Protection of farm lands and food security is the highest priority.
MINUTES – Eugene City Council May 8, 2013 Page 1
Work Session
Mayor Piercy noted that Margaret Harter, her assistant for the past six years, is retiring at the end of
May. Mayor Piercy introduced Dawn Branham, the new Mayor and Council Assistant.
Respectfully submitted,
Michelle Mortensen
Deputy City Recorder
MINUTES – Eugene City Council May 8, 2013 Page 2
Work Session
ATTACHMENT C
M I N U T E S
Eugene City Council
th
Harris Hall, 125 East 8 Avenue
Eugene, Oregon 97401
May 13, 2013
5:30 p.m.
Councilors Present: George Brown, Betty Taylor, Alan Zelenka, George Poling, Mike Clark, Chris Pryor,
Claire Syrett, Greg Evans
Her Honor, Mayor Piercy, called the May 13, 2013, City Council work session to order.
A. COMMITTEE REPORTS: Chamber of Commerce, Housing Policy Board, Lane Regional Air
Protection Agency, Metropolitan Wastewater Management Commission
Councilors reported on recent activities, projects, and items for committees they represent,
including:
Highlights of the Dalai Lama visit
Opening of new shelter for women at Eugene Mission
Traffic safety issues around 30 and Hilyard
th
Issues with new law requiring 5¢ charge for paper bags.
Reports from Housing Policy Board, Metropolitan Wastewater Management Commission,
Lane Regional Air Protection Agency, and Police Commission meetings
Upcoming or recent neighborhood meetings
Gang Summit
Success of University of Oregon men’s and women’s track teams and women’s softball
team.
Councilors debated the merits of revisiting the ordinance banning the use of plastic bags, sharing
specific concerns about the 5¢ charge for paper bags.
MOTION AND VOTE: Councilor Clark, seconded by Councilor Taylor, moved to bring
back an ordinance to suspend enforcement of the 5¢ per bag surcharge while the council
evaluates the impact of this new ordinance. PASSED 5:3, Councilors Syrett, Zelenka and
Evans opposed.
B. WORK SESSION:
Multi-Unit Property Tax Exemption (MUPTE) Program
Urban Services Manager Denny Braud gave a recap of MUPTE and presented information and
options for revising the program to the council.
MINUTES – Eugene City Council May 13, 2013 Page 1
Work Session
Councilors expressed their support for the following elements: local hiring,, housing type, family
size units, affordable units, project location, features, open space, parking, compatibility with
existing neighborhood and increased or additional public benefit.
There was general support for convening a panel of local business people/stakeholders to review
the program and proposed changes. Other suggestions and ideas included:
Confirm local hiring requirement by using a certified payroll service to show zip codes of
all workers.
LEED certification is important.
Application deadline should be once a year and request for funds should be competitive.
Put a cap on the amount of financial exemption.
Neighborhood contact and collaboration are important.
Align MUPTE boundaries with Envision Eugene boundaries.
Third party verification is one way to evaluate the effectiveness of the process.
Scalability and flexibility are important.
Consider contract preferences for women- and minority-owned businesses.
Triple bottom line important in creating program and evaluating proposals.
Establishing a minimum threshold allows applicants to improve project for bigger
exemption.
No exemptions for uses that compete with existing businesses.
Mayor Piercy asked that a poll be taken to determine council support for a panel discussion with
local developers, financiers, engineers, builders, etc., in order to better understand the issues,
concerns, elements and challenges applicants must address to receive the tax exemption.
The meeting adjourned at 7:00 p.m.
Respectfully submitted,
Michelle Mortensen
Deputy City Recorder
MINUTES – Eugene City Council May 13, 2013 Page 2
Work Session
ATTACHMENT D
M I N U T E S
Eugene City Council
th
Harris Hall, 125 East 8 Avenue
Eugene, Oregon 97401
May 13, 2013
7:30 p.m.
Councilors Present:
George Brown, Betty Taylor, Alan Zelenka, George Poling, Mike Clark, Chris Pryor,
Claire Syrett, Greg Evans
Her Honor, Mayor Piercy, called the May 13, 2013, City Council meeting to order.
1. CEREMONIAL MATTERS
Mayor Piercy recognized students from Camas Ridge School for their “Duck Tracks” historical
vignette project.
2. PUBLIC FORUM
David Mandelblatt, Downtown Neighbors Association, said MUPTE is beneficial, if used properly
Sherry Schaefers, supported MUPTE if it is used in balance, and for multi-family housing.
