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EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Work Session: City Council Process Session Meeting Date: January 12, 2005 Agenda Item Number: A Department: City Manager's Office Staff Contact: Lynda Rose www. cl. eugene, or. us Contact Telephone Number: 682-5017 AGENDA ITEM SUMMARY This work session is part of an ongoing opportunity for the City Council to discuss how it conducts its business. At their July 23, 2003, work session, councilors agreed to convene process sessions three times annually, immediately following each council break. BACKGROUND At the September 8, 2004, process session, councilors discussed minor changes to the Council Operating Agreements, which were approved on September 27, 2004, via Resolution 4812. With a new mayor and two new councilors, the City Manager felt that it would be prudent to review the Operating Agreements once again. In addition, an overview of the City's boards, committees and commissions will be presented. During the last recruitment period, concerns were expressed about some of the procedures used, as well as suggestions made for improving the process. These issues, as well as an overview of the status of boards, committees and commissions (see Attachment C) will be discussed. At this meeting the council will also discuss possible topics to be raised at its upcoming retreat on February 25-26. Greta Utecht, Lane County human resources director and Alicia Hays, department director of the Lane County Department of Children and Families, will facilitate the process session to allow for full participation by elected officials and staff. RELATED CITY POLICIES No City policies are relevant to this discussion. COUNCIL OPTIONS The council may choose to amend the Operating Agreements, as well as begin to develop new methods for the boards and commissions process. L:\CMO\2005 Council Agendas\M050112\S050112A. doc