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<br />.~ <br />581 <br /> <br /> <br /> <br /> <br /> <br /> <br />- ---- -~-------~-- ----~ '- <br />~--- - - ~ _._. - __.,_ ~ - - - - d_.'. __ _. ___'_ __ _ __ <br />------~-------------- -----~----~----~ '----- <br /> <br />, <br />. NOTICE OF SPECIAL MEETING <br /> <br />To the Members of the Common Council of the City of Eugene, Oregon <br /> <br />I NOTICE IS HEREBY GIVEN that on this 29th day of December, 1941, the Mayor of the <br />City of Eugene hereby calls a meeting to be held at 7:30 o'clock P. M. in the <br />Council Chambers of the City of Eugene for the fOllowing purposes: ~ <br />00 <br />~.. .~ <br />For the purpose of reorganization in the Street Department to complete the purchase ~~ <br />of one thousand (1,000) feet of fire hose and such other business as may come up, :::; <br />to complete the year 1941. <br /> <br />I December 29, 1941 /s/ ELISHA LARGE <br />. Eugene, Oregon Mayor <br /> <br /> <br />Council, Chambers, Eugene, Oregon <br />December 29, 1941 <br /> <br />The meeting was called to order by Mayor Large and all councilmen were <br />1 present with the exception of Bawn. <br /> <br />The matter of' reorganization in the Street Department was brought up by <br />Councilman Barette and stated that Councilman Brownson had a written report which <br />he would ask him to read at this time. The report was as follows: <br /> <br />For several months the street committee has conducte~ a thorough <br />investigatio~ into the methods and systems of other Oregon cities <br />in an effort .to improve our present setup and make a more efficient <br />departmen t. <br /> <br />We have found that our present setup is hopelessly antiquated and <br />wholly without system. Apparently, there is no keeping of any <br />rEcords, timesheets, files, work shetts, reports, inventories <br />or any record of work done; no inventory of the equipment on <br />hand and belonging to the city; and no report or record of jobs <br />on which work is being done, no record is kept of the operating <br />I expense of any piece of equipment as to, oil, gas, driver, repairs, <br />. and new parts. <br /> <br />We have found that other Oregon towns (Portland, Salem, Corvallis, <br />and the County of Lane) have a complete check on all street work <br />activity, such as work sheets, time sheets, cost of material used <br />on each job, number of men, number of trucks. The amount of gas <br />and oil is checked and double checked on every car or truck used <br />on any and all jobs, no matter how large.or small the work. <br /> <br />Especially important is the amount of time put in on each job. <br />Also, a complete record is kept of each piece of equipment used in <br />street department work from the time it is purchased until discarded, <br />exchanged or sold. <br /> <br />Another important matter: there is no system of oiling or greasing <br />our trucks or other equipment. There is no system for the cars of any <br />.. of the many tools, such as shovels, piCkS, ,axes, scythes, etc. <br /> <br />None or our trucks, or- o,ther equipment is ever cleaned. Our entire <br />shbp both upstairs and down, is in a deplorable condition as no <br />tl'10ugl'l tr~is given to the keeping up or systematic placing or cleaning <br />of equipment. <br /> <br />SUGGESTIONS for Street Department rules and <br />1 regulations beginning Nanuary 1, 1942 <br /> <br />All employees shall report at the maintenance shop six days a week, <br />every morn'ing in sufficient time to leave the shop at 8 A. M. and <br />1 P. M. <br /> <br /> working hours on each job shall be from 8 A. M. until 12 noon, <br />and from 1 P. M. until 5 P. M. each day on the work to be done. This <br />'I means that all street employees shall be at their jobs 8 hours each <br />. day. <br /> <br />A daily report will be made out each day by all employees of the <br />street department, on every job, large or small. This has reference <br />to men, truck, number of miles, hours worked, gasoline and oil, <br />etc. These reports to be turned in to the foreman on the jOb, who <br />in turn will hand them to the proper person. <br />, <br /> <br />Six days in anyone year will be allowed for sickness. Anytime off <br />other then set forth in the rules will be deducted from salaries. <br /> <br /> <br /> <br /> <br />..... <br />