HomeMy WebLinkAboutAdmin Order 21-13-02ADMINISTRATIVE ORDER NO. 21-13-02
of the
City Manager
City of Eugene, Oregon
AMENDING CITY OF EUGENE'S POLICIES FOR PAPER SAVING
TECHNIQUES AND THE PURCHASE OF RECYCLED OFFICE PAPER
TO BE UTILIZED IN CITY COPIERS, PRINTERS, AND FAX
MACHINES; AND REPEALING ADMINISTRATIVE ORDER NO. 21 -05-
07.
The City Manager of the City of Eugene finds that:
A. Under the provisions of Chapter IV, Section 16 of the Eugene Charter of 2002,
the City Manager is designated as the administrative head of the City, specifically authorized to
appoint and remove all employees (except as otherwise provided in the Charter), organize, and,
as deemed necessary, disband and reorganize various City departments, and to enforce all
ordinances of the City.
B. On December 13, 2005, Administrative Order No. 21 -05 -07 was issued adopting
the City of Eugene's policies for paper saving techniques and the purchase of recycled office
paper to be utilized in City copiers, printers, and fax machines. That policy provided, in part,
that "White printer and copier paper and letterhead used by City departments, divisions, and
work groups contain 100 percent post- consumer -waste recycled content and be processed
chlorine -free. Colored paper contain at least 30 percent post- consumer -waste recycled content."
C. The City has experienced significant problems with 100 percent post- consumer
waste (PCW) recycled paper in the City's multi - function devices /copiers due to inconsistencies
in the way that the paper is made and the tendency for the 100 percent PCW recycled paper to
curl, leading to equipment jams. Additionally, the City's paper supplier has recently closed their
mill and the City is no longer able to purchase the quality of recycled content paper as it has in
the past. Most of the PCW paper is now milled in Alabama, Georgia, or South Korea.
Purchasing paper from long distance providers is not a sound sustainable practice.
D. It is necessary to amend the City's paper use policy to allow the use of no less
than 30 percent PCW recycled paper when 100 percent PCW recycled paper does not meet
equipment efficiency needs and when such paper is not available from mills located in the
greater northwest.
Now, therefore, based upon the above findings, I order that:
Section 1 . White multi - purpose printer paper and letterhead used by City departments,
divisions, and work groups contain 100 percent post- consumer -waste (PCW) recycled content
and be processed chlorine -free, except in such cases that the quality of available 100 percent
Administrative Order - Page 1 of 2
PCW paper does not meet equipment needs for efficient and reliable performance and when the
supply of such paper is not available from milling sources in the greater northwest, and in the
case that 100 percent PCW paper cost has risen over 20 percent. In such exceptions, no less than
30 percent PCW recycled paper is acceptable. Colored and specialty paper must contain at least
30 percent PCW recycled content if available.
Section 2 . City documents and public correspondence be printed on both sides of a sheet
of paper when documents exceed one page except in such cases as legal requirements or
available equipment preclude this ability.
Section 3 . Computers and copiers provided to City employees be defaulted to duplex
printing or copying settings.
Section 4 . All City departments, divisions, and work groups take steps to train
employees in the practice of duplex printing and copying and other applicable paper- saving
techniques.
Section 5 . Administrative Order No. 21 -05 -07 is repealed as of the effective date of this
Order.
Section 6 . The Executive Director for the Central Services Division shall require an
annual review of this Policy and then make recommendations for amendments.
Dated and effective this 9 day of A st, 2013.
Jon R. Ruiz
City Manager
Administrative Order - Page 2 of 2