Tony Stirpe, expressed concern for pedestrian and bike safety, noting MUPTE could help downtown.
Martin Henner – supported MUPTE for development of owner-occupied cooperative housing.
Gary Rondeau – asked the council to contact state legislators requesting protection for bees.
Chief Swiftfoot – expressed frustration with the downtown exclusion zone.
Michael Gannon – provided a list of reasons why taxes should not be given away through MUPTE.
Sabra Marcroft – thanked the council for listening and for their kindness and generosity.
Michael Carrigan – thanked council for lifting the camping ban, finding places for people to sleep.
Kimberly Gladen – said downtown is looking better, which encourages people to come back.
Art Bowman – requested more information about the Internal Affairs investigation.
James Chastain - said Eugene needs its own homeless bill of rights to end harassment.
Joe Tyndall – questioned Police priorities and voiced his opinion on homeless issues.
3. CONSENT CALENDAR
A Approval of City Council Minutes
B Approval of Tentative Working Agenda
C Ratification of the Metropolitan Wastewater Management Commission (MWMC) FY14
Regional Wastewater Program Budget and Capital Improvements Program
MOTION AND VOTE: Councilor Poling, seconded by Councilor Pryor, moved to approve the
items on the Consent Calendar. PASSED 8:0.
MINUTES – Eugene City Council May 13, 2013 Page 1
Meeting
4. ACTION: Approval of Support Position for Senate Bill 306-A
Lisa Gardner, AIC Intergovernmental Relations Manager, provided background on
Senate Bill 306-A, related to carbon pricing, noting EWEB’s support for the bill and its
alignment with most City goals.
Councilor Zelenka noted that this bill simply authorizes a study group to look at options
and discuss how carbon pricing might work.
MOTION AND VOTE: Councilor Poling, seconded by Councilor Pryor, moved to
support the bill. PASSED 6:2, Poling and Clark opposed.
5. WORK SESSION: Metro Plan Boundary Adjustment Proposal (Springfield Side)
Carolyn Burke and Alissa Hansen, Planning and Development Department, presented information
on the background, scope and effects of the proposed Metro Plan boundary adjustment.
Greg Mott and Len Goodwin, City of Springfield, noted that maintaining access to clean water
supplies and wellhead sites that were not disturbed or contaminated by new development was a
priority for the Springfield City Council. Over the course of a year, this issue was vetted,
jurisdictional involvement and solutions were discussed and implemented and the Springfield City
Council voted unanimously to allow the Metro Plan Boundary Adjustment.
The meeting adjourned at 9:00 p.m.
Respectfully submitted
Michelle Mortensen,
Deputy City Recorder
MINUTES – Eugene City Council May 13, 2013 Page 2
Work Session
ATTACHMENT E
M I N U T E S
Eugene City Council
Saul Room - Atrium
99 West 10 Avenue—Eugene, Oregon
th
May 14, 2013
5:30 p.m.
COUNCILORS PRESENT: George Poling, George Brown, Betty Taylor, Claire Syrett, Chris Pryor,
Alan Zelenka.
COUNCILORS ABSENT: Mike Clark, Greg Evans.
Council President George Poling called the May 14, 2013, session of the Eugene City Council to order.
A. BOARDS AND COMMISSIONS INTERVIEWS
The council interviewed William Whalen, Christopher Wig, and John Brown for vacancies on the
Civilian Review Board. Each candidate was asked the following questions:
1. What can you tell us about your activities, personal attitudes and life experience that would
demonstrate you can make objective decisions about complaints against the police?
2. What contacts, positive or negative, have you had with police or in the criminal justice system?
3. One of your neighbors is a Eugene officer. He knows you’re on the CRB. Recently, he asked you
a hypothetical question about what you think an officer should do in a particular situation.
What would be your response to his question?
The council interviewed Bob DenOuden, John Orbell, Carolyn Stein, Mary Clayton, Sarah France,
Deveron Musgrave, and Howard Saxion for vacancies on the Sustainability Commission. Each
candidate was asked the following questions:
1. What prompted you to apply for the Sustainability Commission? Based on what you know
about the role of the commission, what skills, knowledge and community connections could
you bring to help the commission be successful?
2. City Council has adopted goals for climate action including reducing fossil fuels, reducing
greenhouse gas emissions and building resilience to climate change. What role can the
commission play in advancing these goals and supporting the implementation of our Climate
and Energy Action Plan?
