12/29/1941 Meeting - Laserfiche WebLink

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.~ 581 - ---- -~-------~-- ----~ '- ~--- - - ~ _._. - __.,_ ~ - - - - d_.'. __ _. ___'_ __ _ __ ------~-------------- -----~----~----~ '----- , . NOTICE OF SPECIAL MEETING To the Members of the Common Council of the City of Eugene, Oregon I NOTICE IS HEREBY GIVEN that on this 29th day of December, 1941, the Mayor of the City of Eugene hereby calls a meeting to be held at 7:30 o'clock P. M. in the Council Chambers of the City of Eugene for the fOllowing purposes: ~ 00 ~.. .~ For the purpose of reorganization in the Street Department to complete the purchase ~~ of one thousand (1,000) feet of fire hose and such other business as may come up, :::; to complete the year 1941. I December 29, 1941 /s/ ELISHA LARGE . Eugene, Oregon Mayor Council, Chambers, Eugene, Oregon December 29, 1941 The meeting was called to order by Mayor Large and all councilmen were 1 present with the exception of Bawn. The matter of' reorganization in the Street Department was brought up by Councilman Barette and stated that Councilman Brownson had a written report which he would ask him to read at this time. The report was as follows: For several months the street committee has conducte~ a thorough investigatio~ into the methods and systems of other Oregon cities in an effort .to improve our present setup and make a more efficient departmen t. We have found that our present setup is hopelessly antiquated and wholly without system. Apparently, there is no keeping of any rEcords, timesheets, files, work shetts, reports, inventories or any record of work done; no inventory of the equipment on hand and belonging to the city; and no report or record of jobs on which work is being done, no record is kept of the operating I expense of any piece of equipment as to, oil, gas, driver, repairs, . and new parts. We have found that other Oregon towns (Portland, Salem, Corvallis, and the County of Lane) have a complete check on all street work activity, such as work sheets, time sheets, cost of material used on each job, number of men, number of trucks. The amount of gas and oil is checked and double checked on every car or truck used on any and all jobs, no matter how large.or small the work. Especially important is the amount of time put in on each job. Also, a complete record is kept of each piece of equipment used in street department work from the time it is purchased until discarded, exchanged or sold. Another important matter: there is no system of oiling or greasing our trucks or other equipment. There is no system for the cars of any .. of the many tools, such as shovels, piCkS, ,axes, scythes, etc. None or our trucks, or- o,ther equipment is ever cleaned. Our entire shbp both upstairs and down, is in a deplorable condition as no tl'10ugl'l tr~is given to the keeping up or systematic placing or cleaning of equipment. SUGGESTIONS for Street Department rules and 1 regulations beginning Nanuary 1, 1942 All employees shall report at the maintenance shop six days a week, every morn'ing in sufficient time to leave the shop at 8 A. M. and 1 P. M. The.ir working hours on each job shall be from 8 A. M. until 12 noon, and from 1 P. M. until 5 P. M. each day on the work to be done. This 'I means that all street employees shall be at their jobs 8 hours each . day. A daily report will be made out each day by all employees of the street department, on every job, large or small. This has reference to men, truck, number of miles, hours worked, gasoline and oil, etc. These reports to be turned in to the foreman on the jOb, who in turn will hand them to the proper person. , Six days in anyone year will be allowed for sickness. Anytime off other then set forth in the rules will be deducted from salaries. .....