HomeMy WebLinkAboutItem B: City Manager Annual Performance Review
ECC
UGENE ITY OUNCIL
AIS
GENDA TEM UMMARY
Work Session: City Manager Annual Performance Review
Meeting Date: July 31, 2013 Agenda Item Number: B
Department: Central Services-Human Resources Staff Contact: Denise Smith
www.eugene-or.gov Contact Telephone Number: 541-682-5731
ISSUE STATEMENT
Jon Ruiz was hired as the Eugene City Manager on April 14, 2008. This agenda item is for the
council to conduct City Manager Ruiz’s annual performance review. The two-part format agreed
upon by the council and City Manager Ruiz includes an executive session followed by a public
session. During the executive session, councilors will review the results of the feedback gathered,
share their overall performance feedback, and discuss final comments. Based on the discussion,
the City Manager will submit his proposed goals for the coming year to the council.
BACKGROUND
This year’s feedback process includes a couple of key questions, framed from the agreed-upon
performance dimensions, which were sent to the executive leaders of each City department, other
City employees who had worked on projects with the City Manager, union leadership and an
identified group of community leaders. City Councilors also are completing their own evaluation
forms. A summary of this feedback and the City Manager’s self-evaluation are being sent to the
council in advance of this work session.
Human Resources is compiling this information to support the City Council in getting a well-
rounded view of the performance of the City Manager this past year. Human Resources will also
calculate the compensation adjustment based on the City Manager contract language. With
respect to compensation, the contract provides that the City Manager will receive (1) whatever
COLA non-represented employees receive, and (2) a merit and deferred compensation adjustment
based on the ratings that the council gives to the City Manager, “unless the council determines that
the City’s budget situation is sufficiently ominous that no merit or deferred compensation increase
should be made.” The calculation related to any compensation adjustment will be included in the
notebook containing the evaluation forms and summaries that will be provided to each elected
official.
RELATED CITY POLICIES
The City Council has historically conducted an annual performance review of the City Manager.
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CITY MANAGER’S RECOMMENDATION
None
SUGGESTED MOTION
None
ATTACHMENTS
Notebooks containing the following information will be provided under separate cover:
A.Copies of the compiled feedback summaries
B.Individual comments from City Councilors
C.Copy of an overall summary of the councilors’ review comments and ratings to go into the
section of the notebook labeled “Mayor and Council Comments”
D.Compensation information based on final ratings
FOR MORE INFORMATION
Staff Contact: Denise Smith, Human Resources
Telephone: 541-682-5731
Staff E-Mail: denise.d.smith@ci.eugene.or.us
Staff Contact: Alana Holmes, Human Resources & City Manager’s Office
Telephone: 541-682-5765/5406
Staff E-Mail: alana.m.holmes@ci.eugene.or.us
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