3. The commission is asked to advise the council on a policy that has the potential to provide
significant “green” results (e.g. energy efficiency, natural resource protection, etc.) but appears
MINUTES—Eugene City Council May 7, 2013 Page 1
Boards and Commissions Interviews
to have negative impacts to social equity in the community. How would you reconcile these
impacts? What priorities should guide the commission’s position?
Mr. Poling adjourned the meeting at 8:15 p.m.
Respectfully submitted,
Beth Forrest
City Recorder
MINUTES—Eugene City Council May 7, 2013 Page 2
Boards and Commissions Interviews
ATTACHMENT F
M I N U T E S
Eugene City Council
th
Harris Hall, 125 East 8 Avenue
Eugene, Oregon 97401
May 15, 2013
12:00 p.m.
Councilors Present: George Brown, Betty Taylor, Alan Zelenka, George Poling, Mike Clark, Chris Pryor,
Claire Syrett, Greg Evans
Her Honor, Mayor Piercy, called the May 15, 2013, City Council work session to order.
A. WORK SESSION: Eugene Water & Electric Board Riverfront Master Plan
Planning and Development staff members Gabe Flock and Nan Lawrence presented
information about the proposed Riverfront Master Plan, its key components, and next
steps. Highlights included:
Plan will limit allowed uses for certain spaces, such as food, entertainment, and open space.
Retail will be on the first floor to encourage a thriving and active environment.
Business will be located on upper floors with residential in some places as well.
Parking will initially be limited to surface areas.
Eight acres of the site will be dedicated for public use as a park.
Plan Goal: Remain flexible for current and future uses and accommodate changes in existing
buildings over time.
With this plan in place, the code will protect the land until funds become available to develop.
Public testimony at a Planning Commission Hearing indicated support for the plan.
Councilor Clark left the meeting at 12:50 pm.
Council Questions/Comments:
Building and maintain a strong connection to downtown and the inclusion of garden areas.
Concerns expressed about parkland ownership and associated maintenance costs.
Include LTD early in planning process to ensure transit connectivity.
Identify what funds/options/partners/incentives might be able to help finance this vision.
Maintain flexibility of development options, uses, and design.
Development at site should complement, not compete with, other downtown businesses
and amenities.
Broad public involvement in the process is critical.
Ensure that river-oriented businesses and activities are part of the developed plan.
The meeting adjourned at 1:30 p.m.
MINUTES—Eugene City Council May 15, 2013 Page 1
Work Session
Respectfully submitted,
Michelle Mortensen,
Deputy City Recorder
MINUTES—Eugene City Council May 15, 2013 Page 2
Work Session
ATTACHMENT G
M I N U T E S
Eugene City Council
th
Harris Hall, 125 East 8 Avenue
Eugene, Oregon 97401
May 20, 2013
5:30 p.m.
Councilors Present:
George Brown, Betty Taylor, Alan Zelenka, Mike Clark, Chris Pryor, Claire Syrett,
Greg Evans
Councilors Absent:
George Poling
Her Honor, Mayor Piercy, convened the May 20, 2013, City Council work session.
A. WORK SESSION: HOMELESS CAMPING
AIC Parks and Open Space Division Manager Mark Schoening re-introduced this topic and reviewed the
proposed options and list of potential sites that had been identified in previous discussions. If the ordinance
amendments were adopted, the City Manager would identify which sites would be used for camping purposes
by Administrative Order. Following that action, a public hearing would be scheduled to receive public input
before any final adoption or action took place.
Mayor Piercy read a letter from Rev. Dan Bryant regarding the Micro-Housing Project at the Garfield site and
asking the City to postpone the decision about how to pay for the Conditional Use Permit (CUP) fees if there
was no money in the contingency fund.
Discussion Summary:
This is a tough issue with no quick or easy resolution.
If camping on City owned land is allowed, bathrooms, garbage service and some level of security should
be provided at each site.
The City can’t afford to underwrite the ongoing expense of providing sanitary and security services.
If site users are to be screened, how does that happen, who does it, what is the cost and where do those
not allowed in the authorized sites go to sleep?
A maximum of eight to twelve sites should be designated, as this is pilot project only.
The money spent by Public Works/Parks staff for clean-up is unbudgeted money and not something that
can be transferred for another use.
Concerns were expressed that the discussion was assuming a more permanent solution to the overnight
camping issue, rather than a simple, smaller-scale plan. The original goal was to allow unhoused people
to sleep without penalty.
It was noted the proposed ordinance defines “overnight sleeping” as “from dusk to dawn”, which changes
each season.
Concerns were expressed about competing needs and the reality of non-profit agencies closing their doors
due to lack of funding. Social service agencies depend on money from various sources to address
elements of homelessness.
There is wide support for partnering with other local agencies, faith communities, businesses and
individuals, to make the proposal more sustainable.
MINUTES—Eugene City Council May 20, 2013 Page 1
Work Session
More information about the City’s liability was requested.
It is important that the sites are equally dispersed around the city so no one area is impacted any more
than another.
Ideally, camping areas should be located along transit routes and close to social services.
Camp sites should not be near schools for safety reasons.
The council’s primary objective is to review the camping ban and amend it to allow overnight sleeping.
Staff was asked to refresh the site list and clarify the criteria. Define what is ideal vs. what is necessary.
Identify which non-profit and for-profit agencies/communities have the capacity to help with this
initiative.
Mayor Piercy urged the council to consider what questions need to be answered in order to move this forward
and make progress. Another work session will be scheduled to continue this discussion.
The meeting adjourned at 7:00 p.m.
Respectfully submitted,
Michelle Mortensen,
Deputy City Recorder
MINUTES—Eugene City Council May 20, 2013 Page 2
Work Session
ATTACHMENT H
M I N U T E S
Eugene City Council
th
Harris Hall, 125 East 8 Avenue
Eugene, Oregon 97401
May 20, 2013
5:30 p.m.
Councilors Present:
George Brown, Betty Taylor, Alan Zelenka, Mike Clark, Chris Pryor, Claire Syrett,
Greg Evans
Councilors Absent:
George Poling
Her Honor, Mayor Piercy, convened the May 20, 2013, City Council work session.
A. WORK SESSION: HOMELESS CAMPING
AIC Parks and Open Space Division Manager Mark Schoening re-introduced this topic and reviewed the
proposed options and list of potential sites that had been identified in previous discussions. If the ordinance
amendments were adopted, the City Manager would identify which sites would be used for camping purposes
by Administrative Order. Following that action, a public hearing would be scheduled to receive public input
before any final adoption or action took place.
Mayor Piercy read a letter from Rev. Dan Bryant regarding the Micro-Housing Project at the Garfield site and
asking the City to postpone the decision about how to pay for the Conditional Use Permit (CUP) fees if there
was no money in the contingency fund.
Discussion Summary:
This is a tough issue with no quick or easy resolution.
If camping on City owned land is allowed, bathrooms, garbage service and some level of security should
be provided at each site.
The City can’t afford to underwrite the ongoing expense of providing sanitary and security services.
If site users are to be screened, how does that happen, who does it, what is the cost and where do those
not allowed in the authorized sites go to sleep?
A maximum of eight to twelve sites should be designated, as this is pilot project only.
The money spent by Public Works/Parks staff for clean-up is unbudgeted money and not something that
can be transferred for another use.
Concerns were expressed that the discussion was assuming a more permanent solution to the overnight
camping issue, rather than a simple, smaller-scale plan. The original goal was to allow unhoused people
to sleep without penalty.
It was noted the proposed ordinance defines “overnight sleeping” as “from dusk to dawn”, which changes
each season.
Concerns were expressed about competing needs and the reality of non-profit agencies closing their doors
due to lack of funding. Social service agencies depend on money from various sources to address
elements of homelessness.
MINUTES—Eugene City Council May 20, 2013 Page 1
Work Session
There is wide support for partnering with other local agencies, faith communities, businesses and
individuals, to make the proposal more sustainable.
More information about the City’s liability was requested.
It is important that the sites are equally dispersed around the city so no one area is impacted any more
than another.
Ideally, camping areas should be located along transit routes and close to social services.
Camp sites should not be near schools for safety reasons.
The council’s primary objective is to review the camping ban and amend it to allow overnight sleeping.
Staff was asked to refresh the site list and clarify the criteria. Define what is ideal vs. what is necessary.
Identify which non-profit and for-profit agencies/communities have the capacity to help with this
initiative.
Mayor Piercy urged the council to consider what questions need to be answered in order to move this forward
and make progress. Another work session will be scheduled to continue this discussion.
The meeting adjourned at 7:00 p.m.
Respectfully submitted,
Michelle Mortensen,
Deputy City Recorder
MINUTES—Eugene City Council May 20, 2013 Page 2
Work Session